WEBVTT

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Chelsea King: Meeting.

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Chelsea King: Alright, welcome everybody to the.

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Chelsea King: First, school board meeting of the this fiscal year it's a little unusual to have a meeting in July, but circumstances have been anything but usual the past two or three years So here we are.

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Chelsea King: I think we can begin miss Douglas with you, calling roll.

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Kelly Douglas (she/her/hers): Certainly Chelsea king.

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Kelly Douglas (she/her/hers): Here Christie Thompson.

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Kelly Douglas (she/her/hers): Here Kelly slope.

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Kelly Douglas (she/her/hers): Here jack Douglas tailor.

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Kelly Douglas (she/her/hers): Your kitchen what.

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Kelly Douglas (she/her/hers): you're thinking, thank you.

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Chelsea King: All right, great Thank you everybody for making time for this so typically in this first meeting that begins the fiscal year we start by electing.

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Chelsea King: Leadership for the board and i'm being that I was the chair in the previous here i'll lead the elections and what i'll do is begin by.

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Chelsea King: First electing the Chair position and then, once that person is elected, that person will preside over the election of the Vice chair position, as well as the rest of this meeting.

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Chelsea King: and future meetings, so what we typically do is have the opportunity for nominations to happen and you may of course nominate yourself or someone else.

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Chelsea King: Once the nominations have closed, then we will vote for the position based are following the order of the nominations and then, once that person is elected they'll be closed and we'll move on to the next.

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Chelsea King: Spot so, are there any questions about how the process will unfold before we dive in.

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Chelsea King: Right remember remembering last year, we did this here in person with quite quite the audience so.

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Chelsea King: My how times can change things alright So the first thing i'll do is just open up nominations for the position of chair.

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Chelsea King: up during our Vice chair Thompson.

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Christy Thompson: yeah, I would like to nominate Chelsea King for for chair.

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Chelsea King: All right, thank you for that nomination.

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Chelsea King: There any others.

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Chelsea King: All right, well i'll just say i'm willing to serve again and would be honored to do that, and so I appreciate the nomination just the faith that you put into me and Sir any others, you should we call it about.

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Chelsea King: All right, Miss Douglas we please call the vote.

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Kelly Douglas (she/her/hers): Right anyone in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you, my friend passes.

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Chelsea King: All right, thank you, everybody, I appreciate appreciate the opportunity.

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Kathy Ludwig: Could Could I just add, I want to, I want to thank you also for being willing to serve, I know that the board chair takes on increasing responsibilities lot more communication, the need to be.

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Kathy Ludwig: Even more available, and I know that this takes time, especially when you're working full time your parents full time.

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Kathy Ludwig: To also do this Volunteer Service on top of all that, and so i'm incredibly grateful for you stepping into this capacity and and serving as Chair again, thank you.

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Kathy Ludwig: yeah.

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Chelsea King: Welcome, thank you.

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Chelsea King: yeah all right, and so we can now accept nominations for vice chair.

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Chelsea King: But i'll go ahead and jump in there and nominate Christie Thompson to serve as vice chair again and all kind of just speak briefly to the reason why.

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Chelsea King: i'm really anticipating that down the road you know there'll be new leadership coming in, behind the the two of us.

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Chelsea King: But the fact that you've served as vice chair one year, I think, gives you some good learning and that you can carry forward and implement going into the second year, so I do believe just that longevity and repeat and that 10 year is valuable.

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Chelsea King: To the district as a whole and and the board as well.

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Christy Thompson: Thank you.

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Chelsea King: All right, any other nominations.

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Chelsea King: Alright, see none, Mr unless we please call about.

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Kelly Douglas (she/her/hers): Anyone in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you motion passes.

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Kathy Ludwig: And I just I just want to thank you again vice chair Thompson for doing this.

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Kathy Ludwig: similar to the board roll this one takes on additional time than the other memberships a director ships on the school board, and I want to thank you for that and, in particular, it means extra meetings with me.

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Kathy Ludwig: And I just have enjoyed all of those conversations and the spirit in which you bring that feedback and how thoughtfully.

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Kathy Ludwig: You engage in those conversations with me and our great thought partner in the work so i'm ecstatic and very grateful that you're going to do this again, so thank you.

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Christy Thompson: Well, and I will just say i'm grateful for my fellow board members confidence and for shirt kings nomination and.

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Christy Thompson: You know I just have a desire to do everything better the share my did last year, as I was learning my way through the process so.

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Christy Thompson: Please, I hope my other board members come to me like what suggestions and things that you know you've got suggestions for how I can even go about my roles and duties and the process in a better way so.

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Chelsea King: i'm great Thank you everybody all right, we can move on to consent agenda.

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Chelsea King: and

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Chelsea King: yeah we can just take emotion.

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Christy Thompson: emotion that we approve the consent agenda.

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Louis Taylor: A second.

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Chelsea King: Alright, by sheer thompson's emotion director Taylor with the second I just have one pretty easy question I know consent agenda we don't typically have a discussion.

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Chelsea King: But just expressing interest in that previously for the board higher list we would indicate if.

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Chelsea King: Someone if a position was being replaced or if there was a retirement or if it was a new hire and I haven't seen that the past couple times and so i'm just expressing an interest in seeing that again.

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Chelsea King: Like we used to do so, but we can talk about that another time right now it's not.

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Chelsea King: A good time given us a consent agenda item.

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Chelsea King: Miss Douglas we please call the vote.

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Kelly Douglas (she/her/hers): Anyone in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you motion passes.

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Chelsea King: All right, thank you, and then we will move on to the.

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Chelsea King: Business office.

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Chelsea King: We have here a resolution and Dr Hughes i'll just hand the floor over to you.

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Son Le Hughes: Good afternoon, so I just have to know that I have two items that I would like to send it to do the first one is the solution 2022 dash 01 so annually at the first meeting of the fiscal year the Board is asked to approve the destination of data officer black and Asian.

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Son Le Hughes: This best solution is a very standard resolution that the district us it's a way for us to not love this to the public that are a professional company vendor and district.

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Son Le Hughes: Business people that are authorized to do business with the data so to go through here, and let me share this.

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Son Le Hughes: So this is our standard resolution that I submitted a proof of that is yeah The first one is to decrease that we recommend that the war appoint Dr Cathy elaborate.

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Son Le Hughes: And that the second one is that depth deputy black bass for the myself, and then we go on down here is crying officer with is every year we received.

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Son Le Hughes: Funding from the Federal State and other sources, so we would like to have a superintendent or myself to be men at the Agency representative, so we need to sign a paper or the contract or agreement the application, we have the authority to do so.

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Son Le Hughes: I just throw it now, so you can see, recording Secretary that will be telling me that bus.

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Son Le Hughes: legal counsel we.

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Son Le Hughes: How newland mash a designated as our attorneys of record for the dictator.

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Son Le Hughes: Beside newland Nash, we also working with hundred club form.

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Son Le Hughes: They have the expertise in the specimens student area.

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Son Le Hughes: The auditor we help holly Roger and beside that three year contract agreement.

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Son Le Hughes: And that investment depository we are working with Oregon state local government investment to us bank Bank of America and Piper Sander.

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Son Le Hughes: By the data processing service of the data using symmetry at a student information system and we use an infinite infinite creation I typed Tyler technology or for our financial instrument data processing for fiscal year 2223.

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Son Le Hughes: For the poverty agents of credit card property insurance, we are using brown Brown.

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Son Le Hughes: newspaper.

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Son Le Hughes: Westland painting painting, and worse and worse.

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Son Le Hughes: And then, at the end of the school year we also do a partial loss of poverty, so with that i'm seeking for the board to pass it resolution.

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Son Le Hughes: So we can start doing the business.

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Chelsea King: All right, thank you so much, Dr Hughes their emotion.

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Christy Thompson: i'll make a motion I emotion that we pass resolution 2022 dash Sarah one a resolution designating district officials clerks and agents for the 2022 dash 2023 school year.

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Chelsea King: All right.

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Chelsea King: Thank you bye sure Thompson.

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Chelsea King: All go ahead to the second.

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Chelsea King: Second, oh sorry director Wyatt seconded.

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Chelsea King: All right, any discussion on that.

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Chelsea King: All right, very good yeah it's pretty standard business, something the board does every year and looks like i'm not seeing any further discussion so miss Douglas we please call the vote.

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Kelly Douglas (she/her/hers): Anyone in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you motion passes.

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Son Le Hughes: Thank you very much um so the next item that I would like to share with us is enough, this up my budget hearing from Oregon ED one.

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Son Le Hughes: So this this information, right here, prior to the ball after the Budget Committee of truth, the budget and prior to the boy I doubt the budget.

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Son Le Hughes: The business office publish this information to the local newspaper to share with the Community and let them know that was a our approval, but look like for fiscal year 2223.

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Son Le Hughes: What is our current budget for 2122 and was voice out after spending a senator for 2021 so on second page of this home under the statement of in depth thickness.

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Son Le Hughes: If there are infinite distraction right here that we have to put in the estimated depth outstanding on to life force and under this form we have 455 million that.

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Son Le Hughes: Is the outstanding debt that predicted how for our general obligation bond so last Friday Melanie cutler shoot a finance taxation and Ascension panelists from Oregon department of revenue reaching out to me and advice that's because the district also how the pension bond.

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Son Le Hughes: and share by that the pension bar to.

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Son Le Hughes: be listed.

