WEBVTT 1 00:00:00.120 --> 00:00:01.709 Curtis Nelson: Starting accordingly now. 2 00:00:02.760 --> 00:00:08.610 Chelsea King: Okay Hello everybody i'm calling in to order this special. 3 00:00:09.630 --> 00:00:13.349 Chelsea King: board meeting and Mr this week, please call roll. 4 00:00:14.099 --> 00:00:15.990 Kelly Douglas: Certainly chassis king. 5 00:00:16.320 --> 00:00:18.630 Kelly Douglas: Present kiersten wire. 6 00:00:19.080 --> 00:00:21.330 Kelly Douglas: Here Christie Thompson. 7 00:00:21.570 --> 00:00:23.370 Kelly Douglas: Air Thank you. 8 00:00:23.910 --> 00:00:27.270 Chelsea King: Okay, great, so we are together today to talk about the. 9 00:00:28.860 --> 00:00:39.120 Chelsea King: bid award resolution for the new at creek middle school at dollar street and we have your memo remote thanks for putting that together, and the supporting documentation and. 10 00:00:39.900 --> 00:00:53.040 Chelsea King: i'd like to if it feels good to hand it over to you, so you can let us know what what you want to just what you want the public to now, or what you want to highlight before we make a motion and ask questions. 11 00:00:55.380 --> 00:00:56.370 Remo Douglas: Thank you chair king. 12 00:00:57.600 --> 00:00:58.710 Remo Douglas: Yes, we have. 13 00:00:58.800 --> 00:01:00.450 Remo Douglas: Our bid result. 14 00:01:00.810 --> 00:01:07.020 Remo Douglas: From last Wednesday afternoon for the new at cricket dollar street project. 15 00:01:08.520 --> 00:01:27.120 Remo Douglas: We had five pre qualified general contractor bitters on this project, one firm elected to not bid because between inclusion on the list and the bid date they were awarded several other contracts, and so they elected to withdraw. 16 00:01:28.530 --> 00:01:30.090 Remo Douglas: So we had four bids come in. 17 00:01:31.440 --> 00:01:42.630 Remo Douglas: Three of them were in scale and in the industry, what I would call extremely close together the three lowest bids, that is. 18 00:01:43.260 --> 00:01:53.700 Remo Douglas: A big confidence booster for the validity of the bids that we're receiving if we had three separate contractors all come to a very similar conclusion that's a very good sign. 19 00:01:54.780 --> 00:01:57.300 Remo Douglas: That they weren't missing something as a little bitter. 20 00:01:58.680 --> 00:01:59.700 Remo Douglas: And that sort of thing. 21 00:02:01.170 --> 00:02:15.120 Remo Douglas: The low bitter that we're recommending award to is emmerich construction company, they are a substantial firm, as I said they were pre qualified they do a lot of school work they do a lot of hard work. 22 00:02:16.710 --> 00:02:21.510 Remo Douglas: And there's a high degree of confidence in their ability to pursue this project. 23 00:02:24.720 --> 00:02:33.360 Remo Douglas: And so you've seen in the memoranda the various numbers there this bid did come in, under the estimate. 24 00:02:34.080 --> 00:02:41.610 Remo Douglas: Which is good, there was some concern over the year of you know, did our estimate from last spring, you know how valid what's that still. 25 00:02:42.180 --> 00:02:58.380 Remo Douglas: we've been keeping in touch with our estimators and other parties in the region that track estimating and there was a high degree of confidence that the the estimate was still good and to the extent that the bid came in below estimate that would seem to confirm this. 26 00:03:00.120 --> 00:03:13.290 Remo Douglas: And the price that we received also does not contemplate a few million dollars and reimbursement that we expect for some additional street work that we're doing for the benefit of the city of Westland. 27 00:03:14.130 --> 00:03:26.370 Remo Douglas: And when you factor all of that in we're within one and a half a million dollars of the original bass construction budget that we set several years ago. 28 00:03:27.870 --> 00:03:38.850 Remo Douglas: Anticipating this work before we got into coven and all of these things that increased cost substantially so from our viewpoint, this is an extremely successful result. 29 00:03:40.170 --> 00:03:44.280 Remo Douglas: By the time we get that reimbursement from the city of Westland. 