WEBVTT 1 00:00:00.000 --> 00:00:08.189 Regan Molatore: Regular board meeting of the Westland Wilson mill school district and Kelly, could you please call roll. 2 00:00:09.120 --> 00:00:11.010 Right and molecular here. 3 00:00:12.210 --> 00:00:12.990 Kelly Douglas: Jesse King 4 00:00:13.710 --> 00:00:15.780 Kelly Douglas: Air Delon heights. 5 00:00:16.260 --> 00:00:18.630 Kelly Douglas: Here Christie Thompson. 6 00:00:19.200 --> 00:00:19.650 Here. 7 00:00:21.000 --> 00:00:21.810 Kelly Douglas: And 8 00:00:23.100 --> 00:00:23.910 Kelly Douglas: Chelsea King 9 00:00:29.430 --> 00:00:30.360 Kelly Douglas: Ginger Fitch. 10 00:00:30.810 --> 00:00:31.140 Ginger Fitch: Here. 11 00:00:31.410 --> 00:00:34.110 Kelly Douglas: Thank you. It's there's so many faces today. 12 00:00:35.520 --> 00:00:37.380 Kelly Douglas: In the rest of our members when we open 13 00:00:37.440 --> 00:00:38.640 Kelly Douglas: That hearing. Yes. 14 00:00:39.210 --> 00:00:41.100 Regan Molatore: Yeah, good short the board is present. 15 00:00:41.820 --> 00:00:42.510 Kelly Douglas: Thank you. 16 00:00:43.410 --> 00:00:51.300 Regan Molatore: Alright, so I'm just a few things to start this meeting off there. We are going to move a few things around on the agenda. 17 00:00:52.020 --> 00:00:58.170 Regan Molatore: In particular this month, we will reinstitute board members giving word reports. 18 00:00:58.590 --> 00:01:08.190 Regan Molatore: But the superintendent's report is going to be a series of smaller reports that kind of reflect on data we've collected around distance learning and so it 19 00:01:08.640 --> 00:01:16.860 Regan Molatore: Is proven to be kind of a longer report. And so to make the best use of our volunteer budget committee members times we're going to move that 20 00:01:17.310 --> 00:01:30.930 Regan Molatore: After our budget presentation and we'll move a few things up in the agenda. So that being said, we get to begin this evening with recognitions 21 00:01:31.500 --> 00:01:53.070 Regan Molatore: And it's with mixed feelings. Most mostly of joy for Tim and what he is going to be moving on to next as well as sadness, because we won't get to see him as often as we're used to. So we're going to pretend begin with the recognition of Mr. Woodley 22 00:01:54.810 --> 00:01:54.930 And 23 00:01:56.010 --> 00:02:03.240 Kathy Ludwig: I'll do that. Thank you, Chair mala tour. I'm going to share an image on my screen to get us started. 24 00:02:04.770 --> 00:02:08.100 Kathy Ludwig: And hope everyone can see this slide. 25 00:02:10.470 --> 00:02:12.840 Kathy Ludwig: Just want to check that Tim can see the slide. 26 00:02:16.620 --> 00:02:22.680 Kathy Ludwig: And Tim, you may open up your video camera so that we can see you, even though you're not presenting 27 00:02:24.090 --> 00:02:24.660 Kathy Ludwig: There we go. 28 00:02:29.850 --> 00:02:31.860 Kathy Ludwig: Do you see yourself up on the screen now. 29 00:02:34.530 --> 00:02:40.500 Kathy Ludwig: So we're going to recognize the tremendous years of service of Tim Woodley this evening. 30 00:02:41.520 --> 00:02:46.140 Kathy Ludwig: Tim came to the district, I believe the late 1990s. 31 00:02:47.970 --> 00:03:07.770 Kathy Ludwig: Called upon by the then superintendent Roger wool to help the district move through an enormous amount of changes, particularly growth that was happening at the time. And when Tim came on board. I think early on, mostly in a consultancy role there was 32 00:03:08.850 --> 00:03:17.760 Kathy Ludwig: A contract services for maintenance and grounds work and there was contract services for nutrition and 33 00:03:19.170 --> 00:03:24.960 Kathy Ludwig: It soon became apparent that we as a district needed help, setting up our own operations department. 34 00:03:25.650 --> 00:03:38.790 Kathy Ludwig: And so a large part of Tim's early tenure was establishing what we now know as our really smoothly run department of operations that is over there on the at Creek property. 35 00:03:39.750 --> 00:03:50.670 Kathy Ludwig: And Tim assembled an amazing crew of one of which was pat McGough, a few years later to begin to set up a department of operations. 36 00:03:51.240 --> 00:04:03.030 Kathy Ludwig: And a system whereby we also then began to lead and implement our own Nutrition Services and our own maintenance and facilities crew and department. 37 00:04:03.780 --> 00:04:21.209 Kathy Ludwig: And Tim's work then not only being brought in to help with bond, but then also into operations kind of melded into this two part role that he has served for over 20 years tremendously and with great expertise, given his background and his 38 00:04:23.220 --> 00:04:33.870 Kathy Ludwig: His scholarship and also his experience in the work. And over the years as Director of Operations and bond management Tim oversaw 39 00:04:34.710 --> 00:04:51.900 Kathy Ludwig: Not only significant remodels at almost every one of our schools. But that also the building of a number of schools that have launched during his tenure. When you look at Trillium Creek and Lowry Meridian and sons set from ground up those those schools. 40 00:04:52.950 --> 00:05:01.320 Kathy Ludwig: Have started their new legacy under Tim's tenure. And again, as I mentioned, significant remodels at every one of our schools. 41 00:05:02.190 --> 00:05:13.260 Kathy Ludwig: As Director of Operations Tim has led Nutrition Services Department, the facilities and grounds also community services, which is housed in the department of operations. 42 00:05:14.010 --> 00:05:24.720 Kathy Ludwig: He has been at the helm for all of our contract work with transportation meeting regularly with the directors there and helping us have successful contracts with that group. 43 00:05:25.470 --> 00:05:36.600 Kathy Ludwig: Again, overseeing the bond and all the projects and then for many years. Also, facilitating the Long Range Planning Committee and bond oversight committee and their work. 44 00:05:37.680 --> 00:05:50.520 Kathy Ludwig: And then in the last few years was really grateful for him to be at the helm as we developed our emergency operations plan and all of our safety and security protocols with Tim at the helm. 45 00:05:51.540 --> 00:05:58.110 Kathy Ludwig: This year, his last year before retirement. He slipped into just wanting to work with bond projects. 46 00:05:59.100 --> 00:06:19.200 Kathy Ludwig: Overseeing and championing us to a successful election in November, with a $206.8 million bond passage with seven projects that will keep us all very busy. The next years but then also providing mentorship and guidance. 47 00:06:20.280 --> 00:06:30.240 Kathy Ludwig: To his successor, Mr remote Douglas, who will take his position as bond project manager next year, all the while supporting 48 00:06:30.870 --> 00:06:39.030 Kathy Ludwig: Is secondary also successor, Mr Pat McGough, who took on the role as chief of operations so 49 00:06:39.870 --> 00:06:47.340 Kathy Ludwig: Tim, I know the board members will want to say a few words about you will get to also embarrass you in a couple days at Leadership Forum. 50 00:06:47.880 --> 00:06:55.530 Kathy Ludwig: When we celebrate you among your colleagues, but we'll give this time over to the board. This is their meeting for them to express 51 00:06:56.520 --> 00:07:02.430 Kathy Ludwig: Their appreciation for your 23 years of service and the district and 52 00:07:03.210 --> 00:07:20.010 Kathy Ludwig: The legacy of excellence that you have left, that's just so visible as we walk through every one of our buildings in our property here in the district, so I will pause it this time and turn it back over to our board chair to facilitate comments from board members. 53 00:07:22.200 --> 00:07:25.680 Regan Molatore: Thank you. And also, just a reminder board members if you're 54 00:07:25.710 --> 00:07:35.250 Regan Molatore: Able to use the raise your hand function when you have something to say. Then hopefully I can call on everyone accordingly. 55 00:07:36.600 --> 00:07:43.380 Regan Molatore: And I happy to kick off the appreciation for Mr. Woodley and his years of service. 56 00:07:43.950 --> 00:07:52.950 Regan Molatore: Tim, in particular, I'd like to thank you for your many years of service as I was preparing for this meeting. I was trying to calculate how many and I hadn't realized, I knew it was 57 00:07:53.250 --> 00:08:01.560 Regan Molatore: Somewhere between 20 and 25 so it's for your 23 in particular, years of service to the vessel in Roseville school district. 58 00:08:02.100 --> 00:08:14.040 Regan Molatore: Your steadfast leadership has helped us establish the Long Range Planning Committee, as well as the long range plan. You are one who always reminds us that a lot of the 59 00:08:16.080 --> 00:08:27.420 Regan Molatore: Judicious growth and planning in our district is due to the work of our Long Range Planning Committee and that that's a committee that our district has been has had for 60 00:08:27.960 --> 00:08:36.480 Regan Molatore: A number of years and it's one of the only committees that exists in in our district in the state. So it's a very unique feature of our district that your leadership has helped 61 00:08:37.950 --> 00:08:44.280 Regan Molatore: Helped us have very steady growth and planning well in advance of needs and 62 00:08:46.410 --> 00:08:59.790 Regan Molatore: You have also helped ensure that Ron bond projects that completed on time and consistently come in under budget, which is an enormous undertaking and it's something that we are 63 00:09:00.150 --> 00:09:11.310 Regan Molatore: Very fortunate to have happen in this district under your leadership, I, I sometimes tell stories about how I was a construction lawyer in Los Angeles and I spent a lot of time I'm 64 00:09:12.180 --> 00:09:23.100 Regan Molatore: Representing contractors against school districts and those projects were not done on time and they were not coming in UNDER BUDGET AND IT WAS ONE OF THE THINGS THAT WHEN I MOVED BACK TO Westland Wilson well 65 00:09:23.820 --> 00:09:30.000 Regan Molatore: The impressed me the most was that record have consistently been completed on time and under budget. 66 00:09:30.990 --> 00:09:43.110 Regan Molatore: And I'm, I'm guessing that there were probably approximately five different bond projects and our cycles under your okay leadership which is that's that's huge. 67 00:09:43.620 --> 00:09:53.010 Regan Molatore: I you've been responsible for maintaining the trust between our community and the district on all of these projects as well as just ensuring our 68 00:09:53.730 --> 00:10:06.330 Regan Molatore: schools and school sites are good neighbors to our community and their patrons your steadfast and calm demeanor and willingness to address and overcome obstacles. 69 00:10:06.840 --> 00:10:23.160 Regan Molatore: Is a cherished characteristic that will definitely be missed. And finally, I am grateful for your many years of service, but also your efforts to set up your successors in particular remote and Pat 70 00:10:23.940 --> 00:10:44.880 Regan Molatore: For success after you cease working here you have ensured that your legacy through them and all of us who have worked with, you will thrive here in Westland Wilson mill, even after you're gone, and I will deeply, deeply miss you. But best of luck and what comes next. 71 00:10:51.060 --> 00:10:51.540 Tim Woodley: Thank you. 72 00:10:56.910 --> 00:11:00.090 Dylan Hydes: Tim and last year was Doug and this year is you 73 00:11:00.990 --> 00:11:04.020 Dylan Hydes: Know, is it kind of a one two punch for us. 74 00:11:05.370 --> 00:11:13.860 Dylan Hydes: You know, I've been on the board now three years and you know I really admired your, you know, quiet and humble leadership in this district. 