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Son Le Hughes: In here and order bond so with that see advise me to.

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Son Le Hughes: Let me share another one.

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Son Le Hughes: Share by me to provide a written statement and read it out loud that are born with them, there is no action myth is that it no correction needed for Patrick 2223 This is just informed the ball.

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Son Le Hughes: So with them stay Murray, yet into not set a budget here and ED one form that dictate what lie to inform the ball up a correction related to the 2022 23 not set a budget hearing.

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Son Le Hughes: Stay month up in depth thickness on page two of the gnostic have selected here and ED one form the dollar amount of $167,358,514.

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Son Le Hughes: Short helping included and the estimate depth how standing on the line item title other bones this 167 million is addicted pension bourne series 2004 and series 2021 eight.

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Son Le Hughes: So below the the correct Simon up in depth thickness of the ED one form in the fiscal year 2223 a decrease in forming the board of this correction at required by oregon's status do knife for that 4512 and a finger will be accurately really reflect this in the 2324 budget.

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Son Le Hughes: So this information, right here that I will remember to put that in the gnostic that but just hearing for the next year in the blackjack 2324.

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Son Le Hughes: So again, this is just informed you know actually get.

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Son Le Hughes: Any question.

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Louis Taylor: One question with the 167 coming into other bonds, what did that reduce in a different section of the budget if it was pulled from somewhere what was reduced by the 167.

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Son Le Hughes: So 167 million born, he combine 2014 and 2021 care, so this is for the been funded liability, they said a token amount that predicted on to the Oregon per bond so prior to the dicta go out and how they searing the dictate how to pay 20.

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Son Le Hughes: Over 20% like every dollar that employee own addicted pay more than 20% of that to the pro depend on group of employees, they wanted to do.

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Son Le Hughes: So by the date going out to how the pension bond it reducing that great so now, the rate for that.

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Son Le Hughes: tier one and tier two and observe is we've been able to save have a 13.7% of this so like a general on fun, is it because the dictate $1.

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Son Le Hughes: In the past, to go to the salary and then 27 or a little bit more to support the wanted to now we be able to save have a thought in person, so we only pay over 7% of the pension to pay out unfunded.

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Louis Taylor: got it Thank you.

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Kathy Ludwig: So this has been a great benefit to our general fund, which in many districts increasingly an enormous amount of the general fund is now going towards paying that that pension obligation towards employees, currently, as well as employees who have retired, you know.

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Kathy Ludwig: The unfunded liability for that, so this is dramatically reduce the amount in our general budget that goes towards that so it's really been helpful.

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Chelsea King: And do have one question I remember doing this work on this pension bond, it was one of the first things this whole board did together and.

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Chelsea King: I do still believe it was a great move and that's been confirmed with what i'm hearing today, I guess, my wondering is just.

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Chelsea King: What happened between about a month ago, when we approved the budget and then today when we're needing to update this information i'm a little confused on the gap, why are we doing this now, why would the did not happen, a month ago, if you could just help me understand the gap there.

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Son Le Hughes: So let me share this information with.

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Kathy Ludwig: It maybe while you're looking for that i'll just kind of review again.

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Kathy Ludwig: When the Budget Committee approves a budget, and then it goes before the board for adoption, we have to put it, we have to make a media.

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Kathy Ludwig: statement, it has to go in the newspaper, so the public can see what was approved and what is going for adoption, and so this statement went into the media publication, but what we missed was putting in our bond our purse bond.

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Kathy Ludwig: So we had our GEO bonds, everything else is correct, but the line that said other bonds.

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Kathy Ludwig: We missed putting the purse bond in that lined.

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Son Le Hughes: up because what i'm my conversation with the person analysis from the Oregon department of revenue always stay in play in here we have general general obligation bond we have at their at audible and defend the patient bond is not.

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Son Le Hughes: This is not the money that we go and connect from the county so that's why we put in this a the outstanding there that will be collecting later we can try here we show under property tax.

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Son Le Hughes: department and poverty that race is $4 and 86 cents and the local option is $1 50 cents, so the total amount that we need to collect from the county's is 28 million to cover our general obligation so because of the information up here, then we say then.

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Son Le Hughes: I believe that we need to put in the number here for the general obligation bond there's no information up here to ask about patient on so I did not think about, we need to put in pension born under audubon but to be.

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Son Le Hughes: Clear to share was a good estimate depth outstanding that we have as up to my first the Department of revenue recommend that we should put outset pension born under the order bones yeah.

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Chelsea King: Okay, so the.

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Chelsea King: The.

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Chelsea King: Some was included in that original 450 $5 million amount, but it just this correction is just extracting that from there and placing in a separate line item.

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Son Le Hughes: No, no, the 450 million this a total outstanding debt for the Giovanni and then on top of that they're addicted also have another 160 million in a pension bomb so that combined to get this a bit total number will be.

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Son Le Hughes: September.

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Son Le Hughes: yeah.

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Son Le Hughes: The fall by five cluster one SEC.

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Chelsea King: Okay, so thank you, it just sounds like it was it was missed the purse bond was not included, and now it now it's going to be.

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Son Le Hughes: Oh yeah because this application or send out for the Community members to review, but also share with.

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Son Le Hughes: department of revenue and share with Kaldi black and faculty and lessons in Kaldi.

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Son Le Hughes: So you know for the budget process, there is a lot of organization involved to review and approve out, but just so not long after the bulletproof and then there are the place organization agency to do as well and provide feedback.

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Chelsea King: Okay, so it sounds like after we did our work in this went out to the other agency their revenue, you know the revenue agency that you're working with then said oh works, you need to include this.

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Chelsea King: Yes, uh huh.

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Son Le Hughes: yeah and they just.

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Son Le Hughes: informing the ball no action latest and then go and forward into fiscal year 20 2024 then remember to put a pension born.

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Chelsea King: All right, are there any further questions or discussion on this.

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Chelsea King: Thank you very much, Doctor who's.

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Chelsea King: Okay, so we will move forward to the human resources department and with Ms wall dern and we can start there at that first item, which is the proposed license association bargaining agreement handed over to you.

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Shyla Waldern (she/her): Thank you lots, so we have provided a memo to the school board that.

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Shyla Waldern (she/her): Just kind of summarizes our process with the Western listens all education Association, which is our license staffs association with the district.

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Shyla Waldern (she/her): We began meaning for negotiations at the end of April, and we help a total of 12 are starting to talk seven sessions, and then we came to a tentative agreement on June 22.

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Shyla Waldern (she/her): which was a Wednesday, and then we provided in the memo to the school board the all the financial implications of the new contract.

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Shyla Waldern (she/her): it's a two year contract from 2022 through 2024 we have some language around our dual language program we have some language around offering.

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Shyla Waldern (she/her): An additional paid 30 minutes for our primary educators who might miss their non student contact time on earliest days.

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Shyla Waldern (she/her): And we have our increases to our curriculum rate of pay, as well as to the salary schedule for the next two years, and then we also have some increases to our health insurance each month for both years as well and.

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Shyla Waldern (she/her): Both the Association and the district feel that it's a good contract for the are licensed staff and for the district and.

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Shyla Waldern (she/her): The teachers will be voting on the bargaining agreement the newburgh need to do, but when they return in August, as most of them were done after June 22 for the school year, and so they were not available to have a quorum to vote on the new contract until sanford enormous.

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Chelsea King: All right, very good So this was a topic on an executive session and now it's an opportunity for us to have the discussion and public before we.

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Chelsea King: vote on it, and so we can either have emotion first and then.

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Chelsea King: Have discussion if that feels probably like a good way to do it.

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Christy Thompson: I can do that and we accept the.

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Christy Thompson: Collective bargaining agreement between WW EA and the Westland Wilson both school district.

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Christy Thompson: Great.

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Chelsea King: Thank you bye sure Thompson for the motion.

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Chelsea King: All second.

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Chelsea King: And discussion.

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Chelsea King: director Wyatt please.

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Kirsten Wyatt: Thank you yeah, I just wanted to quickly say.

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Kirsten Wyatt: That, I will be supporting the adoption of this and I want to thank all of our staff, both sides of the table for negotiating and the best interest of all of our talented staff and also for our kids.

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Kirsten Wyatt: Just really want us to be known widely as a school district that values, our employees values everyone that works in our schools and so just really grateful to all of the hard work that went into that so thank you.

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Chelsea King: Thank you for those comments.

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Chelsea King: Just pausing scanning the zoom room to see if anybody else wants to say anything or ask anything.

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Chelsea King: Yes.

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Chelsea King: director Tom.

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Christy Thompson: Thank you sheila I.

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Christy Thompson: If you could just speak to we are giving.

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Christy Thompson: Our certified staff, a 6% cost of living adjustment for the.

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Christy Thompson: school year and, if you could just speak to how that's comparable to other districts in our area.

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Christy Thompson: Just so it publix listening and they're just you know at Casa de of how how what we're doing the increase we're giving our staff compares to other districts.

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Shyla Waldern (she/her): So I know a number of districts were a few had completed bargaining just prior to our completion of bargaining, so I don't have everyone's data solidified yet because.

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Shyla Waldern (she/her): It usually has to be approved by the board before things become public, but, most people were in the range of a three to 6% for cost of living increase for their staff.

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Shyla Waldern (she/her): and

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Shyla Waldern (she/her): Inflation is a large factor in the cost of living increase that was negotiated for most districts this year as the inflation rate in our areas 8.7%, and so it did have a large impact on.

