February-24-2020-Board-Worksession-segment-1
[00:00:00] All right. I will happily and with excitement, a call to order this joint work session of the West Linn city council and the West Linn Wilsonville. School board. Um, I will just for matters of record keeping, uh, share that all members of the city council are present, um, including mr cyclic, although he is appearing by telephone and all members of the, uh, school board for the West Linn, Wilsonville school district are also here and present today.
Um. Just by way of just, uh, I guess a brief introduction as to how and why we all get to sit here and share our joint and our individual work with each other. Um, we as a school board have a, um. [00:01:00] Policy that, or a, sorry, a district goal around involving our community partners in our work. And we definitely consider the city of West Linn as well as its council to be partners in, in our work.
And, um, I know early in the fall, it might've even been end of August or so, um, I think the council had sent us a letter asking for a joint meeting. And I think sharing that you two had a goal around a meeting more frequently. With our school board. And I'd like to thank you for your patience because I know you reached out August or September, but we were, um, our schedules were incredibly full through November.
And so, um, we appreciate your patience and willingness to meet with us. And this was then the next date we agreed upon. And, um. So, uh, with that, we're about ready to get ready to, um, uh, each, uh, entity has an opportunity to, to share some of its work with each [00:02:00] other as well as then we can discuss and ask questions about that work while we're here.
Uh, one of the things we get to do for that is take, um, communications and comments from, uh. The audience and in for the West Linn, Wilsonville school district, we're going to utilize its public comment policy for today. I, since we're hosting this meeting and we, um, the way that works is we, um, have a sign in.
That was. Up. Oh, right next to me. So if somebody was hoping to speak and they didn't have the opportunity to sign up, uh, raise your hand and we can get you this real fast. Um, we provide, uh, up to 45 minutes of public comment. Uh, we ask each speakers to keep their comments to three minutes. Um, our board secretary, Kelly Douglas, has some cards up there, so like, you know, um.
As your time as, as [00:03:00] clicking down. And then if, if you, um, are out of time, then I will do my best to politely curtail your sharing. And then I would just invite you, if you have more to say, you can email us, you can call us, you can come back to our next meetings. While it would not be joint I, our school district, our meeting next meeting is March 9th and.
Do you have one tomorrow night? Are you your PR or, Oh, that's right. So you can check the city's website for their, their next meeting day. Okay. Um, and just let me see if there's anything else I need to share with you about public comment.
And then also we'd invite, we have so many wonderful people in the audience that I would definitely invite you to continue to stay after public comment because it's entirely possible this meeting, we'll touch upon some of the subject matter of interest to you. [00:04:00] It's like, good. All right.  Oh, we did informal roll call.
I took role. Yes. Thank you. So I have, um, I'll ask that you step up to this place. Um, I have Jan Smith, and then if he could just please state, restate your name and your address, we'd appreciate it.
My name is a song I love to do that can hear me. I can't hear me. Um, my name is Jan Smith, 2200 river Heights circle West plant, Oregon. Uh, I stand, uh, to talk about the dollar street school. Um, the proposed dollars three school, I believe the school to be ill-advised touted school attendance projections. I won't believe to be sound.
I implore you to wait until the 2020 census is done to bear out those numbers. In my hometown where I lived, we had a construction such as this. It was named Gary's folly for the [00:05:00] superintendent spearheading that construction. That ill-advised school was built. It was used for three years. Then it was abandoned because of student growth did not come to fruition.
It was then sat dormant for five years until it was purchased by a private charter school and is now again an unused eyesore in that area. As to the school itself. The other will not be a significant increase in walkers and bikers. As you stated at the, uh, neighborhood association meeting, you suggested an increase in student walkers from homes within a one mile radius.
Please recognize there is not a one mile radius. There's a, uh, Northeast quadrant. Um, any students, Southwest or Southwest of the school will not be walking or riding their bikes. They will be driven or they will be bused. Um, cause the can't be blessed I guess. Um, our plot is touted at 21 acres. Less than two thirds of it is on level ground.
That is 14 acres that will be deforested in lieu of brick and mortar, concrete and asphalt and uninterrupted grass. Trees cannot [00:06:00] stand in baseball fields, soccer fields, school buildings, or parking places. Speaking of parking places, we've heard that the number is 42 for the number of a lot of spaces I have counted.
Athe Creek has 105 into wood, has 110. Meridian Creek has 142. Rosemont has 130. This parking lot is 63. Um, that overflow parking will go to dollar and into river Heights on my street. Um, also all schools have a 0.2 mile bus loop within their acreage to get the buses off the main roads. Um, the bus, the interpreter structure on dollar itself does not, uh.
For middle school, their Elana falls, Osman dollar were fire, massive road improvements for the increased traffic, and Lord help us if there's a traffic light that's going to have to be there, like ins would and Meridian had to build a, the overload of traffic and parking and river Heights is bound to bring with the trash and vandalism.
I'm not looking forward to that. First of all. The most recent traffic studies show that the [00:07:00] traffic online clause with most of the local traffic, I'd agree to that if you take 24 hours into account, but for the hours between three and seven the traffic is primarily through traffic, avoiding two Oh five I propose a neighborhood traffic study that we can do to refute the one that we may get from the city or the district.
I just have two points of reference. I believe the district and city council will not heat any studies or reports issued that have issues with them. I believe personally, having worked in business that these studies will be tainted by the contractors and who opt this job for the attorney, the economy.
As it's been mentioned before, the AP Creek building could be added onto to house the middle school and the new high school in many towns and States. This has done to house both within one building. You would not then need to get a separate building permit as you suggested. There are many other issues I have not addressed like light and noise pollution and, but I have no doubt that this project will [00:08:00] advance regardless.