75 00:11:14.400 --> 00:11:23.640 Dylan Hydes: And, you know, for a new board member coming in having somebody with your experience and knowledge was really valuable for me and I appreciate you always taking the time to answer my questions. 76 00:11:24.870 --> 00:11:32.520 Dylan Hydes: And you know you're a man of few words. And so when you spoke. I knew it was time for me to listen and I really appreciated your 77 00:11:33.270 --> 00:11:43.200 Dylan Hydes: Sickness directness and honesty and your willingness to educate a new board member and you're going to be missed. And I want to thank you for your service. So thank you. 78 00:11:49.650 --> 00:11:50.070 Ginger Fitch: Sure. 79 00:11:51.240 --> 00:11:51.540 Regan Molatore: So, 80 00:11:53.040 --> 00:11:56.940 Ginger Fitch: I want a second what director Hyde said 81 00:11:58.110 --> 00:12:09.420 Ginger Fitch: Mr. Woodley about your demeanor and your willingness to work with us as new board members and I want to assure you that your long I've 82 00:12:09.840 --> 00:12:31.470 Ginger Fitch: I've been in the district for 20 years. So the only school that I saw come down in Molson bill was well some bill primary school and that came down in Muslim was sunset and you replace both those with really beautiful schools and as you can see in the picture behind me, I'm 83 00:12:32.640 --> 00:12:44.730 Ginger Fitch: Used to having LM bank and being able to work with the different community leaders to make sure that our schools are placed in the right places. 84 00:12:45.150 --> 00:12:55.830 Ginger Fitch: Despite where I land my bank might be and to make those kind of deals has really benefited our school district. And I just want you to know that that 85 00:12:56.640 --> 00:13:09.060 Ginger Fitch: ongoing commitment to man band keen and looking to the future is certainly something that I will continue. And I would anticipate that boards to come will appreciate and thank you for that. Legacy 86 00:13:10.710 --> 00:13:12.000 Tim Woodley: Good. Thank you, Jr. 87 00:13:15.270 --> 00:13:16.380 Regan Molatore: And yeah, Christian 88 00:13:16.860 --> 00:13:19.410 Christy Thompson: I'm not seeing the place where I can raise my hand. 89 00:13:19.590 --> 00:13:21.390 Christy Thompson: Is it. Yes, only one 90 00:13:21.900 --> 00:13:24.570 Regan Molatore: No, I think, Kurt at it it's it's 91 00:13:24.600 --> 00:13:28.020 Regan Molatore: Okay, it looks like we should. But we're not able to. So, if not we'll 92 00:13:28.230 --> 00:13:31.740 Christy Thompson: Just cool just wanted to make sure. So 93 00:13:32.280 --> 00:13:43.950 Christy Thompson: I had the opportunity to work with you for when you're on the board, but I just want to tell you that, first of all, I've always been impressed, just with your wealth of knowledge about everything. Our district. 94 00:13:44.970 --> 00:13:50.430 Christy Thompson: I mean specifically building wise but just the wealth of knowledge you bring with 23 years 95 00:13:50.670 --> 00:13:59.070 Christy Thompson: Being somewhere 23 years is an accomplishment, regardless of where that is and I think just being in our school district and the wealth of knowledge that you have 96 00:13:59.520 --> 00:14:10.200 Christy Thompson: About our schools, the history of our schools, the land and again the forethought that you've had to know, you know, where we need to have land, just like ginger said 97 00:14:11.220 --> 00:14:17.700 Christy Thompson: And then I will also let Dylan said just your humble presence quiet presence in our meetings, but 98 00:14:18.270 --> 00:14:27.060 Christy Thompson: Still portraying that strong wealth of wisdom and information that we know is always there for us. So I just want to thank you for 99 00:14:27.810 --> 00:14:39.150 Christy Thompson: You know, being supportive of me as a new board member and welcoming me and have fun in your retirement and you will miss seeing you around the district office. 100 00:14:40.230 --> 00:14:40.770 Tim Woodley: Thanks. 101 00:14:44.910 --> 00:14:50.880 Chelsea King: Well, I don't need to say much else my fellow board members and darker Ludwick it really captured it and 102 00:14:51.150 --> 00:14:57.960 Chelsea King: I would like to share just for what it's worth, that the first time I ever saw you was the first school board meeting I ever attended 103 00:14:58.290 --> 00:15:08.610 Chelsea King: And there was a really large controversial school board meeting at Westland high school where you and Roger ruled in the board stage. Maybe you remember that meeting. 104 00:15:11.160 --> 00:15:24.480 Chelsea King: Yeah. But since then, you know, I have grown to know you and had the honor of working with you in the Long Range Planning Committee as well. And I just have really got to know you as a man with integrity and I respect that deeply 105 00:15:25.830 --> 00:15:42.060 Chelsea King: And and just know that you know we do this work because we believe in public education and we believe in our students and that legacy lives on even as your work days here come to an end. Thank you. 106 00:15:47.190 --> 00:15:47.910 Tim Woodley: Thanks, Chelsea. 107 00:15:51.690 --> 00:15:53.700 Tim Woodley: So is everybody 108 00:15:55.230 --> 00:16:08.070 Tim Woodley: This is really weird don't guys think we've been doing zoom meetings for all kinds of things you can imagine the bond office and you get connected up with, you know, some pretty 109 00:16:09.390 --> 00:16:19.560 Tim Woodley: Knowledgeable and intelligent engineers and architects that are used to working remotely in have been right there without missing a step. 110 00:16:19.980 --> 00:16:28.710 Tim Woodley: We have the district court quite up for that. But we're sure willing to do it, but it has been a whole different I'll tell you that. 111 00:16:29.640 --> 00:16:41.520 Tim Woodley: But I will also report that and I think you've heard it from the bond office. I'm not sure that we missed a beat and quite confident we're not behind schedule whatsoever. 112 00:16:42.210 --> 00:16:56.880 Tim Woodley: Good design good activities are happening. There's good public involvement amongst a lot of people as we invite them into zoom or Microsoft type meetings, but it is a different dynamic. It has been 113 00:16:58.650 --> 00:17:04.829 Tim Woodley: Different but yet still productive and this is another example of us. 114 00:17:06.270 --> 00:17:09.720 Tim Woodley: In a district that has always been so collaborative and 115 00:17:11.550 --> 00:17:13.319 Tim Woodley: Our character is one of 116 00:17:14.520 --> 00:17:16.500 Tim Woodley: Wanting to embrace each other. 117 00:17:17.819 --> 00:17:27.300 Tim Woodley: You know, talk and work and see each other often read from each other learn from each other. And it's just a different time. 118 00:17:29.310 --> 00:17:36.690 Tim Woodley: My mom assures me that this too will pass. She's 90 and I take some faith in what she says. 119 00:17:37.770 --> 00:17:48.630 Tim Woodley: I do want to thank all of you for your support over these years and it's not just support by passing a resolution. It is a part in comments. 120 00:17:50.340 --> 00:18:07.050 Tim Woodley: In being the eyes of a community that can translate what you're hearing into the district administrative group and each of us in that team taking our part from what we hear from you and then doing our best to 121 00:18:08.160 --> 00:18:16.020 Tim Woodley: Convey it and translate it and create lasting evidence of the commitments that we make with our community. 122 00:18:17.460 --> 00:18:20.250 Tim Woodley: I've always enjoyed the school board. 123 00:18:21.630 --> 00:18:24.510 Tim Woodley: I can't count how many I've gone to 124 00:18:25.530 --> 00:18:37.680 Tim Woodley: Occasionally I remind people that I had 30 years in this business before he became to wessling Wells Fargo and help serve some incredible school districts up and down the west coast. 125 00:18:38.850 --> 00:18:45.870 Tim Woodley: including Alaska and Montana and all of those in your positions have been 126 00:18:47.940 --> 00:18:59.610 Tim Woodley: Such commendable personalities and individuals where your commitment to your communities and the mission that has been placed in front of you. 127 00:19:00.750 --> 00:19:12.030 Tim Woodley: Our children, our patrons and it truly is a team effort that starts with you guys and your consideration and thoughtfulness 128 00:19:13.170 --> 00:19:30.720 Tim Woodley: Your hard questions. Sometimes that we don't even know answers to have have made us stop and think and refocus re center ourselves. And I encourage you to continue that kind of critical thinking as you continue to move through 129 00:19:32.610 --> 00:19:42.390 Tim Woodley: Some might predict difficult times. But over all these years. Trust me. There have been difficult times. This one's just different. 130 00:19:44.040 --> 00:19:50.790 Tim Woodley: But I have so much faith and in the board and the leadership a moment about Kathy. 131 00:19:52.710 --> 00:19:54.570 Tim Woodley: She has been 132 00:19:56.280 --> 00:20:02.430 Tim Woodley: At the top of the excellence chart for superintendents that I've served and I've served many 133 00:20:05.580 --> 00:20:10.140 Tim Woodley: And she's the right person in the right place at the right time, on, on this particular 134 00:20:11.820 --> 00:20:12.660 Tim Woodley: Season. 135 00:20:14.070 --> 00:20:26.580 Tim Woodley: That we're all experiencing in about it's been an uncanny how she's in front of many, many things that has helped all of us, then, be ready for what might happen into the future. 136 00:20:28.020 --> 00:20:38.640 Tim Woodley: She's clairvoyant, in some ways, and I have really, really appreciated that. And as she and I have talked over the last couple of years and me, considering 137 00:20:40.080 --> 00:20:48.180 Tim Woodley: Moving on retiring truly and all the hats that I have worn. I grew up with a district, you know, 138 00:20:48.600 --> 00:20:57.570 Tim Woodley: I don't know that anyone could come in today and do or take on those responsibilities and it was getting very, very difficult for me. 139 00:20:57.930 --> 00:21:14.310 Tim Woodley: But I grew up with it. And so there's somewhat organic we have organized some extraordinary people to help us and it just worked through all those years, but at a transition time it it needed to be dispersed to a lot of people 140 00:21:15.660 --> 00:21:20.100 Tim Woodley: In Kathy could recognize that and then granted time for me. 141 00:21:21.900 --> 00:21:32.760 Tim Woodley: With all of them. I don't know if Aaron's listening, but he was one of them. He stepped in heroically for a while. But to start by teaching 142 00:21:34.440 --> 00:21:50.580 Tim Woodley: And then coaching and now more of a mentor and with a little bit of counseling, I can see that they're all in a perfect place. The district is well positioned and systems are running 143 00:21:51.750 --> 00:22:06.930 Tim Woodley: And again, there'll be challenges, but you have people and systems that are in place that I have confidence that the district will prosper well into the future. I would just end with a comment. 144 00:22:08.490 --> 00:22:09.600 Tim Woodley: Last August 145 00:22:10.620 --> 00:22:12.540 Tim Woodley: When we had our opening 146 00:22:13.860 --> 00:22:21.000 Tim Woodley: The all teacher breakfast and everybody was there. I think it was lane Johnson that put a slide up on on the 147 00:22:22.860 --> 00:22:39.420 Tim Woodley: Projector and it said it is our great truth. And I think you guys may remember this. Is there a great truth that work done grudgingly in servitude work done willingly is service work done lovingly 148 00:22:40.650 --> 00:22:48.420 Tim Woodley: Is sacrament. And I will say that while there was a certain amount of grudging servitude at times. 