WEBVTT

1
00:00:06.000 --> 00:00:08.250
WLWV School Board: Welcome to school district to order.

2
00:00:10.050 --> 00:00:12.330
WLWV School Board: With Douglas, would you please call role.

3
00:00:13.139 --> 00:00:14.099
Regulatory.

4
00:00:16.740 --> 00:00:21.780
Kelly Douglas: Vice chair Chelsea King yeah director heights.

5
00:00:24.360 --> 00:00:25.590
Kelly Douglas: director Fitch.

6
00:00:26.100 --> 00:00:26.430
Ginger Fitch: here.

7
00:00:27.180 --> 00:00:28.200
Kelly Douglas: And director Thompson.

8
00:00:28.770 --> 00:00:29.160
Ginger Fitch: here.

9
00:00:29.820 --> 00:00:30.390
Thank you.

10
00:00:38.190 --> 00:00:39.510
WLWV School Board: I school stick.

11
00:00:40.140 --> 00:00:40.860
WLWV School Board: with us.

12
00:00:40.950 --> 00:00:45.300
WLWV School Board: This evening back to check to see if they work.

13
00:00:52.650 --> 00:00:58.620
WLWV School Board: All right, excellent, so we will start with earth and technology high school and Michelle.

14
00:01:01.710 --> 00:01:02.160
WLWV School Board: Welcome

15
00:01:05.640 --> 00:01:11.040
Michelle Quinn: Good evening school board members and Dr Ehrlich glad to be here tonight as to what's going on at your school.

16
00:01:11.460 --> 00:01:18.570
Michelle Quinn: or so want to share a little bit with you about how things are going in the classroom quarter three started today and students are happy to be in their new classes.

17
00:01:18.900 --> 00:01:27.540
Michelle Quinn: Teachers ever getting to talk about what to expect when we're in hybrid mode come march 15 as well as what learning will look like, for all those students who are choosing to stay at cdo.

18
00:01:28.140 --> 00:01:37.710
Michelle Quinn: We are recently we are really excited about an event at the end of the month called will ever Community it is drive through event on Friday February 26 between six and 8pm.

19
00:01:38.100 --> 00:01:43.560
Michelle Quinn: Students in their family, so be able to track through the parking lot and stop that pop up tents to fill up goodie bags retreats.

20
00:01:43.950 --> 00:01:53.130
Michelle Quinn: The front of the school we decorate decoration set up your profile leadership students made with academic success coordinator katie katie last week, along with lots of balloons and lights.

21
00:01:53.760 --> 00:01:59.490
Michelle Quinn: At the at the event, everyone must must wear a mask and keep six feet apart, to maintain social distancing.

22
00:01:59.880 --> 00:02:05.550
Michelle Quinn: And, since this is a drive through events, students and families must remain in must remain in their vehicles, at all times.

23
00:02:06.270 --> 00:02:11.610
Michelle Quinn: We hadn't been going over zoom at the end of last month, but their principal sasquatch wrestlers to Bingo color.

24
00:02:12.270 --> 00:02:17.730
Michelle Quinn: We had we had a good turnout for the event with most of the students wanting have a variety of different prizes.

25
00:02:18.090 --> 00:02:23.040
Michelle Quinn: Students are looking forward to the next chance to connect with each other and maybe one a few more prices.

26
00:02:23.550 --> 00:02:30.240
Michelle Quinn: At the at ihs rock band is back together after a few quarters on hiatus the rock band class started up again today.

27
00:02:30.810 --> 00:02:43.200
Michelle Quinn: The group was excited to put their talents together to create music all was also social distancing and or even looking forward to potentially having a concert at the end of the year, thank you all for your time and I hope to see you again tomorrow.

28
00:02:45.420 --> 00:02:59.430
WLWV School Board: Thank you so much for solid I was just describing your Community event I was thinking wait until the rock bands for him join those events again so it's exciting to learn that they're really starting down that path.

29
00:03:01.260 --> 00:03:07.560
WLWV School Board: With that next we go to westlake high school coaches healers welcome cool.

30
00:03:16.410 --> 00:03:18.180
WLWV School Board: We might be muted i'm hearing.

31
00:03:20.850 --> 00:03:21.810
WLWV School Board: Right microphone.

32
00:03:36.180 --> 00:03:43.560
WLWV School Board: Come back call for whatever reason we're not able to hear you in the boardroom at the moment, so we're going to move forward.

33
00:03:44.610 --> 00:03:53.130
WLWV School Board: To listen to the high school and kylie and then he will come back to you and try to get a call so kylie welcome.

34
00:03:54.540 --> 00:04:00.480
Kylie Hadden: Good evening, Dr Ludwig and school board it's nice to see you again, I hope you all had a great start to your year.

35
00:04:00.930 --> 00:04:03.210
Kylie Hadden: The past has been filled with lots of activities.

36
00:04:03.540 --> 00:04:12.150
Kylie Hadden: There have been three major major drives organized by clubs, the national honor society teamed up with our leadership to class arts and tech, high school.

37
00:04:12.480 --> 00:04:21.120
Kylie Hadden: And the Westland will simple family empowerment Center to create a game drive to collect get and puzzles for families to enjoy and connect.

38
00:04:21.570 --> 00:04:34.410
Kylie Hadden: The girl up club had their women's clothing and hiding drive to click products to donate to the portland so woman shelter rose haven finally leadership to hosted a canned food drive to donate food to the whole school Community community.

39
00:04:35.550 --> 00:04:41.490
Kylie Hadden: students were able to come to school to take their school photos on January 21 and 22nd.

40
00:04:41.970 --> 00:04:47.250
Kylie Hadden: Students had to sign up for a specific time to come and take their pictures and pick up their student ids.

41
00:04:47.730 --> 00:04:52.650
Kylie Hadden: It was a very fast process, but it was a great way to see staff and fellow students again safely.

42
00:04:53.310 --> 00:05:02.790
Kylie Hadden: Well super high school hosted the psat on January 26 there was the this was the very first time that staff and students were able to come to school and be in the classroom.

43
00:05:03.450 --> 00:05:10.860
Kylie Hadden: There was a total of 90 students and 11 staff members who Belen volunteered to help make the psat happen.

44
00:05:11.550 --> 00:05:20.640
Kylie Hadden: I interviewed a classmate who took the PCT for our night 7070 show, and she explained how everything worked everyone was masked and socially distant.

45
00:05:21.120 --> 00:05:32.670
Kylie Hadden: arrows were around the school to show where students could walk and into classrooms and step staff members were all around the school to help remind students of psat and collectibles.

46
00:05:33.120 --> 00:05:43.020
Kylie Hadden: My classmate thought that the psat went really well, especially since it was the first time that staff and students were able to be in the classroom since last March.

47
00:05:43.710 --> 00:05:50.100
Kylie Hadden: sports are starting up again for the wildcats athletes are beginning their optional training and preparing for the upcoming seasons.

48
00:05:50.520 --> 00:06:00.240
Kylie Hadden: Also to more student athletes had their sighting days they day on February 3, we are very excited to see them continue on with their sport as they had to college.

49
00:06:00.750 --> 00:06:07.860
Kylie Hadden: As we start the new quarter today students are beginning to start their new classes or continue continue their for your classes from the first quarter.

50
00:06:08.280 --> 00:06:19.350
Kylie Hadden: Our journalism class just release volume five issue to have the popcorn to show all of what has happened during quarter to thank you all for letting me share and speak tonight see you on next month.

51
00:06:26.970 --> 00:06:28.050
WLWV School Board: And then, with that let's.

52
00:06:29.100 --> 00:06:30.780
WLWV School Board: return to call and.

53
00:06:33.450 --> 00:06:34.170
Cole Peters: You got me now.

54
00:06:38.160 --> 00:06:39.270
Cole Peters: To see it all right.

55
00:06:41.400 --> 00:06:46.620
Cole Peters: Good evening, Dr Ludwig and school board members, thank you for the opportunity to share what is happening at Westland high school.

56
00:06:47.040 --> 00:06:52.830
Cole Peters: Today we officially began our third quarter and second semester of the school year, given our improved technological Apps.

57
00:06:53.430 --> 00:06:58.770
Cole Peters: To and ability to work with zoom I think most teachers and students were able to hit the ground running this time and get right to work.

58
00:06:59.130 --> 00:07:06.360
Cole Peters: It is definitely refreshing to get started on some new topics and return to some familiar ones and i'm feeling optimistic about our school performance quarter.

59
00:07:07.080 --> 00:07:15.780
Cole Peters: As we look at using into a hybrid model is the situation permits i'm confident that our staff and students will be able to adapt to and overcome any new challenge it presents.

60
00:07:16.410 --> 00:07:24.180
Cole Peters: Our performing arts Center students are busy our excuse me busy rehearsing and recording submissions for the general thespian competition.

61
00:07:24.540 --> 00:07:28.920
Cole Peters: And for state solo and ensemble competitions for band choir and orchestra.

62
00:07:29.430 --> 00:07:36.630
Cole Peters: Sir, as you can imagine, there are many challenges doing all of it virtually but our art students and their teachers are finding creative ways to make it happen.

63
00:07:36.990 --> 00:07:48.330
Cole Peters: Our speech and debate mock trial and model UN teams are competing virtually and many of our school clubs and organizations are keeping them Members involved with service projects and guest speakers at their weekly zoom meetings.

64
00:07:48.840 --> 00:07:52.140
Cole Peters: Traditionally, our winter ball would have been held at the end of the first semester.

65
00:07:52.500 --> 00:07:57.870
Cole Peters: Because that was not possible this year we set cards that each of our students with suggestions of how they could safely spend an.

66
00:07:58.200 --> 00:08:02.340
Cole Peters: evening with friends friends to celebrate like through a virtual dance party or a game night.

67
00:08:02.820 --> 00:08:09.720
Cole Peters: The other Asp officers and I are looking into ways that we can create opportunities for the student body to engage with and participate in the school community.

68
00:08:10.020 --> 00:08:18.600
Cole Peters: For the rest of the year within safety guidelines we are starting the planning for modified versions of the amazing race our reality TV show style competition for seniors.

69
00:08:18.870 --> 00:08:29.040
Cole Peters: mayday and prom staying flexible and knowing plans might have to change we know how much these events mean to our students and community, and we will do everything we can to make sure they happen in some form and safely.

70
00:08:29.460 --> 00:08:42.660
Cole Peters: The class of 2021 is also very grateful for all the work that parent groups are doing to organize special events and recognition for the senior class as we head into the second half of our final year at Westland, thank you for your time and I will see you next month.

71
00:08:44.580 --> 00:08:48.000
WLWV School Board: Thank you, thank you for trying again for.

72
00:08:51.960 --> 00:08:59.460
WLWV School Board: That we move on to our recognition portion of our meeting and I also just before we begin.

73
00:09:01.530 --> 00:09:01.980
WLWV School Board: Peter.

74
00:09:07.320 --> 00:09:26.550
WLWV School Board: Excellent well if two people are very special time for a long time tonight and we're going to begin with our retiring district legal counsel, Mr mercer out and Dr Levey would you like to start our discussion.

75
00:09:29.760 --> 00:09:33.150
WLWV School Board: Sure, I love to do that so let's see if we can get.

76
00:09:34.260 --> 00:09:36.750
WLWV School Board: Your mercereau on here so.

77
00:09:38.040 --> 00:09:43.080
WLWV School Board: we're talking to the phone there we go hello, Sir, thank you.

78
00:09:45.660 --> 00:09:50.160
WLWV School Board: We are here to thank and recognize you for.

79
00:09:51.540 --> 00:10:10.710
WLWV School Board: Many years several decades of outstanding service to the school district, which then of course impacts our community that patients are Community with all matters around legal consultation and legal representation for the district, as our general counsel.

80
00:10:11.760 --> 00:10:28.500
WLWV School Board: And you've been with our district through several superintendents and a number of changes you've seen our district grow over the last 30 years you've seen us at schools for students and families.

81
00:10:29.370 --> 00:10:55.500
WLWV School Board: Policies legislation, the work continues to become more and more complex, and yet we know that we always receive good, fair sound expertise and consultation from you, with whatever we call the buyout and they provide an incredible sense of confidence for district leadership for our board.

82
00:10:57.060 --> 00:11:02.820
WLWV School Board: When matters a tricky and we need to have advice, we know that.

83
00:11:03.840 --> 00:11:06.690
WLWV School Board: you'll be back to us immediately, but incredibly.

84
00:11:08.670 --> 00:11:25.260
WLWV School Board: easy to reach and about this often this skill very complex matters into a way that we can approach the content with knowledge and understanding and also great assurance and it provides ease of mind, for us to leave the work.

85
00:11:26.280 --> 00:11:35.160
WLWV School Board: And I know, several board members will want to say a few words in space, so this is our night to set aside some time you have this Community.

86
00:11:35.760 --> 00:11:50.700
WLWV School Board: to thank you and your legal team for all of you have done for this district over 30 plus years and I might have a few more words afterwards i'm going to turn it over to the Board is this is their meeting, and this is their opportunity to thank you.

87
00:11:51.840 --> 00:11:54.270
WLWV School Board: So I gotta turn it back over the Chair of our board.

88
00:11:55.290 --> 00:12:03.450
WLWV School Board: And Peter we have i'm not certain if you're able to see this this class will reach you in the very near future.

89
00:12:04.050 --> 00:12:10.890
WLWV School Board: And it just doesn't the last one was a middle school district and board of directors recognize Peter mercereau.

90
00:12:11.190 --> 00:12:22.050
WLWV School Board: With sincere thanks and appreciation for your years of service support and care for the students and staff with our district in key for your partnership scanning over 30 years.

91
00:12:22.740 --> 00:12:30.510
WLWV School Board: To this will find it please you here in the near future, and then I also just on behalf of the board.

92
00:12:31.140 --> 00:12:40.830
WLWV School Board: One to thank you for your years of service to our district and students, I personally had the pleasure working with you for the last eight years.

93
00:12:41.310 --> 00:12:48.810
WLWV School Board: And i've been continually struck by your professionalism, at all times you're safe and sound advice.

94
00:12:49.260 --> 00:12:56.520
WLWV School Board: And the congenial spirit in which you interact and work with others, regardless of what side of a matter, they may be, are.

95
00:12:57.360 --> 00:13:16.320
WLWV School Board: You have always inspired confidence in our board with your advice and direction you have a way of making complex members, understandable and relatable to our staff and board to process and working rail and i'm great hope to have been able to work with you, these past years.

96
00:13:17.340 --> 00:13:39.780
WLWV School Board: You will definitely be missed and your absence will be felt, but notwithstanding, I wish you much happiness and joy, as you move through retirement and i'm really excited for what comes next for you, so thank you so much happier years of service our district enjoy what comes next.

97
00:13:42.090 --> 00:13:44.640
WLWV School Board: And they can go anybody else he's still on.

98
00:13:46.650 --> 00:13:49.290
WLWV School Board: kind of comments at all for Peter tonight.

99
00:13:50.400 --> 00:13:57.060
WLWV School Board: i've done by Peter don't hide i've only had the pleasure working with you for about three and a half years but.

100
00:13:58.110 --> 00:14:14.550
WLWV School Board: As a practicing attorney I appreciate the opportunity whenever I have it to listen to an attorney outside of my area speak knowledgeably and it was a pleasure, each time and issue came up hearing from you what you would analyze the issue and break it down for us.

101
00:14:15.660 --> 00:14:26.460
WLWV School Board: to know every time it was happening that I was hearing from somebody with experience, knowledge and disposition to share with us exactly what we needed and it gave us a real peace of mind to know that we had you no wonder.

102
00:14:27.540 --> 00:14:30.120
WLWV School Board: it's my wish you best of luck in your next next step.

103
00:14:33.540 --> 00:14:44.250
Peter Mersereau: Okay well listen I I want you all to know, I very much appreciate your comments tonight, I very much appreciate the recognition and.

104
00:14:45.300 --> 00:14:59.820
Peter Mersereau: I want you to know also that of all the school districts that we represented our firm and me personally, over the last 40 years, this was special this district, has always been special to me.

105
00:15:01.020 --> 00:15:10.920
Peter Mersereau: And I think in part that's due to the professionalism of the staff that we have dealt with particularly including current administrative staff, and I want.

106
00:15:11.760 --> 00:15:23.280
Peter Mersereau: Each of them to know Kathy David Aaron Jennifer and others how much i've enjoyed working with you uniformly, you have approached issues in a professional.

107
00:15:24.150 --> 00:15:40.800
Peter Mersereau: competent way and Kathy I think one of the reasons this district has been blessed by a comparatively small turnover in upper level administrative staff is the role modeling of the superintendent.

108
00:15:42.330 --> 00:15:55.950
Peter Mersereau: And the board, I would say this, I think perhaps one of the reasons that i've been particularly attached to this district over the years is that not that long ago, at least.

109
00:15:57.240 --> 00:16:03.690
Peter Mersereau: Far too many years, I want to admit I said, where you set on a board with a different district.

110
00:16:04.710 --> 00:16:07.980
Peter Mersereau: And I appreciate the lead me the hard work you do.

111
00:16:09.000 --> 00:16:16.230
Peter Mersereau: And I appreciate the meaning of the work you do and I recall that first night when the nameplate went out on the table.

112
00:16:17.700 --> 00:16:24.000
Peter Mersereau: It was this moment of exhilaration and importance and that evaporated in weeks.

113
00:16:24.630 --> 00:16:24.930
When.

114
00:16:27.180 --> 00:16:32.430
Peter Mersereau: All of a sudden, you realize man, this is work and this matters.

115
00:16:33.540 --> 00:16:47.100
Peter Mersereau: And some of you may recall, recently, there was a decision in the ninth circuit Court of Appeals evolving the Dallas school district, and the transgender issues involving that district.

116
00:16:48.300 --> 00:16:58.170
Peter Mersereau: We represented the district in the face of a challenge to its policy, allowing transgender students to use restrooms that matched their gender identity.

117
00:16:59.520 --> 00:17:05.430
Peter Mersereau: This policy was past four years ago, in the midst of withering Community opposition.

118
00:17:06.750 --> 00:17:08.070
Peter Mersereau: And it was upheld.

119
00:17:09.210 --> 00:17:14.250
Peter Mersereau: Ultimately, in the ninth circuit and when it was done, and this was just a matter of last year, finally.

120
00:17:15.360 --> 00:17:22.260
Peter Mersereau: I said to the superintendent of the Dallas school district that you and the Board should be proud, for the work you did here.

121
00:17:23.070 --> 00:17:35.550
Peter Mersereau: Of all the districts in this state to stand up for the rights of this vulnerable student population this rural small school district board did so.

122
00:17:36.510 --> 00:17:50.010
Peter Mersereau: And now, they are in the jurisprudence of the ninth circuit forever and I took off my lawyers hat when it was done and I said to the superintendent you should be proud and the Board should be proud of what it did.

123
00:17:51.990 --> 00:18:08.670
Peter Mersereau: And like it's, not because they were legally right is because they have the courage to be right, and so let me just say to this board that I really appreciate the work you do and I recognize how important it is, because it does matter what you do.

124
00:18:09.960 --> 00:18:19.290
Peter Mersereau: And I think all of you and your own ways acknowledge that so it's been a privilege, frankly, for me to have represented this district, for all these years.

125
00:18:20.040 --> 00:18:33.840
Peter Mersereau: And again, I very much appreciate this recognition, and I wish you the very best and working through these later stages of this pandemic, I promise you, it will return to normal one of these days.

126
00:18:37.980 --> 00:18:47.670
WLWV School Board: I think that that's just an example of the class acts that you are we're here this evening to honor you and I think we are going to walk out holding our higher.

127
00:18:48.870 --> 00:18:55.560
WLWV School Board: results for inviting you into this meeting tonight, so thank you again, Dr ludwick.

128
00:18:55.950 --> 00:18:57.840
Peter Mersereau: Okay, thank you all right.

129
00:18:58.380 --> 00:19:05.010
WLWV School Board: Just in closing here, we would want nothing more than to actually have this moment with you in person.

130
00:19:05.670 --> 00:19:14.940
WLWV School Board: and have invited you to one of our district events where we can all mingle and you can have a personal parallel folks, but we know this is where we are with coded.

131
00:19:15.540 --> 00:19:23.490
WLWV School Board: So cross the digital divide, we express our things you're going to receive some things at your home in terms of some recognition.

132
00:19:24.180 --> 00:19:33.600
WLWV School Board: But we're gonna hold you to one last act of service, and that is that what cold, it is over, and then we can person to the large gathering.

133
00:19:34.590 --> 00:19:45.360
WLWV School Board: We will be inviting you back because we have many, many friends here and deservedly so who would like nothing more than to shake your man to give you a file.

134
00:19:45.690 --> 00:20:00.780
WLWV School Board: And to personally thank you for all that you've done to support them they're working in the district, and our Community so we're going to hold you to that one small lingering task when the time is right, come back, they will have an in person, thank you very well.

135
00:20:01.320 --> 00:20:01.890
Peter Mersereau: i'll be there.

136
00:20:02.580 --> 00:20:07.980
WLWV School Board: This is the best we can do, and we want you to just enjoy this next chapter in your life.

137
00:20:26.940 --> 00:20:52.680
WLWV School Board: Following up on that and equally recognizable individual is this Korea or today and she was recently recognized by ooh la la la the organic association of Latino administrators and she's joining us this evening, as well from our blue brown I recognize the background.

138
00:20:54.870 --> 00:21:04.020
WLWV School Board: With that, and that the government would you like to introduce this subject for me he prayed on this word for course.

139
00:21:04.380 --> 00:21:10.350
Mayra Gomez: Maria Horn, is our family engagement specialist she has House at the family empowerment Center.

140
00:21:12.000 --> 00:21:20.520
Mayra Gomez: And it is my pleasure to announce that Maria has been selected as a recipient of the distinguished distinguished line next educator award.

141
00:21:21.090 --> 00:21:30.960
Mayra Gomez: Each year the distinguished Lennox educator award is presented to a Latino educator who has exhibited leadership in the realm of education.