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Shyla Waldern (she/her): The asks that we received and and what people had hoped to receive to remain you know remain competitive, but also so they can continue to afford to live at the same level to which they're living and making their wages.

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Christy Thompson: Thank you for speaking to that I appreciate it, so we are district is on the upper end of that it comparatively to other districts.

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Shyla Waldern (she/her): With our cost of living increase at this time, but I until all the Members kind of come out it's hard to know where we are exactly in the whole scheme of things if that makes sense.

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Christy Thompson: Understand Thank you.

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Kathy Ludwig: And I think it should be important for you know our board to remember, as well as anyone else watching this that there's a lot of factors that go into negotiating.

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Kathy Ludwig: What would then become kind of an end package for an employee for some districts, it might be that salary is lower, but insurance is higher.

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Kathy Ludwig: And that's more important to employees in that district for others it's about what gets negotiated into the working conditions of the contract and they might be willing to forgo a lower insurance.

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Kathy Ludwig: or for go a higher insurance for something else has been negotiated so just for our public to remember that it's not.

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Kathy Ludwig: Always comparing apples to apples, because a lot goes into what might feel like a complete package for an employee and what they might be willing to give on in terms of something a little less or wanting something a little more.

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Kathy Ludwig: Some districts pay the purse pickup others do not and so that's something that often doesn't show up if you're just looking at.

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Kathy Ludwig: salary, but that's something that shows up when it's about retirement So those are there's a lot of factors that go into negotiating kind of that.

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Kathy Ludwig: That end package for for a teacher, similar to the considerations, you made when you were looking at comparing a superintendents salary or cola and then other factors that go into that full compensation.

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Chelsea King: I have a question, right now, which is.

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Chelsea King: Just again confirming that my mind, is telling me the correct thing that it's unusual for the board to be voting prior to the association typically they would have voted.

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Chelsea King: But the timeline was such this year that that didn't happen.

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Shyla Waldern (she/her): Generally that's our been our practice on the Board has the right to vote, though, and then.

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Shyla Waldern (she/her): Before that the teachers ratify it, so what we would do in this it did kind of come down to timing and when we completed negotiations this year.

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Shyla Waldern (she/her): What this allows us to do by you approving it now is that once the teachers do vote to approve it, then we can immediately publish everything get things printed and get embed the new salary schedule in our system, so we can move forward and we don't have any additional delay.

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Chelsea King: mm hmm.

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Chelsea King: yeah it looks like i'm looking down i'm actually just juggling two computer screens here.

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Chelsea King: yeah I think i'll just I can speak to the fact them all i'll be voting to approve this largely because I trust the process that you all went through so I trust that if you know if you're giving the board something like this to.

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Chelsea King: approve that it's because you believe it's the right thing to do by way of our staff, and you know our students and our district as a whole and.

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Chelsea King: i'm certainly in no position to to question that, and so I trust you and will vote to approve it, and trust that this is something that the association also you know is happy with, and will similarly vote to approve.

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Chelsea King: All right, anybody else.

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Chelsea King: All right, Miss Douglas please call that vote.

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Kelly Douglas (she/her/hers): Thank you, anyone in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you motion passes.

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Chelsea King: All right, great Thank you, and then we can move on to the second agenda.

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Chelsea King: Item, which is still you miss Walden and has to do with a another bargaining agreement.

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Shyla Waldern (she/her): Yes, so we also are providing a for to the board, this evening, our agreement with oca Oregon screenplays association their chapter here at our district.

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Shyla Waldern (she/her): And we came to a tentative agreement with them on Thursday June 2 and they have taken their agreement across their membership, and it was approved by the membership on June 16.

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Shyla Waldern (she/her): With an overwhelming affirmative vote for the new contract and we provided the financial aspects, again below.

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Shyla Waldern (she/her): We did do a number of housekeeping and language pieces as well with them.

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Shyla Waldern (she/her): And those were primarily to help follow practices we already followed in and provide greater clarity into the contract as well, so that everyone was on the same page and easily understand the language as it was as it's written and.

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Shyla Waldern (she/her): Both parties believe this to be a good contract for crossfit employees and for the district and.

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Shyla Waldern (she/her): i'm happy to answer any questions.

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Chelsea King: Great Thank you, I have one question about the professional development and tuition reimbursement fund increases.

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Chelsea King: That looks like a positive thing and i'm wondering if you could tell me a little bit about what that means.

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Shyla Waldern (she/her): Yes, so we've had more and more classified employees who have.

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Shyla Waldern (she/her): requested tuition reimbursement are going back to school, a number of them are going back into teacher programs to become teachers.

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Shyla Waldern (she/her): or some of them are interested in school counting or social worker or social work avenues, and so we have run out of funds for the last two years, and so we wanted to be able to provide additional funding to provide.

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Shyla Waldern (she/her): tuition reimbursement for classified staff at a higher level.

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Shyla Waldern (she/her): And the professional development fund those are to attend conferences and sometimes certification trainings that are different than credit based trainings and so.

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Shyla Waldern (she/her): We also want to offer those opportunities as well to a classified staff and be able to provide more of them, so we increase that fund as well.

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Chelsea King: Very good.

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Chelsea King: alright.

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Chelsea King: directors does anybody have anything they want to say or ask.

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Chelsea King: All right, I think, Miss Douglas you can call the vote.

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Chelsea King: If you said yeah.

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Kelly Douglas (she/her/hers): There was wondering do I.

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Kelly Douglas (she/her/hers): Do we have motion.

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Chelsea King: Or did we not do emotion yet.

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Louis Taylor: No way good emotion.

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Kelly Douglas (she/her/hers): Thank you.

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Chelsea King: guys, thank you for catching that.

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Chelsea King: Since i've got my MIC on i'll just go ahead and say that I move that we accept the.

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Chelsea King: Collective bargaining agreement between oca and the Westland will symbol school district.

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Louis Taylor: Also, I get.

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Chelsea King: It Thank you Dr Kelly, for a second, and then I think we can vote unless there's further discussion.

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Kelly Douglas (she/her/hers): Thank you, anyone in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you motion passes.

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Chelsea King: Great and I just want to say that the the folks there in that oca association are so valuable and so I just appreciate the also the investment in their continued career development as part of this new contract.

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Chelsea King: Alright, so we can move forward to the.

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Chelsea King: Oh, Charlotte still you it's the school calendar.

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Shyla Waldern (she/her): Yes, you're going to fit for me quite a few times this evening, so we have an update to our school calendar, but the.

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Shyla Waldern (she/her): school year so first we're indicating the additional added.

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Shyla Waldern (she/her): Certified work day at the beginning of the school year so we've reflected, and on the calendar on Friday August 26 but staff are permitted.

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Shyla Waldern (she/her): As it as a teacher directed day to work either the 26th or the 29th and work that out with their administrator.

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Shyla Waldern (she/her): Because we didn't have some people have vacation plans already in place, and then, in addition to that.

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Shyla Waldern (she/her): We have an update so January 2 will actually be where we observed the new year's Eve holiday instead of the staff development and the staff Development Days moving to January 3 2023.

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Shyla Waldern (she/her): As a result of that that moves the last day of school now to June 13 from June 12 and has the last certified work day of June 14 into 13th So those are the adjustments to the primary middle and high school calendars for an excellent.

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Chelsea King: Very good, and it looks like the Board is taking action on this, as we do when there's calendar adjustments.

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Chelsea King: We get emotion.

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Christy Thompson: Okay.

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Chelsea King: Dr Taylor muted himself go ahead i'm sorry.

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Christy Thompson: I moved that we adjust the 2022 23 school calendar to show an additional certified work day on August 26 and the new year's holiday observance corrected to January 2, which is the final day of school to June 13.

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Louis Taylor: i'll second.

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Chelsea King: All right, thank you got the motion from Thompson and the second from Taylor and I, we can just have some discussion questions comments from the board.

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Chelsea King: i'll just say i'm The one thing that I appreciate about this, I know we've already approved a skeletal calendar for the first day and the last day and the big thing that we're doing here, in addition to adding those professional development days is bumping that last day, a day.

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Chelsea King: Later, because of the error, with the new year's holiday.

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Chelsea King: So this is a little bit of old news, but I do appreciate that late August start and getting out earlier, in June, I know that learning front loaded is so valuable.

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Chelsea King: Especially at that secondary level after those ap exams are taken and kids have known where they're going to college and things that.

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Chelsea King: You know those last weeks or months after those things happen just don't have as much value as early in the year, so I appreciate this being front loaded learning and my hope is.

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Chelsea King: That we don't do many more calendar changes I get very uncomfortable changing the last day of school and things of that nature, so I know we've done that a little bit in the past and that's not typical and not something we like to do, but hopefully we don't have to do that and.

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Chelsea King: One other thing i'll say, and I know something we struggle with this communication with all systems struggle with getting information out to folks but just that snow snow days anything we do to let folks know like plan on being in school those days so it's not a surprise that.

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Chelsea King: school was that whole week if we have three school day snow days so anything we do to get that information out.

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Chelsea King: When I listened in the bleachers it seems like sometimes folks don't understand that.

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Chelsea King: that's all I have to say about the calendar anybody else want to say anything or ask any questions.

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Chelsea King: All right, I think we can call the vote.

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Kelly Douglas (she/her/hers): And he went in disagreement, please say no.

