March-03-2019-Regular-Board-Meeting-Seg-1
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right. We're going to call the March 4th 2019 regular school board meeting for Western Wilsonville School District to order Kelly. We please call the roll Chelsea King Martin Here Eddie Reynolds here. Dylan hides Reagan Molitor here and check which is not with us this evening. Right as as the secretary noted chair pitch is not what this night.
So as vice-chair will be filling in for her this evening. We'll start tonight with reports from the high school. Can we start with? Mr. Isaac Thompson from arts and Tech.
Okay, just a disclaimer. I'm the backup because the normal guy isn't here for some reason. So if I screw up it's because I'm the backup just so you know, so I'm just going to read this piece of paper. I am Isaac Thompson a junior artist technology and [00:01:00] I'm happy to be here. Yeah. It's been a few months since we've been at the school board meeting.
So here are a few highlights of our winter. We had a very successful Red Cross blood drive in January where we invited the Wilsonville Community our Tech Community in the students to give blood the drive collected 31 units and had to return a few people away because they ran out of ice our parent group hosted a student game night event at holy crap and nervous and apparent social event to build community teachers and students participate in the power up event at the Portland Art Museum last Friday.
We hosted three. At our school for the advanced accreditation visit on February 18th and 19th for the second year. We had students and staff participate in the burden chill snowboarding program. They had a chance to go to Mount Hood six times to have snowboarding lessons and Leadership training from staff with staff from Burton Snowboards.
It was an amazing experience for the eight students. We have a [00:02:00] prospective new student information night this Thursday at 6:30 in the Kiva where we welcome families who want to learn more about our school planning is underway for the district art show on Saturday, May 18th mark your calendars and look forward for more information at Future meetings.
We'd also like to invite you to our next Rock concert on Friday April 5th at the youth music project in West Linn doors are going to open at 6:30 in the show begins at seven. Thank you for supporting our school and we hope to see you at some of our school events.  Thank you Bella deeb from West Linn High School.
I'm also the backup. So hello, good evening. My name is Bella deep. I'm a senior ASV officer and senior class structure at West Linn High School. I will be recapping what happened before the big snowstorm And discussing upcoming events after our first semester finals [00:03:00] week. We. Celebrated at winter ball with record-breaking attendance shortly after winter ball ten senior Duo's participated in our annual week-long Amazing Race and elimination competition each team of two selected charitable organization that they were passionate about and altogether.
The competitors raised almost a thousand dollars for their Charities are thespians were very successful at their Regional competition and made West Linn proud. Opening night for our winter play Shakespeare's measure for measure was last Friday night and it will be performed this Thursday through Saturday in the black box theater the production explores some mature topics and viewer discretion is advised our vocal and instrumental programs have their District solo Ensemble competitions over the last two weekends.
We are proud to report that three vocal ensembles for instrumental ensembles District Champion Alto Sydney Steinberg and six so instrumentalist including District Champions, Eli Dodd Andre [00:04:00] Jennifer and Noah when it will also will all be going to stay in late April. Our music programs will be having their spring concerts this week of the week of March 18th.
Make or is a special part of our almost century-long May Day celebration tradition and this year 43 seniors chose to go through the May Court selection process the 10 princesses in 10 princes who were selected have started rehearsals for their dances at made a 20-19. We invite all of you to join us for either of the two performances on May 3rd.
Many of our winter sports are nearing the end of their Seasons boys basketball made it to the second round of playoffs boys swimming placed fourth and girls swimming placed 6th at State wessling wrestling sent ten boys to stay in place 5th overall with kale Brinson and Sean Harmon coming home as state champions Shawn for the third year in a row.
Archer team placed 7th at Nationals and our girls basketball team plays their quarterfinal State Playoff game versus Beaverton at the child [00:05:00] Center this Thursday at 3:15 p.m. Spring sport. Tryouts went great and practices have begun last week. We had our first speaking truth about our school event where students staff and community members gathered in our pack Auditorium to discuss the experiences of marginalized.
Students at West Linn High School. We have committed to holding a speaking truth meeting every four to six weeks focusing on specific topics and featuring guest speakers. We need to continue this dialogue and work as a school Community to make Weston High School, and we're accepting Equitable and safe place for every student.
Thank you for having me
tonight.  All right, Marc, Herrera, Wilsonville High School.