And looking forward to total transparency of the district, sharing all studies and plans, any deviations or risks that you're willing to take to avoid any issues found in this study. Thank you. Okay,
Laura, worth and.
Well, Ghana Clark is, that was, it was more, the clerk is a clerk? Yes. Okay. Thank you both. Hi, I'm Laura and I'm Donna Clark and we live on Nicole court. Uh, we are proud residents of Linn and parents of West Linn students. Our families chose this community because of the excellent schools and beautiful nature.
Earlier today, we reached out to you, city council members alerting you to an ongoing citizen petition, the petition details extensive and [00:09:00] valid concerns of families at West Linn residents regarding the proposed middle school. Adoller comment, but we previously shared it with the school board last month.
Our objections run the gamut from the environmental to traffic to the quality of the proposed facilities. As of today, there are 480 West Linn resonance and voters who have joined the petition and it continues to garner support. The project doesn't have universal support in the community. Many local residents oppose a location and question the overall benefit to the community and city at large.
The 2019 bond language and marketing materials did not specify that dollar woods location would be the location of the new middle school. Many will ambit neighbors were upset to recently learn this fact. The characteristics, size and shape of dollar street woods [00:10:00] are not suitable for the proposed use.
As our elected representative, we expect West Linn planning commission, staff and city council will make our questions and concerns take out questions and concerns seriously and incorporate them into the permit review process. We'll request that you hold the, uh, the school district accountable for addressing all of the detailed questions before approving any application.
And we have included those questions in that six page worksheet. We are currently engaged in communications with a school district, and we really appreciate their willingness in partnership and working with us, but we hope to continue that relationship with the city as well. Thank you. Thank you.
Thank you both. Uh, Dick Bailey.
I can speak loud enough that I [00:11:00] don't really need the microphone and I don't like the echo. Well, the reason we ask you to do that is because, um, we provide video and yes, I hope that you can let the recording can pick it up from my standing in this position. Um, my address is to the city council and the mayor.
And, uh, the planning commissioners, you later this evening will be given a proposal from the school district to consider locating the middle school on the dollar Wood's property. And, uh, I w I was in hopes that there was going to be a, uh, a map that would show you that property. But let me just use this screen and have you imagine that the screen is the property and that's North.
Just cross dollar street is the river Heights neighborhood, and on this side is when I'm at falls drive or what becomes Borland drones County road form. It's a little narrower. This end [00:12:00] up at that end is the sand pit that became Barbara Cove and it's rather steep off of that end, down into the sand pit.
When the highway was cut, was made to approach the fields of bridge, it left a pretty significant cut. You can't scramble up from the highway up onto the property. If we were looking at it from Google earth, you'd see a nice big 22 eight per side. But as quick as you get down to the ground, you realize it's not flat one.
That's a quite a steep Gramble from the road up onto the property. Or at least half of the distance down the property. And when you get down to the sand and then you can walk from the highway down onto the property. Mmm. What is the sale? Is is something to consider. We know that from the sand pit, it's an, it's an [00:13:00] ancient sandbars, what it is, and when the sand pit was dug, it revealed that it's only sand.
Clear down to the foundations of the homes that are in there now. It also reveals that it's sand. When the highway was a grade was made, all you see there is sand now, and that sand on a slow is not very stable. If the Cascadia subduction zone should let go, and so I would invite the city to. Yeah. From in school.
As they begin to do their research, get the geological, um, analysis of what that soil is like and what it will take to stabilize it because of the slope on this end, it'll require some terracing to stabilize the slope and fencing at the top edge to keep the children safe as they approach that, um, Southern border of the property.
All right. We've [00:14:00] talked about the slope in the soil, the railroads, the only that it has now, there are two great Gates that come from dollar street onto the property, and eventually there will have to be accessed from Borland road onto it. But the moment you put a relative across from, um. Or on the road $2, the traffic is going to really jump up.
We know the problems that we're having on the landfalls falls drive currently and the traffic is going to divert up onto dollar street. Thank you very much. We appreciate, and you can share by email. I just know that we have other people in like to speak. Okay, so consider the traffic and what you're going to need and the safety of children is that traffic makes it swipe.
If they start to do tolling on that freeway.
[00:15:00] and Leslie O'Rourke.
Yeah.
Hi, I'm Leslie O'Rourke. I live at 1211 orchard and I'm a registered professional archeologist. Um, my concern about the site is the historical house, the Joseph Fields house that was located there and surreptitiously bulldozed in the early 1990s when the property was first being considered for school.
Um, that house was judged to be one of five oldest houses in state of Oregon, and even in its bulldoze condition, uh, was deemed eligible for the national register of historic places, um, by, uh, the state archaeologist and, um, archeologists from Oregon state university. Um, it was suggested that, um, I crew go in there and evaluate the [00:16:00] site.
Uh, that was never done. Uh, the plans to build on that property, uh, never happened. So, um, that sort of was put to bed, but there's never been any archeological study done on that parcel. In addition, previous owners of that house report finding native American artifacts there. So that would suggest that that is a multi-component with both, both historical and Prius contact, archeological resources on that property.
So these sorts of things that are going to have to be addressed if that site is developed. We know that that was Storico Lee afford across the Tualatin river. Um, and undoubtedly used by native Americans for thousands of years as they moved from Willamette falls up into the toilets and planes. I'm also a native American village site is located about a mile upstream.