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Kelly Douglas (she/her/hers): Thank you motion passes.

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Chelsea King: awesome Thank you so much for all of that, and then I think we'll move on to the final item which is the proposed superintendent contract and Miss modern.

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Kathy Ludwig: yeah i'll just at this time I will step out of the meeting and leave the meeting, so that you can have this conversation without me and then.

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Kathy Ludwig: Kelly, could you text me when that item is over, because I do want to be in the room for the discussion on the dates for the board retreat and auditor reports i'd like to rejoin the meeting at that time.

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Kelly Douglas (she/her/hers): Thank you, little bit.

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Kathy Ludwig: Thank you.

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Shyla Waldern (she/her): Okay, we.

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Shyla Waldern (she/her): I sent to the board two different versions of a contractor's contract a nurse contract to be so contract a reflects the with the board approved on June 6 at that prior board meeting, which included a 10% salary increase for the superintendent salary for the.

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Shyla Waldern (she/her): school year and all other parts of the contract stayed the same, the contract be version has the requests that.

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Shyla Waldern (she/her): I sent for it to the board on Dr ludwig's behalf for a three year agreement which may change the already approved 10% increase but ask for an additional two vacation days and then has.

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Shyla Waldern (she/her): A built in increase for the 2324 year and then a request to review market data for the 2425 year.

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Chelsea King: Okay, very good, thank you for that.

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Chelsea King: reminder and.

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Chelsea King: So I think.

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Chelsea King: We could.

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Chelsea King: discuss a little bit and then get a formal motion.

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Chelsea King: Sometimes, I find that that works, a little better than getting the formal motion and then fumbling around with with a potentially so.

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Chelsea King: Are there questions or comments either form is Walter and or by shirt Thompson whose.

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Chelsea King: been a little more active in this process being that's the vice chairs responsibilities are.

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Kelly Sloop: I just have one question on this i'm not familiar with contracts is a three year or a three part contract is up.

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Kelly Sloop: Like a typical way of addressing.

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Kelly Sloop: A contract where it's a three parter.

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Shyla Waldern (she/her): So contracts always have after issue her contracts, always been a three year contract so it's an even the contract with just the determining factor for next year would still be a three year contract for her employment, it just only determines the salary for next year, so.

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Shyla Waldern (she/her): Having the discussion and inclusion for the salary increase for the following year and then the ask for the year after wouldn't be out of the norm.

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Shyla Waldern (she/her): A number of the new superintendents have come into positions this year already negotiated increases for themselves for the next three years as well, so it is, is not an out of the norm.

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Shyla Waldern (she/her): piece for a superintendent contract.

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Thank you.

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Chelsea King: Oh yes, Nice your Thompson.

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Christy Thompson: yeah um is there any precedent for our see.

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Christy Thompson: Our board I know we haven't done it since i've been on doing that sort of contract where.

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Christy Thompson: Because since i've been on the board we've always done a year to year we've done the superintendent evaluation and then based on that superintendent evaluation.

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Christy Thompson: Then we decide on the percentage increase for that year and we've never decided on the percentage increase for the following year since i've been on the board in previous years before I was on the board, however, I don't know was there any precedent for ever deciding on.

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Christy Thompson: The following years increases or has it always just been how i've experienced it where.

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Christy Thompson: we've reevaluated year by year.

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Shyla Waldern (she/her): I could like tell to speak to this as she's been on the board for a long time, but I can also let you know so for Dr bill roads, he was with the district, a total of five years, and I do believe his contract was year by year.

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Shyla Waldern (she/her): I do believe, Dr Roger will, who was Dr Rhodes predecessor, he had multi year contracts, at times, where there was.

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Shyla Waldern (she/her): Prior negotiations that were already in place, I have to go in and look those up specifically, but I do believe that that he was here for 18 years so at times there those things were put in place.

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Okay.

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Christy Thompson: Checking since you've been on the board have hasn't been a year by year increase.

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Chelsea King: Yes, I can type it on the board for seven years it's been we've worked with one if the contract terms are for three years as Charlotte mentioned but we work with the salary adjustment, just for the coming year.

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Chelsea King: Okay.

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Christy Thompson: Thank you.

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Chelsea King: So I do have just a question about math and I think for me it's just helpful just to recognize like we did we had a we had a discussion a month ago, and at the end of a long meeting you know late at night, I think it was like 1030 or something we started having this discussion so.

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Chelsea King: You know i'm holding just real respect for the process of the Board went through was hard, it was the first time for anybody in this entire district to go through the process in that fashion.

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Chelsea King: It was a learning experience, and so the opportunity to revisit it.

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Chelsea King: is an opportunity to have the discussion and maybe even in a more productive and constructive way, and continue to learn.

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Chelsea King: And so i'm just really holding that tension between you know replicating the discussion which we don't necessarily want or need to do, moving it forward to something that feels good to everyone.

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Chelsea King: So with that I am I am wondering when I look at the 10 the ask that's being made by the the superintendent with the 10%.

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Chelsea King: raise for the salary this year a 10% the following year and the two additional vacation days, and then the reevaluation on the third year or what to do with Cole I think off the top of my head this when i'm recalling this asked to be.

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Shyla Waldern (she/her): So, Dr ludwig's asking that the 10% 5% be a cost of living increase which aligns with what the administrative staff received and then.

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Shyla Waldern (she/her): 5% is a market value compare ability increase because not really a 10% kula it's to bring her up to market comparison and market equivalency of what we're looking at in our area as far as that the wait for that role.

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Chelsea King: Right Okay, and thank you for the clarification understand it's 10% overall that's broken down 5% 5%.

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Chelsea King: Or the two years.

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Chelsea King: Can you tell me just where that puts us, you know, because the whole idea with the contract is that the salary is at one component, just as we just got done talking about with the other.

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Chelsea King: Agreements that we approved, and then there are other factors also go into the contract around insurance and purrs and vacation time prep time all the things.

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Chelsea King: So for me it's really helpful to understand the total compensation when we look at these two packages, the package, a that the board voted on last month package be that superintendent is you know, proposing to us, can you help me understand what that does to total compensation.

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Shyla Waldern (she/her): Loss on quite figured this out earlier and I don't remember where I saved it I have it here.

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Christy Thompson: I do have because you shared the numbers with me for total COMP for this year, I believe, with the 10% for this year.

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Shyla Waldern (she/her): i'm happy for you to share that because that's what I was just recalculating.

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Christy Thompson: And so, in and correct me if i'm wrong but it looked like with the 10% increase that we voted on that her salary would be 203,000 664 and then the total compensation would become 250 $1,283 and 84 cents that's what the 10% for this next year.

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Christy Thompson: and correct me if i'm wrong on that.

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Christy Thompson: But I believe those were the numbers that you shared with me when I asked for them.

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Shyla Waldern (she/her): Yes, that is correct okay.

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Chelsea King: And then so that's the that's what we voted on last month.

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Chelsea King: Okay, and then what's the.

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Chelsea King: Plan B that's being recommended or offered.

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Shyla Waldern (she/her): The salary and compensation would be the same, the only difference for next year would be two additional vacation days.

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Chelsea King: Okay, and then, what does that do because that 10% is going to obviously compound if we approve this is going to be an additional 10% but on top of that, can you help me understand just the the trajectory.

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Yes.

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Shyla Waldern (she/her): So that would, if the salary increase for the following year is approved for the 2324 that would bump the salary 220 $4,030 and 40 cents and then I have to do some math on a couple of factors to get you the total compensation.

349
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Shyla Waldern (she/her): That would bump total compensation for the 2324 year to 270 $2,872 and 22 cents.

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Chelsea King: To 270 2872 for that in the second year.

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Shyla Waldern (she/her): For 23 total.

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Chelsea King: And that was sorry salary or total.

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00:51:16.470 --> 00:51:17.760
Shyla Waldern (she/her): that's total compensation.

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00:51:18.480 --> 00:51:20.850
Chelsea King: that's the total and what was the salary did I miss not.

355
00:51:21.120 --> 00:51:29.400
Shyla Waldern (she/her): yeah it's I may have not so bad apologize it the next year solder, be 220 $4,030 and 40 cents.

356
00:51:33.180 --> 00:51:33.540
Chelsea King: and

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Chelsea King: The assumption being that, if the board puts into place the option B that's being proposed that the these this contract negotiation conversation would not happen again next year or the fall here who.

358
00:51:52.140 --> 00:52:03.450
Shyla Waldern (she/her): We would have will happen next year, but then for the 2425 year we need to look at go back out and review the market information, so the tenant compensation comparables.

359
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Chelsea King: Okay, because that third year it's not wouldn't be tied to a cola with the rest of the folks That would be a market.

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Shyla Waldern (she/her): analysis it does say that, so the language says that the cola wouldn't be less than what the administrative groups receipts for then it says to take a look at the market and see if an additional market adjustment is also needed in addition to the left.

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Chelsea King: And the market analysis we're considering this spreadsheet with the surrounding districts is being basically what the mark that's the market analysis that we're working with.

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Shyla Waldern (she/her): Right now, and I did send out a revised one this morning, or this afternoon with.

363
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Shyla Waldern (she/her): I was asked by the board to include two additional districts, one I wasn't able to get their information, the second day was and that's included here.

364
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Shyla Waldern (she/her): And then there was additional information that was requested for the average Oregon superintendent salary and I sent that out, however, because the only has just over 50 districts listed and there's 197 states, so it was it's not complete data so.