Nice to see you all again. So last Saturday we had we hosted the unified Regional Tournament, which we had 55 teams come to the Wilsonville high school, and we all have them like a [00:06:00] basketball tournament. It was from teams from all around the state and then I sit has begun today and it will carry on until tomorrow and our robotics tournament will begin on Friday until Saturday.
We just had. To we just had a to Rick run of Much Ado About Nothing, which is a Wilson High School play and then both girls and boys basketball are at State this weekend will be playing at state that inquired pursuing qualifications estate and spring events coming soon and they will be getting the scores for State.
It's also a busy time for them and they're working hard on balancing everything that they have. We also have a. Sport Springs have begun and competitions will start next week and our state dance competition are on March 15th and 16th and students are also very glad to have regular weeks of school and a lot of students are starting to think about promise Springfest by seeing all CSX month.
[00:07:00] Right. We are officially in certified staff appreciation week and we're going to use this time to recognize our amazing certified staff. I'll turn it over to dr. Ludwig and Miss Monroe as fights that what did I say certified? I meant classified. Thank you.
Pretty mean first of all, I want to just say it's an honor. It's a pleasure to recognize all classified staff this evening. I'd like to invite Mary Hanks osea president to join me, Mary.
So are classified members contribute above and beyond each and every day. To ensure the school smooth operation of our school district from kitchens just school hallways to playgrounds two parking lots offices classrooms and Beyond we see a [00:08:00] genuine commitment play out in our schools all year long this we know does not happen by accident.
At 384 strong. I hope that's right. Now we take this opportunity tonight to express our sincere gratitude for the dedication and hard work of all classified staff personally. I just would like to say that I'm inspired by you as osea President. We work together Mary and I to provide the best working conditions for classified staff and for me personally, this is an honor.
We thank you for all that. You bring and your role as president. I know that it is above and beyond the work that you do every day your hours go into the evening. So we thank you for the role that you are playing additionally in our district. I truly appreciate our partnership and in appreciation for that.
[00:09:00] What did you think you for all that you do?
All right, it turned over the board for any comments. They wish to make it's too. Reiterate what Kathy Monroe said just deepest gratitude to classified staff for all that. You do building's maintenance Transportation Healthy nutrition, but I'd especially like to thank the instructional assistants who are wonderful and so dedicated and commitment to ensuring that all students achieve.
90 would just like to say thank you to you and all of our cash now, I'm thinking certified classified sort of so park. So I'm [00:10:00] sorry to all of our classified staff. You know when you think about 384 give or take a handful of individuals it seems. Not quite appropriate to have just a week of our appreciation in light of the number of lives that each and every individual who's part of the classified staff that they touch and reach and I just like to acknowledge that we as a board know that they make a difference not just in our buildings or in our quality of our lunch children's lunch food, but in the lives of our.
Students and children individually, and that they are greatly appreciated for the work that they do in that regard. So, thank you.
Just get my votes in here very briefly. Thank you for stepping up into a leadership role and you know represent two awful of the ARP schools could not all of you on the ground and like director Ma. The [00:11:00] lives that you all Impact our students lives.
And I'll just add that in addition to the day-to-day operations of keeping these schools running and on time. I know the personal connection that the classified staff have made in my own children's lives and they come home and talk about the teaching assistants the people in the lunchroom people to keep they know the names of the custodians and their schools.
Just the positive impact they have on their lives just in the daily interactions with their positive and doing excellent work. So thank you to you and the other classified staff. Thanks.  I do have a proclamation to read from the board.  Before I do that, I'll recognize. Dr. Ludwig kid. - thanks. I'll make my reef as well.
So I'm very partial when I say this, but I think we had the best classified staff in the whole state of Oregon and likely Across the Nation because. It's just such a fine group of [00:12:00] professionals and everyone brings their best in terms of their work and skillset to their specific position, but they also bring their personal investment as director hides mentioned in terms of.
Relationships with children and I know that in watching staff take time to talk to children to interact with them from the culture that is set in an office by our administrative assistants when parents and children walk in the time that is taken to interactions down a hallway. We've talked about the cafeteria.
But even those who take care that every classroom has what it needs for children to do their best every day those folks behind the scenes are remarkable. And I know when I interact with each one of them. I just we're a family and we're a family of incredible professionals and also just really really good kind people.
So thank you for your leadership with that group. I [00:13:00] know that you also bring that culture of kindness and professionalism through your leadership to your team. And so thank you for doing that Mary and as Reagan mentioned it's one week, but we really should be thankful throughout the year for the work that our classified staff does so I know that our HR department sent gifts out in The Courier today folks will be getting those and they're just small tokens that really represent huge.