142
00:21:31.320 --> 00:21:42.030
Mayra Gomez: and has implemented strategies and activities aligned with the Oregon association of Latino administrators mission purpose and goals in their district or institution.

143
00:21:42.780 --> 00:21:51.030
Mayra Gomez: Maria for almost 20 years you have been the bridge that has connected many of our Latino families and Community across our district, and our schools.

144
00:21:51.630 --> 00:22:04.800
Mayra Gomez: you're bilingual bicultural skills your your compassion, dedication and willingness to go the extra mile to support and advocate not just our Latino students all of our students and our families is commendable.

145
00:22:06.480 --> 00:22:17.700
Mayra Gomez: This year, so far, she has led a coat drive to make sure that all of our students are warm during this winter she's she coordinates on a regular basis delivery of food boxes for families who are in immediate need.

146
00:22:18.390 --> 00:22:25.410
Mayra Gomez: And don't have transportation and, most recently, she organized a board game drive in collaboration with Wilson bills national honor society.

147
00:22:25.980 --> 00:22:31.980
Mayra Gomez: These are just a few examples of your commitment to creating a more equitable experience for our families.

148
00:22:32.640 --> 00:22:44.220
Mayra Gomez: We are very fortunate to have you as a key member of the family empowerment Center in our district, it is evident in your work, the ways in which you serve as a role model for our Community.

149
00:22:45.270 --> 00:22:55.440
Mayra Gomez: And you actively engaged in critical lenox issues you model cultural competency and focus on educational educational equity for the students and communities you serve.

150
00:22:56.370 --> 00:23:02.100
Mayra Gomez: Maria, thank you for your commitment to empowering and uplifting students identifying ways to increase access.

151
00:23:02.370 --> 00:23:07.380
Mayra Gomez: To high quality instruction in, thank you for your commitment to empowering and uplifting families.

152
00:23:07.620 --> 00:23:19.710
Mayra Gomez: by tapping into cultural and linguistic resources and identifying ways to weave Community funds of knowledge into the fabric of our educational system in the western was a little school district isn't lesser devil has been to many.

153
00:23:25.230 --> 00:23:25.650
Mayra Gomez: class.

154
00:23:29.160 --> 00:23:31.560
WLWV School Board: got some comments that we're going to give you.

155
00:23:32.910 --> 00:23:33.900
WLWV School Board: A little bit longer.

156
00:23:36.090 --> 00:23:47.520
WLWV School Board: Thank you so much for joining us tonight, and thank you for your dedication and leadership in our district, we know that you are a special educator and evaluate point of.

157
00:23:48.300 --> 00:24:00.330
WLWV School Board: contact in our district is wonderful to have an organization like oh la la la recognized so profoundly what we seen experience for you.

158
00:24:01.140 --> 00:24:09.540
WLWV School Board: Whether our patrons my ears front office staff i've Lowry or as receptionist and HR specialist at the district office.

159
00:24:09.960 --> 00:24:19.920
WLWV School Board: or now as our Bible engagement specialist at the family and parents Center you are an authentic valued member of our school community.

160
00:24:20.490 --> 00:24:32.460
WLWV School Board: I believe your role in moving forward with the important work of launching our environment Center during this extraordinary time exemplifies your work ethic and commitment to our Community.

161
00:24:33.030 --> 00:24:56.340
WLWV School Board: Your value for broadening the sphere of impact not Community your extra work and dedication is felt and known by all of us, we are grateful for you and so very proud that your efforts are recognized by others like Koala congratulations and thank you for me you we appreciate you.

162
00:25:06.240 --> 00:25:16.230
WLWV School Board: doctor, thank you for that introduction and for your service at a walla and I couldn't have written a better statement about miss hartman myself Maria.

163
00:25:17.310 --> 00:25:21.630
WLWV School Board: I remember you from laurie, I think, maybe worked at a different school before lowery.

164
00:25:22.740 --> 00:25:35.790
WLWV School Board: was a Buddhist yeah so you've been around a while, and I remember when Lowry was trying to open and the first day came in, there were boxes all over the place, and you just were have always been.

165
00:25:37.200 --> 00:25:47.790
WLWV School Board: Just a spoken in the wheel and integral component of whatever Community you're part of, and I think that's Dr Gomez says you've been an important.

166
00:25:48.630 --> 00:25:58.590
WLWV School Board: bridge with our Latino families and also for all families have you you've been the person to go to and Dr Gomez says, you always go above and beyond, and I would agree.

167
00:25:59.250 --> 00:26:08.730
WLWV School Board: You translate the things for PTA and you've taken calls outside of you know, school hours and you just are so dedicated and.

168
00:26:09.840 --> 00:26:18.720
WLWV School Board: Thank you for being willing to step up into this, these new roles, I know it's you know it's growth and it's courage and it's a stretch and it's so important.

169
00:26:20.010 --> 00:26:23.580
WLWV School Board: Please see that he has glasses, but to serve people.

170
00:26:27.150 --> 00:26:33.720
WLWV School Board: misty and Maria congratulations and I first knew you as the warm friendly face.

171
00:26:34.020 --> 00:26:46.200
WLWV School Board: That met me when I walked into the district office and even before I was on the school board I just remember every time I looked forward to there was this going to be this lovely friendly smiling person and breeding me there and.

172
00:26:47.250 --> 00:26:56.580
WLWV School Board: I just appreciate the heart that you have for our families and our Community and our students and a lot of people have compassion and heart.

173
00:26:57.270 --> 00:27:06.150
WLWV School Board: But you don't make a difference in someone's life, unless you act on that compassion and that heart and that's what you've done you acted on that compassion that you had for our families.

174
00:27:06.570 --> 00:27:14.940
WLWV School Board: and your actions became this reality of now helping our families and empowering them to a better way to live, and so I just want to just thank you.

175
00:27:16.050 --> 00:27:24.720
WLWV School Board: I miss you at the front desk know that but i'm glad you are making a difference that you're in in the role that you're in now.

176
00:27:27.360 --> 00:27:27.780
Thank you.

177
00:27:30.450 --> 00:27:40.410
WLWV School Board: So, Maria before before we let me talk give you a chance to say a few words, I just want to echo what everyone has shared and.

178
00:27:42.540 --> 00:28:00.120
WLWV School Board: Just I was just going back and thinking my first interaction with you, Maria was when I was principal at sunset you were scary and at that time Marjorie schools were selected for the dual language program and that was the first time I got to really meet the miraculous marvelous Maria.

179
00:28:01.410 --> 00:28:09.990
WLWV School Board: who taught us a lot about how to connect with families on this program and then, once we all know that program was suspended for a period of time and relaunched.

180
00:28:10.470 --> 00:28:16.680
WLWV School Board: And who better to relaunch it but, again, the marvelous miraculous very important, but this time that flowering.

181
00:28:17.340 --> 00:28:25.710
WLWV School Board: And, once again we felt that you had the pulse of the Community, you knew how to articulate the program You champion if.

182
00:28:26.190 --> 00:28:44.280
WLWV School Board: You held it together so many ways, you consulted with us, you gave us feedback and grew to be incredible program at Lowry and, of course, his partner, actually, and that is today under a lot of your advice and leadership as well partnering with your principles.

183
00:28:45.390 --> 00:28:54.150
WLWV School Board: and your time being at the front office and lead programs alongside your colleagues of schools legend and you.

184
00:28:54.900 --> 00:29:07.140
WLWV School Board: Know what's next for me and we course graduate here at the district office and you did beautiful work of HR, but I think what that time gave to all of us and to you.

185
00:29:07.680 --> 00:29:20.460
WLWV School Board: Was this broader sphere of influence, where you were such a powerful presence and connector in one school you now saw the possibility across 16 schools.

186
00:29:20.940 --> 00:29:29.400
WLWV School Board: And how you could continue to advise support and nurture so many more communities, when you began to work at a district level.

187
00:29:30.090 --> 00:29:43.680
WLWV School Board: which led us to evolve in your role to buy more family engagement specialist and then launching actually a space for that at the family empowerment Center where you are now directing that work and you're doing it beautifully.

188
00:29:44.160 --> 00:29:56.880
WLWV School Board: And it will just continue to grow, and so what you gave bloomsbury lauer you're not giving a gift to the whole district and we're just continually amazed and so pleased with how.

189
00:29:58.440 --> 00:30:03.900
WLWV School Board: Your leadership is growing and how much you have to offer the whole district just continues to unfold.

190
00:30:04.560 --> 00:30:12.690
WLWV School Board: And it's just a gift now to all 16 school communities and we're just ever grateful, so this award came in a beautiful time.

191
00:30:12.960 --> 00:30:19.410
WLWV School Board: Because clearly across the state, you are getting noticed and recognized by this award and by your work.

192
00:30:19.800 --> 00:30:28.080
WLWV School Board: And not just by those who know you well in this district, but people are sitting out there, taking notice of who you are and how you're connected to families.

193
00:30:28.500 --> 00:30:44.370
WLWV School Board: And what you started a department Center but others will look to maybe replicate or to question and wonder how they could do something similar, so thank you for all that you're doing and well done, my friend so greatly appreciate.

194
00:30:44.970 --> 00:30:45.510
Maria Horton: Thank you.

195
00:30:53.460 --> 00:30:55.290
WLWV School Board: So do you have a couple things you bye.

196
00:30:56.340 --> 00:30:58.200
Maria Horton: yeah I do have a few words.

197
00:30:58.920 --> 00:31:02.610
Maria Horton: I even wrote it because I I get a little nervous.

198
00:31:05.970 --> 00:31:15.240
Maria Horton: Good evening chairman or board of directors superintendent Ludwig and all the wonderful people that is here tonight.

199
00:31:16.890 --> 00:31:23.520
Maria Horton: I feel honored to be here tonight, as I write this words, I mean and dated by memories of my family.

200
00:31:24.030 --> 00:31:39.150
Maria Horton: The school I attended my classmates and other people that touched my life life, before I came to this country 21 years ago now, I understand when my parents told me over and over again, the best inheritance, we can leave you is your education.

201
00:31:40.260 --> 00:31:48.690
Maria Horton: my brother and sister with their love and patience Now I understand the purpose of the teachings from the school, I went to.

202
00:31:49.110 --> 00:32:07.860
Maria Horton: We were shown kindness good lessons in responsibility voluntourism empathy good academics, the power we have as females, and how strong we are my classmates and friends who helped me learn how to relate to different ways of thinking and backgrounds.

203
00:32:08.970 --> 00:32:24.810
Maria Horton: Now I understand what my time at university and the work in different fields show me opportunities out there work hard, learn from your mistakes, not an easy thing to swallow and enjoy your accomplishments.

204
00:32:25.980 --> 00:32:29.220
Maria Horton: And then I followed love to Oregon.

205
00:32:30.450 --> 00:32:49.590
Maria Horton: john and I formed a family we'd have two wonderful boys Dean and Luke and then something happened, I found more family and friends friends to support me through the good and bad times, who said vice lift me helping me face the obstacles that life throws at me.

206
00:32:50.730 --> 00:33:00.570
Maria Horton: Then by destiny or block, however, you want to call it 18 years ago I found a family in Westland will simple school district.

207
00:33:01.170 --> 00:33:15.540
Maria Horton: And like my family and friends in Mexico, I was given care friendship opportunity, my opinion is important, I am listen I am given what I do best to serve.

208
00:33:16.380 --> 00:33:37.050
Maria Horton: However, I am not an isolated individual I did not accomplish things on my own, for me the name on the award represents wessling will Seville, and all this stuff behind it, everybody that is Westland Wilson bill.

209
00:33:38.130 --> 00:33:50.700
Maria Horton: Each one of you, each one of them don't miss something, and following in my parents advice all is important, all is a moment in learning.

210
00:33:51.750 --> 00:34:05.430
Maria Horton: I hope to be able to continue to serve the Community, I have come to love, not only for my wessling was single families, but for our whistling with some of the families with the empowerment Center.

211
00:34:06.420 --> 00:34:17.280
Maria Horton: and learning from each other, thank you wessling will symbol family for your wisdom guidance teachings and appreciation.

212
00:34:17.790 --> 00:34:19.380
Maria Horton: It is a privilege to be.

213
00:34:19.410 --> 00:34:21.690
Maria Horton: Westland with some bill, thank you.

214
00:34:33.690 --> 00:34:34.770
WLWV School Board: The beautiful.

215
00:34:36.570 --> 00:34:47.010
WLWV School Board: thing ever to see for this honor Thank you Maria, we know that that is beautiful black the boar also has a plant for you for your office as a.

216
00:34:47.490 --> 00:35:00.720
WLWV School Board: Family Center or you can take it home it's a flower you JASMINE and we want to recognize your work and thank you, the school board and staff so make sure you go home with this plant as well.

217
00:35:01.740 --> 00:35:04.290
WLWV School Board: Thank Thank you Maria Thank you.

218
00:35:16.770 --> 00:35:25.440
WLWV School Board: Other people tonight that was enjoyable next week let's move on to our word and superintendent reports.

219
00:35:26.070 --> 00:35:32.580
WLWV School Board: And crispy tonight we start with you, I noticed that I think this is the first time since i've been on the board.

220
00:35:33.120 --> 00:35:50.970
WLWV School Board: And thank you so um I attended, both the ap creek middle school and the Wilson bill high school performing arts Center Community meetings and super exciting just to see every time they have another one of those the next layer of.

221
00:35:52.470 --> 00:36:02.520
WLWV School Board: plants that have developed so i'm just it's good for me because I like being in the know of what's happening and going on and hearing the questions that our Community poses and i'm always.

222
00:36:03.510 --> 00:36:20.100
WLWV School Board: Just thankful and grateful for our district office staff and what an amazing job they do of answering the communities questions and the knowledge, the breadth of knowledge they have for the variety of questions that come out of them so.

223
00:36:21.360 --> 00:36:36.090
WLWV School Board: just want to honor them and say thank you, I would say the highlight of my last month is that I joined Troy Matthews, he is an art teacher at into would middle school and I joined with eighth grade art class.

224
00:36:36.630 --> 00:36:57.150
WLWV School Board: Last week, and I will I first went to acknowledge the enthusiasm and an energy that jumped out through the computer as he spoke and interacted with his students amazing and just fun to be a part of, and you can tell from the first, second on he.

225
00:36:58.590 --> 00:37:10.800
WLWV School Board: He is a teacher who loves his craft less teaching and love has a passion for art and so an I am not ever been a very good artist.

226
00:37:12.060 --> 00:37:14.250
WLWV School Board: But he made me excited about art.

227
00:37:15.450 --> 00:37:23.910
WLWV School Board: Anyway, so couple things, the first thing that I got to see the his students had done an album cover project, where they picked their favorite song, then they.

228
00:37:25.050 --> 00:37:34.140
WLWV School Board: drew an album album cover kind of representing that song and in it, they had to include a hidden image in their cover.

229
00:37:34.590 --> 00:37:42.330
WLWV School Board: And so, he had you know, using technology which are teachers have mastered the use of technology.

230
00:37:42.810 --> 00:37:51.180
WLWV School Board: This year, you know, bringing up every student's cover project and comedy night on it, and so that was fun to see completed student work.

231
00:37:51.660 --> 00:38:06.210
WLWV School Board: And then he released them their current project that they're working on and forgive me if I say this wrong because I don't have the artist mine it's a triptych and who are you project and so it's consisting of three panels.

232
00:38:07.410 --> 00:38:16.680
WLWV School Board: And those panels are kind of represent who they are, and their password present and their future and they can use any medium and.

233
00:38:17.340 --> 00:38:20.820
WLWV School Board: So, then, I have the opportunity to be in breakout rooms.

234
00:38:21.210 --> 00:38:29.310
WLWV School Board: With five different students who, and I just said okay Well, first of all, you can share anything you want is anything you want to say to me, is there anything you want me to know.

235
00:38:29.700 --> 00:38:40.920
WLWV School Board: And, most of them just wanted to share their projects with me and one project, for example, and was going to show just this person great the student growing up so.

236
00:38:41.820 --> 00:38:50.550
WLWV School Board: You know my past kind of where I am right now and what I think my future will look like that's what those three panels will consist of another.

237
00:38:51.690 --> 00:39:00.600
WLWV School Board: Student talked about his past one was going to be the moment I fell in love with soccer and the present one was going to be me spending.

238
00:39:01.110 --> 00:39:10.290
WLWV School Board: quite a bit of my time training for soccer what that looks like today, and then, where I hope soccer takes me in the future, where I hope to be playing soccer in the future so.

239
00:39:11.520 --> 00:39:18.840
WLWV School Board: You know, just as a former student student, as I was a former student, that is, a former teacher that's what I meant to say.

240
00:39:19.740 --> 00:39:24.630
WLWV School Board: Give me that student interaction, to give you know we're not on the front lines anymore I missed the front line.

241
00:39:25.230 --> 00:39:31.950
WLWV School Board: And we haven't been able to be in classes or or schools, so it was fun to be a part of that and.

242
00:39:32.340 --> 00:39:41.550
WLWV School Board: Just a couple other highlights for matt and something that was neat that Mr Matthews was doing as well, is that he had reached out to chantelle Martin she's an artist from the UK.

243
00:39:41.970 --> 00:39:58.770
WLWV School Board: who lives in New York and had reached out to her just about asked, would you be willing to view my students artwork and give feedback, so I just thought again just another layer that bring you into the classroom and bringing those kids to realize art.

244
00:40:00.060 --> 00:40:08.910
WLWV School Board: And, in case anybody's interested and Mr Matthews was actually chosen, he has an art show going on right now down at the mines gallery downtown.

245
00:40:09.240 --> 00:40:24.210
WLWV School Board: it's February February 4 through 27 and it highlights on some of the work he's done that focuses on that has a social justice focus and he also showed a video so you could see during class which was awesome to see it was kind of.

246
00:40:25.320 --> 00:40:38.700
WLWV School Board: Medicine, when you speed thing I mean it was a setup kind of him, creating his different artwork and then putting it up down in the gallery and then he's also created a playlist to go along with it, when people go view is art so anyway, that was.

247
00:40:39.810 --> 00:40:46.770
WLWV School Board: Definitely a highlight, so thank you, Mr Matthews for allowing me to do that, and thank you to the students who were willing to talk to me.

248
00:40:47.190 --> 00:40:51.420
WLWV School Board: And someone they did not know and explain your artwork I really appreciated it.

249
00:40:51.900 --> 00:40:59.820
WLWV School Board: And I just wanted to let my fellow board members know and some of you may be registered as well, but we received that invitation to.

250
00:41:00.360 --> 00:41:08.130
WLWV School Board: The school board Roundtable that Kirk trader is having this Friday and superintendents, I believe, as well, or part of it or.

251
00:41:08.580 --> 00:41:16.380
WLWV School Board: not sure Okay, he had that on sure yeah, so I am going to attend that I reached out to her mala tour and just said.

252
00:41:16.860 --> 00:41:23.640
WLWV School Board: You know is that something that I can attend and is it okay if more than one of us, though I don't know, I just wanted to coordinate that but and.

253
00:41:23.940 --> 00:41:35.250
WLWV School Board: it's going to be focusing on the unique challenges faced by K 12 public schools during the pandemic, so this would be an opportunity for us to share questions and concerns and.

254
00:41:36.240 --> 00:41:45.300
WLWV School Board: You know, things that we would like to see them prioritize so just going to put that out there, that I am attending if there's any feedback that you would like to pass my way before this friend.

255
00:41:46.680 --> 00:41:57.690
WLWV School Board: That I could share from our board and and just a reminder to the public and just to let them know that we, as a board, we read all of the emails you send us.

256
00:41:58.380 --> 00:42:07.920
WLWV School Board: Your you read all of our public comments we hear and what you're saying and reminder to that we are very accessible our phone numbers and our emails are all on the website.

257
00:42:09.240 --> 00:42:17.310
WLWV School Board: And so that you know just letting you know that i'm always happy to meet with someone that they want to meet and chat with Kobe guidelines.

258
00:42:18.390 --> 00:42:23.760
WLWV School Board: or over the phone have a phone conversation or a text or email or whatever you might prefer.

259
00:42:24.930 --> 00:42:25.170
WLWV School Board: That.

260
00:42:26.880 --> 00:42:34.500
WLWV School Board: Thank you, Christine and dylan you know, very briefly, is not too much to report I had signed up for January 2017.

261
00:42:34.980 --> 00:42:42.270
WLWV School Board: summit, but unfortunately work crisis came up and I missed that so I apologize for that and I continue to communicate with the.

262
00:42:42.780 --> 00:42:53.730
WLWV School Board: Citizens and want to thank the Community for 13 activism about school reopens and their concerns about how we do that safely, so thank you for that input and please keep it up.

263
00:42:56.190 --> 00:43:03.870
WLWV School Board: and gender today's attending by phone and she shared that she doesn't have a board report to share and I just feedback on that to.

264
00:43:05.730 --> 00:43:10.290
WLWV School Board: Anything that's risen to the caliber are sharing with you all this evening, as well, so Chelsea and.

265
00:43:12.120 --> 00:43:21.390
WLWV School Board: I was fortunate to attend the district equity summit with students and Community members district staff teachers.

266
00:43:21.960 --> 00:43:32.670
WLWV School Board: People from across our district and badges you really valuing listening to Dr shawna Adams and her teachings and the breakout rooms and opportunity, just to connect.

267
00:43:33.240 --> 00:43:49.620
WLWV School Board: One on one with people from the Community also and was just really taking notice of how our schools continue to lead in so many places, even in addition to academics, with our students, and this is just another example of ways that.

268
00:43:50.730 --> 00:43:52.530
WLWV School Board: Our school our school district is.

269
00:43:53.640 --> 00:43:57.030
WLWV School Board: You know, bringing the Community together around issues that are important to us.

270
00:43:58.560 --> 00:44:02.160
WLWV School Board: The kiddos all had the end of the quarter, as you well know.

271
00:44:02.580 --> 00:44:13.950
WLWV School Board: And just know just a little bit on the light hearted side, it was fun that my sophomore was given a writing assignment work he was allowed to choose any controversial topic that he wanted.

272
00:44:14.340 --> 00:44:27.270
WLWV School Board: and take a stand and it was just really cool to see him light up thought and he wanted me to read it and we're talking about it, he he was going to cite me in a footnote mom 2021 but I didn't quite make the cut.