So you can see that that's a significant area [00:17:00] for the local tribes. So, um, studies you're going to have to be done in consultation with the state historic preservation office to find out what's located on that property. That's my concern. That dollar Wood's property. Thanks
Robert McCarthy.
is this the right distance to stand for the Michael? My name is Robert McCarthy. I'm the president of the Bolton neighborhood association, and I'm here to speak on the issue that there's not deal with dollar. This is an ongoing issue that has the city and the [00:18:00] district and the high school has been dealing with, which is.
Parking and congestion, and it's one that has been a Niti problem to solve. Bolden neighborhood association has had several meetings. We deal with this subject and the conflict is ongoing. We've had, uh, the chief of police, uh, director of public works and others trying to find a solution to this problem.
The fear, of course, of residency is that as the stadium is expanded. It will create a larger parking problem and more congestion. We would like to prevent that from happening. And the suggestion I have for you to consider a collaborative conversation with some of the directors from the city of West Linn.
I would suggest the chief of police and perhaps Lance Calbert, some representatives from the high school and the district. [00:19:00] As well as some student leaders, as well as the Bolton neighborhood association to see if we can come up with some ideas that we haven't thought about before. That's what I'd like to suggest here.
So I'm asking for the district to select one or two senior individuals. Could be an assistant superintendent, head of operations, I'm sure, uh, the city manager and the city leaders would be happy if. A couple of the chief of police and the director of public works would take part in it. And that would like your help in choosing some student leaders who also, I think are essential to be a part of the solutions that we can come up with.
That's my suggestion. Um, you can reach me through the city website and we'd like you to, uh, we'd like your help. Thank you very much.
Thank you. [00:20:00] And Kathy Selvaggio.
I am Kathy Sabato. I lived at 1611 sixth Avenue in the laminate. So I am here really to raise my strong objections to the . So the process around the location of the school, not to the school per se, but to the process and, uh, what I see as a lack of genuine consultation around the decision to build. A middle school in the neighborhood.
On January 8th I attended a meeting, uh, of school. Different district officials with the alignment neighborhood association. See seeming bad participants in the meeting would have an opportunity to engage in dialogue with school officials about whether to build that school when that neighborhood, [00:21:00] instead, we were presented with the decision to build the school as a fait accompli.
And the school district officials seem to concede the purpose of the meeting to placate residents, concerns about parking, traffic, tree removal, and so on. And essentially we were told that the school bond ballot measure that passed last November was tantamount to voting for a middle school in our neighborhood, which was certainly not the way I or others that I've spoken to.
Understood that ballot metric. Uh, so it really seems disingenuous for the school district to claim that they have general public support for this option. When the location of the school was not at all clear in the ballot measure and at the neighborhood association meeting the school district head, uh, admitted that although they had sent out surveys to families with children in the school system, they had somehow forgotten to do so with [00:22:00] residents in the Willamette community.
Who do not have chocolate one school. Uh, but there was no indication why despite that admission that they would even try and fix that oversight. And at that meeting, a number of people raise the alternative of building on this substantial land at the intersection of Borland and Stafford road where athe creeks school is now sits.
If some of the sports fields on that property were moved elsewhere. But school district officials brushed off those concerns claiming that it's not allowed under current County regulations. Yeah. That they could not answer how the big mega church across the street was allowed to build in that same area.
Nor did they indicate that they would even explore the suggestion with the County. It appeals to think made up their mind and they have no intention of looking at alternatives. I don't trust that the various Tropic [00:23:00] parking land use and environmental studies that are being called for will have any bearing on what appears to be a done deal.
More likely that it will also, it will simply serve to rationalize the choice and offer some modest measures to mitigate the work's affects. Uh, I'm a  that is your time. Sorry. I just want to say in closing that, um, I could live with whatever decision comes out if there's a true consultative, transparent and open process, including one in our neighborhood.
and next we have Dean, and I believe it's riddle.
Thank you very much. [00:24:00] That was hard to follow. That was beautifully put. Um, there's nothing intimidating in this either. Was it? Um, thanks to Sabre, can we really see them exceed the future? Do we really have the path to see what was demonstrated to us in that meeting that, that lady just spoke about? Are we really sure that moving the school from the current site, this is the right thing to do because it's still a no, actually, what's going to happen on that site for the welfare, the education, the safety of the children.
what is the dip to the study? It was spoken about, but again, I follow with what the lady prior to me said. What was the extent of that study done? It's a good school. Now. The current venue is, is a well thought out by students and teachers. I've spoken to them myself personally to go and find out for myself and are we actually making addition here by huge scratch subset, sub subtraction.
I should get back to school. At the minute, we're actually, we've got a global epidemic for our health net movement. So actually moving to a school site, which is [00:25:00] smaller than what you've currently got, but the great playing field you've got was only going to add to what globally is happening. It's a bigger killer than cancer.
It's, it's an activity. And this huge amount of study has been done on this. So you've got wonderful school sites there with great playing fields, grass fields. We're going to say, not the plastic ones we see being developed on these, these Jalen sites. And there's no, no doubt they're having an alternative tech school would be a great site.
They're in the middle, which I think is the right place to put the tech school between the two districts. And, and I think with, you know, dynamic thinking around how this could be done and compromise or looking at some of the building construction guidelines. Again, as the lady spoke, do, they can be looked at.
I think we can come up with a modified version, which will address the concerns that actually are there for that site. You mustn't throw the baby out with the bath water. There's got to be a common sense approach. And a lot of people were spoken about a lot of other things around the traffic and the lighting and the noise.
I get all that and I hear that myself. But actually is it a thoughtful process around putting the school on the [00:26:00] new site? Is it going to be better because you've got a really good school now? Look at them with better dynamics. Strategic thinking, like some of the answers from the previous meeting weren't very good.