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Chelsea King: there's no more official though market analysis information that we would be working with every we're building into a contract that in three years we're going to be doing and market analysis can determine pay i'm just wondering if we'd have any benchmark what that means.

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Shyla Waldern (she/her): So I appreciate that asked because of school district HR staff and Oregon have been trying to get we fill out surveys all the time.

367
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Shyla Waldern (she/her): And we've been trying to get all of the data in one place where we all completed each year, and we can all access it and it's still not happening.

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Shyla Waldern (she/her): We have forecast five now, which is supposed to be getting better where we can do that, so that would be where we probably pull the data from but that I mean we've been looking for that, so we can compare things out of quickly and accurately.

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Shyla Waldern (she/her): We tried we try to do is compared to our neighbors but also been compared to like size districts so we're you know you're trying to get a geographic idea and then also like size so you're dealing with like size issues things like that.

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Chelsea King: So, in short, and in that third year when we're doing a market analysis, it would be similar as unless some database gets.

371
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Chelsea King: pulled together, between now and then it would be us looking at a spreadsheet with.

372
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Chelsea King: graphic like size geographically nearby like sized districts and looking at.

373
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Shyla Waldern (she/her): And what my hope would be to that that.

374
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Shyla Waldern (she/her): If the Board has specific information to that you want, maybe ahead of time several months ahead of time.

375
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Shyla Waldern (she/her): i've been working begin working on compiling all that, so you feel like you have a really good understanding for the information and have time to review it can ask questions and if additional information is needed there's tend to access and getting that as well.

376
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Chelsea King: yeah I mean I would be as bold as to say it fair to assume that the Board will probably want that information every time.

377
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Chelsea King: We do an analysis I can't imagine there'd be a time that the board would say we don't need it.

378
00:55:08.820 --> 00:55:12.540
Chelsea King: yeah sorry Taylor director wides had her hand up for.

379
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Chelsea King: Her and then continue all right.

380
00:55:17.640 --> 00:55:34.830
Kirsten Wyatt: Well, thank you, Dr king and, yes, I think you know each year I think we'd want to make it publicly available and part of our discussions, even if we were to approve contract version be that has some of that built in, and I think to just be extra extra clear for the Community.

381
00:55:35.970 --> 00:55:47.220
Kirsten Wyatt: Contract version be that would have a built in increase in future years doesn't mean that we don't do a full evaluation and discussion and review of the superintendent's performance.

382
00:55:48.060 --> 00:55:59.040
Kirsten Wyatt: And I think we would still have the ability, as the employer if we if something had to be changed, we would be able to address that as well, and so I think.

383
00:56:00.720 --> 00:56:12.270
Kirsten Wyatt: My guess is and I don't I don't want to put words in anyone's mouth, but my guess is contract version be was proposed to get around the uncomfortableness that we experienced this year and having the discussion.

384
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Kirsten Wyatt: But it doesn't take away our ability or our responsibility of evaluating performance.

385
00:56:20.820 --> 00:56:25.020
Kirsten Wyatt: I am leaning toward contract version B, because I want to respect.

386
00:56:26.100 --> 00:56:31.260
Kirsten Wyatt: The wishes of our superintendent I also think it provides a reassurance and stability.

387
00:56:32.850 --> 00:56:47.280
Kirsten Wyatt: However, I am really interested in what my colleagues are leaning toward and will likely vote with the majority, given that this first year dollar amount would be the same, I think, the one thing I did want to stress, though, is if we think about.

388
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Kirsten Wyatt: You know what are the things that give employees that comfort instability a multi year contract does that and then this also provides that reassurance that maybe we're going to get our salary up to being competitive in the region, which is why i'm leaning toward contract version be.

389
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Chelsea King: instructor wide I appreciate just you know anytime people start to say where they're falling, I think it helps with the thinking for all the board so thanks for being willing to do that, and I know you have your hand up Dr Thompson but I wouldn't go to Dr Taylor next.

390
00:57:26.160 --> 00:57:31.050
Louis Taylor: I was gonna ask shiloh question in regards to setting that.

391
00:57:32.520 --> 00:57:35.820
Louis Taylor: I guess the compensation comparisons.

392
00:57:36.900 --> 00:57:46.350
Louis Taylor: When that comparison is formed, it does the board, have any I guess influence on what the comparable.

393
00:57:46.950 --> 00:57:52.230
Louis Taylor: would look like so say you have eight district on here eight districts on here, and if i'm just looking at.

394
00:57:52.770 --> 00:58:09.210
Louis Taylor: The ATM is there a threshold that you put on there that maybe there can't be more than 3000 student gap or something like that, I mean I I look at can be, and I look at woodburn and to me, I say why are they even on the sheet and then I look at Sherwood.

395
00:58:10.410 --> 00:58:32.400
Louis Taylor: Which is half the size basically 4900 versus 9100 so they're less than half the size but the superintendent is making significantly more so i'm wondering, is there a a a gap there that we put or do we have any say so or role and how that comparable looks like since we're approving.

396
00:58:34.110 --> 00:58:41.850
Louis Taylor: A lot of the other ones on there makes sense because their neighboring and they have you know similar student body size but you start getting into.

397
00:58:42.630 --> 00:58:53.760
Louis Taylor: You know, smaller districts that just happened to be down the street, and it really skews what the average of a pay would be, and it would penalize any superintendent regardless if it's our district or or a neighboring districts so.

398
00:58:55.200 --> 00:59:00.360
Louis Taylor: I don't know if there's a threshold for ADM that is in there, as the I guess the question.

399
00:59:01.920 --> 00:59:11.040
Shyla Waldern (she/her): was why i'm hoping for next year, we can start conversations a little bit earlier because I am open to the feedback on on who we include.

400
00:59:12.030 --> 00:59:24.240
Shyla Waldern (she/her): I mean happy to provide more information to begin with, and then, if you believe there are outliers that we don't want to include or doesn't make sense to include having that conversation and getting that feedback so that.

401
00:59:25.620 --> 00:59:34.410
Shyla Waldern (she/her): i'm providing information to the board that you were really looking for and making sure it's comprehensive and includes all the pieces of information that you want me to include as well.

402
00:59:35.790 --> 00:59:36.600
Louis Taylor: cool Thank you.

403
00:59:40.320 --> 00:59:41.310
Chelsea King: Advice sure Thompson.

404
00:59:45.000 --> 01:00:02.460
Christy Thompson: yeah Thank you i'm so shy in version be under contract to be if we approved that then we are tied to that 10% increase for next year, meaning we couldn't go higher than it either.

405
01:00:06.270 --> 01:00:06.540
Christy Thompson: I.

406
01:00:06.900 --> 01:00:17.790
Shyla Waldern (she/her): That is correct, I believe, if we did that contract, it would it would stay that way unless there was a request to renegotiate the contract okay.

407
01:00:18.240 --> 01:00:25.470
Christy Thompson: So it would be we wouldn't we would be tied to it, we wouldn't negotiate it down or we end we wouldn't negotiate it up.

408
01:00:26.370 --> 01:00:32.910
Shyla Waldern (she/her): Correct unless one or both parties requested to renegotiate the contract, I believe.

409
01:00:33.900 --> 01:00:40.110
Shyla Waldern (she/her): But I think the intentionality is to prevent having to have a negotiation process on the contract for next year.

410
01:00:40.500 --> 01:00:44.670
Christy Thompson: Okay, thank you for that clarification and you know, for me, I.

411
01:00:46.980 --> 01:00:54.120
Christy Thompson: I, I think, and part of it is just what we've done in the past and the history of taking it as a year by year and.

412
01:00:55.290 --> 01:01:11.760
Christy Thompson: I feel good about the 10% raise that are the 10% increase that we offered her this year and I would be more than happy to add on the two additional vacation days, however i'm really hesitant to go forward and promise something for next year.

413
01:01:12.840 --> 01:01:19.890
Christy Thompson: And I think you know part of it is just also our fiduciary responsibility to our taxpayers and that.

414
01:01:20.550 --> 01:01:29.520
Christy Thompson: Everywhere, every time we turn on the TV we're hearing about the possibility of a recession and we just have a lot of unstable ness.

415
01:01:30.150 --> 01:01:46.200
Christy Thompson: Right now, in our economy and i'm not saying that next year, I wouldn't go through the same process and give her another 10% or possibly decide more I feel like this 10% with that 10% we push her up to.

416
01:01:48.990 --> 01:01:58.530
Christy Thompson: And and it's definitely that spirit of hey we acknowledge that you're doing a good job and that also we need to bump you up and.

417
01:01:59.070 --> 01:02:06.990
Christy Thompson: You know, this is the biggest increase that i've seen us give her since i've been on the board, I also think.

418
01:02:07.500 --> 01:02:24.870
Christy Thompson: You know, we have to think about again our public and i'm not I would be hard pressed to think that many people in our public are getting a 10% raise this year in their jobs and so that's just part of the consideration for me and again i'm not saying that.

419
01:02:26.940 --> 01:02:44.610
Christy Thompson: We wouldn't do it again next year I just don't want to tie our hands to a 10% I feel really good about the 10% this year and again i'd be happy to add on those extra two days, but I would probably vote no to plan B.

420
01:02:45.840 --> 01:02:50.370
Christy Thompson: That would tie our hands to something, given the factors that i've mentioned.