149 00:22:50.340 --> 00:23:00.510 Tim Woodley: And I suppose a certain amount of willing service of charge at least 90% of my time here in this district has been 150 00:23:01.740 --> 00:23:09.780 Tim Woodley: The experience of the sacrament at the level of loving what I have done. I was one of those really lucky guys from 151 00:23:10.950 --> 00:23:13.110 Tim Woodley: When I was really young I knew 152 00:23:14.760 --> 00:23:19.350 Tim Woodley: The career and the path and the direction I wanted to take and I've never veered from it. 153 00:23:20.850 --> 00:23:28.620 Tim Woodley: And have enjoyed every moment of it. And when the opportunity came to work wessling well. So, though I knew this was a place 154 00:23:29.940 --> 00:23:32.280 Tim Woodley: That I could invest myself to 155 00:23:33.840 --> 00:23:35.670 Tim Woodley: Bring a sense of 156 00:23:36.960 --> 00:23:42.030 Tim Woodley: Humble stewardship and help a community and their kids. 157 00:23:43.860 --> 00:23:54.990 Tim Woodley: And I, I've just been so appreciative to the superintendent's that have served here. Roger bill and Kathy and incredible board members over these years, so 158 00:23:55.710 --> 00:24:11.610 Tim Woodley: That's a little long winded sorry but I wanted to express that to you and you have all been just great participants and in France, really, the work that's in front of us. So thank you for your recognition. 159 00:24:20.940 --> 00:24:30.960 Regan Molatore: I think we would all be standing up if we were in the boardroom and clapping right now, Tim. So thank you for joining us. And thank you again for your years of service and 160 00:24:31.770 --> 00:24:39.450 Regan Molatore: Best of luck. We are. We want to hear about the exciting things that are yet to come for you. So you'll have to come back and fill us in on occasion. 161 00:24:41.220 --> 00:24:48.570 Tim Woodley: As it as it turns out, we're a little unsure about what that might have been but well patience and time to sort through 162 00:24:53.880 --> 00:25:04.050 Kathy Ludwig: Thank you, Tim. And I want to have board members know that I'll be sending out an email tomorrow with the date and time for you to join us in 163 00:25:05.310 --> 00:25:11.430 Kathy Ludwig: Celebrating Tim's retirement as we conclude the school year with our Leadership Forum group. 164 00:25:12.750 --> 00:25:21.840 Kathy Ludwig: And celebrate not only 10 but to other staff who are also relocating and our opportunity say, Thank you and goodbye to colleagues and friends so 165 00:25:22.470 --> 00:25:38.370 Kathy Ludwig: And Tim, I apologize. I forgot that you know boons very early on was one of one of your first schools and I couldn't remember was roll this month. Was it midway when you arrived or finished. Are you did you help build Rosemount 166 00:25:39.390 --> 00:25:40.320 Tim Woodley: Yeah, from 167 00:25:40.440 --> 00:25:40.830 Kathy Ludwig: Okay. 168 00:25:40.920 --> 00:25:42.210 Tim Woodley: So that was the first one that 169 00:25:42.540 --> 00:25:43.770 Tim Woodley: Groundbreaking out 170 00:25:43.830 --> 00:25:44.520 So, yeah. 171 00:25:45.750 --> 00:25:47.310 Tim Woodley: Yeah, from roseman on 172 00:25:47.580 --> 00:25:55.170 Kathy Ludwig: Yeah Rosemount Boone's ferry and then the others that I mentioned. But when you look at every school there has been an addition or a remodel 173 00:25:56.940 --> 00:26:06.270 Kathy Ludwig: To every one of those places that has changed. It's the face of that school and the way that it's been able of facilities, been able to really foster 174 00:26:06.720 --> 00:26:12.390 Kathy Ludwig: Great learning by children and collaboration with the adults in the building so 175 00:26:13.080 --> 00:26:19.560 Kathy Ludwig: We have stunning, stunning buildings and people who come and visit our school district point that out all the time, and it's about 176 00:26:19.920 --> 00:26:37.620 Kathy Ludwig: Incredible architects and teams that we hire, but they only know and can capture the vision when there's folks who helped to feed that vision and give them permission to be creative and dynamic and and create beautiful places. So thank you again, Tim, and we'll keep celebrating this week. 177 00:26:38.610 --> 00:26:39.960 Tim Woodley: All right. Thank you Kathy. 178 00:26:41.580 --> 00:26:50.910 Kathy Ludwig: So this point, I'm going to stop sharing this brain and come back to all of us here and I'll turn it back over to 179 00:26:51.930 --> 00:26:55.620 Kathy Ludwig: Cheer mala tour and our board member reports. 180 00:26:57.030 --> 00:27:00.390 Regan Molatore: All right. Thank you Chelsea to 181 00:27:00.570 --> 00:27:02.280 Regan Molatore: Start us off with your board report. 182 00:27:03.840 --> 00:27:23.400 Chelsea King: Yes, thank you. Hi, everybody. It's good to be here with budget committee and all the administrators and the people who are reviewing. I have a few things to say, first of all, I'd like to start by just by recognizing the what's happening in our local communities and nationally with the 183 00:27:25.350 --> 00:27:27.630 Chelsea King: Outcry that's occurred publicly 184 00:27:28.710 --> 00:27:42.720 Chelsea King: With a call to disrupt or dismantle systems of racism and just wanted to take a moment to clarify or just to remind myself and my community that we had stated 185 00:27:42.780 --> 00:27:47.880 Chelsea King: At the beginning of this year that we as a board and as a district are also committed to that. 186 00:27:47.880 --> 00:27:53.640 Chelsea King: Work when we place the words disrupt systems of racism into our district goal number one. 187 00:27:54.180 --> 00:28:12.000 Chelsea King: And so just taking a moment to just acknowledge what's going on in our local communities in our country say that I'm personally committed to that work as well, and I welcome conversations with my fellows about what does that system look like and 188 00:28:13.140 --> 00:28:21.120 Chelsea King: Education, particularly in our district and and what work, we can do to disrupt systems of racism within our own district. 189 00:28:23.100 --> 00:28:37.320 Chelsea King: I had the honor of attending to the high school graduations, and I, I had the luxury of just showing up and participating in some of the joy and then leaving. I didn't have to do any of the labor or the planning, which was 190 00:28:38.160 --> 00:28:52.500 Chelsea King: So meticulously and beautifully done as to hardly be something to notice it was so seamless and easy and the flow is so good. And everybody was having a good time. And I didn't get sunburned and 191 00:28:53.040 --> 00:29:03.120 Chelsea King: It was awesome. So a joyous event and I'm super proud of our graduates and so fun to be around them, because the future just wide open for the majority of them so 192 00:29:03.480 --> 00:29:12.930 Chelsea King: That was an honor and so glad to be a part of that. It's definitely one of the perks of the job here and just wanted to give a recognition to our 193 00:29:13.440 --> 00:29:18.660 Chelsea King: Teachers and classified staff and administrators for the heavy lifting. You've been doing 194 00:29:19.590 --> 00:29:26.010 Chelsea King: Congratulations had a common across the finish line, but also I simultaneously know that you don't 195 00:29:26.790 --> 00:29:37.560 Chelsea King: ever really come across the finish line, and especially this year and that you just sort of pass the baton in one fashion or another that shift gears. So even as we draw to a close with the school year. 196 00:29:37.860 --> 00:29:46.950 Chelsea King: I know you're already starting to think about what fall will look like. And so just wanted to take a moment to honor and appreciate that. That's it. 197 00:29:52.200 --> 00:29:54.030 Regan Molatore: Ginger things 198 00:29:55.020 --> 00:29:55.800 I 199 00:29:57.450 --> 00:29:59.640 Ginger Fitch: Was able to time the Westland 200 00:30:00.090 --> 00:30:07.410 Ginger Fitch: High school graduation and it will send build graduation and want to share from 201 00:30:08.460 --> 00:30:21.750 Ginger Fitch: A parent of a senior how important those ceremonies were I watched families repeatedly Westland tell those onstage how thankful. They were for that. 202 00:30:22.200 --> 00:30:40.200 Ginger Fitch: And I certainly felt the same from my household and Wilson Ville, because we're at a time where we don't have a lot to celebrate and we don't have much certainty and for having a date of graduation that we could celebrate our seniors and and to have it done in a way 203 00:30:41.640 --> 00:30:55.980 Ginger Fitch: Where you responded to their wish to walk across the stage and for them being free of the mask and such, I think, was very meaningful for the students as well. I want to thank everyone who participated in those 204 00:30:58.050 --> 00:31:08.640 Ginger Fitch: Before the death of George Floyd, we have had students and parents can be for the board and share both incidents and the impact of racism in our schools. 205 00:31:09.420 --> 00:31:17.550 Ginger Fitch: We heard them last fall, Dr. Ludwig invited the board to change board goal number one to include one of the means to gain 206 00:31:18.480 --> 00:31:31.440 Ginger Fitch: Student To grow student achievement to include disrupting systems of racism, Dr. Ludwig invited her staff and this board to read books like white fragility, which is in the news at the moment. 207 00:31:32.640 --> 00:31:46.980 Ginger Fitch: Last month of Vice Chair Martin and myself, met with our Chief Operating Officer pat McGrath and senior project manager your email Douglas to talk about the extent to which we're inviting minority owned businesses. 208 00:31:47.670 --> 00:31:58.350 Ginger Fitch: To receive some of the bond work and we were able to have a meaningful discussion about what they were doing to move in that direction. 209 00:31:59.580 --> 00:32:07.800 Ginger Fitch: And it was actually quite encouraging, from my perspective, the actions that they're taking to expand. 210 00:32:09.330 --> 00:32:13.470 Ginger Fitch: Who receives the work from the lucrative work in our community. 211 00:32:14.580 --> 00:32:24.090 Ginger Fitch: The board members often asking meetings about the over under representation of minorities in our district like graduation rates and suspension rates. 212 00:32:25.290 --> 00:32:36.420 Ginger Fitch: And while it's important for us to educate ourselves and to be open to hearing about our failures and relationship to racism and to ask questions related to racism. 213 00:32:36.900 --> 00:32:56.370 Ginger Fitch: I am certain that I, as a board member have failed to adequately address issues that have been raised and takes up citizens steps in eliminating racism and I apologize for that. And I want to recommit to moving from listening to action. The only downside of the Wilson filled graduation. 214 00:32:57.780 --> 00:33:07.050 Ginger Fitch: Was the gathering of an all white law enforcement cluster clustered in a corner of the parking lot talking among themselves. 