We were better off with without having that. No, I think that's a pity because you do a wonderful thing. My children enjoy coming to school in the area. I think a lot of the people here, it's a great place to remove to you because of that, so thank you.
Thank you. And, um, Alice Richmond. Yeah. Oops.
Yes.
Robin here [00:27:00] matches sometimes hours after West Linns. I'm Alice Richmond and I've been in the nipple court. If I have to pass the your bones and everything's just nothing, I think 49 or somewhere, but in the way up to now, I want to read this all is wrong because the only way you're here, because we have children, but also we, I have neighbors that have children and children in our neighborhood.
I usually speak about things to open up. You were crushed. Tomorrow is up there.  a little bit louder with you. Uh, and I say that I look at all those behind you. They're all your children, whether you board them or not, and they're all smiling and they're all waiting for guidance and for the right thing we're going to do for them.
Because when we all [00:28:00] I know for sure I wouldn't be is that they're going to take care of the United States for us. They might know. They didn't ask, am I in this school yesterday? But they've got enough tech good advisors from here. They'd be. Born them somewhere else. That's good because it will have all the children in here for that.
So still, I needed some hearing for next time. Please. Thank you. Thank you for the welcoming. I'll do it sometimes. I also wanted to, uh, appreciate the school board or my buddy over there. I don't know who. That they put the parking situation on the agenda, that blood pressure is going up again. Yeah. And so it is important.
It caused what was back down. There's something in the, all the charges from [00:29:00] the Washington D C to our city. Caliente States were born living them when they had horses in karaage, they didn't have parking. Then you have to have this really, so put this on and it bothers me when somebody comes even after city hall or something, and then they called about this, about that, about the end.
They don't want to evolve. They ask them, I didn't say it. Volt and the evolution comes also sometime with really, it will Lucian. And so don't forget in whatever you guys say, how many minutes do I have? If when someone's going to shock me off, right? For them, I hope or this thing. And so I, I, there's always money or somehow, so that should not ever be a burden to have our children.
I have three, you know, I could be great, great grandmother. A lot of people know me. A lot of people don't know me. [00:30:00] This is fine, but get us the wisdom of this that you want. Those children learn Ella bath. That's sometimes it's impossible to teach from the classroom if at home they need you. Also. Teachers in the classroom can do everything.
I slipped up really young boy in the middle of that in the row, and I know that personally makes me feel good. He's very thoughtful. He'll always come to my house and kind of have with flour with some cookies that you're just wrapping. My wrapping might be better, but that always makes you happy. And Alice, that is time.
So this is what I came for.  it's just no matter what we discuss, the children, the children, that children. Thank you.
[00:31:00] Hmm. Okay. All right. And, um, that is what we have, uh, for, uh, our community comment is, did I miss anyone.
All right. Mr McCabe, repeat, set, state your name and address. We'd appreciate it. And you will have three minutes.
I guess the ducks are flying South. John McCabe or three-five Southwest Michael Lane, Western origin zero six eight. Um, what has been been released to the public is, uh, how our witness construction or on rating drop this month. Um, I [00:32:00] read through and it spoke to the people peace and they said, we borrowed too much money.
And that's essentially why what you approved earlier this month deals with it. One of the issues I guess, that I'm going to go to right now is, um. You're refinancing that you're doing at the bond is appropriate for lower interest rates. It's the 2009 bond that I was accused of by the staff here, and I said it was not paid off, but where he financing it, abundance was told during the election it was paid off.
It's not paid off. We still owe $78 million on the 2009 it's in the Moody's report.
There is an eight audit that needs a performance side because what is an understood is, as mr Axelrod says, development lease pay for [00:33:00] itself. The school district has collected over $11 million in assistance development, BS. It's all gone. I don't know how it was finished. It's all gone. Plus with the interest there was up on the bonds report that is given to the community and to the Mmm Mmm.
Long range planning committee says that there'll be no interest earned on the bond for 2015 it's been over $3 million of interest, or where did it go? Okay. These answers. Questions need to be answered along with the fact that Lammot primary school, that's the lowest level population, but it's been like 15 years.
We are not growing and the school district where they would know that is the substance of [00:34:00] development fees have gone down every year for the last four years. Truth has been sacrificed care. We know that the school district is only going out for $150 million. What projects of the 206 million are being cut?
Uh, because the bond that is going in, I, after it was approved at the March 11th meeting, was only for 150 million developers. And because, and what we don't know. Which occurred last time. Last time they went out for $80 million in bond paid 5% interest rate. It's not being refinanced because the people paid over $20 million premium, 5% I'll just finish it up here and to get the 5% and projects were done, we, the people are not told whether these bonds sold at a premium.
In addition to that. The [00:35:00] school district has told Carol stream enough to talk to me.  thank you.
All right. And with that, we get to move on to our agenda and just as a summary, um, of kind of how this will proceed, uh, the school district will. Begin sharing first. Um, it's going to discuss, um, some information around our capital project bonds and in particular, uh, those that will touch impact, uh, the West Linn community.
And then we will, um, share a little bit about. Um, or I guess that's almost exclusively the discussion. I'm sorry. But we'll talk about the West Linn high school stadium expansion, the new middle school on dollar street, and then, [00:36:00] um, district-wide facility improvements.
And.
Okay. We're just waiting for our PowerPoint to come up and want to welcome, again, our council members, friends and colleagues, and your staff. And I know there's some staff in the audience as well, and there'll be coming up in a little bit. So thank you everyone for being here. Um, we can go ahead to the next slide.