Thanks on the hearts of everybody for the work are classified staff does so, thank you so much. And now we have a proclamation and then if you have any words married, maybe you could close with a few words after this. All right, we're as the education of Youth is essential to the future of our community State country and world and whereas classified employees are the backbone of our public education system.
Whereas classified employees work directly with students Educators parents Fallen tears business partners and community members and whereas [00:14:00] classified employees support the smooth operation of offices the safety and maintenance of buildings and property and the Safe Transportation Healthy nutrition and direct instruction of students and whereas our community depends upon and Trust classified employees to serve students and whereas classified employees with their diverse talents and true dedication nurture students.
Out their school years now. Therefore be it resolved that the West Linn Wilsonville School District Board of Directors proclaims, March 4th through the 8th 2019 to be classified Employee Appreciation week and be it further resolved that the West Linn Wilson School Board of Directors strongly encourages all members of our community to join us observance recognizing the dedication and hard work of these individuals.
Thank you.
I mean I get to stand up here and take all your praise and thank you. That's amazing. I feel I feel wonderful, but it's on behalf of 380 plus [00:15:00] employees that I'm really standing here. And they've honored the you know to have trust in me to stand up for them in that position. So really it's more about them, but I appreciate it.
Thank you very much.
All right.
All right. This is the part of the agenda where we have set aside for board member reports although having. Then border Port seven days ago, we're going to forego that says that portion of today's agenda. I am going to recognize director Molitor though to discuss the charter school renewal. Thank you Don as I have mentioned and I noticed mr.
Nick Chapin is in the audience the principal at Three Rivers Charter School. I've mentioned over this year in briefly every, you know a little bit. Information about the charter school in the [00:16:00] Years.  For the last Charter, but I've acknowledged that this year we're beginning the charter renewal process and we met dr.
Ludwig and I along with various members of her cabinet and had the opportunity to meet with mr. Chapin a couple different times as well as you visit his school a couple different times over the course of the school year. We I think it was before the winter break. I had mentioned kind of a rough timeline for the charter renewal process our last board meeting.
I mentioned that we had the opportunity to sit down with mr. Chapin and a couple of his teachers and discuss their three year Three Rivers five year plan and its formation of you know, what it sees itself doing in the next five years as it goes forward. In order to formally begin, the charter renewal process will need this [00:17:00] boards acknowledgement that it would like to renew the charter as well as then direct, dr.
Ludwig to begin the charter renewal process and negotiations and. Somewhat of an informal but we do need to acknowledge that we're ready to do that because it starts a clock running for the renewal process. It's a 90-day process. I would like to just note that ORS 581 is the statute that pertains to Charter Schools and that such also sets out the grounds like in the event that you would.
Choose not to proceed with renewing a charter. It sets out. You don't want to five things a charter school one or more five things that charter school would have to do in order to begin a discussion about a charter not being renewed and of those five things. I just want to acknowledge that TRC s is in compliance.
[00:18:00] With all five of those and it is T. RCS is known to be in client in compliance with all state and federal laws. It's known to be in compliance with the terms of their prior or existing Charter in compliance with student achievement agreements and it's known to be fiscally stable. So being that it's very clear that there.
In compliance with State Statute that would warrant a renewal of their Charter. I'm here just to kind of informally seek the board's consent that we go ahead and proceed with negotiating the charter with TRC s though. It's more of an acknowledgement. It's not a votes not emotion. It's just a consent to asking.
The superintendent to act so.
[00:19:00] discussion thoughts objections.
I appreciate the work that you do there with as a liaison with the Three Rivers charter school and you have kept us up to date throughout the year and let us know that this was coming so and welcome good to see you. Hi. Yeah, I'm. Three Rivers charter school is meeting, you know, those requirements and exceeding them from what I understand in many cases.
So I'm perfectly comfortable with proceeding with the conversation of renewing the charter and it was especially. Brock by are excited by the idea of looking at through lines as well. And so really the full integration of Three Rivers charter school with you know, the other moving on to high school.
These are our students and you know where our through line. So it's something I'm curious to even hear more about is you update the board on what you work you do there.  [00:20:00] I was just wondering about where I believe we got something in the mail and annual report. Correct. And I assume that part of the charter renewal negotiation process will receive confirmation of compliance with chapter 581.