273
00:44:28.230 --> 00:44:35.700
WLWV School Board: So it's just need to see that joy coming from through him and the learning and I think, maybe he's got a lot a lot future.

274
00:44:36.240 --> 00:44:39.840
WLWV School Board: And then also just watching my eighth grade twins.

275
00:44:40.470 --> 00:44:51.420
WLWV School Board: struggles, through their their math homework and was just reminded that something I learned a couple of years ago when they first entered middle school and I was talking about math and math placement.

276
00:44:51.900 --> 00:45:01.410
WLWV School Board: That our math curriculum may know this, and please correct me if i'm wrong but it's actually fairly advanced in our district runs on average, a year ahead of.

277
00:45:01.950 --> 00:45:14.520
WLWV School Board: Most other districts in the state and other states so it's just amazing to me to see them doing that that I learned my sophomore year of high school so Thankfully they don't ask me for help and that area.

278
00:45:15.630 --> 00:45:27.480
WLWV School Board: It was a nice gift that my inbox had emails of gratitude and I appreciated reading just positive feedback is as well that that Community input.

279
00:45:27.750 --> 00:45:33.570
WLWV School Board: is really important, and we do read all those emails and hearing ways that we're doing things that are right.

280
00:45:34.200 --> 00:45:47.850
WLWV School Board: it's just like one of the ways that we get rewarded for this work, because you know, I know, like you, i'm here to serve the public and our students, so I appreciated reading some positive emails as we work through these tough decisions.

281
00:45:50.160 --> 00:46:05.520
WLWV School Board: And just do more things i'm looking forward to this experience what what I anticipate will be healing for people to come together back in our schools, a year away is a long time.

282
00:46:06.600 --> 00:46:16.890
WLWV School Board: You know I just noticed little ways that I moved when I moved into my life and I start see little signs of things going back to normal and.

283
00:46:17.250 --> 00:46:26.760
WLWV School Board: Anticipating students coming back to school and teachers coming back to school, stalking back to school and what that experience will be like and really.

284
00:46:27.900 --> 00:46:30.840
WLWV School Board: honoring that transition that we're about to go into.

285
00:46:31.980 --> 00:46:42.210
WLWV School Board: And finally, and that I work with the Wilson bill lines for inclusive communities and there, then we are partnering with the district, to show intelligent lines to the Community.

286
00:46:42.660 --> 00:46:56.340
WLWV School Board: And there is a mom from our districts, who i'm working with the plan that event and it's under edwards and she's taking the lead as well to put together this event and she's got lived experience with the students.

287
00:46:57.750 --> 00:47:07.980
WLWV School Board: Who identifies and a demographic of what you'll see in the movie so it's really impactful to hear her speak as well and we're going to show the show the movie and then have on.

288
00:47:08.640 --> 00:47:18.120
WLWV School Board: Community dialogue so be great if you can come it's free and you can get your ticket or anybody who's watching you want to come watch intelligent lives.

289
00:47:19.230 --> 00:47:27.750
WLWV School Board: it's February 25, which is a Thursday night, and you can go to www dot Wilson ville alliance.org.

290
00:47:29.640 --> 00:47:31.860
WLWV School Board: To get your ticket sign up.

291
00:47:34.230 --> 00:47:35.190
WLWV School Board: that's it thanks.

292
00:47:36.540 --> 00:47:54.330
WLWV School Board: Jesse Could you say again what time, yes, that will be it's going to start at 7pm and it should end around 9pm and all on zoom so we'll hear from Sandra edwards or watch the movie and we'll have some facilitated dialogue as well, so an opportunity also to connect with people in the Community.

293
00:47:55.410 --> 00:47:58.620
WLWV School Board: similar to what we did in the equity summit so great to see you there.

294
00:48:01.650 --> 00:48:08.610
WLWV School Board: Thanks Thank you Chelsea and Dr mcquaid Thank you and I believe.

295
00:48:10.140 --> 00:48:14.850
WLWV School Board: Mr Nelson has my PowerPoint just a company.

296
00:48:16.620 --> 00:48:17.040
WLWV School Board: here.

297
00:48:18.600 --> 00:48:19.380
In the full screen.

298
00:48:21.540 --> 00:48:25.260
WLWV School Board: All right, and slide so I just thought I.

299
00:48:26.850 --> 00:48:39.240
WLWV School Board: pull out just a few highlights from the last few weeks we've met, of course, a lot of time now being focused on reopening plans and meetings and getting trainings but together with staff.

300
00:48:40.950 --> 00:48:53.550
WLWV School Board: I went on the 25th one of my favorite events is I get to meet with you all a product days, these are groups of aspiring Latino Latina administrators and they get a year of mentoring.

301
00:48:54.720 --> 00:49:00.270
WLWV School Board: Somebody in the state of Oregon and then an opportunity to have some time to go to conferences and.

302
00:49:01.200 --> 00:49:10.260
WLWV School Board: I get asked every year to speak to that group, and so I tell them about our district and send them some of our favorite books and it's a great opportunity for q&a on their part around leadership.

303
00:49:11.550 --> 00:49:13.170
WLWV School Board: And they're just always a great.

304
00:49:15.000 --> 00:49:25.920
WLWV School Board: inspiring group of individuals and we always have someone from our district reason that mentor program so this year role in Milan, is one of our high school teachers at Western high schools misfiring administrators.

305
00:49:26.220 --> 00:49:30.480
WLWV School Board: One of our protege so we've had coaches every year from our district representative.

306
00:49:31.380 --> 00:49:38.340
WLWV School Board: i'll talk a little bit later about the equity summit, I do want to highlight whatever we have around that event and the attendees.

307
00:49:38.820 --> 00:49:49.470
WLWV School Board: I also was able to attend the coastal winter Conference, it was all virtual but some great keynote speakers, including john hattie So if you remember, we always talk about john patty and those.

308
00:49:50.760 --> 00:50:03.570
WLWV School Board: Those leverage points around how much impact, a certain instructional live makes on his research he's an Australian researcher educator and we were able to get him as a speaker here for it, and it was great to hear.

309
00:50:04.860 --> 00:50:17.520
WLWV School Board: him for a lot of our work, he also read Jennifer Spencer, is leading for all and personally made a comment around our district is doing the right work and praise.

310
00:50:18.420 --> 00:50:26.490
WLWV School Board: Our story in that book I also attended a session on eco green and assessment practices so some work that we shared with you another time.

311
00:50:27.720 --> 00:50:29.820
WLWV School Board: i've been doing a lot with a panel of.

312
00:50:30.180 --> 00:50:42.330
WLWV School Board: district leader colleagues from primary school listening sessions so meeting with each of the non primary schools again hearing what their questions are comments as we get ready to switch to hybrid so we've been doing, whether it's listening sessions each day.

313
00:50:44.100 --> 00:50:55.410
WLWV School Board: The bond keeps on rolling along, you know that some of your work tonight so continuing to meet with the staff and we had a couple more Community meetings last couple of weeks so being a part of those.

314
00:50:56.100 --> 00:51:06.270
WLWV School Board: And then of course the a wallet conference which was this weekend attended to events on Friday, and then the full day on Saturday, there are powerful keynote speakers.

315
00:51:07.530 --> 00:51:13.470
WLWV School Board: three African American doctors professors at universities, who have done quite a bit of research.

316
00:51:13.830 --> 00:51:22.620
WLWV School Board: And written credible texts around anti racist education and so how a while I got all three is amazing to me, but they all said yes.

317
00:51:22.950 --> 00:51:36.450
WLWV School Board: And so, our day was filled with these three outstanding keynote speakers, I think there were over 300 attendees at the conference, which is great, and our district had over 30 attendees at the Conference so good representation.

318
00:51:37.620 --> 00:51:38.820
WLWV School Board: Next slide please.

319
00:51:40.380 --> 00:51:44.550
WLWV School Board: So I want to thank the board members who were able to come, I know it came to a busy time.

320
00:51:45.360 --> 00:51:55.350
WLWV School Board: Those were able to attend, thank you very much, I want our Community, to know that we appreciate your participation, we had over 100 people or an invitation, the 10.

321
00:51:55.860 --> 00:52:00.390
WLWV School Board: I want to personally thank both of the mayor's who Wilson bill and Westland for attending.

322
00:52:00.870 --> 00:52:09.330
WLWV School Board: And for members of their staff, putting library director city managers or Council members who came and law enforcement from both cities were represented.

323
00:52:10.050 --> 00:52:28.860
WLWV School Board: Both Bart rotaries senate Members are both of our alliances West one alliance and Wilson, the lines for inclusive Community Center Members, we had teachers, students, principles and parents and so it's really great representation of our Community we're able to attend and.

324
00:52:30.000 --> 00:52:45.780
WLWV School Board: We participated in a discussion, led by Sean Adams around being a race equity Community next slide I just want to pull a few pieces we work through this idea of how do you do the race equity work when you engage your heart.

325
00:52:46.950 --> 00:52:59.370
WLWV School Board: When you negate your mind you're doing learning around it, but also what's within our reach what impact, you make with our hands So how do we take our rhetoric and actually move it into change and some action together.

326
00:53:00.510 --> 00:53:01.290
WLWV School Board: Next, five.

327
00:53:03.690 --> 00:53:09.900
WLWV School Board: After that Thank you so just two more slides I want to show you because I think it captures.

328
00:53:10.710 --> 00:53:19.140
WLWV School Board: The work we've been talking about in our district with our Community, when we do the equity work what what could risk slowing it down.

329
00:53:19.980 --> 00:53:29.970
WLWV School Board: And what actually moves the work forward so just thinking about real impacts that could slow us down if we don't stay vigilant and committed and prioritize it.

330
00:53:31.260 --> 00:53:32.310
WLWV School Board: And then next slide.

331
00:53:33.330 --> 00:53:45.840
WLWV School Board: What are those intentional loops and how do we get to a place where you move the race equity or forward understanding that it's all of our work, and we are in it together that we have our own spheres of influence.

332
00:53:47.430 --> 00:53:50.130
WLWV School Board: And that it's urgent work but it's also long term work.

333
00:53:53.340 --> 00:54:06.030
WLWV School Board: So thank you for listening, I just wanted to share a few highlights and how we can now extrapolate some of those ideas from Sean Adams and continue to work on that in our district and encourage also our partners in the Community to keep working on.

334
00:54:07.740 --> 00:54:08.670
WLWV School Board: Next slide.

335
00:54:10.200 --> 00:54:17.970
WLWV School Board: We do have a timeline reopening schools, thank you, school board for proving that and staff as well underway.

336
00:54:18.870 --> 00:54:27.720
WLWV School Board: Even at the high school level about getting ready and making those moves as they put together trainings and already they're beginning to ask.

337
00:54:28.170 --> 00:54:40.050
WLWV School Board: Now the detailed front of questions could we have extra power cords for chromebooks you know what if I met my webcam on my TV so staff are now moving into those places where they're thinking about.

338
00:54:40.320 --> 00:54:47.070
WLWV School Board: The resources that they'll need at home to now create that work to make that environment work and working with the instructional model.

339
00:54:47.490 --> 00:54:59.820
WLWV School Board: And questions that earlier where maybe more about the health and safety protocols or we're still addressing those they shifted now that instructional model and their work within the classroom and the students.

340
00:55:00.870 --> 00:55:10.530
WLWV School Board: I did want to clarify that I am sending you information about the vaccination rollout some of you have asked how that's going and.

341
00:55:11.130 --> 00:55:20.130
WLWV School Board: We know our State has a very regionally coordinated effort the Oregon Convention Center through waves of tears of people who can come and get their vaccines.

342
00:55:20.880 --> 00:55:30.030
WLWV School Board: But what I just want to send a reminder folks may not notice is that we cannot, as a district track, who is getting the vaccine so that's a hipaa.

343
00:55:30.480 --> 00:55:41.910
WLWV School Board: Protected piece of information so sometimes we get inquiries as a district, how many of your teachers are getting the vaccine and folks want to know and that's something that's private for.

344
00:55:42.120 --> 00:55:43.050
Remo Douglas: An employee.

345
00:55:43.080 --> 00:55:44.400
WLWV School Board: Their health care provider.

346
00:55:45.660 --> 00:55:47.550
WLWV School Board: The only time that we would.

347
00:55:48.600 --> 00:55:54.690
WLWV School Board: enact something that had to do with the vaccines that came around exclusion, in other words, if you haven't.

348
00:55:55.410 --> 00:56:09.690
WLWV School Board: You may need to quarantine that type of language, but this one clarify that, because we do get questions oh yeah I don't see different on here and just want to make sure that march 17 distiller eight earth attorney date free freighters.

349
00:56:12.150 --> 00:56:21.330
WLWV School Board: Seven to 12 Oh, I thought it was march 17 they're all starting at 50 okay very good class yeah in one at one point.

350
00:56:22.650 --> 00:56:29.880
WLWV School Board: At some papers in an earlier conversation I had with you individually okay perfect Thank you yeah.

351
00:56:31.800 --> 00:56:32.250
WLWV School Board: Okay.

352
00:56:35.220 --> 00:56:35.970
WLWV School Board: Next slide.

353
00:56:37.860 --> 00:56:51.840
WLWV School Board: So, even while we're waiting to reopen school in general and hybrid students are coming to campus through a variety of ways, one is to the Co curricular activities for the other is too limited personal instruction, I just want to remind our Community.

354
00:56:52.170 --> 00:56:58.020
WLWV School Board: That we have been open since September and October for those types of learning and.

355
00:56:58.980 --> 00:57:05.580
WLWV School Board: Engagement activities that we've been allowed to do and we follow all that guidance now things have shifted from.

356
00:57:06.210 --> 00:57:14.430
WLWV School Board: ready school safe learners telling us around co curricular Jackson also watching what's called the sector risk level guidance.

357
00:57:14.880 --> 00:57:24.540
WLWV School Board: And that tells us about co curricular so when we when you get emails from parents around when will soccer star football happen.

358
00:57:25.200 --> 00:57:38.190
WLWV School Board: Those guidelines, not only come from oh ha go D and osa, which is the organization around school activities and athletics, but also from the guidance from the state around the.

359
00:57:39.720 --> 00:57:50.490
WLWV School Board: Risk sector levels so Chris if you can show the next slide the sector risk levels you'll see I only extrapolated a couple but it comes to restaurants.

360
00:57:50.910 --> 00:58:00.360
WLWV School Board: and churches gymnasiums so it's a guide four counties around what risk level there in based on their case rating.

361
00:58:00.780 --> 00:58:09.420
WLWV School Board: and schools are now part of this it used to be that it was just counties outside of schools and we were exclusive to the right school safe learners guidance.

362
00:58:10.200 --> 00:58:16.980
WLWV School Board: But now with co curricular and athletics, we are part of this sector risk level guidance.

363
00:58:17.490 --> 00:58:28.710
WLWV School Board: So you can Google it sometime and see the whole long list of all the different businesses and agencies that have bought the following, for us, the two that we're following our indoor recreation.

364
00:58:29.490 --> 00:58:37.140
WLWV School Board: And outdoor recreation and we were allowed clackamas county in extreme risk with our case rates we haven't moved yet.

365
00:58:38.760 --> 00:58:45.510
WLWV School Board: Up until January 29 indoor recreation for us over in the red said prohibitive.

366
00:58:47.340 --> 00:58:58.470
WLWV School Board: And the outdoor it gave guidance for how many people, and we were allowed to do outdoor recall, we did co curricular the students had to be outdoors you some pictures of students singing outside.

367
00:58:59.040 --> 00:59:09.690
WLWV School Board: You know you started playing their band instruments outside and athletic training outside on January 29 this was updated, we can now move students to indoor.

368
00:59:10.770 --> 00:59:16.380
WLWV School Board: And so you're seated including gyms in their cable sports intercollegiate sports fitness organizations.

369
00:59:17.160 --> 00:59:26.160
WLWV School Board: But under the extreme risk there's there's some stipulations around maximum number of people, so the good news for us like the rock band.

370
00:59:26.730 --> 00:59:32.100
WLWV School Board: is now you don't have to worry about equipment being weather outside they could actually move do some co curricular.

371
00:59:32.610 --> 00:59:43.140
WLWV School Board: Under even the extreme risk category as long as they stay within the stipulation so we have the done indoor conditioning and training we started a small group last week.

372
00:59:43.620 --> 00:59:58.260
WLWV School Board: To then just teach some protocols to watch how it worked and then we've expanded more this week, it will continue to do that so where we can continue to outdoors we will, but we now are able to move some of our co curricular indoors which is great.

373
01:00:03.030 --> 01:00:13.380
WLWV School Board: And then, lastly, while we are really busy planning for this year and hybrid we can't stop planning for next year because next year is coming, you know right.

374
01:00:14.100 --> 01:00:26.310
WLWV School Board: And Kim the new kindergartner register So how do we keep one foot deeply planted into this year and making sure we're ready, while also not losing momentum all the things that have to be in place for next year.

375
01:00:26.670 --> 01:00:44.010
WLWV School Board: This is just a little touch on some of those things that we're still now having to coordinate meetings and sessions on kindergarten registration, the plan fullness of return to preschool how many families would be interested in taking a look at the budget for next year doing some projections.

376
01:00:45.030 --> 01:00:56.190
WLWV School Board: This is our Year for new contracts with both associations so that's a process hacking implications, based on the budget we don't want to wait too long for that so we're already thinking.

377
01:00:57.360 --> 01:01:03.210
WLWV School Board: And then, of course, that last item we've had a lot of folks asked what happens to the online program next year.

378
01:01:04.320 --> 01:01:11.220
WLWV School Board: So we're already thinking about what are the things we've learned from this year that we offered our Community and what does that mean for next year.

379
01:01:12.210 --> 01:01:22.740
WLWV School Board: So just a reminder that we're not only busy helping us with this helping to figure out this transition we've also got one foot square feet planted into next year, making sure we're ready for that.

380
01:01:23.370 --> 01:01:27.870
WLWV School Board: So the last slide just shows you very quickly that.

381
01:01:28.770 --> 01:01:38.040
WLWV School Board: Before the pandemic hit this was the path we were fine if you recall from the superintendent studying Christina remember, we were thinking a lot about blended learning.

382
01:01:38.490 --> 01:01:51.450
WLWV School Board: and actually starting our own online program coven accelerate that and put all of us into a full time online program that we've learned a lot our plans are to keep.

383
01:01:53.070 --> 01:02:01.410
WLWV School Board: three options available for families, we will flush these out more over the coming weeks and months, but the idea is.

384
01:02:02.190 --> 01:02:17.010
WLWV School Board: Continuing with a Western multiple K 12 online program likely not as many students enroll, but we will survey and see who feels they need something like that full time online and would like to stay with our district, to set up an option outside the district.

385
01:02:18.090 --> 01:02:24.390
WLWV School Board: there's always going to be traditional school where students come on campus every day when we think about what traditional school looks like.

386
01:02:25.020 --> 01:02:35.940
WLWV School Board: And then, this idea in the middle of students who come to campus but might want to continue to take a select online class here or there, that maybe they didn't take from their home or.

387
01:02:36.990 --> 01:02:45.690
WLWV School Board: In a space on campus and that's what we're going to call blended learning so you don't want to confuse this hybrid cel those are terms we're using for this year.

388
01:02:46.200 --> 01:02:51.510
WLWV School Board: But going forward next year and beyond, will be talking about three options.

389
01:02:52.110 --> 01:03:04.350
WLWV School Board: That families will have, so this is the very brief first kind of look at this will continue to flesh it out and provide more information to support in our Community, as we begin to work more with staff around what this means.

390
01:03:05.220 --> 01:03:13.680
WLWV School Board: So I share all that just to let you know that we've got momentum now that we're also thinking about the learning has happened with CDs and capital hybrid.

391
01:03:13.920 --> 01:03:21.300
WLWV School Board: And how we can take all the good and powerful things that students did experience like you describe, Mr Matthews and not lose that.

392
01:03:22.200 --> 01:03:28.860
WLWV School Board: And as Peter mercereau said it'll be great when we come back to normal, but we want to go back to normal, but better.

393
01:03:29.790 --> 01:03:36.480
WLWV School Board: What did we learn from this that makes us even better better able to connect with families better able to connect with students.

394
01:03:36.930 --> 01:03:45.930
WLWV School Board: and expanded repertoire now of instructional strategies less fear about technology and all that you offer for students and staff and families.

395
01:03:46.410 --> 01:03:56.610
WLWV School Board: And to take the best of both and move forward into an improved normal would be our goal so keep learning now and then apply for next year and beyond.

396
01:03:58.110 --> 01:04:11.610
WLWV School Board: So that is it always end with lately with my Angelo continues to tell us next slide do the best you can until you know better, and then, when you know better and better, so we will continue to do better that's our pledges community.

397
01:04:12.690 --> 01:04:14.550
WLWV School Board: And that's my report, thank you.

398
01:04:15.780 --> 01:04:17.100
WLWV School Board: Thank you, Dr ludwick.

399
01:04:19.380 --> 01:04:20.520
WLWV School Board: lots and lots of work.

400
01:04:23.370 --> 01:04:30.210
WLWV School Board: Next, be on to my communications and comments from maybe.

401
01:04:31.230 --> 01:04:31.980
WLWV School Board: Just sort of.

402
01:04:33.810 --> 01:04:42.180
WLWV School Board: Oh, my goodness, thank you for that Thank you all right, and it is our consent agenda so is there.

403
01:04:44.850 --> 01:04:47.460
WLWV School Board: Is a personnel report and working.

404
01:04:48.990 --> 01:04:50.580
WLWV School Board: boarded up the consent agenda.

405
01:04:52.590 --> 01:04:53.820
WLWV School Board: I removed my.

406
01:04:55.290 --> 01:04:56.010
WLWV School Board: selfie.

407
01:04:57.600 --> 01:04:59.880
WLWV School Board: tell you to please call up for a vote.

408
01:05:00.750 --> 01:05:01.710
Regulatory.

409
01:05:03.900 --> 01:05:04.650
Kelly Douglas: Chelsea king.