30 00:03:45.630 --> 00:03:49.290 Remo Douglas: We expect at this time that. 31 00:03:50.370 --> 00:03:55.590 Remo Douglas: little to no money will be needed to be brought from any other projects to complete this project. 32 00:03:58.650 --> 00:04:15.150 Remo Douglas: And so, this This really is a significant mark of success of the design process that happened all of the efficiencies work that we did to bring the estimates down and, in turn, the bid. 33 00:04:17.280 --> 00:04:23.430 Remo Douglas: So with that i'm i'm open to any questions the board may come up with when integrations. 34 00:04:26.670 --> 00:04:40.260 Chelsea King: All right, thank you, remote for putting this together, and just for the work that went into getting us announced as a huge project very large percentage of our capital bond, I think, a good place to start would be to have emotion. 35 00:04:43.770 --> 00:04:53.910 Chelsea King: So i'll move that the board pass resolution number 2021 dash 07 and to award. 36 00:04:54.930 --> 00:04:57.720 Chelsea King: The project for the new at creek middle school at dollar street. 37 00:05:00.030 --> 00:05:00.660 Christy Thompson: And i'll second. 38 00:05:01.980 --> 00:05:07.500 Chelsea King: Okay, so the board chair, with the motion by sheer Thompson of the second and are there questions. 39 00:05:11.520 --> 00:05:17.880 Christy Thompson: I did have one question and I was trying to find it in the memo and it had to do with. 40 00:05:20.100 --> 00:05:22.260 Christy Thompson: Remote in the memo you talked about. 41 00:05:25.020 --> 00:05:26.250 Christy Thompson: something about. 42 00:05:27.840 --> 00:05:30.390 Christy Thompson: Not doing a first round of. 43 00:05:31.590 --> 00:05:38.640 Christy Thompson: Now i'm trying to find it sorry i've got my laptop and then i'm looking at the board book on my phone i'm. 44 00:05:43.020 --> 00:05:48.810 Christy Thompson: something about them not doing the first round of bidding or and that was normal. 45 00:05:50.250 --> 00:05:53.670 Remo Douglas: Yes, right I think i'm familiar with what you're searching for. 46 00:05:54.150 --> 00:05:56.070 Christy Thompson: And I wasn't sure what that. 47 00:05:56.100 --> 00:05:57.000 Remo Douglas: meant. 48 00:05:57.750 --> 00:06:01.350 Christy Thompson: And I can't find the exact terminology that you use. 49 00:06:02.010 --> 00:06:03.900 Remo Douglas: yeah sorry I know what you're asking about. 50 00:06:03.990 --> 00:06:11.100 Remo Douglas: Okay, so what we're talking about is called first tier sub subcontractor disclosures. 51 00:06:11.430 --> 00:06:11.940 Christy Thompson: Yes. 52 00:06:12.150 --> 00:06:13.830 Remo Douglas: Can you explain a mouthful. 53 00:06:15.720 --> 00:06:33.240 Remo Douglas: But what it is, is a form that the contractors are required to submit within two hours of submitting their bid and it outlines the major subcontractors that they are intending to use and the value of those subcontracts. 54 00:06:34.860 --> 00:06:39.570 Remo Douglas: And what often happens is you get the bids in. 55 00:06:40.980 --> 00:06:55.560 Remo Douglas: And then the the lowest two or three firms will typically take the time to review all the subcontracts make sure they're solid and then fill out those forms and submit them. 56 00:06:57.030 --> 00:07:05.250 Remo Douglas: And usually after three or or if you're kind of up there, and the likelihood of the bitters ahead of you. 57 00:07:06.600 --> 00:07:18.060 Remo Douglas: Being invalid in some way you know if that is that risk goes down, then the contractors simply don't bother to keep someone in the area for two hours and fill out the paperwork and submitted. 58 00:07:19.410 --> 00:07:31.530 Remo Douglas: That makes them eligible to get the contract, but if you're in fifth place you're probably you know there's almost no case where for contractors ahead of you will be disqualified and then you're going to win. 59 00:07:33.000 --> 00:07:44.250 Remo Douglas: And so that was the reasoning for for making that statement, two of the four firms elected to not submit those forms and therefore they're not eligible for the contract. 