September-9-2019-Regular-Board-Meeting-segment-4
[00:00:00] Okay, thank you. We have three policies before you this evening two of them. If you recall where ones that we the board requested that we bring them back at a later date. There was quite a long list of them and these were to that. When the students came to report in June seem to be paired with their comments and we said why don't we defer see what progress we're going to make over the summer and then just come back and read these two policies around hazing harassment intimidation when.
There seem to be some more bandwidth to just look at them separately. In the meantime, we can continue to get policy updates through OSB a one that has come through is this one around [00:01:00] special education when you peruse that one, it's really housekeeping. And so we did not, you know vet that one with our legal counsel OSB as legal counsel was plenty.
So you'll see that it's a third one. I do want to say that for the student. Jfcs in between the time when we delayed this OSB a sent another update on that policy. So it's good that we delayed it or we'd be bringing in front of you again, and the change in that has to do with the phrase in the third paragraph.
They have stricken the whole section on the district may also file a request with the Oregon Department of Transportation to suspend driving privileges that has now been stricken a recommended strikethrough. And so other school districts, like ours tonight are going to now go back and [00:02:00] remove that from from their policy.
So we'll be very up-to-date with these two policies after this evening. Again, we have reviewed these with Rick Stuckey and with our legal counsel. And most of the recommended edits are to better align the policies with statutory language one. You can see really focuses on students. Making sure that there's that lens there as well as definitions.
That's J FC F. The other one has the lens on for staff. So it's in the staff section policies jie. Bian AE and then JFC f is in the student section of policies. There are some overlap you'll see some similar language and then there's some differences around what's available in the student policy for students and families to access.
And then again, the special education policy is really housekeeping. [00:03:00] We do have dr. Flossy here to answer complex questions and that hopefully it's pretty straightforward there.  So I will stop at this point and see what questions you have or if there's a motion and then discussion session.
That's all.
I can move I assume I can move to.  IG Bak as post.  Second it's been moved and seconded. Is there any further discussion?
I had a couple questions.  I'm not sure who to direct these two, but so [00:04:00] on page 40 is there some new language. I'm sorry page 44 book, which is back there
which is page 2 of policy. Try page 3 of policy J J F CF and there's a section there. The talks about an employee who has knowledge of incidents is the second paragraph of teen Dating Violence that took place on District property at District sponsored activity or in a vehicle used for district provided Transportation South shall immediately report the incident to the principal and I was just wondering what about incidents of teen Dating Violence a learner that took place off of school property do they not have an obligation or expectation to report that information?
And if not, why not?
So I would be under them saying that any report that was given a principal would look into it. But [00:05:00] I think they're specifying this to really bring the whether it's reported to bring the understanding that these are the designations of what would be District. Property that is District property or sponsored activity or or Transportation that's sponsored that that's that isn't different those all are included within an activity that's going on during school hours or that the district is responsible for.
Looking into if something happens and sometimes it does on a weekend outside of school hours. We sometimes we never know about it. It's up to the student the family when anything comes to our attention once something is reported to us, then we do make a report to law enforcement. Go through the proper channels and how they then deal with it when it's not a [00:06:00] district support sponsored activity is in mostly handled them through law enforcement.
We may not get information. We may not be asked to do something about it. But any time information comes to us and ever it's happened in the summer or on a weekend as soon as we know we're obligated to report. Why doesn't the policy reflect that I mean that what you're saying to me is my understanding and it seems like common sense.
But the policy seems really narrowed to only require reporting if it happens in at a school function. It may be that it's stated somewhere else. I'm trying to see if it.
Kathy Kathy are in row left. It is part of our reporting commitment obligations as mandatory reporters. So it could be that it seems redundant. I'm looking to see if it's already stated up front somewhere else. Right above [00:07:00] right above them when it talks about the principal or designee will take reports.
You know, it doesn't limit what where the report came from and so one of the things that I think when when administrators eyes are on this they actually view this that doesn't matter. To them kind of what the report when the report comes into them. They treated as you know, they can start conducting The Prompt investigation and to dr.