421
01:02:56.640 --> 01:02:57.120
All right.

422
01:02:58.170 --> 01:03:00.390
Chelsea King: yeah go ahead director slip.

423
01:03:00.690 --> 01:03:02.760
Kelly Sloop: So a question so on the.

424
01:03:03.060 --> 01:03:06.390
Kelly Sloop: document that you sent Charlotte said revised and.

425
01:03:06.420 --> 01:03:07.920
Kelly Sloop: So it has Dr Ludwig.

426
01:03:10.110 --> 01:03:17.010
Kelly Sloop: With a salary of to 2549 is that what she will make.

427
01:03:18.300 --> 01:03:20.340
Kelly Sloop: That decision station for.

428
01:03:20.400 --> 01:03:24.120
Shyla Waldern (she/her): This day 2122 years that's her total compensation.

429
01:03:24.210 --> 01:03:26.790
Kelly Sloop: For next year and that's that's what i'm.

430
01:03:27.060 --> 01:03:29.340
Shyla Waldern (she/her): know that was for the 2122 year.

431
01:03:30.960 --> 01:03:31.440
Kelly Sloop: Okay.

432
01:03:33.300 --> 01:03:37.710
Kelly Sloop: So what is um what was the number for next year.

433
01:03:39.570 --> 01:03:40.890
Shyla Waldern (she/her): That was.

434
01:03:42.300 --> 01:03:49.920
Shyla Waldern (she/her): The total compensation, with the increase brings up to 250,000 173 and 73.

435
01:03:49.950 --> 01:03:54.060
Kelly Sloop: And then the following is to 72 872 Okay, thank you.

436
01:03:54.240 --> 01:03:54.690
No longer.

437
01:04:00.840 --> 01:04:03.660
Chelsea King: yeah I mean I could just kind of, say, where i'm on landing.

438
01:04:05.130 --> 01:04:08.220
Chelsea King: i'm honestly landing a little bit on the fence.

439
01:04:09.660 --> 01:04:17.310
Chelsea King: On one hand I seems to me that that 10% is you know was definitely necessary.

440
01:04:18.750 --> 01:04:40.530
Chelsea King: To get us up into that $203,000 salary range and i've watched just the market, you know take off around the superintendent role there were hiring moves made by neighboring districts that you know really have started to increase that salary, so we definitely need that market.

441
01:04:42.000 --> 01:04:43.260
Chelsea King: You know analysis bump.

442
01:04:44.910 --> 01:04:49.590
Chelsea King: I also just struggle, a little bit with understanding how to apply an equity lens.

443
01:04:50.340 --> 01:04:57.390
Chelsea King: I know that a market analysis and comparative analysis isn't always the same as an equity lens and I don't feel like i'm.

444
01:04:57.750 --> 01:05:12.480
Chelsea King: skilled enough at applying an equity lens to compensation leap said, you know this magnitude so it's just a curiosity, I have, what does it look like to apply and an equity lens to a 22 a race like this, I don't know.

445
01:05:13.200 --> 01:05:18.180
Chelsea King: that's one kind of one DRAM holding happy to hear anybody if they can speak to that.

446
01:05:19.980 --> 01:05:20.820
Chelsea King: I.

447
01:05:22.080 --> 01:05:29.130
Chelsea King: I think that we would have to give a sizable increase in salary to recruit a new superintendent and I.

448
01:05:31.680 --> 01:05:49.560
Chelsea King: I respect the process that Dr ludwick has gone through to make a proposal, and this is a first time that's happened also and so part of what leads me toward saying yes to what she has proposed is to say, you know, to express that I trust her thinking.

449
01:05:51.270 --> 01:05:56.670
Chelsea King: I am a little uncomfortable because it does get us up to the highest into year at the end of two years.

450
01:05:58.140 --> 01:05:58.800
Chelsea King: and

451
01:05:59.940 --> 01:06:08.790
Chelsea King: And I haven't come to terms with what that means, from an equity lens so that's just a little bit to share a little bit of my thinking where i'm landing with this move.

452
01:06:09.000 --> 01:06:17.520
Shyla Waldern (she/her): But can I just share a quick piece, so it, it looks like the highest but you're looking at data from 2122 school year some from next year.

453
01:06:17.760 --> 01:06:25.410
Shyla Waldern (she/her): But a lot of its from 2122 so we don't even know what those sellers will be for this coming year, yet, so I mean in reality.

454
01:06:25.950 --> 01:06:40.860
Shyla Waldern (she/her): It may look comparatively to those numbers that the highest that she could in fact still be on the low end once we have a perspective of those numbers for the next year or two as well, and what you just said Chelsea was very insightful because.

455
01:06:42.120 --> 01:06:59.130
Shyla Waldern (she/her): Based on just everything that has happened in the last few years, and the number of superintendents that have exited and a lack of superintendents coming into the field and wanting that role it's caused a drastic increase to the salary because that's what's needed to have.

456
01:07:00.300 --> 01:07:08.940
Shyla Waldern (she/her): Educated experienced and well rounded people in the role that will successfully lead school districts in the same word and.

457
01:07:09.810 --> 01:07:16.170
Shyla Waldern (she/her): And so I think that's that's part of it, too, is you know we've been lucky enough to have a consistent leader through all of this and.

458
01:07:16.530 --> 01:07:32.610
Shyla Waldern (she/her): And I think that a lot of districts haven't had that and so to recruit and be competitive in the marketplace, they have had to drastically increase salaries, in some cases to recruit talented people to fill that hole.

459
01:07:40.830 --> 01:07:46.590
Chelsea King: Alright, so i'm just scanning the zoom room to see if anybody else has anything they want to say or ask or.

460
01:07:56.610 --> 01:07:57.390
Chelsea King: commotion.

461
01:08:02.820 --> 01:08:03.180
well.

462
01:08:04.290 --> 01:08:05.280
Louis Taylor: Let me look at the.

463
01:08:07.320 --> 01:08:08.910
Louis Taylor: I would be in favor of.

464
01:08:09.570 --> 01:08:13.830
Louis Taylor: Contract version be so I would move to.

465
01:08:15.570 --> 01:08:21.270
Louis Taylor: approve the contract version be for the.

466
01:08:23.610 --> 01:08:26.940
Louis Taylor: 2022 school year.

467
01:08:30.930 --> 01:08:31.350
Kirsten Wyatt: Second.

468
01:08:32.160 --> 01:08:40.320
Chelsea King: i'm sorry first Dr Taylor maybe just change the wording on the motion because I think that school year you just cited was the one that just passed.

469
01:08:40.770 --> 01:09:03.540
Louis Taylor: Oh, not 2223 2223 okay well we're oh you're right you're correct Okay, so I will strike that motion and make a correct motion how about that I moved to approved the superintendent contract version be for Dr Ludwig for the school year of 2022 2023.

470
01:09:07.050 --> 01:09:12.270
Chelsea King: And Mr Walter and decide since it's a three year contract is that language.

471
01:09:13.800 --> 01:09:17.520
Chelsea King: That the bills and Dr Taylor the motion saying just that, one year.

472
01:09:18.360 --> 01:09:22.260
Shyla Waldern (she/her): I think it does, because the contract read so for your country.

473
01:09:22.800 --> 01:09:23.820
Chelsea King: Okay, great Thank you.

474
01:09:25.200 --> 01:09:38.340
Louis Taylor: Question so that that version B is the three year contract, the two year with the 10% with the third year being review the market analysis correct Okay, that is what i'm motioning to.

475
01:09:39.210 --> 01:09:48.780
Chelsea King: that's 10% total increase in the coming academic year 10% total increase in the second academic year of the three year contract and then market analysis.

476
01:09:49.830 --> 01:09:55.680
Chelsea King: And the cola plus market analysis and the third year and two additional vacation days.

477
01:09:58.080 --> 01:09:58.620
Kirsten Wyatt: All second.

478
01:09:59.370 --> 01:10:00.870
Chelsea King: Alright director Taylor has the.

479
01:10:00.870 --> 01:10:03.210
Chelsea King: Motion director why it's made a second.

480
01:10:03.570 --> 01:10:06.930
Chelsea King: Is there further discussion comments.

481
01:10:16.200 --> 01:10:28.500
Chelsea King: Alright, so i'll just speak to the fact that I, it seems to me that we have two board members at least who believe in this contract be option.

482
01:10:30.930 --> 01:10:43.350
Chelsea King: All vote in favor because of the things I already said I don't really need to repeat myself, but we do need to you know be competitive in the market, and I do want to express the doctor ludwick that.

483
01:10:44.610 --> 01:10:48.390
Chelsea King: You know I trust the process that she's gone through to reach this proposal.

484
01:10:51.750 --> 01:11:07.770
Chelsea King: yeah if she ends up as being one of the highest paid superintendents in the area, then I would be comfortable with that, based on the years of experience that she has in the classroom and as an administrator and leaving through difficult time so.

485
01:11:10.290 --> 01:11:11.280
Chelsea King: that's my thinking.

486
01:11:14.910 --> 01:11:18.510
Chelsea King: anybody else want to share any thinking or shall I have her miss Douglas called about.

487
01:11:22.350 --> 01:11:24.330
Chelsea King: All right, it's looking like we can call them out.

488
01:11:25.020 --> 01:11:25.470
Kelly Douglas (she/her/hers): Thank you.