That is correct. So when the tartar ultimately what we're asking is just to task the superintendent with beginning the negotiation process or once once that process is concluded then yes, they'll be a full report back to you verifying that information as well as at that time a much more formal motion and vote exactly that new Charter I recall it from.
And they were first chartered and then the renewal of the last renewal. So yeah, I'm perfectly comfortable with proceeding. Okay.  So I'm hearing from the board. Dr. Ludwig that we would like you to proceed with the next steps of renewing the charter looking into that great. Thank you. We'll begin to set up [00:21:00] some meetings then with mr.
Chapin and his staff and if they are even ready a little earlier, they could come to you in May if we really need 60 days. Or in June which would be the 90-day timeline. So by then we'll certainly have it wrapped up. So thank you. Alright, I'll recognize dr. Ludwig for the superintendents report.
I
was realizing after listening to. Mark and Bell, I think they just said everything else in my report. This is a picture from Much Ado About Nothing. I got to attend the play on Saturday night closing night. And it was spectacular. I'd love to say see it if you haven't been able to but you're not going to be able to if you haven't seen it yet because it had a.
[00:22:00] Well attended closing night and the kids did phenomenally so that just a picture from that evening. So a lot of school events and activities even in this one week since my last report mentioned all the basketball going on in terms of both the regional tournament for Unified sports, which we had a West Linn and a Wilsonville team represented that was on Saturday and Wilson Valdez.
And then I was able to make it to both the Wilsonville boys and girls games getting them moving on to continue in the playoffs. I did not make it to West Linn our boys prove, you know worked really hard but weren't able to Prevail but the girls as you heard will be playing on Thursday at child. So we do have quite a good showing in terms of our winter sports moving on.
And then again just acknowledging that while all this is going on the Arts are strong and if you wanted to catch measure for measure as mentioned that's this weekend [00:23:00] as well as the first robotics tournament Friday and Saturday at Wilsonville high school. And if you've never been to that tournament even just slipping in four about.
Half an hour bringing your children is really a sight to behold the whole gymnasium is transformed into the robotics stage. So to speak with the robots competing against each other and then the auxiliary gym is where all the teams than work on their robots that might need to be tweaked throughout the tournament.
So it's really quite an organized event what how many years we've been hosting a doctor down. You know, I want to say it's our fourth year and it may be a couple of years beyond that and it truly is an amazing event was the high schools the first local high school to host such an event. And now many Earth feel their schools have said I think we can do that too.
So it's been a great event. I do want to get another plug-in here for our classified staff when you go to a sporting event or activity. It's not [00:24:00] uncommon to also see our classified staff selling a ticket cheering on the games. They're so invested in the success of kids even after the school day showing up for many events and they make sure I get my hot dog whenever the game so I really appreciate that.
Last Thursday, we filled this room with our leaders across the district and thank you director Molitor for being there. I don't know if you wanted to make any comments, but we had dr. Brianna Stiller here in the afternoon with us. I know you were scheduled to see her last month. We had a mix-up with the date and as we're thinking about continually leading safe and welcoming schools schools where we.
Keep leaning into what it means to be inclusive and welcoming. It's sometimes an honor to be able to invite in experts in the field or those who prompt us to learn more about our leadership in this area. Dr. Stiller was a thirty year. Veteran is school [00:25:00] psychologist and Eugene school district and very instrumental along with Carmen urbina in getting some diversity policies approved at the state level and also for Eugene School District that really pioneered the way for a lot of school districts around inclusive practices in our schools.
And so to have her come and share her story as well as. Prentiss and thinking about leading School culture to support gender diversity was really critical and Incredibly informative and her promise to continue to be a resource for us was really heartfelt and also greatly appreciated by our staff.
Did you want to make any comments about that Reagan since you were there? I just appreciate the opportunity to go. It's always.
It's a topic that I definitely have learning and growth to do on and so I appreciate the opportunity to be there. I [00:26:00] would also second that doctor Stiller was opened to having anyone contact her ask her questions. She definitely would like to be a partner to help us as our schools are working to improve our culture around gender diversity.
Next you have in front of you just a flyer about the science Symposium. That's tomorrow. So just a flier reminder. You'll notice that it starts tomorrow evening 5:30 with public viewing of all of the projects. There's always what's called a Discovery Center some Hands-On learning our keynote speakers will begin at 7:30.