60 00:07:45.330 --> 00:07:55.800 Remo Douglas: But, as both the first and second bids were deemed valid there there's no loss or risk to the district, and then not submitting those forms. 61 00:07:56.790 --> 00:08:11.760 Christy Thompson: Okay, thank you for explaining that and so as soon as contractors submit the bids do they all find out what everyone else is bid is so they know kind of where they are and then at that point they decide, is it worth it for me to submit that Thank you okay. 62 00:08:12.390 --> 00:08:12.990 Christy Thompson: next to me now. 63 00:08:13.710 --> 00:08:32.130 Remo Douglas: yeah so the so the bids were due at five o'clock last Wednesday and we stand there from about a quarter till and we're watching looking at you know cars sitting in the parking lot that we don't recognize with people sitting in them. 64 00:08:33.540 --> 00:08:39.840 Remo Douglas: And in the last three or four minutes, they all rush in and they get their envelopes stamped and they've got their bid in. 65 00:08:41.100 --> 00:08:54.450 Remo Douglas: If someone came in at five o'clock in 30 seconds and handed us a bid, we would hand it back to them on open and refuse to accept so it's a it's incumbent on them to be timely, which of course they generally are. 66 00:08:56.160 --> 00:09:07.830 Remo Douglas: In this case, no bids were late, and then by about 502 we all agreed that it was in fact beyond five o'clock and that we had received for bids. 67 00:09:09.360 --> 00:09:21.150 Remo Douglas: And then we go to somewhere where we can all sit and I get out the letter opener and I open each of the bids and I read every number on the bids allowed. 68 00:09:22.200 --> 00:09:40.440 Remo Douglas: that's part of the public requirement that you have a public bid opening so that there's no perception of malfeasance related to the bid opening an award so each of the firm's has a representative there and they're frantically scribbling down all of the numbers as we read them out. 69 00:09:41.610 --> 00:09:42.540 Remo Douglas: And so. 70 00:09:44.370 --> 00:09:59.160 Remo Douglas: While we don't say who is the apparent low bitter because we've not done all of our due diligence at that time there's obviously a strong correlation between being low at the time of bid opening and award. 71 00:10:01.110 --> 00:10:06.480 Christy Thompson: And again it's not going to affect whether my voting for this, but I just wanted to understand what that meant. 72 00:10:07.590 --> 00:10:12.780 Christy Thompson: So I understood the process, so thank you for explaining that and that is the only question that I had shirking. 73 00:10:14.700 --> 00:10:16.290 Chelsea King: All right, thank you. 74 00:10:18.030 --> 00:10:22.410 Chelsea King: I do have a handful of questions and while I. 75 00:10:23.430 --> 00:10:30.270 Chelsea King: Totally respect the process that you went through and that we're following the typical lowest responsive competitive bid. 76 00:10:30.660 --> 00:10:37.710 Chelsea King: And I think also we've been moving toward a larger discussion over over the years of some other factors and so. 77 00:10:38.040 --> 00:10:42.630 Chelsea King: My questions are related to some of those things we've been talking about for some years, particularly as. 78 00:10:43.020 --> 00:10:51.480 Chelsea King: I think, is this maybe 20 or 25% or something of our entire capital bond budget so it's a significant contract to be awarding. 79 00:10:52.170 --> 00:11:03.900 Chelsea King: And so, my first question is related to district goal number one and i'm curious if emmerich construction company has a diversity equity and inclusion statement or anything along those lines. 80 00:11:04.890 --> 00:11:09.750 Remo Douglas: Sure, so as briefly mentioned, this was a. 81 00:11:11.070 --> 00:11:26.580 Remo Douglas: Alternative procurement method, to the extent that we pre qualified bitters and then we have the competitive straight bid and so each of those firms was required to submit on a number of criteria, including. 82 00:11:27.720 --> 00:11:45.390 Remo Douglas: inclusiveness, as well as apprenticeship opportunities and so emmerich did speak to it, they spent they had about half a page of their document that they submitted speaking to their inclusive practices So yes, they have a program around. 