215 00:33:08.370 --> 00:33:16.530 Ginger Fitch: With their mark vehicles and I contrast that to the joys cheering of the valley and fire rescue 216 00:33:18.510 --> 00:33:21.960 Ginger Fitch: volunteers who are there at the intersection 217 00:33:23.790 --> 00:33:38.790 Ginger Fitch: Last year I was asked by Chief works of the Wilson Phil police department, whether I would support adding another school resource officer in the Wilson bill area and I didn't hesitate to say no. 218 00:33:41.700 --> 00:33:52.530 Ginger Fitch: The criminalization of our youth of youthful behavior in our schools and particularly black and latino males has no place in our schools and certainly 219 00:33:53.280 --> 00:34:05.250 Ginger Fitch: I'm dedicated to having some ongoing discussions about if that's an area that doesn't help us grow student achievement and in fact is detrimental and I want 220 00:34:05.850 --> 00:34:14.100 Ginger Fitch: Our public to know that I'm going to continue to listen to what you have to say. And I know from my own experience, I can raise raises. 221 00:34:15.420 --> 00:34:18.000 Ginger Fitch: I can you raise racism. 222 00:34:19.230 --> 00:34:33.120 Ginger Fitch: To the courts and when I get no response is very frustrating because I don't think it means that I'm heard. And I don't think that the they understand the impact of racism in our justice system and so 223 00:34:34.320 --> 00:34:45.480 Ginger Fitch: I would invite anyone from the public or students who have spoken who haven't gotten a response from me to challenge me about what am I doing and have I really heard, am I taking action. 224 00:34:50.340 --> 00:34:51.570 Regan Molatore: Thank you, Ginger. 225 00:34:52.860 --> 00:34:53.550 Regan Molatore: Dylan. 226 00:34:56.940 --> 00:34:57.420 There we go. 227 00:34:59.640 --> 00:35:11.940 Dylan Hydes: Not a whole lot going on the district outside of a graduation, but I was able to hand out diplomas a Western high school, I didn't get a time slot at Wilson though high school graduation, but I wasn't able to go and I don't know. 228 00:35:13.560 --> 00:35:24.690 Dylan Hydes: Director Fitch and saw me, but I was there incognito with the mask on and sunglasses. So probably no one recognized me but I got to see somebody drove him in a Lamborghini, which is pretty impressive. 229 00:35:26.340 --> 00:35:38.040 Dylan Hydes: I thought it was a real testament to the district that I didn't hear a single person complain about the quality of the process. It was 100% positive and even some people wanting to know if this could be done next year. 230 00:35:38.850 --> 00:35:47.430 Dylan Hydes: Which I have no idea. Maybe we'll have to be or maybe this is one of those things permanent changes and are some hybrid is reached, next year, but everybody was so happy. 231 00:35:47.880 --> 00:35:56.370 Dylan Hydes: It really was a testament to make everybody wanting to get out to celebrate something in the quality, the district put together for a really great event. 232 00:35:57.570 --> 00:36:12.690 Dylan Hydes: With Vice Chair King I attended a zoom meeting with many local leaders leaders, including representative neuron proof sag mayor Axelrod city council members county commissioners about the sharing of information to hear what different 233 00:36:13.770 --> 00:36:17.070 Dylan Hydes: Or organizations aren't committee are doing to help with coronavirus 234 00:36:18.240 --> 00:36:29.400 Dylan Hydes: Distance Learning is mercifully complete I have mixed feelings about distance learning is as a parent who's trying to work. It's so hard and I have so much 235 00:36:30.990 --> 00:36:39.690 Dylan Hydes: Compassion for single parents who had to navigate that. But at the same time, I do want to acknowledge to high quality of the work. 236 00:36:40.530 --> 00:36:51.630 Dylan Hydes: I was surprised at how challenging the work was for my kids and most days it was at least three hours, which I was happy with. I wanted my kids to get a high quality education and for what 237 00:36:52.110 --> 00:36:59.040 Dylan Hydes: Was available to us their teachers did a fantastic job and were so supportive, the questions they got back to us right away. 238 00:36:59.430 --> 00:37:10.800 Dylan Hydes: And for my first mother parents that's that's the norm across our district. So I really want to thank the teachers and their and the administrators for making that possible. And of course, Curtis and his team for handling all the technology for that. 239 00:37:12.480 --> 00:37:19.890 Dylan Hydes: I also want to acknowledge occupied awake as director Fitch mentioned and vice chair King about the 240 00:37:20.610 --> 00:37:31.050 Dylan Hydes: The visionary leadership right the dismantling systems of racism. I don't know why districts. They added that in the last 12 months, but I can imagine the widest yes, you're going to be in the next 12 months. 241 00:37:31.800 --> 00:37:44.550 Dylan Hydes: And the, the books. The white fragility, as well as. So you want to talk about race has really rocked my world and change the way that I view race and you know my shortcomings in that area. 242 00:37:45.990 --> 00:37:56.130 Dylan Hydes: And changing the way that I view this whole issue and you can buy those books right now if you go to Amazon. They're sold out. And so I have loaned out both of those books to people and I have people who say when you get them back. I have them. 243 00:37:57.030 --> 00:38:08.940 Dylan Hydes: So thank you for those books and helping frame frame this for us differently and hopefully one person at a time, we can make some progress on this. I'm going to be attending some rallies this week with my children and my nephew's in town. 244 00:38:10.290 --> 00:38:18.540 Dylan Hydes: And I would encourage anybody who's listening to attend these rallies and and and take your kids. If you feel it's safe. If you're in a place where you can do that. 245 00:38:18.930 --> 00:38:28.950 Dylan Hydes: And I really do get a sense for the first time in a long time, that things might be changing. I remember being outraged. I was 2014 when Ferguson. 246 00:38:29.520 --> 00:38:37.560 Dylan Hydes: And all those events are happening that I felt angry, but I felt really alone in that frustration and now it feels like a really 247 00:38:37.890 --> 00:38:48.930 Dylan Hydes: Media watershed moment. It feels like people are really coming together behind the need to reform police practices and help people of color who have a very different experience with police than most of us do. So that's it. 248 00:38:56.040 --> 00:38:57.240 Regan Molatore: Thank you. Dylan. 249 00:38:58.020 --> 00:38:58.560 And 250 00:39:00.510 --> 00:39:11.790 Regan Molatore: I'll just add a few comments with regards to. Yeah, our boards work around the dismantling systems of racism and you know as current 251 00:39:12.480 --> 00:39:19.290 Regan Molatore: events unfold there been so many times. I'm just so grateful to have the administration, we have and to have 252 00:39:19.620 --> 00:39:29.100 Regan Molatore: You for as the people who I'm working with on this board and creating these goals with and digging deeper into this work alongside and 253 00:39:29.640 --> 00:39:39.210 Regan Molatore: For us even last August when we were discussing this goal and what it means to us. There was just this discussion of. We don't want it to just be words, you know, 254 00:39:39.600 --> 00:39:49.560 Regan Molatore: We want it to be action meaningful action and the different moves that would be required to move that into action and I know over this next school year. 255 00:39:50.190 --> 00:40:02.850 Regan Molatore: The consistency of the five of us being able to work together along with our administration. I'm just very hopeful that we can demonstrate more acts towards bringing the school to fruition. 256 00:40:04.590 --> 00:40:11.250 Regan Molatore: You know that also being said and it's something I'll probably talk about a little bit more come July as 257 00:40:12.780 --> 00:40:24.900 Regan Molatore: July would mark the last term last year of the term of which I'm elected to and I, you know, I've been thinking about how do we also, you know, 258 00:40:25.380 --> 00:40:45.930 Regan Molatore: Create a more diverse voice amongst our board members and those who represent you know our communities and I don't intend to run for election again so you know come January, we do need community members and citizens to think about whether or not they're willing to take on 259 00:40:47.100 --> 00:41:04.710 Regan Molatore: The position of school board member and to the extent that we have community members who don't feel that they're represented or don't see their, their face amongst our leadership and I would happily partner and help people learn how what they need to do to 260 00:41:06.210 --> 00:41:13.140 Regan Molatore: run a campaign and what paperwork. They need to file and where they need to file it and any connections or anything. I have to link you 261 00:41:14.160 --> 00:41:17.070 Regan Molatore: To people i am i'm happy to do 262 00:41:19.770 --> 00:41:25.470 Regan Molatore: That also being said Christie, I realized I skipped to you in the board report. So I'll come back to you. I'm so sorry. 263 00:41:26.970 --> 00:41:40.620 Regan Molatore: And then just as far as, you know, a district wide events graduations were incredible. Um, I attended and gutsy Westland high school and arts and technology high school and 264 00:41:41.130 --> 00:41:47.610 Regan Molatore: With both the Westland and Wilson go graduations, I found it really hard not to be present. 265 00:41:48.540 --> 00:41:56.400 Regan Molatore: You know, we usually are present for the entire graduation ceremony and I loved the live feed. I was checking into it constantly. 266 00:41:57.270 --> 00:42:03.060 Regan Molatore: Even during Wilson those graduation I was in the car driving up to Washington and I kept having to just check in. 267 00:42:03.660 --> 00:42:13.290 Regan Molatore: In particular, I had and human both Christie and ginger had students walking the stage. And so I didn't want to miss Russell going across units of in the car checking and 268 00:42:13.590 --> 00:42:28.800 Regan Molatore: They're just fun to you know those people that we've the students who've gotten to know along the way and just seeing them have their moment and I also had the opportunity to share a commencement address on behalf of the Board to our students. And that was fun to put together and share 269 00:42:30.420 --> 00:42:32.250 Regan Molatore: I also had the chance to 270 00:42:33.510 --> 00:42:43.620 Regan Molatore: Watch meridian Creek had a teacher car parade. So I got to stand out with my son, and we have a thank you sign and that was more or less than honor of 271 00:42:44.370 --> 00:42:52.320 Regan Molatore: In recognition of the eighth graders who were moving on to high school, and that was fun to see through social media just pictures of the variety of activities that were happening at 272 00:42:53.820 --> 00:43:09.360 Regan Molatore: Our primary schools in particular to acknowledge again those the progression of our kindergarteners into first grade, and then again the recognition of our fifth graders. Moving on to middle school and 273 00:43:11.370 --> 00:43:19.530 Regan Molatore: Then, and then just kind of, in general, Chelsea. And I have been meeting weekly on Mondays with Dr. Ludwig 274 00:43:20.880 --> 00:43:29.190 Regan Molatore: More, you know, just as the world of education has been changing kind of rapidly in light of coven and 275 00:43:30.240 --> 00:43:34.740 Regan Molatore: Governmental orders and things like that and just kind of trying to keep abreast of 276 00:43:35.850 --> 00:43:46.110 Regan Molatore: What's coming down the pipeline and when we can expect to further guidance from the state so that we can start planning for the future and what some of that might look like as well as trying to include ensure that 277 00:43:47.610 --> 00:43:59.670 Regan Molatore: We're keeping the entire school board abreast of some of those moves and changes and through the setting of our meeting agendas and or encouraging board members to check in with Dr Ludwick 278 00:44:01.320 --> 00:44:04.980 Regan Molatore: And with that, Christy. I'm really sorry I skipped over you, would you please 279 00:44:07.290 --> 00:44:08.040 Christy Thompson: Come back to me. 280 00:44:08.460 --> 00:44:09.000 Christy Thompson: I'm 281 00:44:09.120 --> 00:44:22.110 Christy Thompson: So kind of says we've given our board reports and I early on when Lowry and Bolton and boons ferry and laminate primary. They all did her parades. 