I, again, want to thank our community for passing the bond, as we know, um, we'll be presenting this evening on those West Linn projects, but really, you know, the bond encompassed, um, Wilsonville and Westlynn, um, growth happening in, uh, both parts of the. The community. Um, and we know that the [00:37:00] preparation for the capital bond projects was several years of work.
Um, um, by our long range planning committee, which is a group of citizens from both West Linn and Wilsonville who identify projects, um, as well as district staff and our school board. And the passage of the bond in November signal. Then the launch of these projects. So tonight, um, we're going to present just to update.
We know we're not that far along from the passage in November, so we don't have a lot to share. But as this is our time together, we'll share with you where we are so far. And then we can see these updates, um, occurring regularly over the years, um, with your friends. Uh, what we have done, the board has approved the hiring of our construction firm, which is CBRA , um, and two architectural firms also experienced with schools.
Dow IBI. And Bora, and if you're familiar with any of them, they've done a lot of [00:38:00] projects in Oregon with school districts. Um, and Harry, of course, does projects in Oregon as well as, um, internationally. So in the next slide, these are the four projects we're going to focus on this evening. We'll talk about the lesson.
High school stadium expansion and parking. Athe Creek middle school on dollar street. Facility improvements, touching on both safety, security and district wide improvements. And then just very briefly on learning with technology. I do want to add that since November, um, and since the approval by the board of the construction firm and the architects, one of the other big components of the work has been.
To formalize the process and the sale of the bonds. And there was reference made this evening about the sale of those bonds. We did get approval, of course, through, uh, voters for 206.8 million. Um, when we sell bonds, we don't sell them [00:39:00] all at once. Because projects are staggered. And so the board did approve for the first series, which is 150 million, which will get us started with a number of the projects.
And then in a few years we'll go out for the remaining sale of those bonds. So just want to assure our council that we're in that work. There are. Laws around, once you receive the funds from bonds, you have a certain amount of time to expend them. And so you really have to be careful about how you time your projects.
So the sale of the bonds is something that we're careful around and we only issued and sold those that we knew we could tackle. Um, the projects first and the first few years, and then we'll do the rest. So those have been sold and which then triggers for. Our staff to begin the work with Harry and our architects around a number of the projects that we have scheduled out.
Um, the long range plan and capital improvement projects can be found in [00:40:00] our district website. So there is a link there where you can see it's quite a large document that outlines the years of. Process and engagement with community to identify capital projects, um, and to, uh, a long range plan. In turn also includes enrollment projection done by a forecast group.
Um, as well as in several studies to get us to that point. I know a number of you were at the bond summit and had been engaged in the process. So for those watching at home or interested, um, there's more detailed information in that document. About the long range plan and capital improvement program, listing the seven projects that were in the bond.
I'm going to now turn it over to my colleague remode Douglas, who is at the helm of love at a lot of this work and will be walking us through the updates that we can provide for you this evening in terms of those projects. All right. Uh, [00:41:00] first up we're going to talk about, uh, you know,
uh, so the first topic will be what's the nice school stadium expansion in parking. Got a green light. Um, the primary purpose of this project is to ensure that we have a gathering place for the full student body and staff of the school. Um, currently we don't have that anywhere on the campus. Mmm. In addition to this, we'll also have the added value of being able to better accommodate the large groups of folks who show up to support our sports teams, ADM.
and alongside of that, uh, because of the increased capacity of the stadium, uh, we'll be able to expand the parking. Um, what's your thing? Earlier.
Oh, uh, this slide [00:42:00] has the map of the site. Uh, you can see the football field and track there on the left hand side, that white rectangle is the current homes seating, um, that will be expanded on both sides and the exact size isn't, um, quantified in terms of seats. Um, but again, the goal and the direction to architects and engineers that we need to be able to support that full student body gathering along with staff.
Um, additionally, on the right side of the field, there's a slim white line, which is the visitor's seating. Um, and we are looking to expand that, um, along that side of the field as well. If you've attended. One of our major sports events on that field. Um, you've observed a large number of folks out on the running track.
Um, and that level of congestion can lead to some safety concerns. Um, so there's, there's several layers of why [00:43:00] project will add a lot of value for the school. Um, in terms of process for the project, um, we're just launching into the very first conceptual conversations. Um, we do expect to submit for conditional use permit with the cities sometime this summer.
Um, we will have a design committee. I recall, um, one of the, uh, speakers earlier asking about, um, how there might be input on that design. And we are looking to provide, um, an opportunity for some district and school leadership. As well as staff, students and community members to get a small group together to, to work through and talk through that design.
Um, their will as required by the conditional use permit process be a presentation to the Bolton neighborhood association. Um, and, um, although we're not certain at this point, if a traffic study is strictly required by code, we will plan to do one regardless. Um, so that, uh, potential [00:44:00] impacts of that is, um, will be known.
Um, and we are hoping for a construction schedule in the spring and summer of 2021.
Oh, I went backwards.
Third time's the charm. Okay. There we go. Um, this slide
progress through here. This PowerPoint, we will communicate all of our bond projects, primarily through two methods, through our bond website. We have an entire website can be found on the district website that is [00:45:00] dedicated. Solely to this 2019 bond in 2019 bond projects. Um, if you see that, that second link there, that is, is what will take you to, um, the second piece of our communication, which is our, our district listserv.
Um, for community members who are interested in all of our bond projects, they are encouraged to sign up for the WWB bond information listserv that will provide all the important updates for. For all of our capital bond projects, especially the major projects. Um, and then there will also be separate listservs.