83 00:11:47.970 --> 00:11:53.310 Chelsea King: They have a statement around their inclusive at practices and then you mentioned. 84 00:11:55.080 --> 00:12:01.560 Chelsea King: I didn't see it on their websites, maybe I just didn't miss I maybe I missed it that's Nice that they included it in the. 85 00:12:02.670 --> 00:12:03.600 Chelsea King: in their bid. 86 00:12:07.260 --> 00:12:16.950 Chelsea King: You mentioned an apprenticeship program and you know we we just passed this policy, DJ see, and so I know that we're going to be working on bringing your resolution before the board. 87 00:12:17.760 --> 00:12:22.500 Chelsea King: Early next year and so these you know these questions don't necessarily. 88 00:12:23.430 --> 00:12:34.860 Chelsea King: apply to this bid but they're there they've been so relevant to the discussion we've been having and you did mention apprenticeship program, can you tell me a little more about what emmerich construction company is doing with apprenticeship. 89 00:12:35.460 --> 00:12:40.380 Remo Douglas: Sure, perhaps i'll read off a couple of highlights from their. 90 00:12:42.570 --> 00:12:48.870 Remo Douglas: document that they had proposed with because I think I think it will answer some of these questions. 91 00:12:50.670 --> 00:13:06.570 Remo Douglas: So regarding diversity and apprenticeships, they promote diversity and contracting and employment through engaging with a variety of diversity and inclusiveness programs in the area there's a lot of. 92 00:13:07.590 --> 00:13:24.990 Remo Douglas: nonprofit organizations that are working to connect big general contractors with various subcontractor pools they're heavily engaged in network their contracts to MW ESP firms in the last four years exceeded $38 million. 93 00:13:27.120 --> 00:13:35.190 Remo Douglas: Their past project apprenticeship participation rate average 20 to 24% of their work hours. 94 00:13:36.780 --> 00:13:47.820 Remo Douglas: They participate host and sponsor a number of annual events they call meet the PRIMES events which was referring to prime contractors or general contractors. 95 00:13:48.420 --> 00:14:05.430 Remo Douglas: Essentially, seminars in opportunities to get to have small emerging businesses get to meet some of these larger firms get to interact with their estimating staff and learn how to be successful at submitting bids. 96 00:14:06.480 --> 00:14:17.460 Remo Douglas: With some of these larger contractors and they also host their own independent just emmerich's specific workshops bringing in a number of small firms. 97 00:14:18.360 --> 00:14:29.610 Remo Douglas: And just having an open dialogue with their leading estimators and working through you know, step by step, this is how they submit subcontract bids to emmerich. 98 00:14:30.570 --> 00:14:45.810 Remo Douglas: They also spoke in their proposal about breaking up projects, meaning breaking up subcontracts into multiple pieces, in order to give some of those firms, an opportunity, even on larger projects. 99 00:14:47.070 --> 00:15:01.770 Remo Douglas: It gave a lot of confidence to me in answering that criteria of the pre qualification process to have $38 million in MW SP firms in four years that's that's a lot. 100 00:15:03.000 --> 00:15:04.110 Remo Douglas: and spoke to their commitment. 101 00:15:04.830 --> 00:15:12.930 Kathy Ludwig: email for those listening, who may not be familiar with some of the vernacular could you explain what m w E s P stands for. 102 00:15:13.500 --> 00:15:21.780 Remo Douglas: Sure yeah that's technically that specific acronym is minority and women owned emerging small businesses. 103 00:15:22.560 --> 00:15:30.240 Remo Douglas: The acronym as, as with many acronyms these days continues to grow and folks have sort of just let it remain truncated. 104 00:15:30.990 --> 00:15:47.820 Remo Douglas: But that also involves disabled and veteran owned businesses as well generally in common usage and it speaks to a class of contractors that are relatively young small business that are emerging small business term is key. 105 00:15:49.080 --> 00:15:56.190 Remo Douglas: And whether or not they go through the formal certification process to achieve that that technical definition. 