April-22-2019-Regular-Board-Meeting-Seg-5
[00:00:00] We did ask that of Piper. Jaffray. If you recall it our financial literacy work session and they did assure us as they work through the numbers that a 30 year loan with the 200 and 6.8 million does allow for a nice stair-step opportunity five years from now to go back for a smaller. Bond should you have to the next board have additional projects five six years from now that there's a need for so that that scenario does allow for that.
And I saw that and I recall that but what is that smaller estimated bond amount? And because that to me that has value when we're choosing how much we spend to now and then looking at our long-range plan and what our growth is an anticipated and there's a little bit of a guessing game of you know, five years from now is that bonding [00:01:00] capacity likely sufficient to cover those projects five years from now and I.
That's the piece of information that when you're asking me to approve a bond. I need as a few dishy Airy, right we so we were looking at this particular one and the level of financial support that we're looking for for this particular Bond itself with that caveat of in the scenarios. Can we see?
That Gap occur. I don't think we asked specifically how much it was it displays itself. And if we had in front of us perhaps you could see that but I think it's an appropriate question to ask them.  So we can get that information. I think the other thing you know to ask is what would likely be.
Projects in five years and we know that this bond has some [00:02:00] significant large ones because we're talking about high school and we're talking about also another Primary School likely in five years, and we know this because we did not build out Meridian Creek all the way and we looked at our remember our enrollment growth with low Analytics.
And while we don't need the growth the build out of Meridian Creek on this Bond likely in five years. That's where that would come that's significantly less than building a school in totality. We're just talking about the extension. The architectural drawings are done, you know, the specs are done.
It's just a matter then of completing that project and likely on on this Bond. We also propose. This potential Bond proposed only building the new primary school with a certain amount of students and then in five years, you could build out there to that brings the cost down for this Bond and also unnecessary space when you're still just [00:03:00] starting a school, but in five years the build out of that one.
So two small build-outs would likely be the largest. On that Bond could we tosk the long-range plan in committee with estimating those two projects? What in five years they might cost. I know that's hard to do. But if you could and then bring that forward to the board as as we're making this decision in addition to may be filling up with Piper.
Jaffray just to quantify what that is. Just that's reasonable. Absolutely.
I'm doing the next one to that's why I'm still standing here. So tell me when we're on that one. Okay, so I don't have to introduce myself, but I'm here to as you know, the long range planning committee [00:04:00] also provides the supervision of the old bonds. And so I'm here to do the quarter one quarterly report for 2019.
2014 Capital Bond. So this is the 16th quarterly report that's been published for this Bond Doris is here. That's it. I will only be highlighting the items that have changed since the last report and you have this right and we're putting it up as well. Construction of Meridian Creek Middle School and Sunset Primary and both high school expansion projects are now complete.
Yay. They're still construction activity related to the categories of Technology Safety and Security and district-wide improvements as for spending. We've spent ninety four percent of the funding has been committed so not paid yet, but. Under contract or bid and [00:05:00] 92.5 the estimated total husband spent there's approximately 5.7 million remaining in the 2014 Bond that's budgeted for a variety of district-wide improvement projects that are either in planning design phase or they're out for bid right now.
So on page one, you'll see a great overview of the forecasted cash flows versus actual spending.
If you have any questions here we could do those or I could keep going. I'm.
On page 3 you'll see the current progress for both the technology category and then the Safety and Security categories. There will be a third and final rollout of bond technology that will happen this summer focused on student devices primarily and then they'll be a variety of Safety and [00:06:00] Security.
Things that will happen this summer including deployment of the emergency communication radios video monitors and the shelter in place systems.
And then on pages four through seven, you'll see several smaller projects listed. Some of those projects are kind of were calling Phase 2 of last summer. We just ran out of time to get them done. And so those will happen this summer 2019 replacing the track at would Middle School creating a music room at Bolton Primary and interior.
Shinza Beckman Creek. Those will all there's a rollover projects and then there's a bunch of other projects scheduled for the summer of 2019. We're going to upgrade the performance lighting at Western High School New lighting at Wilsonville High School on the softball field [00:07:00] generators at both Cedar Oak and Stafford are going to be replaced with new generators.
Walk-in freezers going to be replaced at Stafford primary new bleachers in the main gym at Weston High School and several other smaller projects redoing the tennis courts and a couple other things in that category.
That's our cue one report for 2019 any questions about that.