489
01:11:26.610 --> 01:11:27.420
Kelly Douglas (she/her/hers): Chelsea king.

490
01:11:27.780 --> 01:11:28.200
I.

491
01:11:29.670 --> 01:11:30.630
Kelly Douglas (she/her/hers): christy Thompson.

492
01:11:31.020 --> 01:11:31.470
No.

493
01:11:32.940 --> 01:11:33.930
Kelly Douglas (she/her/hers): question why.

494
01:11:35.040 --> 01:11:35.400
Kirsten Wyatt: I.

495
01:11:36.630 --> 01:11:37.530
Kelly Douglas (she/her/hers): tried to tailor.

496
01:11:40.470 --> 01:11:41.250
Kelly Douglas (she/her/hers): And Jesse king.

497
01:11:42.360 --> 01:11:44.820
Kelly Douglas (she/her/hers): Excuse me chuck Kelly so sorry about that Kelly.

498
01:11:45.270 --> 01:11:46.590
Kelly Sloop: Just hey I.

499
01:11:47.370 --> 01:11:48.960
Kelly Douglas (she/her/hers): Thank you so much motion passes.

500
01:11:50.790 --> 01:11:52.620
Chelsea King: All right, very good and we can.

501
01:11:54.240 --> 01:11:55.800
Chelsea King: Thank you, everybody I know.

502
01:11:56.850 --> 01:12:03.300
Chelsea King: This you know we're learning together i'm learning how to go through this process, I think we had some good learning about how to do this better I know we just sort of.

503
01:12:04.380 --> 01:12:11.040
Chelsea King: relieved ourselves from having to do it again next year sounds like but nonetheless I trust the vice chair and.

504
01:12:11.610 --> 01:12:28.080
Chelsea King: Miss walder and the superintendent and have some conversations about how to do it well in the future, as we figure out, you know how to facilitate this process, so thank you everybody for sticking with it and it looks like the superintendent is back in the room for these final date.

505
01:12:30.570 --> 01:12:32.310
Chelsea King: important date discussion.

506
01:12:35.880 --> 01:12:38.250
Chelsea King: So Hello welcome back Dr Ludwig.

507
01:12:38.790 --> 01:12:39.330
Thank you.

508
01:12:40.530 --> 01:12:48.870
Chelsea King: So I know you wanted to be back in the room, we have these important dates to discuss got them printed in front of us is there some discussion or information to share around them.

509
01:12:51.210 --> 01:13:06.360
Kathy Ludwig: I think we just wanted to confirm the board retreat date so that we can get a location ready and begin to work with the chair and the vice chair on the agenda for that and make those plans and then in terms of.

510
01:13:07.800 --> 01:13:17.550
Kathy Ludwig: A meeting in August we have in the tentative or the calendar that was passed, I believe, Miss Douglas a meeting set for August 15.

511
01:13:18.480 --> 01:13:30.300
Kathy Ludwig: or proposed calendar it's not in front of the board, yet, but the proposed calendar had a meeting set for August 15 and we would like you to hear from the auditors who have finished the.

512
01:13:31.710 --> 01:13:33.510
Kathy Ludwig: dash audit.

513
01:13:34.800 --> 01:13:49.020
Kathy Ludwig: And I know we tried to get some earlier dates that just weren't working for people summer calendars understandably, but if this Monday and August would work, then we could work with the auditors, to have a presentation at that time so i'm just looking for.

514
01:13:50.490 --> 01:13:54.090
Kathy Ludwig: I guess some nods from board members that we can go ahead with these two dates.

515
01:13:55.110 --> 01:13:56.400
Kelly Sloop: Would that be a board meeting.

516
01:13:57.330 --> 01:14:01.530
Kathy Ludwig: Yes, if your regular board meeting, and it would be pretty light on the.

517
01:14:02.580 --> 01:14:19.140
Kathy Ludwig: agenda since we've passed a number of things already at this meeting, like the designations, the officials, the corrected calendar, the contracts so as of right now, that would be the only item on the agenda, unless something came up between now and August 15.

518
01:14:21.630 --> 01:14:29.070
Chelsea King: i'm Okay, with the board retreat, I think we already went through a doodle poll and landed there so hopefully that still works for everybody and.

519
01:14:29.790 --> 01:14:37.620
Chelsea King: Previously we've met CREST and so i'm kind of looking at Kelly Douglas to see if that might still be an option, or we could do the boardroom here.

520
01:14:38.580 --> 01:14:43.170
Kelly Douglas (she/her/hers): We need to find a different location, Chris does having farm to school students that day.

521
01:14:43.470 --> 01:14:44.940
Kelly Douglas (she/her/hers): Yes, and they'll be in the building.

522
01:14:44.940 --> 01:14:46.410
Kelly Douglas (she/her/hers): Sub over quick chairs.

523
01:14:47.580 --> 01:14:47.910
Chelsea King: yeah.

524
01:14:48.450 --> 01:14:49.620
Chelsea King: Go ahead, Dr Taylor.

525
01:14:49.710 --> 01:15:02.520
Louis Taylor: Oh, on the 15th I am in the air, but why it landed in time i'm going to be a boy hours ahead that actually could work but.

526
01:15:03.630 --> 01:15:08.100
Louis Taylor: I won't be around the 15th 15th through the 18th so.

527
01:15:08.610 --> 01:15:09.030
Louis Taylor: You will.

528
01:15:09.240 --> 01:15:10.260
Louis Taylor: You still would have a quorum, though.

529
01:15:10.770 --> 01:15:16.440
Chelsea King: One thing yeah, thank you for that and we, I mean I I know i'll just speak for myself, I would love to have you there.

530
01:15:16.950 --> 01:15:28.380
Chelsea King: Especially with your financial skill background and everything it just wouldn't be great to have have you know, make sure everybody everybody can be there, I wonder about meeting earlier that day.

531
01:15:29.700 --> 01:15:34.650
Chelsea King: If something like that facilitates your presence, rather, or rather than the evening.

532
01:15:35.430 --> 01:15:44.910
Louis Taylor: um it well, it all depends on my flight options i'm flying to your a couch or you're a Colorado so it just depends on what the flight options are.

533
01:15:46.980 --> 01:15:50.370
Louis Taylor: which I will know today because i'm buying my ticket today.

534
01:15:55.260 --> 01:15:58.680
Chelsea King: We met today, for example, you know or during the day and so.

535
01:15:59.730 --> 01:16:05.700
Chelsea King: If it works for me to do like a noon, a lunch hour meeting if it works for others.

536
01:16:09.120 --> 01:16:14.400
Chelsea King: Particularly it seems to me that this might be about an hour long meeting where it's hearing chronometer and that's about it.

537
01:16:17.340 --> 01:16:21.690
Louis Taylor: If what I could do and i'd be more than okay with sharing.

538
01:16:22.830 --> 01:16:27.600
Louis Taylor: My plane ticket and I do, I am forced to have a layover.

539
01:16:28.830 --> 01:16:38.430
Louis Taylor: I could give you where i'm laying over and what time zone, that is, and if we can fit a board meeting in there i'm more than happy to do that, I have no problem I can share that with you guys.

540
01:16:39.630 --> 01:16:49.770
Chelsea King: So how about if we do this, would it be fair to say that we're aiming for the 15th and if folks in the room, have as much flexibility on that day.

541
01:16:50.640 --> 01:17:02.010
Chelsea King: As I do, I mean, I have an 11am to noon that's the only time that i'm no i'm not available so like a noon and on or something I see Kathy Ludwig are you about to say something well.

542
01:17:02.100 --> 01:17:13.740
Kathy Ludwig: Only that we're offering the 15th because that's a Monday and had been in that it's not an improved callin board calendar yet by the board, but had been in the proposed calendar that you'll vote on in August.

543
01:17:14.670 --> 01:17:20.940
Kathy Ludwig: But wondering, would you prefer to meet like the 12th for an hour before director Taylor.

544
01:17:22.320 --> 01:17:24.570
Kathy Ludwig: leaves town, we could.

545
01:17:25.620 --> 01:17:27.900
Kathy Ludwig: see if the auditors are available.

546
01:17:29.310 --> 01:17:31.140
Kathy Ludwig: there's nothing that about them today.

547
01:17:31.470 --> 01:17:38.100
Chelsea King: yeah i'm flexible with that for sure and i'm also wondering, do we already have a board meeting date set for August.

548
01:17:38.430 --> 01:17:39.600
Kathy Ludwig: it's that 15th.

549
01:17:40.380 --> 01:17:42.600
Chelsea King: That was already pre previously set as a day.

550
01:17:42.870 --> 01:17:47.400
Kathy Ludwig: it's in the proposed calendar you haven't voted to approve your board calendar.

551
01:17:47.400 --> 01:17:55.020
Kathy Ludwig: Yet that was the date on there that was reviewed with I believe just the chairs Kelly, you know who got to see that proposed.

552
01:17:56.880 --> 01:17:57.600
Kelly Douglas (she/her/hers): At Chelsea.

553
01:17:57.780 --> 01:18:06.780
Chelsea King: yeah I recall you sending that to me and then with the 29th typically i'm sorry I don't have the dates in my head that you sent to me miss Douglas.

554
01:18:08.340 --> 01:18:11.220
Kelly Douglas (she/her/hers): Oh, I don't have i'm sorry I didn't have those with me.

555
01:18:11.760 --> 01:18:18.870
Chelsea King: i'm just wondering about them, do we need to add another meeting or can we piggyback on on a meeting that we already have plans I.