Ludwig's point. If it isn't if it is off campus, we do follow we would contact local law enforcement and they would take the lead on that but the report could still come in at any point and that's for me when I see the principal or designee will take reports and conduct a prompt investigation of any report.
That maybe it's kind of there. I see what you're saying. But I just wanted to highlight right above it. Right. Can I propose an amendment to the motion?  chairs that are appropriate see Julie.  [00:08:00] Yes, you can. Okay, I'd like to amend the motion so that we approve all these three with the one following change on the second paragraph.
Of page 3 of.
JF C f-- I would strike the words at a district sponsored activity or in a vehicle used for district provided transportation.
I'm sorry. I'm going to strike the words.
That took place on District property at a district sponsored activity or any vehicle used for district provided Transportation so that it will instead read any employee who has knowledge of incidents of teen Dating Violence shall immediately report the incident to the principal.
[00:09:00] I have this question. So shall I second it? Yes, I'd be great.  Open up for discussion. Thank you.  Because there are already mandatory. Which I agree with what you're saying and abuse child abuse definitely includes teen Dating Violence as I would understand it to be defined. But what it does then is any employee who has knowledge of incidents of teen Dating Violence that may include non-stop students of our district after report it to their principal.
So what I find the clarifying language.
Brings it more to bear and more likely to be a student of our district, which I think that's that's appropriate to [00:10:00] funnel that through the principle. I think other incidents involving teens.  should go through the child abuse reporting system. And so that would. That's my concern about the modify of the language that you now made the principal receive child abuse reporting unrelated towards.
I think I mean I hear what you're saying. I think that's unlikely if they learn if they're learning about.  Teen violence and their High School teacher the chances are it's going to be a teen in the school. And if we're going to are here, I like to err on the side of over-reporting rather than Under reporting.
Help me understand because I realized their mandatory reporters and so by default they would have to report if they heard uh-huh. [00:11:00] I guess I'm not I don't really understand what difference it makes.
Not entirely because this here as I'm reading this has to do with reporting to the principal are mandatory requirements don't require us to report to a principal but they actually require a staff report to DHS directly. So that would be one differentiating thing is that you're requiring all instances of abuse to be.
Reported to the principle which actually isn't battle that act alone isn't in compliance with mandatory reporting now if then they It ultimately is and reported to the authorities. Now you're in they operate very similarly alongside each other, but the legal requirement requires more than just reporting to a principal.
warm and then. [00:12:00] Requirements and we do have the mandatory reporting policy. I don't know which one off the top of my head. But I'm very familiar with having read it so they would be working together.
District staff to observe.
Find out what part of this is create this really weird exception that hey students teen Dating Violence is okay. Just don't do it in our schools. It's a really weird juxtaposition of what we're trying to accomplish here. So I want to say more about it. If you know don't and I will tell you just in all honesty.
I've struggled these are not my my bad. I don't feel at these are the best written [00:13:00] policies out there. I mean that oh SBA has provided to us. I feel like over time you have a variety of various legal issues have been flagged and so they've crafted this policy to attempt to address all these situations and I feel that the ability to truly read and understand this policy its complex.
I mean to sit I struggled and at this part of the reason, you know, I pulled it from the agenda twice, and I'm I'm. Where you are, I think that this is the best intentioned as an individual. I'm not entirely content with it. But then I am a little hesitant to start pulling and tinkering with it with how the advice of legal counsel who can tell me.
Well, this is why it is now, you know, the specific Edition is here for a reason. It's just what sort of issue arose in the state of Oregon that now made this very clearly [00:14:00] put in here. I don't know I struggle with the I'm this I'm not these aren't my favorite ones as far as how they're drafted. I'm inclined to agree with them.
please just. I would love an explanation to help me understand this because it's that's different than what you said earlier.  my enquiry was.  and what I heard I'd say is that we're airing on safety the ball when there's a problem.  So a lot of sense to me that what we're trying to do is make sure that our District employees.
Are able to use the process that we put in place and that's what the policy direct so aside from other reporting obligations. I'm based on the input C from students in [00:15:00] Westland in particular. I think it makes sense to have a policy that's over broad rather than a ton of God and I agree with director or the chair.