410
01:05:06.930 --> 01:05:10.620
Kelly Douglas: christy Thompson I Golan Heights.

411
01:05:13.560 --> 01:05:13.860
Ginger Fitch: I.

412
01:05:14.970 --> 01:05:15.450
Thank you.

413
01:05:17.400 --> 01:05:18.180
WLWV School Board: Thank you.

414
01:05:26.010 --> 01:05:27.060
WLWV School Board: During this time, my.

415
01:05:28.890 --> 01:05:37.890
WLWV School Board: friend cyrus and gathering restrictions we are accepting comments from our Community via email and.

416
01:05:39.750 --> 01:05:49.380
WLWV School Board: With that, of course, our board is always open and willing to talk and listen with our patrons and for our patients as Christina combined even in our.

417
01:05:49.800 --> 01:05:59.190
WLWV School Board: board report and so it's coming from it's not only needs for being able to reach your board and share your thoughts with them.

418
01:06:00.060 --> 01:06:13.650
WLWV School Board: This morning with comments until 9am and at that time in our board Secretary is Douglas compounded with information and sends it out to the board, and there were.

419
01:06:14.400 --> 01:06:24.090
WLWV School Board: Personally, make team public comments and I just wanted to confirm that the board had in fact adaptive review that all right, I see heads nodding.

420
01:06:24.600 --> 01:06:27.600
WLWV School Board: Yes, thank you ginger as well.

421
01:06:28.590 --> 01:06:38.250
WLWV School Board: And I will say that those 19 comments were at pertaining to our school we opening plans and encouraging our district to.

422
01:06:39.090 --> 01:06:56.100
WLWV School Board: Either stick to the existing plans thanking us for school really plans and for in some instances, advocating to even accelerate the opening plans right, so thank you to our Community Members who shared comments and questions.

423
01:06:58.350 --> 01:07:03.060
WLWV School Board: Next is we're actually running a little bit ahead of schedule at this time.

424
01:07:04.260 --> 01:07:08.220
WLWV School Board: Is this funding available yes.

425
01:07:11.100 --> 01:07:13.170
WLWV School Board: Oh, good for her that.

426
01:07:18.000 --> 01:07:38.580
WLWV School Board: Okay excellent well so, then the next item on our agenda in regards to our local service plan and we sadly have superintendents record complete from our documents end, along with I don't usually have a fellow board member with her so.

427
01:07:43.200 --> 01:07:47.460
WLWV School Board: With that I will turn it over to recruit.

428
01:07:50.040 --> 01:08:00.720
Jada Rupley: Good evening chair Molotov or this i'm jada ripley how are you this evening i'm your superintendent of clackamas cst and with me, I have.

429
01:08:01.740 --> 01:08:08.190
Jada Rupley: chair john i'm in i'm a board member Greg McKinsey as well as board member Linda Brown.

430
01:08:09.780 --> 01:08:20.370
Jada Rupley: Thank you very much for having us this evening it's been very interesting to watch your technology and your meeting as you do this as we think about what arts are going to look like as well.

431
01:08:21.240 --> 01:08:40.830
Jada Rupley: This is our annual meeting to present to you our local service plan for the coming year that serve all 10 of the districts in clackamas cst we've also provided you with an annual report, so that you can see, the most recent examples of our work and new this year.

432
01:08:42.360 --> 01:08:45.570
Jada Rupley: Is your own district profile.

433
01:08:46.590 --> 01:09:04.470
Jada Rupley: So we'll talk a little bit about that, but before I start the nsp process, I have some sincere thank you to your Members of your district and i'd like to start with your superintendent Kathy blood red shoes a valuable valuable member of our regional superintendents group.

434
01:09:05.490 --> 01:09:15.540
Jada Rupley: They have been called on this year to make unprecedented decisions and they've had challenges, as you all have as a board.

435
01:09:15.900 --> 01:09:28.410
Jada Rupley: Cathy used to be our regional superintendent chief administrators Council through last spring, so she got to experience some of the beginning of the pandemic and how we lead through virtual.

436
01:09:29.640 --> 01:09:40.440
Jada Rupley: Meetings i'd also like to thank ginger Fitch for serving again last year on our clackamas CSD Budget Committee, the Budget Committee is the final.

437
01:09:40.740 --> 01:09:54.720
Jada Rupley: Preparations that we do each year in May, to be able to adopt the budget and ginger I do hope that you will join us again this year on may 26 so that we can adopt our budget again.

438
01:09:55.770 --> 01:10:09.960
Jada Rupley: Your facilities and business teams have been a major contributor this year to regional efforts, of course, we missed him with Lee as retired, but we appreciate the transition that has been seamless with patent ago.

439
01:10:10.500 --> 01:10:18.780
Jada Rupley: And input from Jeff chambers suddenly has been amazing with her staff and also a big regional contributor.

440
01:10:19.290 --> 01:10:28.320
Jada Rupley: In your HR team shiloh waldron is an important contributor to all the HR decisions, which you know, there have been many this year as we've done that.

441
01:10:29.010 --> 01:10:43.020
Jada Rupley: i'd like to point out to you in your local service plan, if you look on pages 10 and 11 what you can see, is all of the Westland Wilson ville leaders who have spent time in the clackamas county advisory groups.

442
01:10:43.830 --> 01:10:54.390
Jada Rupley: You can see that I already talked about song Andrew kill strum has been very helpful as we look at some of the messages that we've been able to do.

443
01:10:55.560 --> 01:11:04.680
Jada Rupley: shayla Jennifer Spencer items I just like to say thank you so much to her, not only has she been the student success act coordinator, but she also.

444
01:11:05.010 --> 01:11:14.670
Jada Rupley: has recently participated in the work that we've done on vaccinating and the vaccinations through the Convention Center to be able to look at 50,000.

445
01:11:16.350 --> 01:11:26.880
Jada Rupley: School staff in the tri county area barb saracen and of course curtain Nelson so thank you to all of them for their contributions, that they do.

446
01:11:28.350 --> 01:11:41.250
Jada Rupley: This presentation is kind of the middle of the local service plan all fall they spend the advisory spend time looking at what services, the St should cover in the year.

447
01:11:41.790 --> 01:11:56.430
Jada Rupley: They also then present to the superintendent's in both November and December and then that is approved by the superintendent's in December and the ESP board before it comes to you for approval.

448
01:11:57.780 --> 01:12:01.560
Jada Rupley: As you look at the three documents that I referenced earlier.

449
01:12:02.430 --> 01:12:22.140
Jada Rupley: When is for the review and approval, which is our local service plan, the other two are for your background information and i'm seeing some of you have the printed copy, so you know that that's also the pride and joy of surely skidmore in terms of our printing and graphics design.

450
01:12:23.790 --> 01:12:42.000
Jada Rupley: This year we have also added something new to the local service plan, if you look on page 16 and 17 what we have is the student success act technical assistance so as all of the district Scott technical as or as you receive.

451
01:12:42.750 --> 01:13:01.230
Jada Rupley: Student success dollars, we also looked at what we were able to do in terms of an advisory work and technical assistance this year we have had regional support our school reopening specialist and Z counts, has been working with all of your.

452
01:13:02.310 --> 01:13:11.550
Jada Rupley: All of your staff in both student success, as well as teaching learning in opening reopening school she's been the liaison and she's been in multiple meetings each week.

453
01:13:11.970 --> 01:13:23.760
Jada Rupley: On our behalf for questions in terms of reopening and some of the things we do there, we also have hired both the school health specialist as well as mental health.

454
01:13:24.480 --> 01:13:33.900
Jada Rupley: And you know as we look at some of the challenges that students and families have faced mental health has become an important issue, and so we're looking at school safety.

455
01:13:34.260 --> 01:13:37.890
Jada Rupley: Student safety as an as some of the work that we will do.

456
01:13:38.280 --> 01:13:53.400
Jada Rupley: How that looks with the technical assistance is we work with districts individually, but we also provide things on an on a regional basis we provide professional learning wherever possible and, again, those are also things that happened through those advisories.

457
01:13:54.540 --> 01:13:59.820
Jada Rupley: um and then i'd like to draw your attention to the specific.

458
01:14:02.040 --> 01:14:08.220
Jada Rupley: was right here in front of me your specific Westland Wilson bill, as you can see, on the front, this is.

459
01:14:08.220 --> 01:14:21.420
Jada Rupley: A as a chart of the dollars and how they're spent from your ESP to Westland Wilson bill, you can see that about 83% of the dollars, that the St has, on your behalf return to your district.

460
01:14:22.290 --> 01:14:35.310
Jada Rupley: And, in these times, I also would like to point out, as you look on the inside as well, these are all the services that are offered on page two Laurel we have.

461
01:14:36.570 --> 01:14:51.960
Jada Rupley: Our core services that are on the left hand side down in the blue, and then, what we also look at is, we have some contracted services, so you have heron creek as well as some work in technology and then finally over on the.

462
01:14:52.740 --> 01:15:04.140
Jada Rupley: on the right side what you'll see are additional services that are leverage that the sd does, on behalf of our districts so that's where early learning fits in we have teaching and learning.

463
01:15:04.950 --> 01:15:14.820
Jada Rupley: Migrant education career technical education, as well as the workforce, innovation and opportunity grant for those students who have.

464
01:15:15.240 --> 01:15:21.480
Jada Rupley: dropped out and are being served at the Community college so.

465
01:15:22.050 --> 01:15:28.530
Jada Rupley: um and it would be i'd be remiss by not talking about the fact that we have had the regional vaccination.

466
01:15:28.860 --> 01:15:39.270
Jada Rupley: Efforts at the Convention Center like I said i'd like to give credit to Pam Bonner and Dan kraus they have been our local leads in these vaccination efforts.

467
01:15:39.870 --> 01:15:55.140
Jada Rupley: We have also like I said Jennifer has been incredibly helpful to have in terms of keeping Westland informed and signed up as we go through the four waves, to be able to vaccinate all of our school staff.

468
01:15:56.850 --> 01:16:02.790
Jada Rupley: What I would like to do is finished at this time and answer any questions that any of you might have.

469
01:16:09.480 --> 01:16:11.460
WLWV School Board: Your own you.

470
01:16:12.870 --> 01:16:13.980
WLWV School Board: you're welcome.

471
01:16:23.850 --> 01:16:24.180
WLWV School Board: alright.

472
01:16:29.040 --> 01:16:36.810
WLWV School Board: Hello Thank you so much for material shy minor minor at home and males there.

473
01:16:37.290 --> 01:16:51.270
WLWV School Board: And so I think I just would like to hear more about the end when i'm looking at the services that lesson lesson bill is connected with with the ESP that under teaching and learning the connection for collaboration and.

474
01:16:52.290 --> 01:16:56.400
WLWV School Board: Partnership I would love to hear a little bit more about that Program.

475
01:16:57.600 --> 01:17:01.620
Jada Rupley: Are you asking me about the which one Chelsea I wasn't even here.

476
01:17:02.460 --> 01:17:08.010
WLWV School Board: In the sorry to the hour here in the middle in the West one Wilson middle school district.

477
01:17:09.510 --> 01:17:24.090
WLWV School Board: segment of the materials you sent under the teaching and learning with the essential services there's the CONNECT to careers collaboration with CTE and stem and the clackamas workforce partnership.

478
01:17:24.750 --> 01:17:26.190
Jada Rupley: Absolutely i'd be glad to.

479
01:17:27.390 --> 01:17:36.540
Jada Rupley: So this has been a collaboration that all 10 districts were together, so your your CTE directors, as well as.

480
01:17:37.200 --> 01:17:49.740
Jada Rupley: clackamas Community college are a part of that work together, they have designed a number of activities for students to be able to accomplish as well as connecting.

481
01:17:50.460 --> 01:17:57.150
Jada Rupley: Hopefully, with the career work so i'm not I can't tell you exactly some of that work that's being done.

482
01:17:57.840 --> 01:18:09.420
Jada Rupley: Especially virtually because there used to be a major job fair that would happen at the Community college and we all know that that didn't happen this year, so what i'd really like to do is get some more information.

483
01:18:10.740 --> 01:18:14.520
Jada Rupley: And let you know more about that in a return email for me.

484
01:18:15.810 --> 01:18:16.320
WLWV School Board: Thank you.

485
01:18:25.980 --> 01:18:27.990
WLWV School Board: Alright john i'm not seeing any hope.

486
01:18:29.550 --> 01:18:40.380
WLWV School Board: To have a five but yeah i'm not seeing any other questions about this board is pretty well versed when receiving reports and going what goes with our.

487
01:18:41.820 --> 01:18:46.740
WLWV School Board: education services district comes alongside of us and helps us where we get our that.

488
01:18:47.700 --> 01:19:02.250
Jada Rupley: So I just as we finish up I just like to say Westland Wilson bill is wonderful partners, you can see across many levels, and so we appreciate the expertise that you bring to the table, as well as strong strong partnership.

489
01:19:05.940 --> 01:19:12.360
WLWV School Board: is very neutral and we respect you your work towards where the services we provide.

490
01:19:13.980 --> 01:19:14.670
WLWV School Board: To leveling my.

491
01:19:16.680 --> 01:19:24.720
WLWV School Board: job, I just want to thank you and to your board members of alert joining us Greg Linda john, thank you for your service in creating.

492
01:19:25.800 --> 01:19:32.850
WLWV School Board: A robust and strong ESP that supports every one of our 10 school districts in so many ways.

493
01:19:33.720 --> 01:19:43.290
WLWV School Board: hosting legislative forums hosting safety summits, conferences and workshops, in addition to all the outline of these materials.

494
01:19:43.950 --> 01:19:55.230
WLWV School Board: I really think that clackamas county has an exemplar St model, the program and 10 school districts that are working incredibly collaboratively that.

495
01:19:56.220 --> 01:20:02.940
WLWV School Board: I just wish was recognized more in the state, because I think it's pretty remarkable how we collaborate and work together.

496
01:20:03.750 --> 01:20:14.370
WLWV School Board: To get much done for our county or 10 school districts you recognize our staff, and I want to publicly also recognize your staff, thank you, Tim witcher who works with our CFO.

497
01:20:14.910 --> 01:20:22.410
WLWV School Board: to live in East oakland who works with our students services and special education to you and brawley who works with teaching and learning department.

498
01:20:22.860 --> 01:20:33.540
WLWV School Board: Because the jacobson who works with technology and IT services and decals who now has taken on many hats from SBA and measured it grant to now helping a lot with.

499
01:20:34.140 --> 01:20:42.900
WLWV School Board: COPD 19 and supports with instructional models around cbl and hybrid and then of course Pam Bonner again prowess to that.

500
01:20:43.740 --> 01:20:51.780
WLWV School Board: task to help districts around lps and safety management and now have also shifted into all different kinds of responses with coven.

501
01:20:52.080 --> 01:21:00.690
WLWV School Board: And vaccination roll out it's another example of how you and your staff have pivoted during these times and continue to ask what is it that you need from us.

502
01:21:01.110 --> 01:21:07.830
WLWV School Board: And you have staff doing things that weren't in the original job descriptions but they're willing to do and have stepped up to do to help us.

503
01:21:08.280 --> 01:21:13.920
WLWV School Board: And we're just so grateful so appreciative Thank you again to your board and job, especially to you.

504
01:21:14.760 --> 01:21:23.910
WLWV School Board: I think it ESP and it's how we function and its ability to respond, is also a reflection of leadership and you've modeled that for us superintendents.

505
01:21:24.450 --> 01:21:31.860
WLWV School Board: And pulled us together as a group and there's great alignment and collaboration there's work around equity at all of our districts.

506
01:21:32.280 --> 01:21:45.840
WLWV School Board: and large part due to your leadership and how you've moved the lines of work together for all of us, so thank you for the service plan Thank you also for your collegiality, and your.

507
01:21:46.890 --> 01:21:50.820
WLWV School Board: Collaboration and your friendship so greatly appreciated.

508
01:21:51.240 --> 01:21:52.380
Jada Rupley: Thank you, Dr Ludwig.

509
01:21:58.830 --> 01:22:02.640
WLWV School Board: With that, too, we have a motion to approve.

510
01:22:04.530 --> 01:22:05.100
WLWV School Board: This plan.

511
01:22:08.880 --> 01:22:13.920
WLWV School Board: Yes, i'll move that we approve the clackamas county ESP.

512
01:22:15.390 --> 01:22:15.840
WLWV School Board: Second.

513
01:22:23.970 --> 01:22:28.350
WLWV School Board: i'm not seeing any so please call it for vote.

514
01:22:30.780 --> 01:22:31.020
WLWV School Board: Yes.

515
01:22:33.060 --> 01:22:34.080
Kelly Douglas: 50 Thompson.

516
01:22:36.180 --> 01:22:36.960
Kelly Douglas: Chelsea king.

517
01:22:39.240 --> 01:22:39.840
Kelly Douglas: heights.

518
01:22:41.670 --> 01:22:42.900
Kelly Douglas: And ginger Fitch.

519
01:22:47.190 --> 01:22:48.270
WLWV School Board: it's possible we may.

520
01:22:48.660 --> 01:22:50.640
Kelly Douglas: We may have lost her yeah.

521
01:22:52.740 --> 01:22:53.250
Kelly Douglas: Thank you.

522
01:22:54.210 --> 01:22:54.750
WLWV School Board: Thank you.

523
01:22:58.500 --> 01:22:58.710
WLWV School Board: For the.

524
01:22:59.730 --> 01:23:00.450
WLWV School Board: information.

525
01:23:08.580 --> 01:23:09.090
WLWV School Board: and

526
01:23:09.150 --> 01:23:14.880
WLWV School Board: Next, we have proposed inter district transfers for the.

527
01:23:17.220 --> 01:23:30.870
WLWV School Board: school year Dr McGuire yes, thank you very much, or so this task ahead should be familiar by now each year decided support regarding inter district transfers, these are from one district to another.

528
01:23:31.290 --> 01:23:39.990
WLWV School Board: So, for example, Western Wilson bill and Oregon city for Western will Seville and Sherwood So this was between districts not inside the district.

529
01:23:40.770 --> 01:23:55.710
WLWV School Board: And these decisions to be made annually by board members, so that we can then communicate with our public the process for that, and what staff is before you tonight again proposing is that we limit our inter district transfer process.

530
01:23:56.820 --> 01:24:07.620
WLWV School Board: And only accept those transfers from students who are already currently attending our districts whenever we're continuing to allow them to do self they're already with us.

531
01:24:08.280 --> 01:24:21.840
WLWV School Board: And if they have siblings so current students who were accepted, and now their siblings with a family unit to stay together and, of course, on your senate bill 7092 families to present a hardship cause.

532
01:24:22.860 --> 01:24:32.910
WLWV School Board: This doesn't mean that we would be recommending not approving transfers for new families, in other words, they they don't have a student already in the district.

533
01:24:34.320 --> 01:24:38.520
WLWV School Board: And that, when you do approve those transfers i'm going to conditions that I didn't mention.

534
01:24:39.030 --> 01:24:49.680
WLWV School Board: That we would actually stay close still to Lowry and truly a primary schools which have our dual language program and limited based rosemount range, for the same reason.

535
01:24:50.370 --> 01:25:00.030
WLWV School Board: arts and technology, because it is going to be going through a transition, and so we want, we really need to limit admission into that school.

536
01:25:01.260 --> 01:25:06.780
WLWV School Board: So we come to you with that proposal there's a timeline in the memo with the appropriate days.

537
01:25:07.320 --> 01:25:14.400
WLWV School Board: And then part of that proposal is not just who can come in, but will be released families, so that section two of the memo.

538
01:25:14.850 --> 01:25:31.770
WLWV School Board: Last year we approved 25 requests and we're asking for the same with one change documented that we would release all seniors we do need to finish their senior year somewhere that asked, and that not be part of the 25.

539
01:25:32.880 --> 01:25:46.590
WLWV School Board: So that seniors would have that automatic release if they need to stay the school outside the district, to finish their senior year but all other requests junior year and below would be part of the 25.

540
01:25:49.200 --> 01:25:51.600
WLWV School Board: So that is the proposal and the mental.

541
01:25:52.710 --> 01:25:55.890
WLWV School Board: And I could take any questions before you take this out.

542
01:25:57.630 --> 01:25:59.400
WLWV School Board: Can I put up a motion.

543
01:26:01.260 --> 01:26:07.950
WLWV School Board: moved the board, adopt the introductory transfer policy, as set out in the members of the board a figure 820 21.

544
01:26:09.540 --> 01:26:15.900
WLWV School Board: Second, I think it's a move on and seconded by christy and any questions or discussion.

545
01:26:16.920 --> 01:26:24.270
WLWV School Board: I just had a question on the the families to present a hardship that that bell 709 what is that.

546
01:26:26.550 --> 01:26:35.070
WLWV School Board: So central park yeah yeah so senate bill 709 is a piece of legislation that NASA there, maybe families who.

547
01:26:36.420 --> 01:26:56.250
WLWV School Board: For hardship reason should be allowed to either stay in a different when they moved or come to a district, for some reason, it could be childcare is one of those hardships, if there is nowhere where they reside that can provide childcare comparable to situation, but it is where.

548
01:26:57.780 --> 01:27:08.490
WLWV School Board: Where we are then they might fall into that class so there's a few definitions of what constitutes hardship, the one most opportunities is the one around child.

549
01:27:09.810 --> 01:27:25.800
WLWV School Board: And do we have many families that end up in our district, as a result of that I don't know the number but Kelly Douglas who manages all of our entire district transfers does receive that's probably one of most frequent.

550
01:27:27.090 --> 01:27:39.960
WLWV School Board: wonders, and we do get we do have some families to do all of that, and then My other question was just those 25 slots and I believe that was the same number we offer last year.

551
01:27:40.380 --> 01:27:42.480
WLWV School Board: Did we do we fill those slots do we.

552
01:27:42.930 --> 01:27:45.000
WLWV School Board: Usually, have a waiting list for other people.

553
01:27:45.840 --> 01:27:58.560
WLWV School Board: Just Out of curiosity, the number of families that usually do you have any, but we did fill those slots and then sometimes we do also ask families if something changes for you and you end up moving here, please let us know, so we can keep that swatches someone else.