This is at Wilsonville High School within the award ceremonies beginning at 8:30, and we're. Credibly excited because our keynote speakers this year our district alumni. So on the front cover, you can see Claire Malin and Claire offer alumni from Wilsonville high [00:27:00] school and West Linn High School who are both working in this space and science Industry Claire.
Mallon is with Space X. And clear offer is with NASA. And so they're going to speak as their experience just as students and then their post-secondary work their internships and now their current work in those Space and Science field. So our students are excited and it's such a unique opportunity to hear from alumni in the field.
So we're all very excited about that encourage you to attend any portion of that that you're able to. And then lastly just because we've had a couple of snow day recently. And if there are folks out there watching this school board presentation just to put on public record that you know, we have three days built into the calendar.
Those are the three boxes. That are noted at the end that you can see the June portion there up on the screen and we always use those three days [00:28:00] first. We've had quite a few inquiries as to what will happen. Now that we've had to snow days. We always use those three days first. It's the agreement that we make when we post a new when you approve that calendar, so that folks can plan accordingly.
If we have more than three, that's when we may come back to our associations and to the school board around do we add additional days or do we look at elsewhere in the calendar where we could recoup some instructional time? We're not there yet. We're well within our three days that's been the most common question since this last week.
And so I thought we've got a board meeting. I'll just mention it and. Get that out there in the public. So that's the end of my report. Did you have a question about that? See? It's the most common I want to make sure I understand so the tenth I believe is a work. It's a certified workday. Correct.
So right now is the same right now this EV right now the seventh is the last so the way this calendar reads you'd see [00:29:00] the seventh of the last day with teachers coming in working on the 10th, but now the 11th is the last day. Teachers at work on the 12th. Okay, so they're still no school on the seventh or tenth.
There is the only reason there's a box around the 7th wasn't for last day of school is the last day so students will be in school on the seven but not on the 10th and on the 10 and on the 10th because we have to make up to snow days. So case at 10th and 11th and then okay. Yeah, and then teachers work on the 11th.
We move the yellow box that's on the 7th to XI XI. Sorry now the LIE the yellow box moves from the 7th to the 10th and it would be the sorry the 11th love and the 12th is so the first way I said it but the thought that nobody will be in school unless there's another another snow day. If we have one more snow day, then we'll use that next box, right?
Okay. Yeah, so the [00:30:00] 11th is now the last day of school. So usually we say to folks I don't plan any don't plan to go anywhere before the 13th because we could use up to three days. They're right. I think a lot of a lot of times what I hear people start to wonder about eighth grade graduations. And what does this mean for fifth grade celebrations?
And that's where people start to get. When were more clearly out of the Winter Woods will get that message out and I believe mr. Kill stream is here and we'll get that out. But there's sometimes still speculation. Are we going to use a different day? We will first always use those three snow days because that's what we've adopted in the calendar and people are counting on us using those three first.
So before we get creative with anything else maybe. Thank you. Dr. Ludwig. Yeah, we're going to move on now to the consent agenda. Can I get a motion?
I move approval of the consent agenda.  [00:31:00] second.  Miss Douglas Corporal vote Chelsea King Martin, I Eddie Reynolds. I Dylan hides I reckon Molitor. Yes.
Okay, do we have nobody from the community to speak tonight? Okay move right along then moving on a new board business. We have dr. Downs to discuss the district Title Nine self-review. Thank you very much. It's my pleasure to speak to us tonight about our Title Nine review or self review and I want to just to give a brief kind of an overview and then to share a little of our experience since last spring and what we've been working on.
And before I do that. I actually just want to share a couple points. We recruited the services of Valerie Bonnet of Good [00:32:00] Sports. Who has 40 years of experience in Title 9 and is truly considered the leading expert in the field and is currently working with some other organ school districts who are in other phases of Title Nine conversations, but we chose to proactively do a review.
And she was very complimentary. I just want to open with the hard work that our teams and our District Operations and most specifically our high school comprehensive. Programs have put together over the last several years and I just want to open with that because she was extremely complimentary of our district and our approach and she found it to be very refreshing.
And in fact, we were she couldn't remember doing in her time another proactive review and especially at a high school level. She works a lot with your universities and with public institutions and she is brought in after a [00:33:00] complaint has been filed. And so since last spring we've been working directly with her and have had several interactions and conversations.
She flew flew here and started the review with a tour of our facilities and I just wanted to compliment Dennis Burke our athletic director at Wilsonville high school and Mark horak our athletic director assistant principal and Dennis assistant principal as well at Wilson a landmark is at Western High School the two of them.