282 00:44:22.530 --> 00:44:32.730 Christy Thompson: And just to let their students, the teachers and the staff let to let their students know and kind of just show their care and support for their not only their students, but their community and families so 283 00:44:33.840 --> 00:44:36.420 Christy Thompson: I went and visited each one of those grades and 284 00:44:37.770 --> 00:44:45.840 Christy Thompson: Just held a little sign letting them know that their school board appreciated all of the work that they were doing with distance learning. So that was just 285 00:44:46.230 --> 00:44:53.070 Christy Thompson: That was fun. That was a highlight and to see how excited. The kids got to see their teachers driving by 286 00:44:53.520 --> 00:45:02.970 Christy Thompson: In the cars and I know it was fun on both sides like every. First of all, everyone was just excited to have something to go to and attend 287 00:45:03.750 --> 00:45:12.420 Christy Thompson: But then the added bonus, I think, I think for the teachers and just for everybody involved that realization of what a difference. 288 00:45:12.840 --> 00:45:22.650 Christy Thompson: A teacher can make in the life, not only of our students, but in the lives of their families and just that effect and so 289 00:45:23.610 --> 00:45:34.080 Christy Thompson: One thing I love that this process is done, as I think it's really elevated everyone's appreciation for our teachers and our staff and administrators and what they all do. 290 00:45:35.040 --> 00:45:45.210 Christy Thompson: As parents have taken to is Dylan talked about distance learning at home and just the work that goes into that. So I love that. So this card grades were fun 291 00:45:46.230 --> 00:45:52.920 Christy Thompson: I have opportunity to be on stage for graduation for Westland high school and then also the Wilson bow graduation. 292 00:45:54.180 --> 00:45:59.040 Christy Thompson: Where I had the honor of being able to give my daughter her diploma and 293 00:46:00.630 --> 00:46:01.830 Christy Thompson: That was super fun. 294 00:46:03.270 --> 00:46:07.740 Christy Thompson: So I just am appreciative. And I want to just a shout out to pat 295 00:46:08.250 --> 00:46:15.870 Christy Thompson: McGrath, and his entire everyone who was involved in orchestra. Anyone who had anything to do with orchestrating graduation. 296 00:46:16.200 --> 00:46:31.950 Christy Thompson: All of our principals Saskia and Greg and Kelly and Erin downs for taking such good care of all of our school board members as we walked up and read immediately given a mass that Matt, you know, the school and water and making sure we had breaks 297 00:46:33.990 --> 00:46:46.740 Christy Thompson: It. I, I was blessed by the whole graduation experience and and I feel like our families were too. I heard the same feedback from our families that that 298 00:46:47.700 --> 00:46:59.280 Christy Thompson: That it was a great event. And it was so fun to see how the different you know the different cars that came in some decorated some not some like 299 00:46:59.820 --> 00:47:08.580 Christy Thompson: Pink balloons all out in the back of the truck and it was just fun it was to me. It was a very fun celebratory event and 300 00:47:09.300 --> 00:47:21.840 Christy Thompson: That was fun to be a part of. And I just, I know that an event like that doesn't come off with just, you know, it takes a lot of organization. And a lot of people planning and so thank you to all of you who are involved in that and 301 00:47:22.560 --> 00:47:31.770 Christy Thompson: I in my attempt to try to get to all the PTA meetings I hadn't been able to get to Trilliums they did have a zoom PTA meeting. So I attended that 302 00:47:32.040 --> 00:47:39.120 Christy Thompson: And I can't remember if that was last week or the week before I'm hoping to attend Bolton's this coming week I believe 303 00:47:39.930 --> 00:47:52.740 Christy Thompson: The other thing I have been working on is just lots of reading. I think as we all have to stay abreast of coven and its effects on everything school related, which is, you know, and I'm appreciative of 304 00:47:53.220 --> 00:48:05.160 Christy Thompson: The emails that I get from SBA there with all the different articles and, you know, even just trying to keep up with. Okay. What are different districts doing with their graduations, what are the ideas out there and 305 00:48:06.180 --> 00:48:10.800 Christy Thompson: So just trying to really stay abreast of so I can be informed. 306 00:48:11.970 --> 00:48:18.630 Christy Thompson: And then the last thing I want to do is just acknowledge Dr. Ludwig as everyone else has just for her forward thinking 307 00:48:19.230 --> 00:48:34.620 Christy Thompson: When we added two more golan to disrupt the systems of racism and I am just thankful that I feel like you are out in front. Well, I don't know if we were in front of the game. I feel like we're probably still behind the game, but 308 00:48:36.840 --> 00:48:39.840 Christy Thompson: We made that differently. You know, we put that statement in there. 309 00:48:40.890 --> 00:48:51.600 Christy Thompson: Probably not as soon as we should have. But I'm just appreciative that and the path that it has sent me on just the personal journey of again reading the books. 310 00:48:52.590 --> 00:48:57.840 Christy Thompson: And hearing different viewpoints and then just on my own attending some of the equity seminars. 311 00:48:58.290 --> 00:49:13.320 Christy Thompson: That the district is promoted, but also a couple that I was able to find on my own that I've gone to just to challenge myself to get into those realms and hear different voices. So, um, I guess just appreciative to Dr. Ludwig, and my fellow board members. 312 00:49:14.280 --> 00:49:21.090 Christy Thompson: For how we just kind of continuing as a board to go through that and be challenged 313 00:49:26.790 --> 00:49:28.080 Regan Molatore: Thank you. Christy 314 00:49:29.730 --> 00:49:42.780 Regan Molatore: And Dr. Leonard, we will come back to you later in the meeting for your superintendent report and we will move now on to the consent agenda. And is there emotion. 315 00:49:47.400 --> 00:49:47.850 Christy Thompson: Emotion. 316 00:49:49.290 --> 00:49:50.640 Christy Thompson: Percentage agenda. 317 00:49:51.480 --> 00:49:52.050 All second 318 00:49:53.190 --> 00:49:57.180 Regan Molatore: Are moved by Christy and seconded by Dylan. 319 00:49:59.940 --> 00:50:02.040 Regan Molatore: And Kelly, would you please call it for 320 00:50:03.240 --> 00:50:04.110 Kelly Douglas: Reagan toy. 321 00:50:04.830 --> 00:50:06.750 Kelly Douglas: Yes Chelsea King 322 00:50:08.850 --> 00:50:10.620 Ginger Fitch: Ginger Fitch by 323 00:50:11.730 --> 00:50:12.720 Kelly Douglas: Ellen hides 324 00:50:13.170 --> 00:50:15.330 Kelly Douglas: Right 50 Thompson. 325 00:50:16.470 --> 00:50:17.130 Christy Thompson: Yes. 326 00:50:17.640 --> 00:50:18.090 Kelly Douglas: Thank you. 327 00:50:19.290 --> 00:50:28.800 Regan Molatore: Alright, the consent agenda has been approved and now is the time when we would traditionally lean towards public comments. 328 00:50:30.330 --> 00:50:33.960 Regan Molatore: Because of the format of our public beings, we have altered the 329 00:50:34.110 --> 00:50:49.560 Regan Molatore: ability for people to be present in front of the board personally to deliver their come to add their public comment. But we have invited comment to be sent to the board by email, of which then the board would review in advance of the meeting so that any 330 00:50:50.670 --> 00:51:01.110 Regan Molatore: Public comments could be taken under an advice advisement by the board for decision making purposes. During the meeting, if necessary, and I'm 331 00:51:01.650 --> 00:51:11.880 Regan Molatore: With that being said, we as a board also welcome and encourage email emails comments phone calls, whatever method you choose to communicate to 332 00:51:12.390 --> 00:51:33.390 Regan Molatore: Share your thoughts and opinions with the board at any time. It doesn't have to be just during our public comment period during public meetings. But with that being said, we did receive two public comments. One was from Jessica meta and he he TA and 333 00:51:34.590 --> 00:51:46.950 Regan Molatore: That communication and ask the Board to please consider the negative impacts of maintaining a current pass or incomplete grading system at the high school 334 00:51:47.610 --> 00:52:11.400 Regan Molatore: And it has also made an ask that the board, please consider for next fall a hybrid in person online instruction format and with the information of knowing that there could be a resurgence in code encoded in the fall. And I just would like to acknowledge that the board. 335 00:52:12.600 --> 00:52:20.040 Regan Molatore: Received that and has had an opportunity to read that full comment, especially in the fact that my synopsis may not 336 00:52:20.520 --> 00:52:38.040 Regan Molatore: It does not entirely conform to all the information that was shared in that message and then also there was one from Preston Van Meter, and he was writing on behalf of Wilson Ville youth softball. And again, it acknowledges that you, the state has 337 00:52:40.080 --> 00:52:55.920 Regan Molatore: Ordered our schools to be closed to ease to reopening that the school board. Consider also allowing the softball field that wasn't go high school to be reopened for you use by Wilson. Wilson bill youth softball. 338 00:52:57.210 --> 00:53:03.870 Regan Molatore: And I just want to acknowledge that the board received that as well as had the opportunity to read that comment and 339 00:53:09.270 --> 00:53:12.180 Regan Molatore: With that, we will 340 00:53:14.130 --> 00:53:19.620 Regan Molatore: Move on to operations and Mr. Tim woodland 341 00:53:21.060 --> 00:53:35.700 Regan Molatore: Okay, making sure I'm doing this right. Thank you. And who's going to come forward and talk to us about the law out an opening on the Long Range Planning Committee and then as well as a resolution concerning that awesome grant next 342 00:53:37.830 --> 00:53:38.520 Tim Woodley: Thank you. 343 00:53:40.050 --> 00:53:40.650 Regan Molatore: Reagan. 344 00:53:43.020 --> 00:53:45.930 Tim Woodley: I think the first one is fairly straightforward. 345 00:53:47.130 --> 00:53:52.320 Tim Woodley: We've gotten in a rhythm of long range planning members and their 346 00:53:53.550 --> 00:53:59.400 Tim Woodley: Terms and memo in front of you, outlines each position. 347 00:54:01.980 --> 00:54:03.000 Tim Woodley: One through seven. 348 00:54:04.620 --> 00:54:24.090 Tim Woodley: At the end of June, we will have two positions that expire. Turns out position one and position seven Mike Jones and David lake and at this time as a memo points out, we would request that the board. 