If the community member is only interested in, uh, maybe one or two projects. If they were interested, for example, in, um, you know, regular updates regarding the stadium and parking, it was in high school, they could sign up for that list, serve all that information. Um, is that, that link there. So we encourage, uh, interesting council members, um, city.
Um, counselors, uh, committee members to, uh, go there. [00:46:00] Um, we will again, provide regular information on the website and then also push out regular communications for things such as, um, community meetings, uh, construction updates. Um, and then also of course, um, project, um, progress as well. So you'll see this slide a couple more times as we go.
Um, if you have any questions about the communication, particularly yours, um, feel free to ask.
I've asked maybe that if I noticed you had an inquiry, but I was thinking if we could, if you don't, if you'd be amenable to waiting until the end, then hopefully we'll have time to discuss all any and all of the presentation. Okay. Thank you. Yeah. And I was just reminded here, um, in terms of the location of the parking, um, I know that's a topic of conversation.
Um, we are considering a couple of alternatives, uh, for a solution to that. We [00:47:00] have architects and engineers working on that, um, developing those concepts and looking at feasibility. Um, and then we will look to coordinate with city staff. Um, to determine the correct administrative process for the selection of that location.
Um, as well as determining the number of parking spaces required, um, with the amount of, um, additional seeding that there will be,
uh, the next project being the new Athi Creek middle school on the dollar street site. Um, the primary purpose of this project is to create a neighborhood school for the students currently attending. Um, primarily the students who attend athe Creek are from, um, the Willamette area in West Linn. Um, and then it also provides a central location at the former site for our new third option.
High school.
[00:48:00] Um, so, uh, for those not as familiar with the site, on the left hand side, you'll see the two baseball fields. That is the field's bridge park. Um, and then in the top left corner, uh, the bridge itself, and then the, you can see therefore, um, running diagonally across the Willamette falls drive. And a treed area above that.
On the slide is the site in question. Um, the street above that treat area is the dollar street itself. You can see that, uh, river Heights neighborhood above as well as in the lower right hand corner, the Arbor Cove neighborhood.
Our, um, launching design right now. In fact, we had the very first meeting to just kind of talk conceptually a couple of hours ago on this new middle school project. We do [00:49:00] expect a conditional use permit application in early 2021. Um, we will be, again, developing a design committee from district and school leadership staff.
Students aim. Members. Um, in this case, given the level of attention and the scale of the project, we will be hiring a land use planning consultant to help us facilitate, uh, the community community engagement process. Um, so beyond the city required process, that's part of the conditional use permit. We're planning to have two additional community forums, um, facilitated by that, uh, land use consultant.
Um. In order to, uh, get the communicate, uh, the community engaged earlier in the design process than would be typical as required, um, and really, uh, get a good chance for the community to have that input on the project. Um, and then of course, we are, um, required to have that presentation to the [00:50:00] Willamette neighborhood association.
Um. Or if they're doing that during the conditional use process itself. Um, a number of studies were alluded to in some of the public comments this evening. I'm a traffic study, geotechnical study, historical surveys. Um, all of those things were well aware of and knew that, um, before, uh, considering the project.
Um, of course, those will be undertaken and the information gained will be part of that application. Um, and we are targeting, uh, a construction period between early 2022 through the summer of 2023
that a communication slide that Andrew mentioned a moment ago. So there's this specific link for the new Athie Creek, um, at dollars.
[00:51:00] Our third topic is one where we're calling facility improvements. Um, this is essentially the place where all of the projects, not one of those kind of first headline new school or major projects. Um, Liz, um, they're everything from, um, new secure entries and other safety systems. Uh, lifecycle replacement and major building systems.
Um, adding air conditioning to some of our primary schools that don't have them throughout, uh, classrooms at this point. Energy efficiency upgrades and other general renovation. Uh, for summer of 2020, we are targeting a total of five of our schools, um, to receive safety and security upgrades. Uh, the three in West Linn are CDL, primary Rosemont Ridge, middle school, and Stafford primary.
Those schools were received a, their entry, some of our, what we call intrusion limiting glass, [00:52:00] a shelter in place, curtains for classrooms as well as classroom locked down hardware. Um, these schools were selected because, uh, the building itself, um, lends itself to one of these secure entry projects fairly readily.
And so we were able to get the design done in the next month or two. And at the Mount on the street and get the work going to summer the following summer. Some of our schools that will require a little more work, a little more in depth design, um, include renovations at Bolton, Cedar, Oak, Stafford, and Willamette.
Um, those schools don't have classroom air conditioning. And so we're looking those upgrades as well as any remaining safety and security upgrades not handled this summer. Um, as well as a variety of other improvements.
Again, for a communication and updates on these, um, the both a web address and the listserv signup. Um, and of [00:53:00] course, we're in the process of getting all of these things launched right now. Um, we're bringing on additional project managers to handle the work. And so, you know, we'd expect over the next couple of months that these updates would start to be coming out, um, as we've had folks tasks specifically to manage.
Um, another major phase that's, uh, gotten increasing, um, breadth and depth, uh, these days is the technology. Um, I think, uh, Kurt Nelson, our, um, chief information officer, um, in, in using that term, learning with technology, I think, um, really brings a broader understanding. It's not just about buying widgets. Um, but really.
I'm embedding them in the curriculum and how students interact with them and learn. Um, so there's a, a broad array of everything from rewiring old networks to upgrading wifi, replacing outdated phone systems, expanding the printer fleet, um, as well as the [00:54:00] usual user devices and, and background, um, technology.
So it's wide array of projects, uh, that will be rolled out over the next five or six years.