106 00:15:57.420 --> 00:16:04.650 Remo Douglas: we're seeing area general contractors focusing a lot on developing relationships with those new young firms. 107 00:16:05.940 --> 00:16:10.140 Remo Douglas: which has been great to see as part of these pre qualification process. 108 00:16:11.700 --> 00:16:14.910 Kathy Ludwig: Thank you, looks like we have a question from director Wyatt. 109 00:16:15.360 --> 00:16:19.710 Chelsea King: Yes, Director wait, is it Okay, if I just finished one more question and then i'll yield the floor. 110 00:16:20.100 --> 00:16:27.900 Kirsten Wyatt: I just had one just quick point of clarification, and I appreciate your question, Dr king, I was pleased to see that. 111 00:16:28.710 --> 00:16:34.470 Kirsten Wyatt: The President of the Executive Board for the portland workforce alliance which is a group that's really promoting. 112 00:16:35.040 --> 00:16:45.660 Kirsten Wyatt: Student engagement in career and technical education and it's actually from emory construction and so pleased to see that it's not just a statement that they put in their bed. 113 00:16:46.500 --> 00:16:58.740 Kirsten Wyatt: But also, you know, a practice that that living and I, you know I my experience with the homework for some clients, is that they are definitely aligned with the policy that we just passed and so just wanted to point that out as well. 114 00:17:00.810 --> 00:17:15.270 Chelsea King: awesome, thank you for that, and I think this, I have one more question thanks for letting me ask several in a row here, and you know when we start to work on this resolution for next year, one of the things that we discussed last Monday that we passed was this. 115 00:17:16.590 --> 00:17:26.730 Chelsea King: resolution could specify requirements for the contractor to clarify their health plan and I apologize I didn't give you much advanced notice on this, but in. 116 00:17:27.390 --> 00:17:37.680 Chelsea King: practice for what will start to do, and after that resolution hopeless past I do you know anything about the type of health plan that that emmerich construction provides for their workers. 117 00:17:39.540 --> 00:17:50.850 Remo Douglas: I do not, we don't have any specific comments I did reread through that that would be kind of into the details beyond what they would typically propose with. 118 00:17:53.760 --> 00:18:02.610 Remo Douglas: So, certainly, I would expect that they're compliant with law and employees have a certain number of hours and all those sorts of things would they be required. 119 00:18:04.230 --> 00:18:18.450 Remo Douglas: Pursuant to the eventual creation of or or designation of Community benefit contracts, now the district will need to consider for each contract that might be designated. 120 00:18:19.410 --> 00:18:33.270 Remo Douglas: What those levels of apprenticeship, and what the health plan requirements would be that's that would be on the district to define that. 121 00:18:34.080 --> 00:18:54.390 Remo Douglas: Which is something we've not done before, so there would be some time and consideration needed to figure that out and learn what is reasonable, practical and achievable and kind of weighing the pros and cons of what levels, one would put in and for which contracts, we might use those. 122 00:18:55.560 --> 00:19:00.390 Remo Douglas: its entire entirely possible that stringent requirements like that could actually. 123 00:19:01.500 --> 00:19:07.140 Remo Douglas: create barriers for some of our emerging small businesses who don't have some of that office complexity. 124 00:19:08.460 --> 00:19:14.010 Remo Douglas: So those are our conversations and studies that I would look forward to. 125 00:19:15.450 --> 00:19:22.800 Remo Douglas: But will need to be thought all is how we go about it in order to have the the intended impact. 126 00:19:26.130 --> 00:19:33.000 Chelsea King: Sorry, and thank you, Director white or vice your Thompson do either of you have any further questions or comments. 