349 00:54:25.170 --> 00:54:28.740 Tim Woodley: Recognize these openings and offer them. 350 00:54:29.790 --> 00:54:41.190 Tim Woodley: Declare the vacancies and open up nominations to Kelly Douglas at the superintendent's office and there was, I think there's an application attached in your 351 00:54:42.450 --> 00:54:44.730 Tim Woodley: Board book to see how that is 352 00:54:46.440 --> 00:54:48.030 Tim Woodley: There any questions about this. 353 00:54:49.830 --> 00:54:56.190 Ginger Fitch: I move the Board declare positions one and seven open on the Long Range Planning Committee. 354 00:54:56.220 --> 00:55:00.420 On July 1 20 22nd. 355 00:55:02.100 --> 00:55:07.110 Regan Molatore: All right, it's been moved by ginger and seconded by Christy. Is there any further discussion. 356 00:55:09.570 --> 00:55:14.610 Regan Molatore: Seeing no further discussion. Kelly, would you please call it for a vote. 357 00:55:15.420 --> 00:55:17.400 Regan Molatore: Regulatory yes 358 00:55:18.060 --> 00:55:19.020 Kelly Douglas: Ginger Fitch. 359 00:55:19.260 --> 00:55:21.420 Kelly Douglas: Yes Chelsea King 360 00:55:22.200 --> 00:55:22.470 I 361 00:55:23.580 --> 00:55:24.480 Kelly Douglas: Dylan hides 362 00:55:25.170 --> 00:55:27.240 Kelly Douglas: Hi Chris Thompson. 363 00:55:31.440 --> 00:55:31.830 Christy Thompson: Hi. 364 00:55:32.400 --> 00:55:33.210 Kelly Douglas: Thank you. 365 00:55:34.800 --> 00:55:39.600 Regan Molatore: Thank you. I'm seeing as it's been approved, we will open up 366 00:55:40.020 --> 00:55:46.080 Dylan Hydes: Is to ask one question about that. So it opens up on July 1. When is the deadline is to apply. 367 00:55:48.600 --> 00:55:49.530 Tim Woodley: I think the 368 00:55:50.730 --> 00:55:53.010 Tim Woodley: Application says 369 00:55:54.900 --> 00:55:55.620 Kelly Douglas: July 30 370 00:55:56.820 --> 00:55:56.970 Kelly Douglas: Yeah. 371 00:55:57.000 --> 00:55:58.080 Dylan Hydes: Okay. All right. 372 00:56:00.180 --> 00:56:06.810 Regan Molatore: And if I recall correctly, I think Dr Ludwick had shared that the next Long Range Planning Committee meeting though isn't until 373 00:56:08.130 --> 00:56:17.160 Regan Molatore: August August. Okay, so we've got some time to hopefully fill that position before the next meeting or very shortly thereafter. 374 00:56:18.270 --> 00:56:19.770 Tim Woodley: Yeah, very good. 375 00:56:21.240 --> 00:56:26.670 Kathy Ludwig: I believe it's August, it may be later than that. Do you recall Tim when the next July. 376 00:56:27.360 --> 00:56:30.510 Tim Woodley: Where we think of July. For lunch planning. Yeah. 377 00:56:31.650 --> 00:56:36.630 Tim Woodley: Yeah, I think we were thinking July and then going to the board. 378 00:56:38.250 --> 00:56:38.880 Tim Woodley: Amy, Scott. 379 00:56:39.930 --> 00:56:47.790 Tim Woodley: I think it could be July. It was kind of a tentative schedule thing and we haven't kind of pulled out to the group to kind of 380 00:56:48.210 --> 00:56:56.040 Tim Woodley: Get that in line but there'll be plenty of opportunities. We certainly won't slow down and search for some candidates. 381 00:56:56.490 --> 00:57:14.280 Tim Woodley: And they'll come to the board as soon as we have them, you know, together, and then they can work with the schedule that we put together long range planning and serving as an oversight. So they have plenty of activity and opportunity to meet 382 00:57:18.900 --> 00:57:25.200 Chelsea King: And what should we expect that the applications would be up and ready for people to access from the Web site. 383 00:57:26.820 --> 00:57:30.900 Tim Woodley: I think Kelly would probably be probably this week it's not 384 00:57:31.920 --> 00:57:33.060 Kelly Douglas: Be live tomorrow. 385 00:57:33.570 --> 00:57:39.000 Kelly Douglas: Oh just passed great thing tomorrow. Okay. Okay. 386 00:57:41.940 --> 00:57:45.960 Regan Molatore: All right, saying nothing further. All right. 387 00:57:46.380 --> 00:57:48.180 Regan Molatore: Tim, you want to take us to the awesome grant 388 00:57:48.990 --> 00:57:55.140 Tim Woodley: Yeah, it's, I don't want to. I don't want to lay this out is super complex 389 00:57:57.060 --> 00:58:05.490 Tim Woodley: But it's a little more than housekeeping. I think my memo kind of laid out where we are unit. There were some steps along the way and 390 00:58:05.940 --> 00:58:20.970 Tim Woodley: We kind of found some success and then some more success. And then we had a vote by our public in 2000 and November. That was a successful bond, which was what was required for us to be 391 00:58:23.460 --> 00:58:24.570 Tim Woodley: Assigned 392 00:58:26.790 --> 00:58:30.420 Tim Woodley: A grant opportunity with state of Oregon so 393 00:58:31.770 --> 00:58:53.730 Tim Woodley: The next step in that is for the board to consider and recommend execution authorization and execution of a grant agreement. Remember, this is a grant with O D in their office of capital construction. So the improvement. 394 00:58:54.870 --> 00:59:00.630 Tim Woodley: It's a formal document. I'm sure you kind of scan through it. It's got certain legal 395 00:59:02.010 --> 00:59:10.800 Tim Woodley: Implications to it. Jim Shannon bond council has been part of this, including the 396 00:59:11.970 --> 00:59:15.750 Tim Woodley: The drafting of the resolution, and it's somewhat 397 00:59:16.830 --> 00:59:31.980 Tim Woodley: Not really boilerplate, but the state has done several of these with different districts and this is how they go about doing it. So it's a formal agreement with certain agreements on both parts about how the awesome grant 398 00:59:33.270 --> 00:59:37.350 Tim Woodley: Is administered and the various parts within it. 399 00:59:38.460 --> 00:59:48.480 Tim Woodley: And to the extent that you might have questions about it. I'm prepared to answer those. I'm not going to try to go through the whole document and point out, Sir pieces or parts. 400 00:59:49.980 --> 00:59:53.730 Tim Woodley: But I'm prepared to talk about them. If you have specific questions. 401 00:59:57.900 --> 01:00:00.570 Regan Molatore: Maybe if we could get a motion us 402 01:00:01.680 --> 01:00:02.100 Tim Woodley: Yeah. 403 01:00:05.130 --> 01:00:11.670 Chelsea King: That we pass board resolution 2019 dash 24 for the awesome grant authorization 404 01:00:13.260 --> 01:00:13.800 Ginger Fitch: Second, 405 01:00:15.240 --> 01:00:22.140 Regan Molatore: Right, it has been moved by Chelsea and seconded by ginger are. Any further discussion or questions. 406 01:00:27.240 --> 01:00:27.510 Ginger Fitch: I had 407 01:00:28.500 --> 01:00:35.760 Regan Molatore: I was just because I would just mentioned that we as a board have been waiting this you know through our bond planning process. We knew that we had 408 01:00:36.660 --> 01:00:51.990 Regan Molatore: Opportunity To Partake In a matching grant from the state, although we knew it was not going to match the full amount of our bond. But we are grateful to have Amy additional proceeds to match. 409 01:00:52.710 --> 01:00:58.200 Regan Molatore: But it was always contingent upon our voters actually approving our bond measure 410 01:00:59.040 --> 01:01:08.220 Regan Molatore: And so we as a board just been kind of waiting to receive that grant information and work through that process so that we can finalize this commitment. 411 01:01:08.610 --> 01:01:22.620 Regan Molatore: That we need to our patrons and in that if they approved our bond and they would also be the beneficiaries of this awesome grant from the state of worry 412 01:01:24.840 --> 01:01:25.290 True. 413 01:01:29.310 --> 01:01:31.470 Regan Molatore: Any further questions, concerns. 414 01:01:31.830 --> 01:01:32.610 Regan Molatore: Being on your fish. 415 01:01:32.700 --> 01:01:33.450 Kathy Ludwig: As a comment. 416 01:01:33.720 --> 01:01:36.630 Regan Molatore: Okay, sorry I couldn't see. That's right. 417 01:01:37.290 --> 01:01:45.450 Ginger Fitch: So my question is really for Dr. Suddenly, who's and it's about where this is going to show up and when 418 01:01:46.710 --> 01:01:53.340 Ginger Fitch: Is it showing up in the upcoming budget, the budget document or not until we receive 419 01:01:53.340 --> 01:01:54.630 Ginger Fitch: Funding and 420 01:01:55.110 --> 01:01:57.180 Ginger Fitch: It will be clear to us when we read 421 01:01:58.290 --> 01:02:03.330 Ginger Fitch: Will it clear to us, where it is in our financial statements. 422 01:02:05.490 --> 01:02:09.420 Tim Woodley: I could maybe help with that with at least some background stuff just start with 423 01:02:10.500 --> 01:02:27.570 Tim Woodley: I spoke with the state today. One of the questions that I thought might come up is given this time in the world and our state. You know, is there any what level of competence, do we have that this will move forward. 424 01:02:29.070 --> 01:02:46.830 Tim Woodley: This is and you can dig deep into it if you want. But this is a grant system that's embedded in our Constitution that then is enacted through our ass and oh a ours and has been in place for a good amount of time, the state is fully 425 01:02:48.600 --> 01:02:53.460 Tim Woodley: Both capable and willing to carry this out and they had signal. 426 01:02:55.290 --> 01:03:03.450 Tim Woodley: Even last winter before things have changed that their schedule would have them selling these bonds in 427 01:03:04.980 --> 01:03:07.290 Tim Woodley: February of 21 428 01:03:10.050 --> 01:03:16.320 Tim Woodley: We just went through sale ourselves. We know what that's kind of like we're all watching the market to some extent. 429 01:03:18.390 --> 01:03:39.510 Tim Woodley: These are kind of high value public work spots that they have no concern about being able to sell just like ours went really really well. There's nothing from their office. It says they're tapping to break or hit the clutch that they're fully prepared to sell them in 430 01:03:40.980 --> 01:03:49.770 Tim Woodley: In February of 21 and that's has a lot to do with the work they have to do it front of to prepare bonds for sale. 431 01:03:50.490 --> 01:04:00.270 Tim Woodley: From that that may said that the money's wouldn't be available until April or May of 21 but 432 01:04:01.170 --> 01:04:15.420 Tim Woodley: When it comes to disbursement. Remember, this is a matching grant. So we have to spend money first. And I think these two projects where we're focusing on wood and athi 433 01:04:16.410 --> 01:04:23.730 Tim Woodley: We would want to turn in applications for contractors that we probably wouldn't even have until August, September. 434 01:04:24.090 --> 01:04:37.620 Tim Woodley: October, November, that we can then turn in with our reimbursement form to the to the state. So I don't I don't I wouldn't expect there be any expenditure. You may receive it. 435 01:04:39.840 --> 01:05:00.000 Tim Woodley: But it would only be in writing, you wouldn't receive the funds until we submit those affidavit certificates of pay applications that show we have spent our part, and that the word is compliant with eligible on expenditures, so I don't, I don't think it needs to be in this budget. 436 01:05:02.250 --> 01:05:24.240 SonLe Hughes: We walk in with remote and you and actually on in the budget proposed budget document on page 7.1, you will see that we will have the budget or the awesome friends 7.1 million. So it's just a placeholder there in case we get the money we know we have a place to spend it. 437 01:05:25.410 --> 01:05:35.280 Tim Woodley: Yeah, that's it. That's a good mood to be in front of a little bit, but we do have certain level of confidence that in that time frame, there will be some 438 01:05:36.330 --> 01:05:38.460 Tim Woodley: grant money coming toward the desperate. 439 01:05:49.200 --> 01:05:50.250 Regan Molatore: Further questions. 