554
01:27:58.860 --> 01:28:05.070
WLWV School Board: So we did have a few instances where that happened and that freed up his spots for somebody else we're family sometimes family just.

555
01:28:05.580 --> 01:28:12.780
WLWV School Board: want to know they didn't have the possibility to do it, and then the circumstance changes and then with time goes by, they don't need the spot anymore.

556
01:28:13.260 --> 01:28:23.670
WLWV School Board: So some things that will happen, but we didn't fill them and I did approve some seniors above and beyond that which is why I felt it was important to make that caveat for sure.

557
01:28:25.290 --> 01:28:30.810
WLWV School Board: Thank you, other than that one caveat about seniors Is this the same thing your pre washed here yeah.

558
01:28:33.150 --> 01:28:46.620
WLWV School Board: And I think we were probably the year before that that's kind of been the trajectory it's been my understanding from this board that we are going to stay close to introduce your transfers for a time, to which you feel you want to have that discussion again as a board.

559
01:28:47.160 --> 01:28:54.630
WLWV School Board: But we have heard from our community that while we're in the middle of expanding as rapidly as we are building a lot of buildings that there is a sense of.

560
01:28:55.410 --> 01:28:58.680
WLWV School Board: we've kind of contained our enrollment to families who actually live here.

561
01:28:59.100 --> 01:29:06.090
WLWV School Board: And then there are some laws which we do have to follow so students who are homeless are allowed to stay in the district and number two fixer.

562
01:29:06.480 --> 01:29:13.140
WLWV School Board: There are some laws around of course hardship, is one of those and then some other things in the family is protected.

563
01:29:13.710 --> 01:29:25.170
WLWV School Board: Care by the state, so there are some of those that do allow for families and students to stay in a district for extenuating circumstances beyond a school districts introduce your policy.

564
01:29:26.880 --> 01:29:35.280
WLWV School Board: And you'll see that, on the third page where i've noted the transfers into the district, and those eight reasons that someone.

565
01:29:36.090 --> 01:29:46.530
WLWV School Board: would be would be in the district beyond just the Inter district transfer policy so, for example, hospital for seven if they move maybe a year they're allowed to stay.

566
01:29:47.910 --> 01:29:54.390
WLWV School Board: fact that even the movie the during the summer before the school year starts they're allowed to stay that one more school year.

567
01:29:55.320 --> 01:30:08.550
WLWV School Board: And then there's a hardship cause and then there's what's called safe public schools choice transcripts are families that may need a safe place to be in the school where children are, that is not even saved by DHS or.

568
01:30:09.750 --> 01:30:14.190
some kind of Council court placement homelessness so there's some other categories.

569
01:30:19.350 --> 01:30:19.920
WLWV School Board: All right.

570
01:30:21.300 --> 01:30:22.500
WLWV School Board: see nothing for her.

571
01:30:27.960 --> 01:30:28.260
WLWV School Board: yeah.

572
01:30:29.250 --> 01:30:30.030
Kelly Douglas: Chelsea king.

573
01:30:31.890 --> 01:30:32.640
Kelly Douglas: dylan had.

574
01:30:34.260 --> 01:30:35.190
Kelly Douglas: 50 Thompson.

575
01:30:36.870 --> 01:30:37.380
Kelly Douglas: Thank you.

576
01:30:38.100 --> 01:30:38.580
Thank you for.

577
01:30:42.510 --> 01:30:54.420
WLWV School Board: And with that here now moving on to presentation from our business office and the financial reports.

578
01:30:58.410 --> 01:31:01.200
Son Le Hughes: Good evening board member and Dr luck was.

579
01:31:02.970 --> 01:31:05.280
Son Le Hughes: so nice seeing you all tonight.

580
01:31:14.160 --> 01:31:14.580
Son Le Hughes: This a.

581
01:31:16.560 --> 01:31:24.090
Son Le Hughes: Financial update in front of us is the finance or kalkan information for general fund.

582
01:31:24.780 --> 01:31:33.990
Son Le Hughes: This report that I present to port your involvement in every month and direct report present under the income statement formula.

583
01:31:34.680 --> 01:31:52.410
Son Le Hughes: So to see in here every month I focus a lot on the uptick in and fund balance and then they show up the revenue that's coming in this year and then down here a show out the expenditure requirement that we anticipate to spend this year.

584
01:31:53.610 --> 01:32:09.000
Son Le Hughes: I would like to take a minute here to explain this column again because i've been over time we focus a lot on the GM protection and Kappa let go a little bit about adopted and working but chat.

585
01:32:10.050 --> 01:32:32.850
Son Le Hughes: The adopted by chat is the purchase that for our top in tune with soda the district can open a book and spend the money, so the adapted purchase is all their information based on the best information that the business office receive at that time so.

586
01:32:33.930 --> 01:32:44.220
Son Le Hughes: In March, April and May, when we build a budget we estimate that the beginning fund Val and we'll have about 10.9 million.

587
01:32:45.000 --> 01:33:02.160
Son Le Hughes: And then here are all the revenue that coming in this year, based on the information that we have so that showed a total revenue and now here all of this information that we anticipate we plan to spend throughout the year.

588
01:33:03.750 --> 01:33:13.500
Son Le Hughes: The adjust that column is a column that whenever we have a big item that come in place and before we can spend our money or received the money.

589
01:33:13.860 --> 01:33:35.970
Son Le Hughes: We need to have the resolution and approval from the board for sample 1.5 million that we submit the resolution to board member asking for the permission to how to install on fun between the land proceeds money into returner on want to support with addiction okay curriculum.

590
01:33:37.410 --> 01:33:44.340
Son Le Hughes: So, so what can call them become adopted but chat at what have a trusted.

591
01:33:45.810 --> 01:33:53.790
Son Le Hughes: information that we have it become the whooping column, so the walk in burgess also have another tome up is is.

592
01:33:54.540 --> 01:34:08.370
Son Le Hughes: Adjustment project or adjusted budget, so when you hear what can butcher Tomas Ambassador walk in but check that we have right now, the one that i'm working based on the year and protection.

593
01:34:09.540 --> 01:34:29.760
Son Le Hughes: A year and protection, so this ad nauseum this this column right here is the information that I looked at your current month and then I use the information that I have as of the current situation, and then I projected through to today is that called ign protection.

594
01:34:31.440 --> 01:34:43.260
Son Le Hughes: So, in the past, I focus a lot on the end and fund balance, but I did not focus too much on the different between the current revenue and a current expenditure.

595
01:34:45.720 --> 01:34:46.110
Son Le Hughes: This.

596
01:34:47.190 --> 01:34:56.250
Son Le Hughes: This one a to summarize information update report, this one is I just put in one line item for the begin and fund balance.

597
01:34:56.580 --> 01:35:14.970
Son Le Hughes: And then one line item for the total revenue one line item for total expenditure that show us not only the end and fund balance here, but he also show that Kappa lay out the number between the revenue and expenditure.

598
01:35:16.200 --> 01:35:25.830
Son Le Hughes: I really appreciate director height last month for asking a question and want to focus on this number.

599
01:35:26.940 --> 01:35:36.360
Son Le Hughes: Because like I mentioned before, I focus a lot on the end and fund balance here, but this number play very critical role as well, so.

600
01:35:36.870 --> 01:35:48.420
Son Le Hughes: I appreciate Dr height for that so in here the adopted by chat we only have 10.9 million and the working budget nothing changed this year.

601
01:35:48.870 --> 01:35:55.650
Son Le Hughes: But for the year and protection, because the auditor finished our audit for fiscal year 20.

602
01:35:55.980 --> 01:36:16.560
Son Le Hughes: In December so 11.9 million become the audit number that's a real number that we have that carry over from last year to this year so Dave the difference between the adapted but chat for the begin and fun band and and year and protection is about 900 or more a million in here.

603
01:36:18.510 --> 01:36:32.310
Son Le Hughes: Under the total revenue doubt that purchase 116.6 million, but the year and projection is 117.7 million, and that is.

604
01:36:33.390 --> 01:36:39.960
Son Le Hughes: about 1.5 million different that 1.5 million despond coming from the land proceed.

605
01:36:41.280 --> 01:37:03.660
Son Le Hughes: Under the total expenditure adopted podcast show 119.8 million and the year and protection show 120 3.7 so this show the difference between the additional 5.8 at D and a shelf for that we have a student investment account.

606
01:37:05.400 --> 01:37:11.100
Son Le Hughes: I would like to bring up to your attention when we adapt the bucket.

607
01:37:12.750 --> 01:37:22.710
Son Le Hughes: read this regarding up there, begin and fund balance here the total on the different between the revenue and expenditure, we already have.

608
01:37:23.340 --> 01:37:33.960
Son Le Hughes: The deficit, up to a point 2 million so for my projection is saved a total revenue and a total expenditure is 6 million.

609
01:37:34.440 --> 01:37:54.900
Son Le Hughes: So if I attacked 6 million minus the 3.2 million that we already anticipated during the adapted, but yet I have to account for 2.8 million that defend why we have to put a million more than what we anticipate when we adopt a budget.

610
01:37:57.390 --> 01:38:04.110
Son Le Hughes: They say I do not a graph here to show you the total revenue and the total expenditure.

611
01:38:05.280 --> 01:38:10.710
Son Le Hughes: In the past, I have the graph with so many column that have.

612
01:38:11.490 --> 01:38:30.300
Son Le Hughes: Local and revenue federal own revenue intermediate revenue and then in the expenditure items I have salary actual shapes and the supply, so the graph become very crowded and it's hard to see the difference between the actual revenue.

613
01:38:30.300 --> 01:38:31.230
Son Le Hughes: And expenditure.

614
01:38:32.370 --> 01:38:51.510
Son Le Hughes: This graph is show you here is a total revenue 116.6 million here is that I doubt this expenditure 119 point eight so between desk revenue and expenditure, you can see dances over 3 million shop in the revenue.

615
01:38:52.560 --> 01:39:13.800
Son Le Hughes: over here what a year and protection, the total revenue projection is 117 point 7 million, but that hold on expenditure projection is 120 3.7 so look at the graph right away, you will see, or you can see that's a 6 million different between revenue and expense.

616
01:39:16.560 --> 01:39:32.310
Son Le Hughes: So how, how do we have the additional one or 2.8 million more than 2.8 million comprised by five items, the first one, eight of shortfall in nutrition services that the 850,000.

617
01:39:33.240 --> 01:39:51.240
Son Le Hughes: We contribute to provide new for students and we give staff full on board, but we did not receive enough reimbursement form the Oregon Department of Education to cover the expenditure for last year shop for, and this year shop for.

618
01:39:52.890 --> 01:39:55.260
Son Le Hughes: Community services, we have.

619
01:39:56.580 --> 01:40:01.920
Son Le Hughes: We did not receive any income for our building rental this year due to covert.

620
01:40:03.300 --> 01:40:13.080
Son Le Hughes: We still maintain the staff 2.5 is in this program that why we have 257,000 in deficit.

621
01:40:14.280 --> 01:40:21.690
Son Le Hughes: The additional and our 5.8 is equivalent to about 752,000.

622
01:40:22.950 --> 01:40:27.420
Son Le Hughes: When we but just the IDA the individual.

623
01:40:30.000 --> 01:40:55.380
Son Le Hughes: Grain here, we were thinking that we, we were hoping to receive a little bit more in the world, but the actual coming out similar to last year, but when we did a purchase because we, in the hope that to receive a little bit more money we purchased three FDA more into the ID a grant.

624
01:40:56.550 --> 01:41:12.240
Son Le Hughes: But now we have the actual work on Oregon Department of Education, we can form the number and we know that we don't have money to support the tree at the end, therefore, we move it out of the IDA grant and put it back into the general fund.

625
01:41:13.470 --> 01:41:20.730
Son Le Hughes: Last but not least, 581,000, that is, you know when we have all the.

626
01:41:21.810 --> 01:41:24.300
Son Le Hughes: Local grained federal grant from.

627
01:41:25.710 --> 01:41:31.830
Son Le Hughes: The Oregon Department of Education and then, when it coming in, we.

628
01:41:34.350 --> 01:41:42.690
Son Le Hughes: it's coming less than what we anticipate for simple for 1000 revenue from local source that.

629
01:41:43.980 --> 01:42:03.240
Son Le Hughes: This money we anticipate to receive more, because in the past we have middle school music program that place for scale broadway music, but this year because of covert we won't be able to perform last so the revenue go down and then.

630
01:42:04.440 --> 01:42:19.050
Son Le Hughes: We also have a little bit less than the Co Columbia region on grand and then order crane that when we come in, we have big grand mentioned it aid and student investment account.

631
01:42:19.860 --> 01:42:34.560
Son Le Hughes: Even though student and Batman account we bartered for 4 million we only receive 2.4 and then there may show 98 we bought at 145 but we've received 6.6.

632
01:42:35.250 --> 01:42:54.960
Son Le Hughes: So it really upset at order and then this year, we also have a small grain that come in, it called a cdo NASA under the amount of 192,000 and that help support of item that relate to covert this year.

633
01:42:59.850 --> 01:43:18.990
Son Le Hughes: So an order items that I would like to give you a heads up on bessie does somewhat tuition fees and interest the table show you the actual revenue that we receive under tuition some of tuition and fees and interest in.

634
01:43:22.380 --> 01:43:52.140
Son Le Hughes: So you can see here the revenue between the two crop is 1.7 million almost 2 million, but then, when we budget for this year we budget 1.3 for tuition and fees about 485 house and for Internet but so far we only receive about 2900 on the Internet, I put 42,000 here is because.

635
01:43:53.820 --> 01:44:07.740
Son Le Hughes: I assume, when we reopen school student come back and practice and register spot, so we anticipate to char each student per spot or any spot that they would like to.

636
01:44:08.940 --> 01:44:20.880
Son Le Hughes: register would try them a flat fee of $100 so with that we are hoping to bring in about 40,000 so that, when you say 42,000 here under fees and tuition.

637
01:44:21.390 --> 01:44:36.180
Son Le Hughes: And at up now, with the Internet with very low everton drop, so we don't anticipate to own any more Internet I can right now is to have something on that so.

638
01:44:38.190 --> 01:45:00.840
Son Le Hughes: With this one, the cooker report that I show you now how often factor in this revenue The fly, yes, but when school and reopen in February and March and hopefully by April I should be able to help more concrete information to report to you on this revenue generation.

639
01:45:04.890 --> 01:45:32.760
Son Le Hughes: A Nada information that we have is we have so round one and so route to Sri one, we received a world of 450,000 under 450,000 we commit 70,000 to the pee pee and the rest we allocate at 20% to Florida virtual and feel at.

640
01:45:34.560 --> 01:45:36.090
Son Le Hughes: An sro how do.

641
01:45:37.260 --> 01:45:50.460
Son Le Hughes: We, how do worse now for 171 point 7,000,001.7 million we are right now posting to high seven in healthcare classify staff.

642
01:45:50.850 --> 01:46:10.830
Son Le Hughes: And that's called us up brush my place during hundred 32,015 long term saw that will cost us about 349,018 peer educator about four hours per day for them, so it will cost us 250,000.

643
01:46:11.910 --> 01:46:23.820
Son Le Hughes: The remaining up the money here, we will see how much it cost Ross in the pee pee and then whatever remain, we will have support the shelf for in nutrition services.

644
01:46:24.510 --> 01:46:38.460
Son Le Hughes: Around to money they say that high fam that we allow to span, we can record your back too much totaling up 2020 and we can continue to spend it and to September 30 of 2023.

645
01:46:42.690 --> 01:46:50.280
Son Le Hughes: so fast so far I have for you in terms of defining so update.

646
01:46:51.870 --> 01:46:55.050
Son Le Hughes: Do I will stop here and see if you have any questions for me.

647
01:47:02.340 --> 01:47:08.940
WLWV School Board: As we're working through this, but I did appreciate the very detailed report that was an onboard book.

648
01:47:09.570 --> 01:47:27.750
WLWV School Board: I found it very digestible and and it was explained well I can follow and track these costs and expenditures that he just laid out in that first meeting, so I really appreciate that Thank you and ideally potentially that we, as a board.

649
01:47:29.070 --> 01:47:38.310
WLWV School Board: we've talked for a long time about an ending to find balance, and we know that we've always had a very any you know, on the side of being skinny and then find the balance.

650
01:47:39.420 --> 01:47:43.350
WLWV School Board: We your receipts here estimates about.

651
01:47:44.730 --> 01:47:50.550
WLWV School Board: What on average is the full our recommendation for ending balances of.

652
01:47:52.140 --> 01:47:57.180
WLWV School Board: 515 percent of your total budget and.

653
01:47:58.590 --> 01:47:59.940
WLWV School Board: we've always been like.

654
01:48:01.020 --> 01:48:09.960
WLWV School Board: Three 4% and we've had discussions about wanting to increase our ending fund balance, just to kind of create.

655
01:48:11.100 --> 01:48:20.310
WLWV School Board: A little bit more cushion when you had years, like this one, where there's unexpected costs or revenue sources don't come to fruition as we want to plant.

656
01:48:21.420 --> 01:48:23.790
WLWV School Board: But when we go to our budgeting session.

657
01:48:25.230 --> 01:48:36.000
WLWV School Board: it's always a really tough choice because the ending fun balance amount, here it sits there and we always talk about Is it better to use it for.

658
01:48:36.690 --> 01:48:54.300
WLWV School Board: Reducing class sizes and i'm teachers are adding programs or end of the day, ultimately, through our budgeting process that we lean towards maintaining that skinnier than me but but Alex and I just think.

659
01:48:56.730 --> 01:49:05.910
WLWV School Board: i've been advocating, give me a loosely you know i'm part of the decision that that that supports that that reduced to I mean fund balance, but at the same time, like.

660
01:49:06.270 --> 01:49:23.520
WLWV School Board: i'm just going to reiterate that I do think that potentially as we're entering into an upcoming budget season, that we can be mindful of that and know that the tough times are are here and upon us and that he.

661
01:49:25.050 --> 01:49:33.780
WLWV School Board: We may want to start reinvesting a little bit more in that ending balance that can continue to be that spot that you carry it through.

662
01:49:34.920 --> 01:49:48.300
WLWV School Board: Other verticals that are and proceed in the next coming years so that's that's kind of where my comment about what we're learning now and as we're planning going forward to keep mindful of the book, we want to do with anything fun knowledge and how to best serve.

663
01:49:49.380 --> 01:49:52.830
WLWV School Board: The financial stability of our district, as well as educational needs.

664
01:49:54.720 --> 01:50:00.750
WLWV School Board: christy you had a question yeah Thank you and on page two of the memo at the top.

665
01:50:02.250 --> 01:50:14.940
WLWV School Board: where it talks about Community services and the the shortfall of a 250 7000 because we have not been able to rent our buildings this entire fiscal year.

666
01:50:15.450 --> 01:50:25.770
WLWV School Board: But we still have that cost, because we have 2.5 F T and for Community services and helping maintain those Rentals I was just curious how that F T has been used.

667
01:50:26.190 --> 01:50:35.190
WLWV School Board: Since we're not having to maintain just wondering and hearing about I mean, I know that are building services has had to do more, and so I just would.

668
01:50:35.970 --> 01:50:57.210
WLWV School Board: like to hear kind of what how those fit you been used yeah so staff and just put on other hats, so those 2.5 minutes help with either work as an overlay with operations, so they are positioning that operation is office, and so they help with that.

669
01:50:58.800 --> 01:51:02.160
WLWV School Board: There was when we reduced some.

670
01:51:03.390 --> 01:51:16.710
WLWV School Board: Operations staff who just what we agreed to some people either left or retired or two jobs elsewhere we didn't replace those we then asked staff to help out, so we have actually been operating.

671
01:51:18.000 --> 01:51:31.170
WLWV School Board: With in the operations part of this and keywords staff and acted not replace those positions, he just asked staff to kind of re shuffle some things and so they've been helping out in many ways.

672
01:51:32.010 --> 01:51:39.930
WLWV School Board: One of the staff that was working with Community services has been doing some administrative work for pat and Jeff with the transition.

673
01:51:40.980 --> 01:51:49.050
WLWV School Board: And so you know practice didn't hire a secretary this year which he should have but instead that person has been helping us as administrative assistant.

674
01:51:49.500 --> 01:52:01.260
WLWV School Board: So we've asked them to just wear different hats because it's easier to do that than to reduce and then all of a sudden we're open and that will need the staff again so we wanted to retain of 2.5 staff.

675
01:52:01.710 --> 01:52:08.130
WLWV School Board: But graciously they are, they were willing to do other things that weren't in original job description, thank you.

676
01:52:12.330 --> 01:52:14.700
WLWV School Board: So I don't have any questions, I just wanted to say that.

677
01:52:16.170 --> 01:52:30.870
WLWV School Board: I really appreciate you remember, I can appreciate the amount of extra time it took to do that, but it definitely made it much more digestible and accessible for me to understand what's happening in the budget, so thank you for putting in the extra work.

678
01:52:31.500 --> 01:52:43.920
Son Le Hughes: yeah Thank you yeah I really appreciate the point that you make, because it Julie have me stop and think and they say what worked well and actually your common last month, Dr height.

679
01:52:44.520 --> 01:52:54.390
Son Le Hughes: director hated it actually kept a light ball, for us to, because if we have total revenue, we anticipate to receive bit much.

680
01:52:55.170 --> 01:53:16.710
Son Le Hughes: versus the total expenditure and throw out a year if we don't have any beginning fun violin good pun Val and then how can we support ourselves if the way we we spend right now, based on the current revenue that we brought in so Dr language, and I really appreciate your coming last month.

681
01:53:20.220 --> 01:53:43.740
Son Le Hughes: So this one, to show you the history of the ending fund balance that we house in 2012 so at you see in here this day now here is the end and fund balance so in 2012, we have to a point to 1,002,013 4.5 14 4.4.

682
01:53:46.110 --> 01:53:49.920
Son Le Hughes: So if we do up and lucky that in.

683
01:53:52.290 --> 01:54:01.770
Son Le Hughes: We help healthy pinball and infant balance but, in the past, you can see that we, we are at low at we're about to end up this year.