That was the finest work on these. And for that reason, I think it's fine to modify.
One thought just dr. Ludwig. How would you feel about that modified language and board approval in the absence of maybe going back and asking legal counsel, or are you what are your thoughts? Well, I was going to Echo your observation that often these inserts get added or stricken through based on a case law that's come up or situation and OSB a is trying to write something in that supports a district [00:16:00] policy.
So it came from somewhere where someone may be said, you know. What do I have to when do I have to report? And when do I not have to report through something that happened? We can certainly strike it and I think in my mind, what I was planning to do is ask Rick Stuckey. Can you give more explanation about that paragraph in particular how it came about to be and if we strike it what would be the implications of that or even asking our legal counsel?
See if there is a situation that they can come up with what they where they would either advise one way or the other because we're making a change.  And it's there for a reason. I'm just not clear on the impetus of how that paragraph became drafted of than that. It's before us today so we could certainly do some inquiry we could strike it tonight.
We could adopt. And I could do that inquiry and then come back to you with [00:17:00] with the response and then you could amend it based on what I share with you or you could leave it as it is.
So just so I'm clear about what the motion was the that paragraph would read any employee who has knowledge.  Silence shall immediately report the incident. Yes. That's exactly. And I mean, I understand the sentiment behind that I mean if a teacher.
and I do think I would suggest I'm just fighting it. I feel like it has knowledge of an incident of teen Dating Violence involving a student. Because otherwise, I mean in theory, you could have knowledge of some you know, a relative out of state who was [00:18:00] subjects who got violence and under that.
It's like yeah, I think you want to limit your Universe to some degree to at least involves a student at your school one way or the other if you're reporting it to the principal.
I'm not a policy expert but I understand that by the heart like if someone was too hard and fast apply the rule to policy than it would mean that any any knowledge of any teen Dating Violence. I would need to tell the principal about it. I mean Common Sense tells me that that wouldn't necessarily be the case, but I find that sometimes Optical.
It doesn't mean that the principal can't respond and say sounds like these weren't our students. They're from out of state. Here's here's the venue than for you to make that report. All right.
So we will we had a motion and a second on an amendment so we will vote on [00:19:00] that and we'll work our way back. So. John Hyde's I sinned.  Yes, Megan Malloy. Yes, and you fetch the King Martin I all right. So we have now amended policy. Sorry Jai FCF. And so now it is a part that Amendment motion is part of the motion with regards to all three Is there further discussion?
I had one more question. Yes, there's the fifth paragraph in that same page. The words are struck this report may be made anonymously. I was just wondering what if anybody here knows the thinking behind that because obviously there's pros and cons of allowing Anonymous reporting music a substantive change when we went thought was behind that.
[00:20:00] I don't recall when we met with Rick Stuckey. It was probably a good eight six months ago. So we had a lot of questions for him. That one doesn't stand out for me as one that dr. Spencer arms, or I asked about so I can ask about that one as well. So as a district, do we not allow Anonymous reports?
We won't consider them or.
Whether we can keep it Anonymous maybe the question once an investigation occurs. It may be that we can't keep it Anonymous. So maybe that's why it was stricken. I'd like to ask that of Rick Stuckey. That's something that we obviously need to communicate to students that if you report something you'll have to allow yourself to be named if an investigation occurs, and they deemed that they need to know.
[00:21:00] That may happen through DHS or through law enforcement. Okay.
How they communicate what they've learned they may try and keep that Too Close Quarters, but it removes it from being completely Anonymous once law enforcement or DHS become involved.  Could be so that it may be that's why I'll look into that one as well.
Very good questions. I'm I'm apologetic that this was a while ago. We were looking at both of these and some of these I don't recall
how they got their enormous. I'd be curious to know how other school districts handle this if if most don't allow for anonymous reporting because I don't know really what's a better policy. So I know this is pros and cons various context of. I'm reports. Oh.  [00:22:00] any further discussion.