440 01:05:52.080 --> 01:05:55.740 Regan Molatore: Oh, Christy. Oh, thank you. And I now see that the hand raising function. Thank you. 441 01:05:56.700 --> 01:05:57.360 Regan Molatore: Okay, Christy 442 01:05:59.430 --> 01:06:11.430 Christy Thompson: Um, yeah, I just had a question, Tim. Can you just speak to it looks like we're going to spend in this we spend 14,000 or sorry part 2 million 443 01:06:12.630 --> 01:06:22.920 Christy Thompson: Plus the AP and 9 million plus at enza is the reason for and I, in my mind, I think, okay, at least the newer building into what is the older building 444 01:06:23.430 --> 01:06:38.730 Christy Thompson: Why would we spend more, the older building, but is that because we're turning the AP into the third high school and so that extra amount is kind of what's accounting for us to convert it to a high school to our third High School. 445 01:06:39.720 --> 01:06:48.870 Tim Woodley: Yeah, I don't have the pages number but Exhibit A one is where there's a financial layout of how this works. 446 01:06:49.740 --> 01:06:50.040 Christy Thompson: Yeah. 447 01:06:50.070 --> 01:06:54.990 Tim Woodley: We had to target to schools and we did for assessments of them. Okay. 448 01:06:56.160 --> 01:07:07.020 Tim Woodley: You will see a column for local bond budget, which for at was 11.9 million in the wood 4.2 million 449 01:07:07.530 --> 01:07:25.140 Tim Woodley: I was in the original bond on our gold bond valid. Okay, so we had identified or for each of them and the ad budget is higher because we recognize the need to do extra work to convert it to the high school. Okay. 450 01:07:25.170 --> 01:07:26.010 Christy Thompson: Okay, and that's 451 01:07:26.070 --> 01:07:28.200 Christy Thompson: That answers my question. That was 452 01:07:28.260 --> 01:07:36.510 Tim Woodley: Yeah, that identifies that work and the extra the state is bring is the next column over 453 01:07:37.710 --> 01:07:39.540 Tim Woodley: Will add to that work. 454 01:07:41.160 --> 01:07:46.890 Tim Woodley: And it's identified it more maintenance type stuff. Roof Replacement maybe 455 01:07:48.780 --> 01:07:52.110 Tim Woodley: It's important, and perfect timing to 456 01:07:52.530 --> 01:07:53.670 Tim Woodley: Really fit out these 457 01:07:53.670 --> 01:08:05.550 Tim Woodley: Schools and would probably has a higher need than a fee for that extra small work stuff. And I think we communicated that as we're kind of talking through this at the bottom. 458 01:08:13.230 --> 01:08:14.400 Chelsea King: I'm happy to see. Thank you. 459 01:08:15.540 --> 01:08:18.810 Chelsea King: Oh, I'm sorry. I'm supposed to ask permission of the chair. 460 01:08:18.960 --> 01:08:19.410 Somewhere. 461 01:08:21.840 --> 01:08:30.569 Chelsea King: I forget, I just get in gross. Um, yeah, I appreciate that. Just, again, a point to integrity, that's been the message all along was that 462 01:08:31.470 --> 01:08:39.569 Chelsea King: Is a would middle school would get, you know, a sizable portion or half or something of this awesome grants the messaging that I recall 463 01:08:40.260 --> 01:08:48.600 Chelsea King: To building and bring it more and par with our other middle schools and so I'm just seeing that reflected again here and just appreciate that through line. 464 01:08:49.950 --> 01:09:00.270 Tim Woodley: Yeah, if you get a chance to go to bathroom where we spend a lot of time or the last two summers. That's kind of the standard that we're looking for would when it gets done with this month. 465 01:09:01.770 --> 01:09:05.580 Tim Woodley: Only who fit and finish SHINE HIGH, you know, 466 01:09:07.080 --> 01:09:10.050 Tim Woodley: A brand new renovation of the entire building 467 01:09:12.540 --> 01:09:13.050 Yeah. 468 01:09:17.910 --> 01:09:21.210 Regan Molatore: All right, seeing no question 469 01:09:22.950 --> 01:09:24.330 Regan Molatore: Let's call it for a vote, please. 470 01:09:25.649 --> 01:09:26.550 Kelly Douglas: Regulatory 471 01:09:27.450 --> 01:09:29.370 Kelly Douglas: Yes Chelsea King 472 01:09:30.240 --> 01:09:32.460 Kelly Douglas: I ginger Fitch. 473 01:09:32.729 --> 01:09:34.979 Kelly Douglas: Right, Dylan heights. 474 01:09:36.210 --> 01:09:36.630 Dylan Hydes: Right. 475 01:09:37.380 --> 01:09:38.279 Kelly Douglas: 50 times Thompson. 476 01:09:39.300 --> 01:09:39.660 Christy Thompson: I 477 01:09:40.470 --> 01:09:40.950 Thank you. 478 01:09:43.380 --> 01:09:45.630 Regan Molatore: All right, it has been approved, which 479 01:09:45.630 --> 01:09:50.460 Regan Molatore: Is like the mic drop for Tim after all work. 480 01:09:51.330 --> 01:09:59.070 Tim Woodley: You probably won't see me again at a board meeting. And again, I appreciate all of you and I appreciate the opportunity this district has given me to 481 01:10:00.210 --> 01:10:01.470 Tim Woodley: To serve. Thank you. 482 01:10:03.630 --> 01:10:04.290 Regan Molatore: Thank you. 483 01:10:06.240 --> 01:10:15.990 Regan Molatore: All right, and Chelsea, I am gonna move on. Next to you next with just kind of an update on the super intended evaluation process. 484 01:10:18.210 --> 01:10:19.110 Chelsea King: Sure, I can do that. 485 01:10:20.010 --> 01:10:20.580 Regan Molatore: Thank you. 486 01:10:20.820 --> 01:10:24.870 Chelsea King: Yeah, sorry that threw me off a little bit. I've got notes. Let me just get to them. 487 01:10:27.510 --> 01:10:39.270 Regan Molatore: And that's fine. And while you're doing that. I'll just marry why we have changes in the schedule is that, and we have our budget meeting set to begin at 525 or eschewed me 725 and so 488 01:10:40.350 --> 01:10:48.300 Regan Molatore: We felt that potentially superintendents and update could take longer. And we didn't want our citizen volunteers to 489 01:10:50.040 --> 01:10:57.810 Regan Molatore: Feel like being had to hang on to this meeting, longer than they had already scheduled for we're happy to have them attempt longer after we're done by 490 01:11:01.110 --> 01:11:02.820 Chelsea King: Okay, shall I go ahead 491 01:11:04.680 --> 01:11:13.410 Chelsea King: I think this is just an opportunity for me to keep the public aware of the process, because the board is really tuned into it as we work diligently on it and 492 01:11:14.700 --> 01:11:26.550 Chelsea King: So, as you all may or may not know, we, one of the primary functions, the school board is to employ the superintendent of which includes doing the performance evaluation and 493 01:11:27.540 --> 01:11:44.700 Chelsea King: The contract renewals. And so we've been working on that. As you may know, we do a we do assessments throughout the year. And so Dr Ludwick has received feedback from us, the first round in December. I know around in March, we did 494 01:11:46.110 --> 01:12:02.490 Chelsea King: Take a nested approach to her performance evaluation, much like the rest of the system and decided not to grade the last, the last few months, but instead I use the feedback that we had from the first 495 01:12:03.570 --> 01:12:13.200 Chelsea King: Six, seven months of the school district to conduct the formal evaluation and we will be giving some just informal comments about this sort of coven 496 01:12:13.830 --> 01:12:24.600 Chelsea King: Response with appreciation of the fact that there's growth opportunities and really good work happening there, but not anything that belongs in a performance a formal performance evaluation. 497 01:12:25.080 --> 01:12:37.590 Chelsea King: That's sort of the, the overview broad picture for all of you. And then what we did today and executive session was just discussed at length and that formal evaluation and 498 01:12:38.520 --> 01:12:51.510 Chelsea King: The contract and our plan is that I will now as the Vice Chair take that information and apply it to the formal document and have a conversation again with the 499 01:12:51.900 --> 01:12:59.640 Chelsea King: Director of Human Resources and the superintendent about the direction the board wants to go with things like the contract and 500 01:13:00.450 --> 01:13:11.220 Chelsea King: And on June 22 during the public meeting is when that type of information will leave executive session per statutes and policies. 501 01:13:12.390 --> 01:13:26.370 Chelsea King: We will bring that to the public and disclose the overarching message from the evaluation, as well as the contract decision. I think that's pertinent information for everybody. If I left anything out. They think 502 01:13:26.370 --> 01:13:27.810 Chelsea King: Public needs. Now then. 503 01:13:27.990 --> 01:13:30.330 Chelsea King: Hype in my fellow board members. 504 01:13:33.240 --> 01:13:33.780 Chelsea King: It. 505 01:13:37.140 --> 01:13:48.420 Regan Molatore: Thank you. I'll see. And then with that, we're going to start to get organized for our budget meeting and I will end up taking a five minute break, as we transition into that. 506 01:13:48.930 --> 01:14:00.000 Regan Molatore: We will end up closing out not closing out but kind of halting our current board meeting, and then we will get situated, and we'll ask her, and 507 01:14:00.900 --> 01:14:10.170 Regan Molatore: Our budget or board members and our budget committee members to be up and have your video up and Mike's kind of up and going by 725 508 01:14:10.740 --> 01:14:28.950 Regan Molatore: And then we will open that budget meeting and I will guide us least through the beginning of it. And so with that I'm going to just take a quick break and then I will see you and our budget committee, the full budget coming back at 725 509 01:14:30.600 --> 01:14:31.860 Regan Molatore: All right. Thank you. 510 01:14:33.420 --> 01:14:39.000 Regan Molatore: Your screen if you would please turn your video on that will help us know that you're there. 511 01:15:03.570 --> 01:15:09.270 Craig Nelson: Reading this is Craig. I am here, but I've got a message. It says, I can't turn my video back on because the host has 512 01:15:11.010 --> 01:15:12.120 Craig Nelson: Shut it off something 513 01:15:13.170 --> 01:15:16.290 Regan Molatore: Okay, Craig will try and correct that. So, 514 01:15:16.740 --> 01:15:18.300 Chelsea King: Awesome. I wonder I halina I don't 515 01:15:18.330 --> 01:15:21.450 Chelsea King: I see her present I see the age, but I don't see halina 516 01:15:22.080 --> 01:15:23.910 Hui Xie: In him. I'm here, Chelsea. 517 01:15:24.000 --> 01:15:25.320 Hui Xie: Okay. Hi. 518 01:15:25.890 --> 01:15:28.200 Emily Teixeira: I'm here now having the same issue. 519 01:15:28.500 --> 01:15:31.230 Kathy Ludwig: Okay, thanks for that fixed 520 01:15:44.760 --> 01:15:47.280 Curtis Nelson: Great. Can you share your video now. 521 01:15:50.820 --> 01:15:53.190 Craig Nelson: I'm here enough and so thank you for whoever 522 01:15:56.760 --> 01:15:58.290 Regan Molatore: Was having the same issue. 523 01:15:58.650 --> 01:16:00.240 Regan Molatore: Me. Yeah. 524 01:16:01.590 --> 01:16:04.440 Regan Molatore: Helene popped on and then she, I don't know. Oh. 525 01:16:04.470 --> 01:16:04.950 Regan Molatore: There she is. 526 01:16:09.120 --> 01:16:10.140 Regan Molatore: All right. 527 01:16:10.500 --> 01:16:27.540 Regan Molatore: Hey. Excellent. Alright, so I'm going to officially open this first meeting of our budget committee, the budget committee is a statutorily me and deeded 528 01:16:28.740 --> 01:16:40.800 Regan Molatore: Committee to review question and ultimately approve a budget that will then go before school board for adoption. 529 01:16:43.170 --> 01:16:50.820 Regan Molatore: And as we've been through this. And we have a couple of just businessman before we can get into hearing the superintendent's 530 01:16:51.930 --> 01:17:10.740 Regan Molatore: Budget message and that is typically we start off by a nominating and appointing a chair and vice chair, the chair helps run our meetings and the Vice Chair then would 531 01:17:12.030 --> 01:17:18.210 Regan Molatore: Be there in the event that the chair is unavailable able to run our meetings. 