127 00:19:35.790 --> 00:19:45.750 Kirsten Wyatt: i'll be supporting this resolution and I just want to give thanks for the careful thought and work that went into this it's always to me it's a true superpower, to be. 128 00:19:45.750 --> 00:19:46.050 Kelly Douglas: able to. 129 00:19:46.710 --> 00:19:57.660 Kirsten Wyatt: Budget and estimate project of the scope and size and then have the bids come in so close to what what we're anticipating and i'm also just always taken by. 130 00:19:58.380 --> 00:20:10.140 Kirsten Wyatt: How all inclusive this project is and so as our Community looks at all of the things that are included in this very large price tag and the end result being a brand new. 131 00:20:11.490 --> 00:20:18.120 Kirsten Wyatt: middle school, I mean it's really impressive, so thank you for your work and getting us to the point where we are able to make this decision. 132 00:20:20.280 --> 00:20:24.210 Pat McGough: Okay, if I may um you know. 133 00:20:24.240 --> 00:20:24.750 Last. 134 00:20:26.010 --> 00:20:47.790 Pat McGough: That the quarterly report on the full financial outlook of the bond, and I know there's a lot of questions but i'm going to T ri mo up again to describe how that project brings us closer into alignment with the overall budget um So if you could speak to that remote. 135 00:20:49.590 --> 00:20:56.970 Remo Douglas: yeah so all respond to director Wyatt and and then dovetail right into that. 136 00:20:58.170 --> 00:21:01.170 Remo Douglas: Speaking to a project. 137 00:21:02.280 --> 00:21:04.920 Remo Douglas: coming in close to budget. 138 00:21:07.080 --> 00:21:09.720 Remo Douglas: That was not a small thing on this project. 139 00:21:10.800 --> 00:21:13.800 Remo Douglas: This is a significant project is complex. 140 00:21:15.150 --> 00:21:24.900 Remo Douglas: And Rebecca grant and Rebecca Sucre at IBM group and all of the team that worked underneath them, as well as our project manager Angela caffery. 141 00:21:25.980 --> 00:21:35.640 Remo Douglas: Put an incredible amount of time into this project and we've talked about you know changes and cost and schedule and things related to bond. 142 00:21:37.200 --> 00:21:39.180 Remo Douglas: And we've seen some of that obviously. 143 00:21:40.260 --> 00:21:41.130 Remo Douglas: But the. 144 00:21:42.210 --> 00:21:47.070 Remo Douglas: The biggest impact in the Office here is the number of hours, it takes to get this done. 145 00:21:48.720 --> 00:21:52.650 Remo Douglas: These folks are working very, very hard and they're working long hours. 146 00:21:54.030 --> 00:21:58.140 Remo Douglas: And the success that we have today through this. 147 00:21:59.220 --> 00:22:00.000 Remo Douglas: contract. 148 00:22:01.350 --> 00:22:09.090 Remo Douglas: is due in no small part to their commitment to get it done we met with our Civil Engineers last Friday, and I think them time and again. 149 00:22:10.320 --> 00:22:15.240 Remo Douglas: getting a job, like this designed in a way that's very efficient for earthwork. 150 00:22:16.680 --> 00:22:27.510 Remo Douglas: was very complex and they worked long and hard at it and they worked a lot longer than they thought they were going to, but in the end we've got a bid that we can afford. 151 00:22:28.980 --> 00:22:43.350 Remo Douglas: So just want to say that I am the one who shows up and you see my face on the screen and I was certainly involved, but those three gals were the true leaders of this project and, as we talked about inclusiveness. 152 00:22:44.490 --> 00:22:54.300 Remo Douglas: To have those three women and as the true project leads for a project of this size and have it goes a wonderfully well like is telling of of the success that you can have. 153 00:22:55.620 --> 00:23:13.050 Remo Douglas: In terms of the program budget impact Angela and I went through the project budget this morning and we reduced the estimated cost of completion by over a million dollars, this morning, as a result of this bid. 154 00:23:14.130 --> 00:23:23.220 Remo Douglas: We believe there's more to come, but we're waiting for you know contracts to be executed to get the earth work well underway to ensure that there's confidence there. 