I would just like to say thank you very much for both this report and the prior report and I also just would like to. Say thank you to our operations Department as well. As our bond Construction Group. This district has had an incredible record of maintaining construction bonds almost consistently since 1980.
And I think even more importantly those projects [00:08:00] have come in under budget consistently and as we see news reports of adjacent school districts that are. Exceeding their very large bond amounts. It's just it just is quite remarkable that this district and the work it does and the fourth thought it puts into these projects in advance to ensure that when we secure a bond and abundant amount that we meet our projects are done fully and on time and they meet what we've promised our constituents and we've.
Our long range planning committee that also serves as our bond oversight committee ensuring and watching these projects to ensure that what is Promised is actually occurring, and so if you could please express my thanks and gratitude to not just yourselves, but also the rest of your committee, [00:09:00] I'd be grateful and if you do the same Tim to your department and individuals you work with.
Thank you.
Hey Kim. Thank you. Thanks for being here for sticking around so long.
So the next thing on our agenda tonight is resolution for a land exchange. This one is significant. And long enduring it recognizes partnership with the city Wilsonville over many many years and brings us back to the early planning and design of the Lowry Creek Primary School in Villa blah and the help that the city provided at that time when the landscape was kind of moving a lot the city then.
On their own purchased 10 [00:10:00] acres within the Villa Blanca master plan site. That was an appropriate location for the new Valerie Primary School. We built the School on the promise of the land and I was impressed that just as we finish the school. They delivered the deed free and clear to the discrete for that 10 acres and in exchange was a future.
Vision really of the school board and our long range planning committee for what's today known as Meridian Creek Middle School on a 40-acre parcel that the district had purchased many years back. Thank you Doris.  and for your vision around that work as we work through the design and construction of that site we had.
Done a Year's worth of planning with the city of Wilsonville around making sure [00:11:00] there was a 10-acre site available for a future city park that would be conveyed to the city of. Wilsonville those agreements were commemorated in intergovernmental agreements that were recorded course with Clackamas County.
I think we have copies of those included in the packet and as we finished and completed that school we had to of course it was out in the county with came inside the urban growth boundary came inside the city. Limits themselves. We submitted a design application that identified not only the School site but roads streets infrastructure as well as the 10 acre parcel that exists out there today.
We created a new Plateau it was replanted. With the to tax lots that one in the one that Meridian creaks it's on itself which left then [00:12:00] that parcel in a location that had been pre-approved through the intergovernmental agreement. We work through all the right of ways and locations of property lines had it surveyed metes and Bounds and then recorded in in a plat.
Last fall early winter and then I move through with our legal counsel in consultation with the city legal counsel around bargain and sale deed that connected up with the true metes and Bounds and Survey of that particular property. So the time has come now for our school board, too. Contemplating consider this land exchange that will complete those agreements from 2010-11 and authorize the superintendent to execute the documents that will [00:13:00] convey to the city at no cost the 10 acres that completes that exchange and that's what the resolution you have in front of you is.
And it it has been done in coordination with both City and feeder Mercer. Oh. Both legal counsels and are in agreement with them I have been in contact with Barbara Jacobson. She's a City attorney. They have reviewed it internally with of course this land belongs to their part department. So park department is reviewed it and her as legal counsel is reviewed it and all is in order.
She is announcing this as a coming. I mean we're the ones that need to initiate it but she knows it will be coming to the city because it requires their signature to accept. So we're making the offer will sign it along with the resolution. They need that it will convey to City attorney. They will do their part.
They'll record it [00:14:00] and it will be a matter of. A move to pass a resolution 2018 - sixth Advance ruined Road land exchange. Is there a second second?  any discussion.
Kathy King mine I Eddie Reynolds. I enjoy fetch I Dylan hides. Hi Reagan mullet or yes.
Thank you very much. There are my only side comment.  Is that there are things within the realm of my work that take very long time to move through and this is one that I'm really happy and proud to have brought together at the end. Thank you very much for.
The next one is noted in upcoming [00:15:00] work for the summer last year. We did put a new Synthetic Turf field at the Wood Middle School. It took all summer. It was quite disruptive to the site at the same time the track that surrounds that field is in. Magnificent need of replacement. It was replaced back in 2004.
So to certainly served us for a good amount of years and this proposal in front of you brings a contract that would that is available through a very large purchasing agreement. It's a national group that has a state presence that we have eligibility to take advantage of this sort of surfacing. It's a synthetic surface, of course with the track striping and all that on it.