Have been phenomenal through this review and I'm just really appreciate all their hard work. They helped organize and connect with all of our coaches and assistant coaches and volunteers and it worked with Valerie very closely as well as myself. And so I just wanted to highlight their work as well as Tim would lie in our operations team who spent.
Considerable amount of time with her and so she had a very good feeling as she was able to to our facilities. And so I just wanted to lead with her report and kind of communication with [00:34:00] us was very positive and was extremely encouraging as we wanted to be proactive as we as we started to think about future plans and and as we started to work closely with our interscholastic athletic teams and programs and it's something that I take great pride in to I just I know are.
Schools worked so hard together and so what I want to do tonight is just share a little bit from from our work since last spring and then feel free if there are questions along the way, please let me know but what we asked. Valerie to look at for us was to do a comprehensive review of our interscholastic Athletics programs and facilities and the Title Nine review.
Actually, she followed what she would normally do with a normal process with looking at 13 different areas that are associated with Title Nine law and without getting into maybe you know. Each area. What I did is I just wanted to kind of pull a few things that we've talked about. And I also wanted to let you know that our athletic directors [00:35:00] and our operations and our business department.
They've all nothing new nothing on here was surprising. In fact many of these things were actually working on her been in the works and we're actually. Planned for and were we were in a sense as we look and talk about this. We felt really good about things that we're moving towards and and we also know that we have some work that we wanted to do.
And so through questionnaires phone conversations multiple email and interviews that I've had with her as well. We were able to kind of get a very thorough. Review and I want to just bring up a couple district-wide findings and then to share a couple from Weston High School and then a couple from Wilsonville high school.
And again, we looked at the two comprehensive facilities and and programs. So one finding that was very common and is pretty much Universal according to miss Bonnet is that proportionality of gender participation in athletics? And so whether it's a high school program or College [00:36:00] University program?
Many times there's a disparity between the total enrollment of females in the school versus the proportion of those students who are athletes playing. So for instance, I'll share last year at Western High School. We had a total female enrollment in the whole school was 50.7% and then out of.
Students who participate in athletics so out of that number, we actually saw that was 39.6% of female Athletics that participated there. So in terms of a Title Nine conversation, we had about 11 percent Gap and what what Valerie wants. That she encourages is close to about even as you can is what our goal is and we note at Wilsonville high school.
We actually had a much. We had a smaller percentage and it was 48 percent 48.6% and total population and 42% were of the athletes were female. [00:37:00] A recommendation that we have and something that we have been working on is we are looking to have to add more additional girls teams that includes JV and freshman teams that includes possibly adding a new sport or a couple new sports and one of the things that we are knowing that we need to do more of is student survey.
We need to find out are there sports that girls are interested in that we don't offer. And maybe someone else does and we can learn how they're doing it and so we are prepared to continue those student surveys to use to kind of guide our next thinking one of the things that we heard and we have heard for the last several years at the high school level is we've seen a decrease in the and freshman and JV teams on some programs and one things we heard from some.
From girls especially as they said many of them are being attracted by local clubs and AAU type [00:38:00] opportunities. So for instance, you may be a young lady who played volleyball and you used to play basketball, but now you're choosing to play with your Club volleyball team in the winter. And so you're saying I'm not going to participate in the local school.
I'm going to be active but I'm not going to play for the basketball team. So we've noticed that that's Statewide and one of the things that misses. It was able to share with us is her encouragement of no matter if they're if you say there aren't other teams to go play we should still offer the team and then find Opportunities and venues for them to play and it may be against some smaller schools and maybe they may have to travel a little further but they would still have an opportunity to play.
So it's something we're very committed to and feel feels good about but we do want to make sure the student survey gets out there. Another finding that we talked about was addressing consistency of athletic teams that travel and so we looked at where they go the location and the accommodations and [00:39:00] mode of transportation.
And our recommendation is we just want to align common accommodations and then schedule similar travel opportunities and nights of stay an example of a mode of transportation is if we're going to arrange for charter bus transportation, we would do the same. For boys or girls teams. One of our findings was that some of the boys travel experiences where the tournaments are hosted or things were where people are choosing to go they had different level of experience.
So maybe the boys were able to go to a, Florida. To play or do something and then the girls similar tournament was held in another location that maybe visit example Valor gave his maybe it's held in Iowa or somewhere else. That was maybe not a similar experience for for both programs. And so one of our.