684
01:54:05.250 --> 01:54:11.490
WLWV School Board: In fact, that Jesus is Reagan I think the other part of my comment is, I felt like we finally we're starting to get.

685
01:54:13.110 --> 01:54:31.860
WLWV School Board: A slightly more healthy ending fun bounce and then you're this year we're kind of unexpected additional expenditures at reduced sources of revenue and all your we were there and then now i'm looking at our projected fund balances.

686
01:54:33.120 --> 01:54:39.660
WLWV School Board: It just was a lot of work to get to that point and feels like we're gonna start over again well.

687
01:54:40.800 --> 01:54:51.990
WLWV School Board: Fortunately, these to fester packages from the Federal Government have allowed us to respond to these covert situations that have asked us to pivot our instruction.

688
01:54:53.310 --> 01:55:08.040
WLWV School Board: maintain a staffing level that you know, in some ways, you have to be prepared for everything, even if it's not there, so if you get to slim because, oh no some students left the district let's really reduce staff.

689
01:55:09.390 --> 01:55:19.470
WLWV School Board: We didn't know what if the January, something happens and everybody returns, so you still have to maintain a certain level of the organization regardless how your enrollment.

690
01:55:20.280 --> 01:55:28.020
WLWV School Board: fluctuates a certain degree, and so you've got to keep your nutrition staff has to be ready to roll at all times and so.

691
01:55:29.580 --> 01:55:39.630
WLWV School Board: Those two award packages really came in helpful around some of the key equipment and now we can actually allocate some more towards those costs and maybe.

692
01:55:40.200 --> 01:55:54.360
WLWV School Board: helping with the nutrition services those health health assistance that we're going to need we're going to need someone full time just monitoring the contact trace logs the calls when there's exposures the contact tracing phone calls.

693
01:55:55.560 --> 01:56:02.310
WLWV School Board: If someone comes to school indignant screen, are they showing symptoms, we can expect our secretaries to become.

694
01:56:02.910 --> 01:56:10.200
WLWV School Board: You know full time nurse, because you know at our nurses have one for every building, they have to keep everything else going in terms of care prestigious.

695
01:56:11.070 --> 01:56:20.130
WLWV School Board: medical needs and everything else that happens, so you know that would have been across also out of our general budget, had we not met so package.

696
01:56:21.210 --> 01:56:28.770
WLWV School Board: The long term subs on there we're going to currently hire some substitutes, so that they stay committed to our district and supporting.

697
01:56:29.370 --> 01:56:43.230
WLWV School Board: Because we know we're going to have times when quarantine needs to happen for certain staff, and we know we've got a base of substitute for taking jobs nowhere else but just for us is worth that and so that's a cost that we know that so we'll.

698
01:56:44.310 --> 01:56:52.350
WLWV School Board: Take care of and then some additional pair educators, as we pivot to hybrid, especially the younger grades were trying to figure out.

699
01:56:52.830 --> 01:57:05.130
WLWV School Board: How do we still support students who are in cbl were kindergartners while he's also very focused on highbury so some additional help that we agreed to give to our primary educators, to help with our young listeners.

700
01:57:06.750 --> 01:57:18.000
WLWV School Board: That all said to the years not over, we may see that we've recoup some savings that right now we actually can't put in the savings column, because we don't know how it's.

701
01:57:18.810 --> 01:57:30.150
WLWV School Board: played out, for example, utilities bothersome savings right now with utilities are closed, we do know we're going to open them and we're going to open it with lots of airflow.

702
01:57:31.230 --> 01:57:45.330
WLWV School Board: And people need to open doors and windows we're going to let them do that what's that going to do the utility we don't quite know we might still by the year have recoup some savings there we may not, it may have been, you know cancellation that.

703
01:57:46.500 --> 01:57:55.650
WLWV School Board: Also substitutes, we have not had to draw on as many substitutes this year's we typically have, but we still have three and a half months of school.

704
01:57:55.980 --> 01:58:02.070
WLWV School Board: And so we could have some savings there, but maybe not so there's times when there's things where you may ask.

705
01:58:02.610 --> 01:58:09.240
WLWV School Board: How do we save something it's not reflected in here because we kept that as a budget expenditure.

706
01:58:09.720 --> 01:58:20.040
WLWV School Board: And then we'll see as we keep living into the year, whether that's played out and so i'm hoping will affect that and then fund balance even more in the positive.

707
01:58:20.640 --> 01:58:32.520
WLWV School Board: With some of these ways that we've tried to stay really diligent and conservative and really cost mindful, even while we're not shying away from spending for the needs of our Community areas that we.

708
01:58:36.990 --> 01:58:38.610
WLWV School Board: want to thank you for bringing up.

709
01:58:39.690 --> 01:58:54.690
WLWV School Board: The important point of any balance, I think that as we go and everybody Terry cycle, we need to consider what our goal was video and balance, and I think it's very valuable to have a large independent hours, on the other side for a rainy day.

710
01:58:55.950 --> 01:59:00.840
WLWV School Board: But also support in the Community, that we shouldn't be too down about independence dropping.

711
01:59:01.170 --> 01:59:09.960
WLWV School Board: This that's why it exists it's designed to go up in good times and to the youth and dad times, rather than putting staff for increasing class size so so well done.

712
01:59:10.380 --> 01:59:19.470
WLWV School Board: And next year, hopefully, when the budget is when the revenues data as we expect it's going to be, and they take their expenses go away her ministry can increase it again.

713
01:59:20.160 --> 01:59:25.980
WLWV School Board: And so just the diminishment business and his dog runs out supposed to work and will replenish it when things turned around.

714
01:59:33.000 --> 01:59:41.040
Son Le Hughes: hi Thank you so much for that comment again because i'm a true is like the end and fund balance baby so for emergency.

715
01:59:42.180 --> 01:59:46.860
Son Le Hughes: hard time and last year and this year is so hard time.

716
01:59:48.420 --> 01:59:50.970
Son Le Hughes: So I really appreciate appreciate that coming.

717
01:59:53.430 --> 02:00:04.710
WLWV School Board: yeah Thank you oh yeah back to the ending fund balance graph that you had first of all, just as a board member who's been on for a year and a half it's really helpful for me to see this from.

718
02:00:05.940 --> 02:00:15.000
WLWV School Board: And the one thing I would love to see added is what percentage each one of those endings and balances are and.

719
02:00:15.750 --> 02:00:30.660
WLWV School Board: i'm not as like as good as quickly like what's because I, you know as you look at our budget and our expenditures and actual revenue that has changed from 70,000 up to 117,000 so well anything balance was only 3.3 million in.

720
02:00:31.740 --> 02:00:44.250
WLWV School Board: That percentage, you know there, so I got that would be something just helpful for me to see the percentages and added to that at something like the next time you see this chart or just to kind of have that are.

721
02:00:45.570 --> 02:00:58.290
WLWV School Board: I think that's actually the more telling is the percentage, because we know that budgets get bigger so it's Okay, we shouldn't be basket that we got 3 million, so you know, probably helpful.

722
02:01:00.300 --> 02:01:00.570
So.

723
02:01:02.430 --> 02:01:12.300
Son Le Hughes: I will be sent this up the end infant barrel, and based on the total revenue that we have, so thank you for the common read the caption.

724
02:01:13.620 --> 02:01:18.240
WLWV School Board: For that, and again I appreciate this chart just so I can see kind of the history and where we're at.

725
02:01:22.320 --> 02:01:26.940
Son Le Hughes: So any other questions, for me, before I move to the next items.

726
02:01:27.690 --> 02:01:30.750
WLWV School Board: Not further questions at this time.

727
02:01:34.350 --> 02:01:54.000
Son Le Hughes: Okay, so the next items I have say to artists service, as you know, our auditor is wolkoff around Oh, and when he and his form complete the audit for our district on December 20 years he indicated to me that.

728
02:01:54.480 --> 02:02:11.760
Son Le Hughes: He and his form what like to ship his focus on focus from the school and artists to the schooner kalkin consultant and late in January, he send an email to confirm their decision because of that.

729
02:02:12.870 --> 02:02:30.630
Son Le Hughes: We have to go out and looking for a new CPA form to artists our book so here is a post propose character that I have and i'm looking for your approval so as soon as if you approve it today, then tomorrow, I can distribute out.

730
02:02:30.690 --> 02:02:34.380
Son Le Hughes: Of the request for proposal in advertising.

731
02:02:34.770 --> 02:02:35.850
Son Le Hughes: and work with.

732
02:02:37.350 --> 02:02:45.180
Son Le Hughes: CPA firm out there, so he is my outline schedule, I wonder if you have a question oh come on for me on this.

733
02:02:46.050 --> 02:02:51.930
WLWV School Board: Now you just clarify that you're not making a motion or voting tonight you're just kind of giving a nod.

734
02:02:52.950 --> 02:03:01.530
WLWV School Board: Based on how the conversation goes, you know just affirming that we that we need to do this you're aware that we're doing this and.

735
02:03:04.650 --> 02:03:04.950
Go.

736
02:03:08.160 --> 02:03:09.240
Ginger Fitch: This is ginger.

737
02:03:12.450 --> 02:03:28.950
Ginger Fitch: um I, I think the audit schedule or your proposed schedule of events is fine, I just i'm i'm concerned about the impact on your team of having to get a new auditor, after having just recently had a new auditor and.

738
02:03:30.510 --> 02:03:34.950
Ginger Fitch: And and feel that that's got to be difficult for your team.

739
02:03:35.970 --> 02:03:36.240
Ginger Fitch: and

740
02:03:36.330 --> 02:03:44.970
Son Le Hughes: Yes, it will be a lot of work for us whenever we have a new auditor coming in, during the first year, they have to establish.

741
02:03:45.330 --> 02:03:55.020
Son Le Hughes: Not only their relationship with our office and with a Detroit and board member, they also have to look into very deep every single transaction.

742
02:03:55.290 --> 02:04:02.460
Son Le Hughes: to feel comfortable what addicted so that's you know so throughout the second year and I thought yeah and so on, they.

743
02:04:02.910 --> 02:04:17.010
Son Le Hughes: They they all send their own today how to deep dive on the first year, then the second year will be a little bit less and less so, yes, we will anticipate just how a lot of time working with the new auditor.

744
02:04:23.520 --> 02:04:31.290
WLWV School Board: director fit for acknowledging that I forget that maybe these kind of moves does impact staff staff workload.

745
02:04:34.290 --> 02:04:40.020
WLWV School Board: doctor he's just looking around the table and seeing head nodding in kind of acknowledgement.

746
02:04:41.730 --> 02:04:50.820
WLWV School Board: of your proposed schedule of events and proceeding with an rfp for new services.

747
02:04:52.170 --> 02:05:02.640
WLWV School Board: And can I already advanced bank directly Thompson will be the board liaison for this process and sit in on the interviews in the selection process, thank you, Christine.

748
02:05:04.290 --> 02:05:06.630
Son Le Hughes: Thank you yeah Thank you Dr Thomas i'm.

749
02:05:07.770 --> 02:05:10.320
Son Le Hughes: sitting in the artists service for us.

750
02:05:11.460 --> 02:05:15.720
Son Le Hughes: The next item that I would like to share with us is the.

751
02:05:17.250 --> 02:05:23.490
Son Le Hughes: The distinguished blackjack presentation, a word that we've received from GMO a.

752
02:05:24.690 --> 02:05:31.650
Son Le Hughes: So i'm very excited because this is the first one ever that we receive and.

753
02:05:33.420 --> 02:05:46.320
Son Le Hughes: it's a lot of work it's just so much work that they have a total of 36 pages that I have to figure out an answer all the question from them so they're quite often.

754
02:05:47.100 --> 02:05:58.020
Son Le Hughes: focus on policy documents finance or playing operation and communication device, so we have to meet all the requirements and.

755
02:05:58.950 --> 02:06:08.130
Son Le Hughes: When I was mixed in with director Thompson last Friday and she was asking me why I chose to go our last year and set up the year before that.

756
02:06:08.820 --> 02:06:26.010
Son Le Hughes: And I mentioned what heard that the the year before that was my first Budget year and I wasn't comfortable enough and I feel like I don't have enough evidence to prove to the chip away that we can win a world so last year.

757
02:06:26.970 --> 02:06:39.210
Son Le Hughes: Now, when I build a budget and what the recommendation from our two year Budget Committee Member see recommend that we should look into this a world so when I put a budget to get there.

758
02:06:40.290 --> 02:06:50.430
Son Le Hughes: I keep our data protection from the chip away in my mind and I communicate with staff and then I think one of the most significant.

759
02:06:51.750 --> 02:06:59.400
Son Le Hughes: Information that chip away truly appreciate our budget document is what I was sharing with them is.

760
02:07:01.290 --> 02:07:10.680
Son Le Hughes: Every year that month February and March that I scheduled to meet with school principal and department director to go over their budget.

761
02:07:13.560 --> 02:07:24.600
Son Le Hughes: Though know, we want a principal and the director to know that they have to let the budget work for them, they should not work around a budget.

762
02:07:24.900 --> 02:07:30.810
Son Le Hughes: Because in the past, we view the budget or some other school district debuted a portrait.

763
02:07:31.140 --> 02:07:49.080
Son Le Hughes: From the business office and and we ship out to school and to span, so therefore the principal or department director fuel ID stuck with a picture that they have, and I think they have to spend based on the color read that we identify for them in advance.

764
02:07:50.160 --> 02:07:54.690
Son Le Hughes: But the targeted that I have for the last two a year that I was on board is.

765
02:07:56.130 --> 02:08:08.070
Son Le Hughes: I said now what the school building principal and department director showing them the last two year up their actual expenditure that they have and then.

766
02:08:08.490 --> 02:08:16.200
Son Le Hughes: review with them the strategic investment that we have for our school district, and then have them asked question.

767
02:08:16.560 --> 02:08:32.190
Son Le Hughes: What can I apply items that they really missed their school what kind of story that they would like to share what their Community Member because whatever line item they put in let's say talent and give them or scion our library.

768
02:08:32.880 --> 02:08:40.470
Son Le Hughes: The dollar amount that they put in that line item will tell story to Community Member so with that.

769
02:08:41.160 --> 02:08:47.670
Son Le Hughes: I can see the a site that that school principal have offered their budget because they feel like.

770
02:08:48.240 --> 02:09:03.480
Son Le Hughes: They in control and they be able to understand the budget, and they have build the budget for the district, so when I shared a story with GMO aim, they surely appreciate this and they've been DAS either way.

771
02:09:03.960 --> 02:09:13.200
Son Le Hughes: School in Detroit should do what the public chat let a bucket work for us in set up we work around us to stand up a chat.

772
02:09:14.640 --> 02:09:31.980
Son Le Hughes: So with that, I would like to thank you, each board member for your continued support and your leadership, I also want to thank you, the Budget Committee Member for your time less that you spend in review the budget and given me.

773
02:09:33.360 --> 02:09:44.310
Son Le Hughes: Common and asked quite often for us to grow and to learn, and also, I would like to you the opportunity to appreciate each of my staff in the business office for their homework.

774
02:09:45.390 --> 02:09:50.970
Son Le Hughes: And most importantly, I would like to thank you, my superintendent Dr language.

775
02:09:51.000 --> 02:09:52.530
for her wonderful leadership.

776
02:09:57.570 --> 02:09:59.250
WLWV School Board: Huge congratulations.

777
02:10:04.260 --> 02:10:05.910
WLWV School Board: to your and I know.

778
02:10:07.530 --> 02:10:22.110
WLWV School Board: it's not just you alone, a lot of people behind you and supporting supporting this work and these express our sincere appreciation for that hard work this award is.

779
02:10:23.430 --> 02:10:25.560
WLWV School Board: Notable and it's.

780
02:10:27.840 --> 02:10:34.080
WLWV School Board: it's an accomplishment I mean it is definitely an accomplishment and it goes towards.

781
02:10:35.520 --> 02:10:36.150
WLWV School Board: The.

782
02:10:37.800 --> 02:10:46.020
WLWV School Board: Just the detail oriented work that you and your department does and the integrity to the process that you bring.

783
02:10:47.340 --> 02:10:54.900
WLWV School Board: To the work and to our budgeting and to all of our financial matters and i'm speaking I can see up at the top of.

784
02:10:56.130 --> 02:11:05.280
WLWV School Board: The editor awards that we've received every year and then they even start making those so there should be more more across the wall.

785
02:11:06.120 --> 02:11:20.490
WLWV School Board: And yet, like this, this award that you have received, and he said it's the first time we received this one, and it is it's like a step up from what we've become a custom to heal.

786
02:11:22.050 --> 02:11:39.570
WLWV School Board: Repeating on behalf of our district, so I think you, I just want to acknowledge that this was no small feat and i'm grateful for you, taking the time expending energy to engage in this exercise is to open up your work and practices.

787
02:11:41.970 --> 02:11:50.550
Son Le Hughes: We my office very excited about that, but at the same time we're nervous, because now we have to live up to expectation.

788
02:11:54.510 --> 02:11:54.750
WLWV School Board: yeah.

789
02:11:55.260 --> 02:11:59.790
WLWV School Board: doctor, he is, I just wanted to say, congratulations, honestly, first of all.

790
02:12:01.110 --> 02:12:11.190
WLWV School Board: I just appreciate the culture that you've created in the business office and around budgets and just for me, as a new board member who i'm just going to say budget.

791
02:12:12.270 --> 02:12:14.640
WLWV School Board: asked my husband and not my best.

792
02:12:16.110 --> 02:12:20.130
WLWV School Board: Not my best quality not my strongest quality, but you are always there.

793
02:12:20.640 --> 02:12:35.460
WLWV School Board: Every single meeting to walk me through, and here I have all these notes that I took when I was meeting with you and to make sure that I understand everything before coming into a meeting and I so appreciate your willingness to do that your patients with me letting me ask questions.

794
02:12:37.080 --> 02:12:50.280
WLWV School Board: And then I just I was going to tell the story that you shared with me when we met on Friday, but when I asked about I said tell me about this distinguished budget award and, just as you told that story of the budget and.

795
02:12:51.690 --> 02:12:58.890
WLWV School Board: You know the fact that you meet with every principal now and you show them the history, this was what your budget look like last year, what so they can.

796
02:12:59.250 --> 02:13:07.320
WLWV School Board: See they know how that their budget is evolving and giving them all the information they need to make that budget work for them like you suggested, so.

797
02:13:07.590 --> 02:13:26.400
WLWV School Board: I just want to say thank you for the culture, I mean i've only known mean you're the only chief financial officer that has been since i've been here, but I just appreciate what I feel like you brought to this and just how accessible, you have been to me so congratulations and thank you.

798
02:13:32.220 --> 02:13:35.640
WLWV School Board: Is graduations as my colleagues have said.

799
02:13:37.170 --> 02:13:43.650
WLWV School Board: Can you talk about a little bit about how unusual disorders, I mean my research of this indicates that this is a Ward that's.

800
02:13:44.220 --> 02:13:52.800
WLWV School Board: very infrequently handed out and it's usually the counties and cities, I can't find any record of it or the school district ever winning this award before that correct.

801
02:13:53.490 --> 02:14:03.210
Son Le Hughes: Yes, you are correct, so this is really am a lot it's not a lot of school district they apply with the budget a world where the SBA.

802
02:14:04.530 --> 02:14:17.010
Son Le Hughes: I haven't tried that yet so you are totally correct this one is very popular for government oh and yeah, especially for now or government or not many school districts.

803
02:14:17.670 --> 02:14:28.110
Son Le Hughes: receive in debt or even I don't know even try to apply, because the criteria is so difficult, as I mentioned, I have.

804
02:14:28.560 --> 02:14:37.920
Son Le Hughes: taught these pages that I have to fill out with them and it took me over to a month in a period of three months I would tell him Dr luck with that.

805
02:14:38.310 --> 02:14:51.660
Son Le Hughes: It wasn't my phone time during Monday, but it's on, and now that I work on us, and then I step out and I need to think about how to respond to that question from them so it's a complicated so that's why, when.

806
02:14:52.980 --> 02:15:03.960
Son Le Hughes: Personally, when we received it, a word I was overjoyed and I was, I was, and I was an aspect to receive the old world because.

807
02:15:04.740 --> 02:15:17.970
Son Le Hughes: When I fill out the application I finished so so hard and maybe this is the first year for me to practice and I caught up always staff and I asked them quite often I just say you know, like.

808
02:15:18.960 --> 02:15:27.270
Son Le Hughes: How often people get the award and for supplies and CC motivate me say it's not it's not easy.

809
02:15:27.630 --> 02:15:36.240
Son Le Hughes: But when you apply for it, and if you don't get it first time you learn so much to build your budget for next year, so with that.

810
02:15:36.660 --> 02:15:47.760
Son Le Hughes: I did not give up because so many times during back to him and I do want to give up because it's so hot so, so we are one of the rest convicted that received this over.

811
02:15:48.420 --> 02:15:50.220
WLWV School Board: w congratulations and thank you.

812
02:15:51.030 --> 02:15:53.400
WLWV School Board: it's like writing a second dissertation.

813
02:15:59.490 --> 02:16:10.710
WLWV School Board: All right, I think we will conclude this make sure it's picking up will include the report from the business office, so thank you got to give.

814
02:16:12.180 --> 02:16:12.480
WLWV School Board: me.

815
02:16:13.680 --> 02:16:14.970
Son Le Hughes: Thank you so much for.

816
02:16:19.200 --> 02:16:27.060
WLWV School Board: That we throw our last item on the agenda, but I just wanted to, we need to take a break, I was.

817
02:16:27.780 --> 02:16:41.310
WLWV School Board: at work we're only like five minutes ahead of schedule so it's a little tempting to stay and I hate to give it all to stretch so let's take a five minute break and we'll return approximately 825.

818
02:16:43.230 --> 02:16:43.650
WLWV School Board: Agenda

819
02:16:46.410 --> 02:16:47.520
WLWV School Board: Here hold back.

820
02:16:49.470 --> 02:16:49.860
WLWV School Board: Okay.

821
02:16:51.180 --> 02:16:53.310
WLWV School Board: And we get to move on to our last.