There aren't many that do it and buying in field Turf [00:16:00] is a premier provider of it. We've checked their prices against the original bid prices. Or the purchasing agreement and believe that it's a not only a quality product. But at a fair and reasonable price that can be done this summer and it will complete than that installation of the new track and field that would middle school and that's the proposal in front of you supported by row board resolution.
2018 - seven. I moved passed resolution 20 18-7 the ends of our wood track toward their second.  a second.  discussion. I just have a question. Yeah, we'll replacing this track. Is it going to end up putting the turf field off-limits during some time in the other well because it surrounds the [00:17:00] entire installation.
I don't think it'll take a super long amount certainly not as long as it took for the field itself, but it will take it offline for a time this summer. It will be ready though before school starts, I believe but I can't absolutely promise it. So the track that were replacing we got 15 years out of is that right?
Yes. What is the hope to get 15 or more out of this one? Yes, I would say so, yes. So in the past families have expressed concerns about the safety of the turf products, and I was just wondering about the track product BSS 200. I tried to find any just do a very quick internet search on any concerns regarding the safety of that product and I.
Couldn't find anything and I wonder if you can address that only to the extent that it's a product that during application. There are certain precautions made, [00:18:00] of course, you know, there's fencing and things to keep folks back. It's a fairly quick curing material and once cured it's like a sealed product that has no residual environmental danger for students or anyone else around it.
It's sealed over top of it.
And just to make sure I'm understanding. This is part of the bond project. It is a bond project. Yes.
Mr. Woodley, thank you for this information the track. I was on it yesterday could definitely see the disrepair there and I'm wondering if when we talk about repairing or replacing the track, does that include the field portion as well? Like the long jump pits? And yeah, it includes what we call the D and all of that all of the track.
Then you surfaces. It's a it's a complete product [00:19:00] for the entire functional track portion of the field. It's not just the circular part. It's all areas necessary to support a track event. I see. Okay, very good and just sort of piggybacking on the. Comment that we had earlier too, and I don't know that we have to answer that about this contract in general, but it's a wondering that I'll have even just moving forward to what degree when we do receive bids like this.
Are we looking at things like whether or not there's Union employees or whether or not they particularly with our interests in Career and Technical education. Do they have apprenticeship programs? And it just something I'm we may or may not be able to answer about this in general but a curiosity I'll have moving forward.
Yeah, and I'll just comment on that when we started. In fact every Bond we've done including the 14 and if there was another one for nineteen, [00:20:00] we create a bond management plan that part of that plan includes purchasing strategies and goals in the past one. Our district is always been a low public bid Contracting Authority and have not had special incentives or set-asides for minority or.
Specific interest groups that's not to say that a board couldn't interact with that other school boards to do. I think it has a cost associated with it. What I can say is that all of our bond work is governed under State prevailing wage law. That has listed prevailing wage rates for every class of worker [00:21:00] that meets or exceeds.
Rates that you might find force a union shop or even some of the preferential treatment for some things some particular group at the same time. The board does have that opportunity at the creation of a management plan to Grant some kind of priority for various Contracting groups. When does that conversation happen the bond management plan in my timeline?
It would be something that would be created next fall.  at if the board chooses to move toward a bond, it's not it's not of document that.  Starts anything it's simply a preparation [00:22:00] document. That describes how this district will manage its fun program. If there is one we did last time. I think it was a little after the bond had passed.
But of course we have templates to work with and I think it's an important thing for a board to consider and look at because it meant it it also provides Assurance for a school board that the public Contracting. Part of it, especially follows the ORS and the various incremental times when certain Authority is provided either by board superintendent.
It allows like we just did and it's rare but we just did a competitive procurement contract that we could piggyback with. And the last management plan didn't list that as one of our options when available to us. It's fairly [00:23:00] specific, but it's pretty straightforward and it's something that a board can work through and in that then you know and can test the procedures and protocols that we use for public contract.
So my goal would be to have it done this fall sometime for the next Bond if that's where we go copper about.
Okay.  Chelsea King Martin.  I Eddie Reynolds fine Ginger fetch I Dylan hides I reckon Molitor. Yes. So because we are well over our time that we had initially planned. We have a forest the long range planning committee position vein could seize their are.  3:3 and what's being [00:24:00] requested of us as a board is to declare the openings and have them?
Announce them and to advertise them to receive letters of interest and then but provide that to the board at a coming meeting.  front of the board for that process took her.  All
right, we will post them. Thank you.