155 00:23:24.540 --> 00:23:32.070 Remo Douglas: And that doesn't account for a few million dollars in funds that we expect to see from our partnerships with the city so. 156 00:23:33.960 --> 00:23:40.230 Remo Douglas: In time, this will be a multimillion dollar reduction to the expected costs to build the Program. 157 00:23:45.030 --> 00:23:49.770 Chelsea King: Dr Ludwig how was going to say something, and I think, maybe by sure Thompson to. 158 00:23:51.480 --> 00:23:54.930 Kathy Ludwig: yeah I was actually going to ask you to speak to what. 159 00:23:56.010 --> 00:24:07.800 Kathy Ludwig: pat mcgough just asked him to speak to we had this report on Monday and and there was this chart remote and I think when citizens look at. 160 00:24:08.580 --> 00:24:18.270 Kathy Ludwig: The mind that says new middle school that dollar and they see original budget 78 million approved change, you know, so how, how does someone now read that chart. 161 00:24:18.780 --> 00:24:29.550 Kathy Ludwig: And come alongside hearing now this public bid process and understand where they see something different, well, we see something different written in the chart next month or next quarterly report. 162 00:24:30.720 --> 00:24:32.580 Kathy Ludwig: than what we've got there which. 163 00:24:33.870 --> 00:24:35.550 Kathy Ludwig: Has that original budget number. 164 00:24:36.210 --> 00:24:37.890 Remo Douglas: Right so. 165 00:24:39.510 --> 00:24:43.230 Remo Douglas: yeah what I was hoping to get there and and perhaps failed to was. 166 00:24:44.370 --> 00:24:55.860 Remo Douglas: We just reduced the expected cost of that project by over a million dollars this morning as a response to this bid, we expect that that number will increase will. 167 00:24:56.910 --> 00:25:13.890 Remo Douglas: improve further in the coming months as we get into the contract and we develop a confidence that the bid does in fact cover everything that we're getting you know the earthwork his commands that we're not finding anything unexpected underground all of those sorts of things so. 168 00:25:15.000 --> 00:25:26.070 Remo Douglas: What the Community should expect for a fourth quarter 2021 is to continue to see the financial trajectory of the program moving towards balance. 169 00:25:27.180 --> 00:25:34.290 Remo Douglas: I don't know that the program will show balanced just yet there's a whole lot of things in the next couple of weeks that will be diving through. 170 00:25:35.550 --> 00:25:37.680 Remo Douglas: But we are, overall, seeing. 171 00:25:38.850 --> 00:25:45.750 Remo Douglas: Success across the program Wilson ville high schools auditorium project is coming out of the ground. 172 00:25:46.620 --> 00:26:00.030 Remo Douglas: we've discovered what there is to discover underground already we did okay financially in that portion of the project, we believe that's on good footing the other projects from this year are also performing as expected. 173 00:26:01.230 --> 00:26:03.330 Remo Douglas: And so we should continue to see that. 174 00:26:04.860 --> 00:26:11.970 Remo Douglas: Estimated or what we say in the report forecasted over under that overage will continue to decrease. 175 00:26:14.100 --> 00:26:24.240 Pat McGough: So I might just and when you when we build a budget, there are many unknowns um so you place a lot of money in. 176 00:26:25.140 --> 00:26:41.760 Pat McGough: Trying to cover the potential for those unknowns as the projects begin to take shape those unknowns become known and then the uncertainty disappears and that's what we're seeing here. 177 00:26:46.590 --> 00:26:49.260 Chelsea King: Richard Thompson did I see that you've had a hand up earlier. 178 00:26:50.340 --> 00:26:57.180 Christy Thompson: All I was going to say is I was just going to reiterate exactly what director, why it said, like agree with everything she said so that's it. 179 00:26:58.680 --> 00:27:10.830 Chelsea King: yeah I also echo a director Wyatt said when I saw that bond report from Kim Jordan and the photos and everything this school is going to be a showstopper it is. 180 00:27:11.310 --> 00:27:19.440 Chelsea King: The the photos are gorgeous and you know, the amount of projects that are going it's a huge price tag but the number of projects that are included. 