Recommendations to align and look for some similar tournaments maybe even similar timings for instance teams that travel for us our boys and girls basketball teams. We have many teams at travel but [00:40:00] teams that travel are boys and girls basketball and then baseball and softball during spring break.
And so maybe the baseball and softball teams look for some comparable travel experiences night. Nights gone the accommodations when you're there if someone is staying in a very nice place and that someone is not aligning that and our athletic directors and coaches are very much a working on this and it's been good.
This is actually been in the works for the last couple years. So.
Another finding that we want to talk about was a disparity of the coaching staff quite simply we have more. In the in the boy Sports, we have more coaches / boys that play.  And that is not necessarily just limited to people that are paid to be on it, but it's terms of in the in the eyes of Title Nine.
It's also about people who volunteer so if I wanted to be a volunteer on the football team. [00:41:00] The football staff I could still be counted as another adult there that you know has gone through the appropriate human resource background check, but I'm not paid but I'm there but it adds to another adult that that's a part of the program and so as we look at this coaching staff are a athletic directors have taken a serious.
Look at our excited about doing this for the future. We need to provide additional coaches for girls teams and. The number of boys coaches as well have a have a have some sort of an agreed-upon appropriate amount of folks that are able to help and be a part of that of the programs. And so it's a combination of both and sometimes it is driven by the number of teams.
So it's directly related to the number of teams. So let's use softballs in example, if the baseball program has four teams. And they have to coaches per team. They have eight coaches and then softball only has [00:42:00] two teams and have four coaches. Obviously our first kind of responsibilities. We actually want to know can we get another team or another two teams?
Do we have enough students that are interested and you so we can get more people involved. And if not, we need to you know, appropriately address. The number of coaches / girls versus boys programs, so. At West Linn High School. There were a few findings and most of them related to fulfill our off campus facility at Rosemont Ridge right now.
We have a girl's softball field that is there and the recommendation is just upgrade the dugouts at the girls softball field at Rose my Ridge and that's to be comparable to the boys baseball field at West Linn High School. And the second finding which is directly related is the use of Rosemont Ridge Middle School's campus and one of our takeaways is that we ensure that.
[00:43:00] We have the same number or a greater number of boys participating up there on those fields as we do girls throughout in a course of a year. That's actually seen in eyes of Title. Nine is is good. That's great. And we do use that field. We have the big turf field and then we do have boys teams that practice that.
Add on the softball field as well during other parts of not part of the Supple season, of course, but during other parts of the Year. Both those fields are used up at Rosemont Ridge for boys programs and girls programs. You know, we have soccer. We have La Crosse we have football. That's that's used and lastly that too.
Go inside to coincide with this conversation of Rosemont Ridge is the inconsistency of trainers at practices and games and that's directly related to our ability to have a trainer on campus at Rosemont Ridge whenever we have students there right now. It sometimes works. But sometimes there are trainers get stuck at the big campus at Western High [00:44:00] School and are trying to head up there or we try to have some presence there, but it was something that was a finding that we want to address and work on.
At Wilsonville high school. We had one finding around practice uniforms and the recommendation is to provide full practice uniforms for the girls teams, and we currently don't have them and it's even if the students self-select personal items to wear which was the case in this particular finding we found that the girls were saying thank you, but we actually don't want you to buy us the shorts.
And we'd like to wear our own shorts. And so what the Title Nine review came back to say, it was great, but you need to provide the shorts. And so that's something that's pretty easy for us to do. And then lastly the finding it Wilsonville high schools had to address inconsistencies with the softball facilities and our recommendation was to do install lights at both softball fields turf at the JV softball [00:45:00] field and upgrade the dugouts at both softball fields and I upgrade the Press Box to include Wi-Fi capability.
So that is. Again, none of this was surprising. In fact many of these things. We've been working on directly with RADS for last couple of years. And at the same time it was nice to have an outside lens on on this and give a thorough review for us to help support our work moving forward. So I'm sure there was questions and I and I know that love the see if you have any and see if dr.
Ludwig you wanted to add anything.
Thank you for doing this I appreciate the proactive nature of it. And and the fact that it's been on the radar of folks who work in this area for some time. [00:46:00] So, you know the fact that there weren't much that was a surprise means that this is, you know something that we've been aware of and. Some good information here.
For sure. I think I have a couple questions. I'm just kind of trying to piece it all together right now in the moment. So I guess a couple questions and just a couple of thoughts to share.