One more time to see our communication slide,
and so just as a time check mechanism, it would seem we have about 15 minutes for questions and discussion on what we've shared.
should I start? Do I have to move this? Yes, please. Sorry. Um. This is great. I would encourage, um, [00:55:00] as, um, ideas and concepts start to come out. Well, let me back up just a little bit. Art, uh, committee for citizen involvement over the last couple of years has been working on ways to improve our planning. Uh, process, um, both internally and it, it's better really for, um, staff and builders, but very much so for the community.
Um, and, uh, typically in our process we have, for example, the requirement when you do your cop application. To have a meeting with the neighborhood association. Um, and you know, we've found in some of the recommendations that have come out of the evaluations we've done recently are we're working on, um, trying to get that dialogue and get those communications going before, you know, you actually get an application in and the time starts rolling at 120 day clock on the cup.
So I would encourage, um, the school district. As those ideas come out on any of these, um, to have [00:56:00] additional meetings with our community, you know, with the neighborhoods. Um, and talk about some of the concepts early on, maybe before you get too far along in some design elements and you may, you know, spend money in one direction and another when you, so we can kind of make it easier for everybody.
Um, you might find it a lot more helpful. And I think it was an outcome of our CCI that it's, uh, we think it will improve the planning process. Um, we don't have all that integrated in our planning process, but I think it's, um, it's a practice you could certainly, you know, work with the community on. And I would encourage that because I think it'll, it'll help everyone.
The community will be heard. Um, you will make your design process easier. You won't have, you know, as much conflict and it's all about minimizing conflict and coming up with a, you know, a product that everyone likes. So I guess I would just encourage a lot of dialogue there. Well, thank you. I appreciate that.
And, um, that came up at the, um, January neighborhood association [00:57:00] meeting. In fact, some people. We're wondering why we didn't have some drawings at that meeting. And we said, we haven't started that because we haven't had our community meetings yet. So I don't know if you can go back to that slide. I'm remote, but yeah, we do have those additional meetings.
And in fact, the first one with the land use planning consultant really will be, you know, tell us what your concerns are. Um, what do you want us to know? And without any drawings in front. And then the process of going, um, and with the architect beginning some of those sketches. And then at the second meeting, you know, here's what we've got.
Here's what we heard from you. Um, what else is your input? Um, if we need to have another one, we can always add it, but we do have those additional ones in there. And purposely that first one without. Anything that looks like a decision's already been made. So even just coming without any designs in front, um, and having been done so that the community can see that [00:58:00] there hasn't been a workup front.
They were really eliciting input first. So thank you. I appreciate that. That came up in January as well, and we heard that loud and clear. If I could just follow up. There we go. I was thinking not only for the new school site, but for the parking. I mean that too. Yeah. Sorry.
Thank you. Will, we're one of the reasons that we were asking to meet in August when we were hearing about, um, the bond and, and when we had seen in the school website and at the, um. What was it called of the Barnes summit in in February of 2019 we actually saw that the district was thinking about providing 120 parking spaces for the high school, and.
[00:59:00] We knew that our codes would require 250 if, if the stadium were to be increased by a hundred more seats. That's according to our code. And so we were already seeing some numbers and we were wondering, was that based on community input or was this, you know, and, and so now, uh, now that I'm hearing that, um, I'm just very curious, um.
What now, what are you, what are, what are the thoughts now? Are you thinking about providing more? Um, do you, do you still want to try to, um, suggest lasts, even though our coats require, would, would normally require 200, and it's a four to one ratio. Uh, and then the, the other thing is, um, about the impacts on the, on the traffic in the area.
And, and I appreciate that you see, you're going to be doing a [01:00:00] traffic study. Um, but I'd really highly recommend that you do that. Before mentioning any numbers and, and really get a lot of input, just like mayor Axelrod said, um, because I think, I think we're all well aware that, that when the school expanded the last time, um, the commensurate.
Parking was a provided and, and whether that met the code or not, it's still left the students with, um, a problem because the seen high school seniors expect to be able to apply for a parking permit and get one. And that wasn't possible anymore. So just wanting to know what, what the thoughts are since then and going into this.
As I tried to mention there, um, earlier as we are presenting, um, we do have an architect and a civil engineer selected. Um, we [01:01:00] spoke with our traffic engineer actually this morning, um, to, to begin to work on those things. Um, you know, we've got a budget and, um, we're going to be working with our designers to figure out how can we maximize.
Um, that combination of additional seating and additional parking, um, to the extent allowed by code. Um, and so we're asking them to, uh, both at the same time as considering rock and all the other things that are, are happening on that somewhat unique site, um, to be working to balance those. We know how many parking spaces we have.
We know how many lineal feet of bench we have. We've got access to the code. Um, and so we're able to do the math if we add. X squared or X lineal feet of bench, we need X more parking spaces. And how does that create a net need for additional parking? Um, and so that's exactly what we'll do. And we'll be working with the city staff, um, [01:02:00] you know, really partnering with them on making sure that we have the full and complete understanding of the applicable codes, um, and that the location, um, and.
Orientation and everything. I'm just going to meet the city standards. Excuse me. Sorry. I don't, I'm not. Uh, and so, uh, also the other piece of that was traffic safety because there you've got some real pinch points in that area. Uh, there's some, a lot of, uh, we already are well aware of their, some. Safety issues for pedestrians and vice bike riders and you know, like, like on game nights and things like that.
You know, if you're, you're going to provide the capacity for a hundred more seats, um, it sounds like a lot more cars, you know, that sort of thing. Right. So how to manage that too. Right? So those are all parts of, of what. Comprehensive traffic study of a project of this kind [01:03:00] would do. These are the same folks that do all of our safe routes to school reviews when we do a new school, those sorts of things.