822
02:16:54.900 --> 02:17:06.300
WLWV School Board: topic on the agenda that there's two items and we will have a rebound joining us and remember as you're kind of getting on, I I.

823
02:17:07.320 --> 02:17:08.790
WLWV School Board: I was just reflecting this is.

824
02:17:11.040 --> 02:17:17.220
WLWV School Board: One of this is where we're starting to get a resolution for for us to start.

825
02:17:18.870 --> 02:17:23.880
WLWV School Board: hiring construction firms for projects construction projects under our 20.

826
02:17:25.980 --> 02:17:35.460
WLWV School Board: And i'm thinking that you know, we had a process in place that led us to this point and now be awarded a contract.

827
02:17:35.880 --> 02:17:48.960
WLWV School Board: is now for starting to come before the board and you'll have many more coming and i've seen that maybe you could also just share with us at this stage in the process, what the Boards hundred role is.

828
02:17:50.070 --> 02:17:51.300
WLWV School Board: Apart from.

829
02:17:53.760 --> 02:18:00.870
WLWV School Board: The setting of of the on projects and and to the public process around to the nature and scope of those projects.

830
02:18:01.980 --> 02:18:08.970
WLWV School Board: And now the role that we play tonight and will continue to play, many times over, after tonight.

831
02:18:12.540 --> 02:18:22.260
Remo Douglas: Sure, thank you um yeah we are launching into to what we've predicted to be a somewhat hectic bid season.

832
02:18:23.730 --> 02:18:30.450
Remo Douglas: We are right in that right time of year, we believe, for getting quality bids from contractors.

833
02:18:31.770 --> 02:18:40.890
Remo Douglas: And there are many of them coming I hope he will be back here, having these similar conversations many times in the next couple of months here.

834
02:18:42.870 --> 02:18:51.720
Remo Douglas: yeah we are you know concluding a process that that really began several years ago in in building the scope of the bond.

835
02:18:52.710 --> 02:19:02.460
Remo Douglas: repairing estimating and the lead up to an election talking through with the Community going through bond summit and other processes.

836
02:19:03.210 --> 02:19:24.240
Remo Douglas: To engage the public and help them understand what it was we're hoping to achieve with the program and and now you know moving into the actual work of packaging, the all of the various items into projects hiring designers working through the design process.

837
02:19:25.260 --> 02:19:33.030
Remo Douglas: we've been working very hard on this program to increase the amount of stakeholder input that's happening for all the projects.

838
02:19:34.140 --> 02:19:38.160
Remo Douglas: You know, some of them are more interest to the broad public than others.

839
02:19:40.200 --> 02:19:45.900
Remo Douglas: You know, but even a renovation addition projects such as would middle school we're talking about tonight.

840
02:19:47.100 --> 02:19:51.720
Remo Douglas: You know there's great interest in understanding what's going to be happening with this school, you know.

841
02:19:52.620 --> 02:20:00.840
Remo Douglas: You know it's it's a facility has been around since the early 80s and how are we helping it stay up at the park The high level.

842
02:20:01.500 --> 02:20:13.200
Remo Douglas: of standard that district has for it and so working through a series of stakeholder engagements with staff and leadership, as well as students on a variety of topics.

843
02:20:14.520 --> 02:20:16.230
Remo Douglas: You know, really exploring what.

844
02:20:17.460 --> 02:20:29.820
Remo Douglas: You know what is needed for this school for many years to come, and you know, we look forward to getting to this time, having completed all that work with all those stakeholders and saying okay.

845
02:20:30.630 --> 02:20:40.860
Remo Douglas: You know board, we, the public voted they approve the program, this is the scope that we talked about in the lead up to that vote.

846
02:20:42.480 --> 02:20:45.870
Remo Douglas: We believe it's compliant with the language of the bond.

847
02:20:47.280 --> 02:20:50.430
Remo Douglas: We believe it's being responsible in terms of budget.

848
02:20:52.080 --> 02:20:56.760
Remo Douglas: And you know, then look to you know clarify any questions the board may have, but to really.

849
02:20:58.080 --> 02:21:06.630
Remo Douglas: view this as an opportunity for the board to affirm that the project is indeed in the direction that the bond had set.

850
02:21:07.860 --> 02:21:11.460
Remo Douglas: And set us on our path to the actual work of Curry.

851
02:21:21.480 --> 02:21:25.230
Remo Douglas: We shall we speak to would middle school specifically.

852
02:21:27.510 --> 02:21:28.890
Remo Douglas: Excellent alright so.

853
02:21:30.360 --> 02:21:37.860
Remo Douglas: You know in in a couple of the earlier memos around projects, there was some some desire for a little more detail in terms of the scope.

854
02:21:38.400 --> 02:21:48.120
Remo Douglas: And so you have two memos as part of your board packet one from the project manager amanda Blackburn who's been doing a great job this year coming in.

855
02:21:49.350 --> 02:22:03.330
Remo Douglas: and managing this project, it lists out a number of bullet points for the what we call the base bid scope what the general contractors bid is the the base amount of work that we would look to accept.

856
02:22:04.410 --> 02:22:21.480
Remo Douglas: As well as describing three alternates we've talked about alternatives before those are an opportunity to get a specific bid number in addition to the base bid for a project that can help us to just generally understand.

857
02:22:22.770 --> 02:22:30.870
Remo Douglas: a breakdown of of what that specific piece cost in the instance of the greenhouse, we know that we have several more coming.

858
02:22:31.350 --> 02:22:42.480
Remo Douglas: And so having a specific number associated with it here at this school helps us to have potentially more accurate estimating for the other schools where that similar work will occur.

859
02:22:43.770 --> 02:22:56.370
Remo Douglas: And then also opportunities in the event that bids are not favorable where the board would have the opportunity to select some non or all of those alternatives in order to meet budget.

860
02:22:57.390 --> 02:23:00.090
Remo Douglas: And so you can see, the scope there in front of you.

861
02:23:01.110 --> 02:23:12.360
Remo Douglas: there's a lot of the original classrooms still have original finishes in them were renovating those are relocating the office to the perimeter of the building to create a secure entry.

862
02:23:13.200 --> 02:23:21.480
Remo Douglas: we're replacing the door hardware throughout the building, including the classroom lockdown hardware that we're installing across the district.

863
02:23:22.050 --> 02:23:30.360
Remo Douglas: classroom lockdown curtains so teachers are able to both lock and secure windows at all of the rooms very quickly.

864
02:23:31.050 --> 02:23:39.570
Remo Douglas: we've got a new maker space going in or vendor renovating a small set of restrooms between the library and Commons and a very open space.

865
02:23:40.020 --> 02:23:58.410
Remo Douglas: And those will be the gender neutral restroom for the school we focused on supervision and transparency into that space, keeping in a very high traffic area, to ensure that there's a lot of passive and active supervision occurring for that area.

866
02:23:59.730 --> 02:24:16.530
Remo Douglas: And then we're also adding a gendered restroom and concessions addition near the music and gyms that new larger restaurant, will be able to assist with music performances athletics happening in the gym as well as athletics outdoors.

867
02:24:17.640 --> 02:24:22.380
Remo Douglas: I know there's many at the school and in the local community they're very excited about those improvements.

868
02:24:23.700 --> 02:24:38.160
Remo Douglas: A number of years ago we completed similar improvements at Rosemary Ridge middle school so we're looking forward to that and then there's a number of things, the facilities team gets excited about mechanical electrical roofing repairs replacements.

869
02:24:39.240 --> 02:24:46.020
Remo Douglas: That will be meaningful to ensuring that the facility, the facility will be able to continue to operate for many years to come.

870
02:24:47.610 --> 02:24:58.260
Remo Douglas: And then you see the three alternates the educational greenhouse when you see the price tag on a greenhouse you may wonder what that's about.

871
02:24:59.340 --> 02:25:07.230
Remo Douglas: It is a 1300 square foot building with concrete slab drainage water service sinks.

872
02:25:08.580 --> 02:25:13.650
Remo Douglas: And it is a robust building it's not a it's not a greenhouse one might have in their backyard.

873
02:25:15.030 --> 02:25:25.620
Remo Douglas: It is at 1300 square feet, a little larger than a typical science classroom so be a broad array of activities that will be able to occur in that space plenty of room.

874
02:25:26.190 --> 02:25:36.810
Remo Douglas: For all the special furnishings and activities that would occur and agreements and again that's that's a piece of work that will be looking to implement at all of the middle schools across the district.

875
02:25:38.280 --> 02:25:53.310
Remo Douglas: And then we're looking to upgrade the sign out at the street, to bring power and data to it, so they can have a modern electronic reader board similar to the high school and the new meridian creek middle school.

876
02:25:54.600 --> 02:26:07.380
Remo Douglas: And then another optional piece that we had included as additional tax surfacing in classrooms staff really value that tackle surface, to be able to display student work and posters and other things.

877
02:26:08.670 --> 02:26:14.190
Remo Douglas: And we were able to have a sizable amount of that additional to that base amount.

878
02:26:15.780 --> 02:26:17.910
Remo Douglas: And we're excited.

879
02:26:18.960 --> 02:26:28.560
Remo Douglas: That, in the end, when you see, we included the signed bid tabulation form which lists all of the bids.

880
02:26:29.400 --> 02:26:30.840
Remo Douglas: From the contractors.

881
02:26:31.080 --> 02:26:35.400
Remo Douglas: We have five contractors bid the project out of the 10 that were pre qualified.

882
02:26:36.960 --> 02:26:37.740
Remo Douglas: and

883
02:26:39.000 --> 02:27:04.860
Remo Douglas: we'll move to my more official language staff recommends approval of Resolution 2020 dash oh nine with a ward of this project to inline commercial construction for a contract price of $4,872,613 that is inclusive of all three alternates.

884
02:27:06.240 --> 02:27:11.340
Remo Douglas: The estimated value of the work prior to construction was $6.5 million.

885
02:27:13.410 --> 02:27:28.080
Remo Douglas: And this this bid result is well within the budget it's a lot to this project it's viewed as being very favorable we pre qualified these contractors, we know they're capable of doing the work and doing it well.

886
02:27:29.190 --> 02:27:44.940
Remo Douglas: And another detail that's very important when I look at it, is where the other numbers lie relative to the low bid and you can see that there is another bid that's quite close the others continue to step up from that which is typical.

887
02:27:46.140 --> 02:27:54.930
Remo Douglas: But it sends a strong signal that we can be confident that the contractors considered all aspects of the project appropriately and accommodated them and their price.

888
02:27:56.220 --> 02:28:12.210
Remo Douglas: And furthermore, as a final effort, before I will sign one of these bid tabs we place a call to the leadership of the firm and we asked them to confirm verbally to us that they're going to stand by that commitment and be willing to sign a contract if the board were to award it.

889
02:28:13.500 --> 02:28:17.490
Remo Douglas: And in this case the firm has agreed that, yes, they would be willing to do that.

890
02:28:19.140 --> 02:28:22.410
Remo Douglas: There any questions more than happy to take those.

891
02:28:23.760 --> 02:28:24.360
WLWV School Board: Thank you.

892
02:28:28.050 --> 02:28:36.360
WLWV School Board: Sir i'll move the board about resolution number 29 oh no sorry.

893
02:28:38.580 --> 02:28:38.790
Sorry.

894
02:28:39.990 --> 02:28:58.350
WLWV School Board: yeah i'll second all right bye bye christy and question dylan yeah remote, can you share with the Community just very briefly what steps the district, to make sure that the items included in the basement or what the wood middle school community needs.

895
02:29:01.800 --> 02:29:14.460
Remo Douglas: yeah so the the process for developing the scope across the whole program is one that takes place over a long period of time there's a lot of interviews the team did.

896
02:29:15.690 --> 02:29:23.940
Remo Douglas: You know our predecessor TIM woodley in particular lead a lot of those conversations going and talking with principles with staff with leadership.

897
02:29:25.260 --> 02:29:28.920
Remo Douglas: and talking about you know what does the school need.

898
02:29:30.120 --> 02:29:33.000
Remo Douglas: In a lot of cases, a lot of this work comes.

899
02:29:34.230 --> 02:29:42.600
Remo Douglas: From conversation over time even well before that you know it's these classrooms are original to the original 1980 construction.

900
02:29:43.620 --> 02:29:50.790
Remo Douglas: It is not news that you know those finishes have worn over the many years they've been there.

901
02:29:52.200 --> 02:30:02.250
Remo Douglas: And you know the Community feedback over the years is hey when when is would getting that that big renovation to clean up some of these older classrooms.

902
02:30:03.540 --> 02:30:10.260
Remo Douglas: And you know, so you know we knew through communication with with a number of stakeholders from different positions.

903
02:30:11.520 --> 02:30:15.690
Remo Douglas: that this was work that was valued that there was interest in it.

904
02:30:16.740 --> 02:30:28.290
Remo Douglas: And that it would make a material difference to the experience at the school in terms of the you know the what some might say, the more mundane aspects mechanical equipment.

905
02:30:29.220 --> 02:30:36.030
Remo Douglas: You know it's it's one of the only places in the district, where we still have new mattox controlling our mechanical system.

906
02:30:36.720 --> 02:30:44.280
Remo Douglas: So there's not computers attached to the equipment there's actual still copper pipes with air pressure flowing through them and differentials tell the equipment what to do.

907
02:30:45.840 --> 02:30:56.370
Remo Douglas: And under this bond program we're aiming to eliminate that from the district, and would middle school is is the biggest place where that's still in in function in operation.

908
02:30:58.140 --> 02:31:11.430
Remo Douglas: Obviously energy efficient lighting we've had some great examples over that of that over the last couple of bonds, the new led lighting and classrooms we did a lot of work very similar to this beckman a few years ago.

909
02:31:12.480 --> 02:31:27.150
Remo Douglas: And it's been viewed very favorably since that time, and you know it's kind of word gets around the district after work happens that this this worked really well and we're saying okay let's you know when now that we know there's a strong interest, for instance.

910
02:31:28.500 --> 02:31:30.270
Remo Douglas: All the work and the classrooms it would.

911
02:31:31.470 --> 02:31:37.140
Remo Douglas: You know we've got recent work that we know it was well received let's perform this work in a similar manner.

912
02:31:38.280 --> 02:31:43.920
Remo Douglas: And so we've got a lot of confidence that there's stakeholder buy in and what we're doing.

913
02:31:45.030 --> 02:31:49.830
Remo Douglas: and that it will have a material impact on students and staff at school.

914
02:31:51.390 --> 02:32:01.020
WLWV School Board: Okay, and then second question was about the memo said the contract amount was about 4.9 million and the estimated value to work with 6.5 million.

915
02:32:02.280 --> 02:32:06.030
WLWV School Board: Is that this mean that's what we thought it was going to cost and it came a lot cheaper than that.

916
02:32:07.410 --> 02:32:15.870
Remo Douglas: Sure, so I recently put together a memo that I sent to the the bond oversight committee i'm not certain if it made its way to the board.

917
02:32:17.460 --> 02:32:25.740
Remo Douglas: But talking about you know how we manage the budgets for projects over the lifecycle of that project.

918
02:32:27.030 --> 02:32:34.320
Remo Douglas: And you know you start early in the project, and you, you allow stakeholders to sort of think big.

919
02:32:35.370 --> 02:32:43.110
Remo Douglas: Imagine you know here's you know we take, we say renovating classrooms what does that mean we're relocating the Office, what does that mean.

920
02:32:44.430 --> 02:32:48.780
Remo Douglas: And allow some big thinking to happen get some early estimating often that's high.

921
02:32:50.160 --> 02:32:57.540
Remo Douglas: And then we work through subsequent phases of design to manage that design down towards the budget.

922
02:32:59.100 --> 02:33:05.790
Remo Douglas: And you know, this is an example of that the estimate was halfway through the final phase of design.

923
02:33:07.080 --> 02:33:11.790
Remo Douglas: And a number of adjustments were made during that time to bring it down.

924
02:33:13.410 --> 02:33:24.840
Remo Douglas: And you know, the combination of that firm management of the work, as well as a contractor market that is becoming very favorable to an owner.

925
02:33:26.160 --> 02:33:28.020
Remo Douglas: allowed us to see that difference.

926
02:33:29.550 --> 02:33:38.940
Remo Douglas: You know the the 6.5 million was over the budget and we knew that we manage the project down to where we thought we could get within budget, and we did.

927
02:33:41.670 --> 02:33:42.210
WLWV School Board: It Thank you.

928
02:33:47.220 --> 02:33:52.110
WLWV School Board: Thank you so much for the information and I was taught some question.

929
02:33:53.310 --> 02:34:02.670
WLWV School Board: one kind of piggybacking on what dylan was asking about the budget for would middle school and then the other one about in line we're awarding the contract to.

930
02:34:03.750 --> 02:34:10.260
WLWV School Board: And I know that wouldn't middle school, this was part of the capital.

931
02:34:11.790 --> 02:34:17.760
WLWV School Board: bond measure and then also was one of the recipients of the awesome grant, and so we have quite a bit of.

932
02:34:19.050 --> 02:34:30.510
WLWV School Board: Money budgeted toward would, which is, I believe our oldest middle school and definitely stands in stark contrast to rhydian creek, which is the other Middle school and.

933
02:34:30.990 --> 02:34:42.360
WLWV School Board: hard to compete with a brand new middle school, but certainly on an important effort being put into would there and updating the age, the age facilities so my question is.

934
02:34:44.190 --> 02:34:58.290
WLWV School Board: We had this money budgeted for what it received that was one of the projects from the awesome grant now the construction construction is coming in considerably under budget are there other projects that would.

935
02:35:00.060 --> 02:35:11.040
WLWV School Board: contribute to woods longevity to aesthetics quality to creating equality with you know other Middle schools and districts are leaving things on the table.

936
02:35:11.430 --> 02:35:18.030
WLWV School Board: For coming in a little under budget with this, the projects that are there, what else is happening with some of that other money could.

937
02:35:19.380 --> 02:35:23.040
WLWV School Board: You know where is that going, is it still going to what my question is.

938
02:35:24.090 --> 02:35:34.440
Remo Douglas: It does and that's a terrific question and it leads back into that memo which which, hopefully, sooner or later, will will get in everyone's hands and.

939
02:35:36.030 --> 02:35:44.790
Remo Douglas: we're very early in the program and as Director Fitch knows and and I expect next month.

940
02:35:45.840 --> 02:35:48.210
Remo Douglas: We will present to the board.

941
02:35:49.500 --> 02:35:51.660
Remo Douglas: The fourth quarter 2020.

942
02:35:52.830 --> 02:35:58.320
Remo Douglas: quarterly report indicates nearly $10 million over budget for the Program.

943
02:35:59.610 --> 02:36:10.530
Remo Douglas: And while i'm completely confident and the team as well that we will manage all all of the projects to be within that program budget that there won't be no overage.

944
02:36:11.970 --> 02:36:15.150
Remo Douglas: we're still very early, these are favorable results.

945
02:36:16.500 --> 02:36:23.250
Remo Douglas: And they do, send a signal that the trends that we've been seeing and hearing rumors are true.

946
02:36:24.570 --> 02:36:28.260
Remo Douglas: And that we may be seeing.

947
02:36:29.910 --> 02:36:30.300
Remo Douglas: You know.

948
02:36:31.560 --> 02:36:39.510
Remo Douglas: Better better, more work for the dollar i'll say then perhaps we expected there's a number of factors that go into estimating.

949
02:36:41.490 --> 02:36:42.240
Remo Douglas: and

950
02:36:44.640 --> 02:36:57.690
Remo Douglas: I would urge in the strongest possible terms that we remain cautious with how we react to estimates that are received this early in the program or a bids that we receive this early in the Program.

951
02:36:59.070 --> 02:37:03.750
Remo Douglas: I would not look to make any immediate moves to move money from the wood project.

952
02:37:04.920 --> 02:37:13.110
Remo Douglas: That the savings that were experienced there will remain they're, not only because we haven't started work, yet we haven't opened the ground.

953
02:37:13.950 --> 02:37:28.890
Remo Douglas: For all we know in June will will find a an underground oil storage tank that you know takes a pile of money to a bait and remove and and fill back in where it was there's many, many things that can happen.

954
02:37:31.140 --> 02:37:33.960
Remo Douglas: program management is an exercise and risk management.

955
02:37:35.160 --> 02:37:39.630
Remo Douglas: And I would strongly urge the board and leadership to.

956
02:37:40.800 --> 02:37:57.390
Remo Douglas: maintain a cautious tone as we receive many, many bids this spring and we're we're all hopeful of continuing to see positive results in terms of of contracts coming in versus our budgets.

957
02:37:58.890 --> 02:38:15.300
Remo Douglas: But we've got some very large projects coming and we we don't have certainty until that number comes in, from the contractor and even then, you know until projects are up out of the ground, you know we're framing the building we're out of the dirt.

958
02:38:16.500 --> 02:38:23.130
Remo Douglas: there's a whole lot of unknowns regardless of the efforts that we take to try to quantify things and.

959
02:38:25.890 --> 02:38:27.570
Remo Douglas: The there's always more that can be done.

960
02:38:29.250 --> 02:38:37.470
Remo Douglas: And if in three years we say hey we're doing really good we've got our frog pond primary school bids in that projects moving.

961
02:38:37.830 --> 02:38:40.950
Remo Douglas: The program is looking favorable there's still some money for would.

962
02:38:42.090 --> 02:38:47.400
Remo Douglas: Could we do more lighting replacement or other things at would.

963
02:38:48.570 --> 02:38:49.950
Remo Douglas: That could be.

964
02:38:51.720 --> 02:38:52.140
Remo Douglas: But.

965
02:38:53.820 --> 02:38:57.210
Remo Douglas: I would not encourage conversation about that at this time.

966
02:38:58.650 --> 02:39:02.010
Remo Douglas: And my encouragement to the board would be that.

967
02:39:03.360 --> 02:39:05.910
Remo Douglas: You know this front end of wood that.

968
02:39:07.500 --> 02:39:08.730
Remo Douglas: piece that's been there.

969
02:39:10.260 --> 02:39:17.760
Remo Douglas: You know those classroom wings the classroom Porches the classrooms themselves the office, the new maker space that area.