Please call it for a vote Ellen hides. Hi Christie Thompson. Yes, Megan Molitor. Yes, and you fetch Chelsea King Martin. I.
All right. And now we are moving on to our last agenda item, which is a draft of the work session and I'll share just a little bit about this if that's okay, dr. Ludwig and. Dr. Ludwig and I had the opportunity to sit down with each other and kind of go through what are some board learning opportunities potentially for our work sessions.
What are the more pressing matters that may be before us over the course of the year and end just try and work out what our work [00:23:00] session? Schedule could look like in response to those items. You will notice on here that for the month of September and October. We are proposing not holding our work session, but we're doing that with this full knowledge.
We very much have a working board, right? Oh from attending all the curriculum nights to our community events with our rotary to potentially the First Responders meeting, too.
Back to school events PTA meetings. I mean just there's a lot going on. And so the idea is like in lieu of us meeting in this room. We're going to conduct our work outside the walls. The same is true with regards to the month of October. We're also proposing this board collectively kind of committed to a board commitment around.
Equity and and [00:24:00] learning more about that and there were three events in October that were presented us that we said, you know, we would attempt to partake in at least one and so the idea is for us to potentially, you know, use our work session time to partake in one of those and dr. Led. Would you like to talk more about.
Those events that are out. I just noticed we receiving these cards here for. There were two that we mentioned at The Retreat and afterwards as you last month committed to your board commitment of learning more about Equity. I'd already shared with you about the multi-city equity Summit. That's between Lake Oswego Tigard Tualatin Weston and Wilsonville that one occurs on a Saturday October 19th.
And then that as oh SBA does their Regional fall Regional meetings? ESD was going to offer a [00:25:00] two-hour training right before that fall regional meeting. So that's on October 22nd. So if you want four to six you'd get an equity training and then take a little break. And then right after that would be the OSB a regional meeting.
And then the one that just came to me recently. Is this Cascade Alliance for equity? It is one being co-sponsored bar by our ESD as well as Multnomah ESD and Northwest Regional ESD. So three esds are collaborating connecting their resources and providing to equity Summits one in October with Tim Wise and then one in March the speaker and topic.
We have not been defined in the speaker has not been defined yet. So three opportunities in October.  You can go to all three or you can
[00:26:00] go
to one out how to register an RS. For good question. Thank you for that one. Let us know as a certain number of tickets have been given particular to the school district because we helped to sponsor that event. So we do have a number of tickets and we've held aside 5 in case all of you wanted to go as well as some of the staff sitting in this room and then we're going to go out and see if there's teachers or principals would like to attend.
So based on what we hear from you will see how many additional tickets we have that we've set aside five. For each of you if you'd find a 10 that I so let me oh, but since you've just heard about this one, we were kind of holding off to see if you changed your mind her. All
right, and then you'll see [00:27:00] that we're tentatively have scheduled then more related to our board commitment around an equity work session like maybe bringing in somebody to help us engage in those discussions and we're looking at.  we're looking at some keynote speakers. Persona keynote speaker what dr.
Ludwig we had discussed. Well, we're working on what that's going to look like a little bit better. The discussion tonight is we have these work sessions. What are the topics that make sense for you with your board commitment? The uniqueness of this year and the busyness that you have committed to take on between now and through November.
I also made a note that in November is the OSB a convention in the past board members have either all attended that or a few of attended that I included the keynote speaker for one of the days because [00:28:00] it may be that knowing who the keynote speaker is. You be interested in attending that as your Equity Commitment if the October dates didn't work and you'd committed to attending one Equity related event.
So Bryant marks is one of the speakers I think on the first day. The second speaker is a gentleman who's going to speak on autism and students with special needs. Which I could have included but I only included this one because it gives you another alternative Equity event tent if the October is really off your table.
So this is just you know, if we're kind of planning out and you'd like special sessions either another one on finance or like us to look for someone to bring in also, the city of West Linn has asked for a joint meeting. When chair Molitor and I met we didn't see any [00:29:00] possibility for anything before the February and April dates.