181 00:27:19.710 --> 00:27:27.180 Chelsea King: Under this big project are enormous so it's you know it'll it'll be around for many, many, many years to come and. 182 00:27:27.570 --> 00:27:39.840 Chelsea King: i'm very pleased with the process that went into this as well it's been a very long public process as well with receiving input on the design and all the things that went into this so very excited about it. 183 00:27:41.310 --> 00:27:42.000 Remo Douglas: And I. 184 00:27:42.510 --> 00:27:49.260 Chelsea King: think your team rainbow sorry to interrupt please, thank you, that the women that you described, please extend the board's gratitude to them as well. 185 00:27:50.790 --> 00:28:00.480 Remo Douglas: I will certainly do that and i've given them mine, time and again in the last few days, and that Community connection is is very important, of course. 186 00:28:01.530 --> 00:28:21.150 Remo Douglas: We started some of the prep work towards the construction, a couple of weeks ago, and there was will say hi Community interest in that activity and so that two weeks ago I spent about 30 hours of my, week out standing in the street talking with anyone who wanted to talk answering questions. 187 00:28:22.650 --> 00:28:31.920 Remo Douglas: and go over and over you know what was happening what the next steps were you know where's the sports field, going to be where's the school going to be those sorts of questions. 188 00:28:33.540 --> 00:28:42.840 Remo Douglas: And you know that neighborly conversation needs to continue throughout this project, it will not be quiet. 189 00:28:44.130 --> 00:28:46.050 Remo Douglas: there's no way to do this silently. 190 00:28:47.340 --> 00:28:52.410 Remo Douglas: And we need to do a good job, engaging with those neighbors throughout the construction and we started that. 191 00:28:54.060 --> 00:29:08.340 Remo Douglas: Passing of that torch from me as the primary folk person that folks are talking with to Angela as the project manager the contact information that we're putting out is to her phone to her email. 192 00:29:09.660 --> 00:29:19.260 Remo Douglas: And while i'll certainly be involved as with past projects when we get into this phase we start turning it more and more to the project manager to answer those questions. 193 00:29:20.490 --> 00:29:38.340 Remo Douglas: As Angela will be the person that can most directly connect and engage with the contractor and address any concerns that come up so we'll continue to see that and our commitment is still very much there, we need to finish strong in the Community engagement aspect of this project. 194 00:29:39.480 --> 00:29:46.260 Remo Douglas: And we've got another you know, two years from now we'll be wrapping up so lots more to do on that front. 195 00:29:49.890 --> 00:29:53.730 Chelsea King: Okay, thank you, so I, it seems to me that we're ready to call a vote. 196 00:29:58.050 --> 00:29:59.790 Kelly Douglas: Okay, thank you Chelsea king. 197 00:30:00.150 --> 00:30:00.660 I. 198 00:30:01.980 --> 00:30:06.000 Kelly Douglas: Christie Thompson hi justin when. 199 00:30:06.270 --> 00:30:06.780 I. 200 00:30:07.800 --> 00:30:08.310 Kelly Douglas: Thank you. 201 00:30:10.710 --> 00:30:17.730 Chelsea King: All right, thank you, everybody was present today and for all the good questions, and thank you, remote and your team and. 202 00:30:18.900 --> 00:30:20.130 Kathy Ludwig: Congratulations. 203 00:30:20.340 --> 00:30:20.700 Chelsea King: yeah. 204 00:30:20.970 --> 00:30:22.080 Kathy Ludwig: you're gonna build a school. 205 00:30:24.450 --> 00:30:24.720 Christy Thompson: At. 206 00:30:25.020 --> 00:30:30.750 Chelsea King: School yeah yes, thank you to our public for funding this project. 207 00:30:31.350 --> 00:30:31.680 yeah. 208 00:30:32.700 --> 00:30:35.490 Chelsea King: All right, thank you, the meeting is adjourned. 209 00:30:36.540 --> 00:30:37.200 Pat McGough: Thank you all. 210 00:30:38.130 --> 00:30:38.340 Thanks.