970
02:39:18.840 --> 02:39:29.490
Remo Douglas: it'll be like a new school in there and it will be a night and day change those of you who visited beckman creek before and after the renovations a couple of years ago.

971
02:39:30.870 --> 02:39:37.890
Remo Douglas: You know, it was a stark contrast to what had been there before and we expect very much the same sorts of results here.

972
02:39:42.870 --> 02:39:43.230
WLWV School Board: Okay.

973
02:39:44.430 --> 02:39:55.110
WLWV School Board: Thank you, I think I think I heard you in there also say that that you don't have any intention moving substantial amount of money from the project that would middle school toward other projects.

974
02:39:55.440 --> 02:40:05.970
WLWV School Board: I appreciate the risk management there and I also just want to advocate for would middle school time you know these are amazing updates and.

975
02:40:06.990 --> 02:40:16.080
WLWV School Board: coming in under budget my hope is, and will provide lower risk management across the program as a whole, but also that would middle school would consider to be.

976
02:40:17.490 --> 02:40:29.280
WLWV School Board: Top priority for the recipient of those funds just based on what would say about the budget that was originally allocated to that project yeah.

977
02:40:29.490 --> 02:40:30.060
and

978
02:40:31.890 --> 02:40:34.770
WLWV School Board: The please, I have a question about something different.

979
02:40:36.930 --> 02:40:48.630
Remo Douglas: yeah just just to note that the estimate was above the budget and so that that 6.5 million to 4.9 that's that's not what the delta is.

980
02:40:49.980 --> 02:41:02.880
Remo Douglas: Some of our more studious contractors will will read the board memos and watch the tape, so I try to kind of I don't try to make as brief mention of the actual budget as I can.

981
02:41:04.320 --> 02:41:10.050
Remo Douglas: Because it's useful and in our interactions with contractors, but it's not that full amount.

982
02:41:12.840 --> 02:41:19.320
WLWV School Board: Okay, thank you and my one other question is about in line, who is the better than.

983
02:41:20.640 --> 02:41:27.960
WLWV School Board: going to be awarded this contract and I know, last time we talked about this week is changing a little bit that rfp process and to.

984
02:41:28.500 --> 02:41:40.260
WLWV School Board: Award points are asked about the apprenticeship programs and then diversifying the subcontractor pool and i'm just wondering if you could speak to in line and how they met that qualification, if at all.

985
02:41:41.310 --> 02:41:51.540
Remo Douglas: yeah yeah so in line construction is is not a firm that's worked in this district in recent years, at least in the 11 and a half years i've been here.

986
02:41:52.620 --> 02:42:10.860
Remo Douglas: They are unknown school construction contractor they've done a lot of work in a number of districts in the area and and some of the project management team that's that's that i'm managing has worked with them at other districts in the past and seen very good work from them.

987
02:42:12.300 --> 02:42:23.820
Remo Douglas: which certainly contributed to their their favorable scoring but also each of the 10 contractors that qualified, including in line spoke directly to.

988
02:42:25.080 --> 02:42:26.760
Remo Douglas: Their interest in.

989
02:42:28.080 --> 02:42:32.550
Remo Douglas: Minority women, disabled veteran status contractors.

990
02:42:33.840 --> 02:42:38.700
Remo Douglas: finding ways to engage with them get them involved into projects.

991
02:42:39.960 --> 02:42:45.300
Remo Douglas: And, and to some extent, to some extent provide mentoring and assistance to them.

992
02:42:46.620 --> 02:42:50.910
Remo Douglas: And, and also, you know, had commitments statements of commitments to.

993
02:42:52.530 --> 02:43:00.150
Remo Douglas: apprentice participation, I can't speak to the exact wording that that they used I didn't really look at that today.

994
02:43:01.230 --> 02:43:05.160
Remo Douglas: But none of the contractors that made it onto the list made it without.

995
02:43:06.180 --> 02:43:07.830
Remo Douglas: Having stated those commitments.

996
02:43:10.980 --> 02:43:11.460
WLWV School Board: Thank you.

997
02:43:13.980 --> 02:43:14.880
WLWV School Board: Questions and christy.

998
02:43:15.900 --> 02:43:20.190
WLWV School Board: Thank you, remote, thank you for, as always, your detailed report and.

999
02:43:21.120 --> 02:43:40.740
WLWV School Board: I just wanted to acknowledge the listening that our district has done to our Community and in regards to the gender neutral bathrooms and since the discussion first began back September and and that you know originally when these were talked about again it was just a proposal but.

1000
02:43:41.970 --> 02:43:49.080
WLWV School Board: that the gender neutral bathroom would be a bathroom that the Community would be using and where we would have adults, that no longer is the case.

1001
02:43:49.380 --> 02:44:06.450
WLWV School Board: It is now going to be a student only bathroom is what I understand, and so you know when the public express concern of having adults in there with kids of the opposite sex opposite gender and the district is listen to that I also.

1002
02:44:07.500 --> 02:44:19.860
WLWV School Board: You know what a note that it is now in a very high traffic location and the design has really opened up the wall is now opened up so that supervision.

1003
02:44:20.880 --> 02:44:28.050
WLWV School Board: is very easily to see into those bathrooms to see into the doors of the stalls and who is going in and out of stalls.

1004
02:44:29.460 --> 02:44:43.620
WLWV School Board: For maximum supervision and and safety and then just the addition of keeping gender specific patterns, which is another thing our Community asked for, so I just wanted to acknowledge acknowledge that publicly.

1005
02:44:44.730 --> 02:44:47.010
WLWV School Board: The listening that's been done and the changes that have been made.

1006
02:44:53.550 --> 02:44:55.530
WLWV School Board: And ginger did you have questions.

1007
02:45:02.280 --> 02:45:05.070
WLWV School Board: Not all it for me.

1008
02:45:08.040 --> 02:45:09.930
Kelly Douglas: bragging military yeah.

1009
02:45:11.010 --> 02:45:12.060
Kelly Douglas: Christie Tom said.

1010
02:45:12.810 --> 02:45:13.080
and

1011
02:45:14.130 --> 02:45:15.180
Kelly Douglas: done heights.

1012
02:45:16.710 --> 02:45:17.430
Kelly Douglas: Chelsea king.

1013
02:45:18.270 --> 02:45:18.600
WLWV School Board: I.

1014
02:45:19.320 --> 02:45:19.830
Thank you.

1015
02:45:25.290 --> 02:45:25.800
Ginger Fitch: hi.

1016
02:45:33.150 --> 02:45:34.140
Kelly Douglas: Thank you ginger.

1017
02:45:35.730 --> 02:45:36.090
WLWV School Board: Thank you.

1018
02:45:38.100 --> 02:45:42.450
WLWV School Board: And that was the resolution 2029.

1019
02:45:45.210 --> 02:45:50.970
WLWV School Board: And now on to the stepford maintenance shed project.

1020
02:45:52.530 --> 02:45:59.880
WLWV School Board: i'll make emotionally that the board adopt resolution number 20 2010 oh excellent starting with emotion.

1021
02:46:03.300 --> 02:46:13.170
WLWV School Board: So I hope to see you know doing motions and christy Secondly, the X so, then any questions or comments by the board.

1022
02:46:19.230 --> 02:46:19.500
WLWV School Board: yeah.

1023
02:46:21.570 --> 02:46:23.220
WLWV School Board: it's the remote okay.

1024
02:46:24.480 --> 02:46:25.860
WLWV School Board: it's so awkward.

1025
02:46:27.630 --> 02:46:38.790
WLWV School Board: I know you're there for my zoom back i'll see you there you go and I can see you um can you just tell me a little bit about what went into the public process to.

1026
02:46:39.720 --> 02:46:48.180
WLWV School Board: somewhere to the question about what middle school and how we arrived at what we needed to do you speak a little bit to how we arrived at this proposal.

1027
02:46:49.260 --> 02:46:54.930
Remo Douglas: yeah absolutely i'll say it's also strange to see a giant version of my head and back of the screen over there.

1028
02:46:57.810 --> 02:47:07.530
Remo Douglas: Though yeah so um yes, there, there was a significant process behind determining the scope for this project.

1029
02:47:09.150 --> 02:47:15.870
Remo Douglas: As you all know, there's the frog pond primary school or as we're calling it that the new primary school and Wilson bill.

1030
02:47:16.950 --> 02:47:24.840
Remo Douglas: On what we know as the frog pond site that site is currently hosts to several low bars.

1031
02:47:25.560 --> 02:47:32.760
Remo Douglas: That are sort of cobbled together and and the district has made do with that as a storage facility for a number of years.

1032
02:47:33.450 --> 02:47:45.180
Remo Douglas: And while those structures existed there wasn't a drive to go and spend the money to go and replace them with something that'd be a little more efficient and practical for day to day use.

1033
02:47:46.170 --> 02:47:57.750
Remo Douglas: But with that primary school construction those buildings will need to be demolished, and so the district has been considering how to replace that storage capacity in that.

1034
02:47:57.750 --> 02:47:59.040
Remo Douglas: function for the district.

1035
02:48:00.330 --> 02:48:11.670
Remo Douglas: The district stores, a number of things there it's not a day to day in and out in and out kind of thing, but there are things that we store long term and need periodically that are stored there.

1036
02:48:13.650 --> 02:48:28.350
Remo Douglas: As it came around to the bond passing there's the property that the board moved to purchase near Stafford primary school and after the passage of the bond we continued.

1037
02:48:29.400 --> 02:48:45.480
Remo Douglas: To look into how to address the storage capacity and with some amount of conversation the lead up to that purchase that this would be a really good function for that land with it's a Jason see to the operation Center and it being quite central to the district as a whole.

1038
02:48:46.890 --> 02:49:06.210
Remo Douglas: And so we went through a process internally with district staff and administration talking about what all the uses of that site might be several potential phases were explored a fairly substantial storage structure and a certain arrangement of the site.

1039
02:49:07.500 --> 02:49:22.050
Remo Douglas: We were in conversation with clackamas county about what the needs for the land use permits would be they said that they did not require us to meet publicly with any anybody's to.

1040
02:49:23.160 --> 02:49:40.290
Remo Douglas: go through our permit process for this, but we elected to do so anyway, and we met with the recognized body in that area, the Stafford Hamlet and cpl and we presented our sort of long term view of what that site might be.

1041
02:49:41.400 --> 02:49:50.850
Remo Douglas: There was a certain amount of reaction to that sort of notion of counting counting the eggs before they hatch are kind of check before they hatch.

1042
02:49:52.080 --> 02:50:01.890
Remo Douglas: sort of thing and the size of the storage structure and its proximity to the road, there were of concern to the Stafford Hamlet.

1043
02:50:02.550 --> 02:50:18.750
Remo Douglas: And so we came back from that public meeting and I sat down with the team, and I said Okay, you know budget wise, you know, is this the best practice, what do we need today what will serve the district over the next 510 years.

1044
02:50:20.130 --> 02:50:38.370
Remo Douglas: And we really worked through that design again and said, you know let's for the comfort of the Community let's forget about involving any future phases in this process in this permit let's just allow this storage need that's identified and understood today stand on its own.

1045
02:50:39.960 --> 02:50:53.250
Remo Douglas: And let's make sure that we're scaling this to to the needs of today and acknowledging that you know if the district continues to grow as expected that someday perhaps more would happen, but that would need to happen under a separate permit.

1046
02:50:54.720 --> 02:51:05.340
Remo Douglas: And so, with a revised design that push the building back to the far edge of the property away from the road had increased proper buffering in terms of trees and shrubs and burn.

1047
02:51:06.600 --> 02:51:11.490
Remo Douglas: we reduce the size of the building from 20,000 to 12,000 square feet.

1048
02:51:12.780 --> 02:51:18.000
Remo Douglas: We changed the color to something that would fade more into the background more than the prior color.

1049
02:51:19.320 --> 02:51:33.000
Remo Douglas: And we brought that revised design back to that body and said, you know we've we heard you we understand your concerns, and this is the revision that that we're looking to take to the county down, having heard that.

1050
02:51:34.380 --> 02:51:44.940
Remo Douglas: For the most part in that meeting, there was positive reception to the changes, while not everyone is interested in in development happening in that area.

1051
02:51:46.050 --> 02:51:51.150
Remo Douglas: There, there was acknowledgement that the district had listened and made changes.

1052
02:51:52.740 --> 02:52:02.490
Remo Douglas: And then we moved into the permit process itself, and so you know we went well beyond the strict requirement to make sure that we.

1053
02:52:03.420 --> 02:52:14.070
Remo Douglas: advertise what was happening that Community having opportunity comment on it and we made what I would term significant changes to the design, in response to them.

1054
02:52:15.330 --> 02:52:17.550
Remo Douglas: So that's sort of the history up to.

1055
02:52:18.960 --> 02:52:25.320
Remo Douglas: apply or a truly applying for and going through that permit process was that helpful and answering the question yeah.

1056
02:52:25.440 --> 02:52:25.860
WLWV School Board: Thank you.

1057
02:52:31.350 --> 02:52:38.670
WLWV School Board: yeah I remember looking at this, we my understanding is that while this is the big structure 4000 square feet it's pretty simple structure.

1058
02:52:39.870 --> 02:52:54.330
WLWV School Board: i'm just wondering how our estimate was so far off that we thought we projected the 2.6 million we got 12 bids none came close to that amount and we ended up in a bit about 34% less than at 1.7 million.

1059
02:52:55.620 --> 02:52:59.610
WLWV School Board: So my first question is, why was our estimates, so I am project.

1060
02:53:00.480 --> 02:53:04.440
Remo Douglas: yeah it's it's a good question and fair to ask.

1061
02:53:06.090 --> 02:53:11.850
Remo Douglas: Construction estimating is, by its nature, conservative it's not intended to be that conservative.

1062
02:53:13.050 --> 02:53:28.590
Remo Douglas: But we've continued to operate during this time of great economic uncertainty between even before coven we had tariffs coming and going those are now taking a totally different swing than they were a year ago, even.

1063
02:53:29.910 --> 02:53:52.770
Remo Douglas: And coven and an economy, overall, and we held ourselves to sort of the projections, we had before all this happen, saying you know we're not certain if if a slowing economy and contractors need for work was going to be outweighed the possibilities that material prices.

1064
02:53:54.420 --> 02:54:08.580
Remo Douglas: and equipment shortages, you know if if parts of your boilers are coming from or or some of your steel is coming from China is that able to get here is it able to get here in the quantities, we need, and what is the price.

1065
02:54:09.780 --> 02:54:16.920
Remo Douglas: And so we've continued to be very conservative and and not try to factor too much into.

1066
02:54:18.030 --> 02:54:28.830
Remo Douglas: The sort of the rumors that we've been hearing that that material supply wasn't as impacted as we might have feared, and that contractors really are starting to look for work.

1067
02:54:30.150 --> 02:54:42.150
Remo Douglas: We did receive, as you mentioned, Director hides 12 bids for this project we had 16 firms, come to a non mandatory pre bid meeting, where we discuss the project and walk the site.

1068
02:54:43.890 --> 02:54:52.710
Remo Douglas: I would attribute that both to a significant outreach campaign that we've been doing for the program as a whole, and each project specifically.

1069
02:54:53.730 --> 02:54:57.600
Remo Douglas: But, also, that contractors are hungry for work and.

1070
02:54:58.710 --> 02:55:06.150
Remo Douglas: You know the the markups that you can experience in a time when contractors are busy should not be underestimated and.

1071
02:55:07.530 --> 02:55:13.050
Remo Douglas: The bids that we received for these two projects that we're talking about tonight are indicating that.

1072
02:55:14.340 --> 02:55:17.850
Remo Douglas: That that markup is slimming down in a significant way.

1073
02:55:19.230 --> 02:55:33.360
Remo Douglas: And so, of course, after this process we're going to are estimating firms and saying Okay, this is, this is what we just experienced what are other districts experience there's a lot of a lot of school work out for bid right now.

1074
02:55:34.590 --> 02:55:50.430
Remo Douglas: You know how do we need to adjust our estimating contingencies, how do we need to adjust what we're expecting for escalation, the increase in construction cost over time, the last several years we've been between six and 7% per year.

1075
02:55:51.810 --> 02:55:55.860
Remo Douglas: I just received a quarterly report from one of our estimating firms.

1076
02:55:57.000 --> 02:56:01.710
Remo Douglas: And they're now analyzing last quarters to 1.6%.

1077
02:56:03.120 --> 02:56:04.710
Remo Douglas: For the last year.

1078
02:56:05.640 --> 02:56:07.260
WLWV School Board: As many for that mean that.

1079
02:56:08.790 --> 02:56:10.020
WLWV School Board: Are we farming out that.

1080
02:56:11.700 --> 02:56:13.410
WLWV School Board: The process we're getting an estimate.

1081
02:56:14.790 --> 02:56:16.530
WLWV School Board: That nothing that we do in house.

1082
02:56:17.610 --> 02:56:21.750
Remo Douglas: That is correct, we use professional third party estimating ferns.

1083
02:56:22.770 --> 02:56:24.660
Remo Douglas: depending on the size of the project.

1084
02:56:26.160 --> 02:56:37.590
Remo Douglas: We may use to sell projects such as this one, we would use one we would bring them in and contract them as part of the architects design package.

1085
02:56:38.130 --> 02:56:42.180
Remo Douglas: And so they would be receiving design documents from the architects.

1086
02:56:43.080 --> 02:56:54.270
Remo Douglas: providing an estimate there's a lengthy back and forth that occurs as they try to rationalize you know and make sure that that the estimators totally understand the scope and that.

1087
02:56:55.140 --> 02:57:05.070
Remo Douglas: You know everyone can agree here here is what we're we're estimating here and finding reasonable numbers for it again there's several markups that occur.

1088
02:57:06.690 --> 02:57:17.520
Remo Douglas: And those are the pieces that will be looking at over the next couple of months and saying we've been assuming some values based on a busy market and we didn't want to.

1089
02:57:18.720 --> 02:57:34.560
Remo Douglas: Get casual and relaxed our view of being really tight stringent stewards of public money and we said we're just going to let these estimates continue to stay high this year and.

1090
02:57:35.250 --> 02:57:42.690
Remo Douglas: not let that stop us from doing the right design, you know would middle school was estimated nearly a million dollars over budget.

1091
02:57:44.460 --> 02:57:55.740
Remo Douglas: But we knew that was the right scope and we weighed the balance of all the different factors and we received the result we did, and this is another case of that.

1092
02:57:56.820 --> 02:58:10.140
Remo Douglas: I was not interested in saying how much can we build out on this site for storage, it was you know what's the right scope to serve the district need that's present and for the near future.

1093
02:58:11.520 --> 02:58:24.660
Remo Douglas: And you know we we came in, with an estimate below the budget and all of the budget for this project is within the greater budget of the new primary school and Wilson bill.

1094
02:58:26.280 --> 02:58:32.070
Remo Douglas: And for the foreseeable future, I would expect to continue to hold any savings that are experienced.

1095
02:58:33.120 --> 02:58:35.880
Remo Douglas: Within that broader budget to support that project.

1096
02:58:36.900 --> 02:58:37.170
WLWV School Board: If you.

1097
02:58:45.600 --> 02:58:49.590
Ginger Fitch: Have any questions I just what do we have a already have the motion on the floor right.

1098
02:58:51.630 --> 02:59:04.380
Ginger Fitch: I just want to comment that i'll be voting for this with the understanding that we were unable to retain any of the existing structure that it was already in need of replacement and the the location.

1099
02:59:05.940 --> 02:59:14.910
Ginger Fitch: is better served at this point as we're preparing that site for a future primary school build and the.

1100
02:59:16.020 --> 02:59:31.830
Ginger Fitch: This is essentially a storage structure, without any frills no he no plumbing and is consistent with the use that we need in the location where we need it, so I will be voting for it.

1101
02:59:36.420 --> 02:59:36.660
WLWV School Board: But.

1102
02:59:40.110 --> 02:59:40.350
WLWV School Board: But.

1103
02:59:42.900 --> 02:59:46.140
Remo Douglas: yeah, perhaps I could describe the scope really briefly.

1104
02:59:47.310 --> 02:59:54.330
Remo Douglas: Yes, it's it's a pre it's a manufactured steel frame building with very simple citing and roofing.

1105
02:59:55.200 --> 03:00:05.010
Remo Douglas: It is entirely utilitarian is the absolute minimum, in terms of creature comforts they required us to put a little bit of fabric behind the sighting.

1106
03:00:05.580 --> 03:00:23.040
Remo Douglas: As a moisture barrier but there's there's no true insulation there's no mechanical equipment, no heat of any kind there's a single blogger water spigot that we're looking to put in nearby which will facilitate power washing of the building and cleaning of the pavement.

1107
03:00:24.300 --> 03:00:27.540
Remo Douglas: It is as bare bones and storage building is one could ask for.

1108
03:00:32.670 --> 03:00:33.030
WLWV School Board: That.

1109
03:00:37.980 --> 03:00:38.340
Kelly Douglas: effect.

1110
03:00:40.110 --> 03:00:40.440
Ginger Fitch: I.

1111
03:00:41.460 --> 03:00:42.360
Kelly Douglas: don't heights.

1112
03:00:44.100 --> 03:00:44.940
Kelly Douglas: St Thompson.

1113
03:00:45.630 --> 03:00:50.250
Kelly Douglas: hi Chelsea King high ranking military.

1114
03:00:52.230 --> 03:00:52.860
Kelly Douglas: Thank you.

1115
03:00:54.300 --> 03:00:54.810
WLWV School Board: For.

1116
03:00:55.980 --> 03:00:57.120
WLWV School Board: highlight that.

1117
03:00:58.170 --> 03:01:12.120
WLWV School Board: We do currently have on the schedule a work session for February 22 and as it sits down with one item on that agenda and we may have a couple other items and so and that's.

1118
03:01:13.530 --> 03:01:23.580
WLWV School Board: coming to fruition and we're figuring it out whether this additional item to be ready by that evening or not just hold that date, we might be a little bit flexible as well, so.

1119
03:01:25.440 --> 03:01:26.880
WLWV School Board: With that are joining.