Um, they're very used to contemplating all forms of transportation, um, in a study of this kind. So you'll be prepared to help mitigate that or at least make your plans, um, adjusted accordingly. Right. Yeah. Thank you. What I would just comment is, you know, what, what has been consistent throughout this process is, um, is really improving the safety of.
The participants who are there during these large events, we're not doing this to try and draw more people coming. It's just to seed the people who already are there. So the stadium right now, only seeds probably about half or less than half of the people who even view a large athletic event. Everybody else's.
If you've been to a game sitting up on the muddy hillside. [01:04:00] Or all the students are circulating around the game, which is not the case at our other high school. We're able to seat everyone and keep that area safe, which O OSA would prefer, but we can't ask people at West Linn to please go sit up in the stands where it's safer and have the children sit.
Up with their families when there really is no seating. So that's always, that's been a growing concern on our mind. Um, how do we get them in the stands? So to expand the stadium is really to actually seat the people who are already coming. Um, and then if you've seen the parking at those events too, there's.
Kind of all over the place, which isn't as safe as it could or should be. And so that additional parking would help with those events as well as during the school day for what we're also noticing in the community, um, is additional need, the number we land on, you know, that will be guided by city staff with us as we work through the code.
Um, but our intention is to create. [01:05:00] Safe events. We also have no place for all of our student body to gather at once. They can't all fit in the gym, so there's no opening assembly for our entire student body. Um, and when there's a safety event and we have to evacuate the building, there's no one place they can all convene.
Um, and so it really is to also address that that's our primary and has been our consistent mission for this project. Um, knowing that there's other. Components that we hope will also benefit our community. Um, in terms of parking, when that stadium's expanded, have you ever looked at, um, ticketing? Because I know, like with, if it's an indoor, like a basketball game, you can only put so many people in, in the room to, uh, to be seated at the basketball games because there's fire codes.
I was just, it's just a thought. Or, um, thing at play [01:06:00] here as well. Um, that we didn't quite get into. But it's, it's also the idea of our third option high school, uh, because we know West Linn high school is, um. Over its capacity. And so, um, the idea of the steam expansion, I'm hearing some concern about, Oh, you might be bringing additional people in.
And the idea is actually we've got some district wide moves to maybe, um, address some of the congestion at that high school by expanding into our third option high school at the existing Athi Creek site. So that's just another factor. About the comings and goings of, of bodies at that school is also this other plan to see if we can't decongest by expanding more questionnaires, uh, as these, uh, uh, moves start to happen, when will the, um, the school site boundary line information and the busing plans, uh, [01:07:00] become available for the community members.
So can you be more, are you talking about, so for the main movie Creek, so as the new school sites are developed, parents want to know, where's my son? Yeah, yeah. To another school. And is a mandated move or is that a choice to make you asked that? Um, we don't foresee right now that we would need to make.
That boundary change. Um, we're actually doing soft boundary adjustments pretty periodically for, for, um, little areas when a new neighborhood comes onboard, um, often in Wilsonville. Um, but we do do it from time to time with this move, we don't foresee needing to do that, that the boundaries could stay the same from the middle to the high school as well as primary to the middle.
One of the areas that. Could be adjusted, and this would be a [01:08:00] benefit to families, is we have some areas where there's choice Sones um, and that's where we allow students, for example, at Bolton, if they would prefer to go to Rosemont or athe, some parts of that are in what's called the choice zone. And we still provide busing to both those areas.
There is a choice zone. I'm kind of in the central area of the district, um, for families who might feel, um, closer to Beckman Creek or Wilsonville, or do they feel closer to West Linn? They're kind of in the middle where Tualatin is. We have some choice zones there. It may be that as we make that shift, we hear from families in some neighborhoods that there's more clarity around where they would prefer and we could make some of those choice so, and smaller, um, or maybe even eliminate a few of them.
But they're in place. Just as neighborhoods grow, as things adjust. People don't often want to switch schools. And so we've kept a lot of choice. Cylance, in this district. It makes it interesting. Bus routes for our bus company. They don't think they have them in any other [01:09:00] districts, but we had them in as a service to our community.
So it could be that some of those places, um, there's some clarity around where people now see themselves, um, navigating towards the school. So, great question. Thank you.
Okay. Thank you. And just from a time check, we have up to about five more minutes of discussion is going to be really quick. I just want to. Thank you for having us here. I wanted to thank everybody from the neighborhoods who came out to give comment. Um, it reminds me of after the Parkland event, when, when I remember being in this room and it was filled with, um, parents who are really concerned about security and security upgrades and how these events affect their children.
And. They want it to be heard. And so I'm really glad that you're taking the time to listen to everybody. Um, and after that you continue to [01:10:00] have parent groups come in. You had a committee similar to what you're proposing up there of different parents and different groups that came in. And now I'm really encouraged to see on the bond.
I know you've done a lot of work on security already, but now that you have the funding or you're finishing those projects, and I know as a parent of Rosemont, I'm really happy to see that there's going to be a safe and secure entrance there. So I think you, um, and I'm hoping that this process with the dollar street school will be similar to that, where you'll really be taking more community comment.
It really just makes. Um, you know, people want to be heard. It makes an impact on their life, and they, and I, I know that you recognize that. So I'm hoping that we can continue with that. And if there's things that we can be doing as a city council to be assisting in that type of communication and outreach, I would be more than happy to facilitate that.
So, um, thank you.
All [01:11:00] right? If there's nothing further, we'd love to move on to the city's presentation.