We just heard from this week that they'd prefer the February 1. We have not heard from Wilsonville. But of course if we meet with Westland will extend that invitation so we should set aside or reserved a date for that. They you know, if the bond passes they might really be interested in hearing.
Kind of next steps and more details about how that would play out that it also might be a good time to engage with them about what we heard from the multi-city equity Summit because the idea of that Summit is that it's not just a school district working on Equity, but it's also city leaders law enforcement School District groups that are working on Equity like the Western Alliance.
Spending that day, but then thinking about the collective work together. So it could be that it a follow-up is on the table as a topic for either the cities and then of [00:30:00] course you have the budget Committee in May and then Super 10 evaluation. So tonight we're just thinking through how to reserve topics for the months.
And I also think to just ask of my fellow board members as well. We've kind of drafted something if you if there's a topic we're overlooking that we said we would commit to or something. We want to learn about by all means nowadays it and we can work to make that happen. And there may be stuff that comes up over the year over the course of the year that will add into these sessions as well.
Green button times here. Thank you for organizing this I love the idea of canceling the October because we are doing so much already out there and September well and in October 2000 will begin probably the end of October are learning [00:31:00] walks through schools as well. The events were going on plus the the bond and local option Levy campaign is Gamble.
And so thanks for canceling that work something.  I like that the session agenda reflects the.  I'm a fan of the OSB a barn with making that are Equity, you know. Essentially what we agreed to be like a professional Learning Community type of event is that it's it sounds lovely. It looks awesome. But it's more of kind of the same with the other events where we're in the audience listening versus like we're all reading the same book, you know, I when I envisioned it, I thought more of something like where we were some sort of, you know con.
Discussion amongst [00:32:00] ourselves with the center for equity and inclusion or facilitating at something like that. Of course, I'm flexible. That's not what the.  that's my one concern about making.
Well, and I don't actually think the suggestion yeah, it wasn't an exchange. It was kid. Can we placeholder November and then that would be my thought is if that seems like that might be a good time to engage in that work. I would love to partner with you Chelsea and then come back to the board.
Yeah, like let's see if we can get. Get somebody here to help us and then come back to the board and kind of let share out what we're thinking keeping in mind gingers ask as well around kind of levels of sophistication and entry around this work because she's immersed in it a lot trial every day that week.
Okay.  Okay.
[00:33:00] To
clarify I only put on there that osv a convention in case in the discussion tonight. Someone said one. What is the OSB a convention and do we know what that topic is? It wasn't to imply that was going to be a suggestion.
not booked it yet, but I'm I was gonna plane to get. Possibly be out of town.  Feeling really been trying to throwing that out there. Okay.
Yvette and it's good feedback. It's a flexible date and we'll revisit this quickly and see what else can be done. Any topic that came up from staff that were wondering if you would be interested in we'd love to [00:34:00] share is and maybe this is one for in January or if Wilsonville does not want a session and although it feels a little late.
We'd love to share with you progress that we're making on the high school renewal. You heard a glimpse about it from the internships with Laura nappy. We'd like to share with you more around where we are with that charting the course our three year plan where we are with CTE programs how the high school principals are involved and particularly.
What's very exciting for us. This year is we've started what's called these ninth grade success teams, and we'd love to share that work with you and give you kind of an update of where we are with. All things high school programs CTE how we're still meeting with our high school teachers that were part of that Summit.
You've got a little taste here of what where we what we've done with the internships, but there's definitely more we love.
[00:35:00] Probably that January 27th, if we passed the bond is the right time for that because I was already well. What's the first conversation I want the first conversations is what are we doing with our high schools? And where's that fit into our building progress?
Along the same lines to maybe a second point A Touch of pain and during that same time would be kind of a what are the next steps what might this look like with regards to?  project planning and or.  I'm just going to focus on Project planning right now.
Okay. All right any other feedback comments on this? All right, I think it's still a draft because we're going to add a few more things, but [00:36:00] we'll we've got a good 10 to plan. All right with that.  Our next regular board meeting then will be October 7th. We will proceed with not having a work session on September 23rd.
I feel like that was good consensus there and.  we'll adjourn. All right. Thank you.