556
01:18:18.960 --> 01:18:33.060
Kathy Ludwig: Believe that's the only meeting in August, because the two the two commitments you have an August is the retreat and a regular meeting and so Those are the two things you've planned for August and the proposed calendar and then it would then your next meeting would be in September.

557
01:18:34.680 --> 01:18:39.240
Christy Thompson: Second, work, are you back in town director Taylor on the 22nd.

558
01:18:39.930 --> 01:18:43.680
Louis Taylor: And let me go to my calendar I.

559
01:18:45.840 --> 01:18:46.500
Louis Taylor: Yes, I am.

560
01:18:49.920 --> 01:18:50.130
Chelsea King: So.

561
01:18:50.550 --> 01:18:53.640
Kelly Douglas (she/her/hers): The auditors could present we can check with the auditors.

562
01:18:54.990 --> 01:19:00.660
Chelsea King: So we have the 12th as an option which would be a Friday, or we can do the 22nd, which is a Monday.

563
01:19:01.980 --> 01:19:12.240
Kathy Ludwig: yeah our our only thinking of getting this in front of you as soon as possible it's just to put closure on that audit, it seems important to the board to hear that report as soon as possible, and so we were trying to find.

564
01:19:13.050 --> 01:19:18.660
Kathy Ludwig: You know dates in July and then dates in early August, you know, to get that in front of you as soon as we could.

565
01:19:18.780 --> 01:19:28.020
Chelsea King: i'm fine with the 12th I like the idea of piggybacking the to school board commitments and kind of getting it done in that 24 hour period is and it's everybody else Okay, with the 12.

566
01:19:29.790 --> 01:19:31.680
Chelsea King: I see a thumbs up see Lewis nodding.

567
01:19:31.920 --> 01:19:32.220
I say.

568
01:19:33.330 --> 01:19:33.930
Christy Thompson: noon.

569
01:19:34.350 --> 01:19:38.070
Chelsea King: If the afternoon, so if we could do like noon, or one on the 12th.

570
01:19:38.280 --> 01:19:48.300
Christy Thompson: Yes, and the eighth doesn't work correct because you guys have your retreat that that's the retreat that you hold with your staff correct Dr that way.

571
01:19:49.260 --> 01:19:59.070
Kathy Ludwig: I know the the eighth was fine for us, but I thought we heard it's conflict for board board member or two Kelly do recall.

572
01:20:01.470 --> 01:20:02.070
Kathy Ludwig: Oh you're on mute.

573
01:20:03.330 --> 01:20:17.070
Kelly Douglas (she/her/hers): But I believe we didn't offer the eight, I believe that, where we ended was just that we were going, since we had a regular board meeting coming up in August we were looking at the eight the 15th was just the following week, so we didn't reach out to the board.

574
01:20:19.770 --> 01:20:22.110
Chelsea King: It sounds like we have the 12th and.

575
01:20:25.020 --> 01:20:25.740
Chelsea King: More.

576
01:20:26.730 --> 01:20:27.300
Chelsea King: Late enough.

577
01:20:29.190 --> 01:20:31.320
Chelsea King: I pick has now entered the board meeting.

578
01:20:33.450 --> 01:20:35.550
Louis Taylor: I could do the eighth at 12 to I mean.

579
01:20:36.270 --> 01:20:43.860
Louis Taylor: Really, I can do the, the only thing I have on the eighth is just a cheer parents social at five to six, so any other time i'm wide open.

580
01:20:47.010 --> 01:20:52.680
Louis Taylor: So if you guys wanted to do it, Sir i'm fine if you want to do the 12 i'm fine just the 15th through the 18th.

581
01:20:53.790 --> 01:20:54.480
Louis Taylor: On a plane.

582
01:20:57.150 --> 01:20:58.800
Kelly Douglas (she/her/hers): Would you like me to do a doodle poll.

583
01:20:58.980 --> 01:21:16.890
Chelsea King: Checking I think so, I mean why don't you find out if it's with the auditor's i'm hearing the eighth at the lunch hour works i'm assuming that's a lunch hour thing and not an evening thing and the 12th of the lunch hour works or the evening of the 22nd.

584
01:21:18.930 --> 01:21:24.840
Christy Thompson: And me personally, I just tend to like board meetings on Mondays maybe that's out of my habit.

585
01:21:25.920 --> 01:21:33.030
Christy Thompson: Because i'm a routine person versus a Friday, but I make the afternoon of the 12th work.

586
01:21:33.090 --> 01:21:38.250
Chelsea King: And so, sounds like a slight preference from a board member on the eighth or the 22nd or.

587
01:21:38.310 --> 01:21:39.780
Christy Thompson: Just me being in my rat.

588
01:21:40.140 --> 01:21:41.070
Christy Thompson: yeah my hat.

589
01:21:43.260 --> 01:21:43.650
yeah.

590
01:21:45.660 --> 01:21:52.140
Chelsea King: I guess i'm just trying to stay in to side business hours to during summer we don't have to do the evening name but it sounds like everybody's pretty flexible.

591
01:21:52.890 --> 01:21:57.060
Louis Taylor: yeah dude dude dude a policy of the people are available, the auditors.

592
01:21:58.320 --> 01:22:07.590
Louis Taylor: and see where it goes i'm i'm pretty flexible except the 15th through the 18th I do just about any other time in August.

593
01:22:09.510 --> 01:22:09.870
Chelsea King: and

594
01:22:10.440 --> 01:22:26.580
Christy Thompson: i'm trying not to metal this but i'm just throwing this out as an option and our board retreat goes from one to five, I mean could we do a regular meeting that night from five to six when we're already there and then you only do it.

595
01:22:28.740 --> 01:22:41.070
Christy Thompson: And then we're done with that, one day, so we would have our board retreat from one to five, and then our meeting from five to six when we're already already there for me, but.

596
01:22:41.310 --> 01:22:42.120
Louis Taylor: Oh word for me to.

597
01:22:43.710 --> 01:22:44.070
Kelly Sloop: Do.

598
01:22:44.430 --> 01:22:45.450
Kelly Douglas (she/her/hers): If I may.

599
01:22:45.870 --> 01:22:58.590
Kelly Douglas (she/her/hers): We generally don't take the video camera off site to record your meeting, and so you know your retreat, so if your retreat as a site we wouldn't have our technical.

600
01:22:59.280 --> 01:23:06.210
Kelly Douglas (she/her/hers): crew, the entire crew that does all of that, and my understanding is the auditor's report is important to have in a public meeting.

601
01:23:07.140 --> 01:23:14.820
Chelsea King: that's I think a fair consideration and it's possible we all go home and get on zoom or something like that technology is the block.

602
01:23:15.090 --> 01:23:20.880
Christy Thompson: But we, we may do we could do our retreat, though, however, at the district office right.

603
01:23:21.900 --> 01:23:25.260
Kathy Ludwig: yeah and the preference is to hear the auditor's report in person.

604
01:23:25.680 --> 01:23:27.150
Christy Thompson: yeah so we could have our.

605
01:23:27.510 --> 01:23:36.480
Christy Thompson: board retreat at the district office from one to five, and then just move right into a meeting from five to six in that same room.

606
01:23:37.980 --> 01:23:42.450
Chelsea King: I have a slight preference for piggybacking things instead of adding multiple things on different days.

607
01:23:43.470 --> 01:23:45.840
Chelsea King: yeah director Wyatt saying, she does to.

608
01:23:46.710 --> 01:23:48.390
Kelly Douglas (she/her/hers): check, we can check with the auditors.

609
01:23:49.470 --> 01:23:55.800
Kathy Ludwig: So did I hear you cheer King say that you you'd rather go longer on one day than two days.

610
01:23:57.510 --> 01:24:01.080
Chelsea King: yeah I mean i'm not a fan of five or six hour long school board meetings.

611
01:24:01.620 --> 01:24:03.060
Kathy Ludwig: that's why I wanted to clarify.

612
01:24:03.720 --> 01:24:20.160
Chelsea King: And I think a large part of that has to do with getting into the 10:30pm 11pm hour, because my faculties just crash, so I have the stamina to go till 6pm but the six or seven hours just not so much going to 11pm.

613
01:24:23.760 --> 01:24:26.220
Kathy Ludwig: So we can find out if that works for the auditor's as well.

614
01:24:27.240 --> 01:24:32.370
Chelsea King: yeah I think that that sounds good so possibly piggybacking would work or a Monday.

615
01:24:33.480 --> 01:24:34.260
Chelsea King: or Monday.

616
01:24:37.380 --> 01:24:46.380
Chelsea King: yeah I think we've got some good options we have some flexible flexibility and some good options on the table, so we can stop talking about I here and take it to a email.

617
01:24:48.180 --> 01:24:49.410
Kathy Ludwig: You so much.

618
01:24:50.790 --> 01:24:52.950
Chelsea King: yeah alright, so I will.

619
01:24:54.300 --> 01:24:55.680
Chelsea King: And during the meeting.

620
01:24:56.850 --> 01:25:01.260
Louis Taylor: Right have a good weekend or no is a weakness days Monday, what is today.

621
01:25:01.410 --> 01:25:02.430
Chelsea King: What is today.

622
01:25:02.610 --> 01:25:03.240
Wednesday

623
01:25:04.740 --> 01:25:05.160
Louis Taylor: I know.