532 01:17:20.310 --> 01:17:37.080 Regan Molatore: The process for that is I will just open it up, if somebody would would like to be chair or if they'd like to nominate somebody for chair and they can do that now. And then we will vote on that and then we'll move on to Vice Chair and 533 01:17:38.310 --> 01:17:44.070 Regan Molatore: That being said, ginger, I see you have a hand raised. You have a comment. 534 01:17:44.760 --> 01:18:01.380 Ginger Fitch: Thank you, Tara. I was recently a participant in the Clackamas educational district Budget Committee meeting and at that meeting they made the chair of the Budget Committee, the chair. 535 01:18:02.820 --> 01:18:14.220 Ginger Fitch: Of the Clackamas education district was the chair because of the use of zoom and the complications with working the system as host and those kind of things. So I would like to nominate 536 01:18:14.730 --> 01:18:21.810 Ginger Fitch: Writing and knowledge for for those reasons for ease of use in this kind of setting as the chair for the Budget Committee and 537 01:18:24.090 --> 01:18:30.300 Ginger Fitch: I would indicate that I think the same should be done with the vice chair that should be director Mark key. 538 01:18:36.990 --> 01:18:40.680 Regan Molatore: Alright, um, so from a process method. 539 01:18:41.730 --> 01:18:49.080 Regan Molatore: Ginger Fitch has how many did Reagan mala tour me as the chair. Are there other nominations 540 01:18:50.430 --> 01:18:50.910 Regan Molatore: Chelsea. 541 01:18:54.270 --> 01:19:03.120 Chelsea King: Thanks for that insight ginger. I don't even know what to what to say or do about that. So I guess we'll see how this process unfolds. I certainly see the rationale behind that. 542 01:19:05.430 --> 01:19:12.810 Chelsea King: Prior to hearing that information, and I would like to nominate Kirsten Wyatt, the Chair of the Budget Committee. 543 01:19:18.300 --> 01:19:21.600 Regan Molatore: Person. Are you comfortable with that nomination. 544 01:19:22.500 --> 01:19:30.270 Kirsten Wyatt: I'm fine with that. But if there are logistical issues that make it easier for a member of the school board to serve. I'm completely fine with that as well. 545 01:19:33.990 --> 01:19:35.160 Chelsea King: And it seems to me that 546 01:19:35.490 --> 01:19:38.970 Chelsea King: Perhaps the chair runs the logistics and the 547 01:19:39.780 --> 01:19:42.150 Chelsea King: Chair, I don't know what was going on there at the clock. So 548 01:19:43.380 --> 01:19:55.620 Chelsea King: Kirsten is a very competent person or whoever gets elected to chair from the budget committee could i'm sure run the meeting via zoom, with the assistance of Curtis Nelson and caramel for us necessary. 549 01:19:58.950 --> 01:20:01.320 Regan Molatore: Any further nominations 550 01:20:04.230 --> 01:20:23.160 Regan Molatore: All right. And I'll just make a comment as far as like the complications of running it, it's doable anybody's anybody's capable. It does sometimes get hard to figure out who who's going to speak and when and ensure that everyone's having the chance to speak but hurt Nelson can work with. 551 01:20:24.540 --> 01:20:34.410 Regan Molatore: Whoever to make that happen. And I'm happy to support anyone as well. And one. Just one other comment to consider is that 552 01:20:36.180 --> 01:20:45.870 Regan Molatore: Ultimately, the Budget Committee will approve the budget, but then it goes back up to the five members school board for adoption. 553 01:20:46.740 --> 01:21:07.020 Regan Molatore: In the past we I think probably have made a couple more conscious effort to have somebody who's not a board member and serving the role of chair just because the board kind of gets two bites at the Apple if nothing else. So just some things to weigh in, consider as you're making your 554 01:21:08.730 --> 01:21:09.360 Regan Molatore: Decisions. 555 01:21:11.100 --> 01:21:17.040 Regan Molatore: That being said, we will vote in the order in which nominations were made, so I'm 556 01:21:20.880 --> 01:21:42.060 Regan Molatore: So, I'm sorry, I'm trying to figure out how to do for zoom usually like we do a reason enhancement. And so all the vote. All in favor of what will be Reagan mala tour serving a share. I would say yes when Kelly Douglas takes role or you would say no. 557 01:21:43.470 --> 01:21:44.370 Regan Molatore: That makes sense. 558 01:21:45.510 --> 01:21:46.140 Regan Molatore: My okay 559 01:21:46.590 --> 01:21:48.750 Regan Molatore: Thank you guys so Kelly. 560 01:21:49.860 --> 01:21:59.100 Kelly Douglas: Yes. So this is for the vote for regulatory as chair of Budget Committee, and I will just go down the list. 561 01:22:00.390 --> 01:22:01.230 Kelly Douglas: Chelsea King 562 01:22:03.210 --> 01:22:03.630 Chelsea King: No. 563 01:22:05.220 --> 01:22:07.410 Kelly Douglas: Ginger Fitch. Yes. 564 01:22:09.090 --> 01:22:09.480 Kelly Douglas: Hi. 565 01:22:13.440 --> 01:22:14.430 Regan Molatore: You're on mute. Dylan. 566 01:22:16.800 --> 01:22:17.220 Dylan Hydes: Know, 567 01:22:19.380 --> 01:22:20.370 Kelly Douglas: Christy Thompson. 568 01:22:24.930 --> 01:22:25.320 Christy Thompson: No. 569 01:22:29.550 --> 01:22:30.030 Regan Molatore: Yes. 570 01:22:32.370 --> 01:22:32.970 Kelly Douglas: Now said 571 01:22:33.930 --> 01:22:34.470 No. 572 01:22:35.760 --> 01:22:36.720 Kelly Douglas: Kiersten Wyatt. 573 01:22:39.720 --> 01:22:40.140 Kirsten Wyatt: No. 574 01:22:42.330 --> 01:22:43.710 Kelly Douglas: Emily tech Syria. 575 01:22:44.730 --> 01:22:45.180 Emily Teixeira: No. 576 01:22:48.600 --> 01:22:48.960 Ahsan Ahmed: No. 577 01:22:53.340 --> 01:22:53.580 Hui Xie: Yes. 578 01:22:56.250 --> 01:22:57.420 Kelly Douglas: So you have 579 01:22:59.130 --> 01:23:01.170 Kelly Douglas: Three yeses. The rest. No. 580 01:23:02.790 --> 01:23:04.050 Regan Molatore: Excellent. So then 581 01:23:06.660 --> 01:23:15.840 Regan Molatore: Then we're going to conduct the same boat with Kristin white Kirsten, sorry about that. Kirsten Kirsten white as chair and 582 01:23:16.410 --> 01:23:24.480 Regan Molatore: One thing I forgot to do, which I'm going to probably hand over to you, Kirsten after this vote is just the introduction of 583 01:23:25.260 --> 01:23:40.290 Regan Molatore: Members of the Budget Committee. I'm so sorry I skipped over doing that first and then we would run with the rest of the agenda so I'm all in favor of Kirsten Wyatt as chair, you would say yes when Kelly takes role. 584 01:23:42.480 --> 01:23:43.200 Kelly Douglas: Jesse King 585 01:23:50.520 --> 01:23:51.450 Kelly Douglas: Ginger Fitch. 586 01:23:53.850 --> 01:23:54.810 Kelly Douglas: Dylan heights. 587 01:23:57.690 --> 01:23:58.680 Kelly Douglas: Christie Thompson. 588 01:23:59.520 --> 01:23:59.970 Yes. 589 01:24:03.840 --> 01:24:04.320 Regan Molatore: Yes. 590 01:24:07.770 --> 01:24:08.010 Craig Nelson: Yes. 591 01:24:11.730 --> 01:24:12.210 Kirsten Wyatt: Yes. 592 01:24:13.860 --> 01:24:14.970 Kelly Douglas: Emily tix area. 593 01:24:15.570 --> 01:24:16.080 Yes. 594 01:24:19.320 --> 01:24:19.740 Ahsan Ahmed: Yes. 595 01:24:21.810 --> 01:24:22.680 Kelly Douglas: Alina zoo. 596 01:24:23.670 --> 01:24:24.120 Yes. 597 01:24:25.200 --> 01:24:25.710 Thank you. 598 01:24:27.600 --> 01:24:37.290 Regan Molatore: All right. And with that, then we will turn this meeting over to our budget chair person might to then run the nomination process for I stand the rest of the meeting. 599 01:24:38.010 --> 01:24:42.930 Kirsten Wyatt: Thanks so much. So at this point I will entertain nominations for the vice chair position. 600 01:24:45.060 --> 01:24:46.530 Ahsan Ahmed: I nominate regulatory 601 01:24:53.640 --> 01:24:56.190 Kirsten Wyatt: Are there any other nominations. Yes. 602 01:24:59.070 --> 01:25:00.030 Kirsten Wyatt: Counselor king, no. 603 01:25:01.470 --> 01:25:03.210 Kirsten Wyatt: No, no, go with that. 604 01:25:03.240 --> 01:25:04.620 Chelsea King: Yeah, um, 605 01:25:06.630 --> 01:25:12.870 Chelsea King: I don't know. It's so strange such a wrench with the throwing in a current board members, I guess. 606 01:25:13.920 --> 01:25:27.540 Chelsea King: If that's the direction that people feel like we need to go for some reason. That's fine. And historically, we haven't done that, historically, the chair and the vice chairman from the budget committee. And so I'm going to stick with that and nominate the 607 01:25:29.040 --> 01:25:37.680 Chelsea King: Craig Nelson, as someone who served up the Budget Committee last year and step in and surface chair. I'm should Kirsten not be able to fill those duties. 608 01:25:40.590 --> 01:25:42.600 Kirsten Wyatt: All right. Are there any other nominations for Vice Chair. 609 01:25:45.720 --> 01:25:49.560 Kirsten Wyatt: So voting on the nominations in the order they were received 610 01:25:50.610 --> 01:25:57.420 Kirsten Wyatt: Miss Douglas will call the role and voting on the nomination of regulatory for Vice Chair in this first round. 611 01:25:58.800 --> 01:25:59.490 Kelly Douglas: LC King 612 01:26:03.420 --> 01:26:03.720 Chelsea King: Now, 613 01:26:05.940 --> 01:26:06.870 Kelly Douglas: Ginger Fitch. 614 01:26:07.920 --> 01:26:08.520 Ginger Fitch: Yes. 615 01:26:11.010 --> 01:26:11.880 Kelly Douglas: Dylan heights. 616 01:26:12.720 --> 01:26:13.020 Hi. 617 01:26:14.730 --> 01:26:15.660 Kelly Douglas: Christina Johnson. 618 01:26:16.500 --> 01:26:16.860 No. 619 01:26:22.050 --> 01:26:22.500 Regan Molatore: Yes. 620 01:26:24.360 --> 01:26:25.170 Kelly Douglas: Cake now said 621 01:26:26.250 --> 01:26:26.490 Craig Nelson: Oh, 622 01:26:30.450 --> 01:26:30.900 Kirsten Wyatt: No. 623 01:26:32.460 --> 01:26:33.600 Kelly Douglas: Emily took Syria. 624 01:26:34.290 --> 01:26:34.710 No. 625 01:26:38.010 --> 01:26:38.550 Ahsan Ahmed: Yes. 626 01:26:43.560 --> 01:26:43.950 Hui Xie: No. 627 01:26:47.550 --> 01:26:51.540 Kelly Douglas: So you have 1234 yeses. 628 01:26:56.250 --> 01:26:58.440 Kelly Douglas: And the rest is zero. So you go to the next. 629 01:26:59.010 --> 01:27:12.930 Kirsten Wyatt: Alright, so the next nominated Vice Chair is Craig Nelson so Miss Douglas, if you could call the role and voting yes to appoint him as vice chair or no to not appoint him. Thank you. 630 01:27:13.560 --> 01:27:14.490 Kelly Douglas: Greg and mala toy. 631 01:27:16.470 --> 01:27:17.070 Regan Molatore: Yes. 632 01:27:18.900 --> 01:27:19.710 Kelly Douglas: Chelsea King 633 01:27:25.710 --> 01:27:26.640 Kelly Douglas: Ginger Fitch. 634 01:27:27.420 --> 01:27:27.900 Yes. 635 01:27:29.850 --> 01:27:30.570 Kelly Douglas: Dylan. Hi. 636 01:27:33.930 --> 01:27:34.890 Kelly Douglas: Christy Thompson. 637 01:27:35.760 --> 01:27:36.300 Yes. 638 01:27:38.640 --> 01:27:39.450 Kelly Douglas: Greg Nelson. 639 01:27:40.500 --> 01:27:40.830 Kelly Douglas: Yes. 640 01:27:43.530 --> 01:27:44.100 Kirsten Wyatt: Yes. 641 01:27:45.480 --> 01:27:46.680 Kelly Douglas: Emily tix area. 642 01:27:47.070 --> 01:27:47.610 Yes. 643 01:27:49.320 --> 01:27:50.250 Kelly Douglas: I saw my man. 644 01:27:50.760 --> 01:27:51.270 Yes. 645 01:27:53.460 --> 01:27:54.330 Kelly Douglas: halina Zhou 646 01:27:58.770 --> 01:28:00.330 Kelly Douglas: Oh could you say it again, please. 647 01:28:01.710 --> 01:28:02.190 Hui Xie: Yes. 648 01:28:02.700 --> 01:28:03.090 Kelly Douglas: Yes. 649 01:28:03.300 --> 01:28:04.080 Thank you. Yes. 650 01:28:05.130 --> 01:28:06.120 Hui Xie: Thank you so much. 651 01:28:09.780 --> 01:28:13.560 Kirsten Wyatt: Well, thank you so much and Craig is our new budget committee. Vice Chair. 652 01:28:13.980 --> 01:28:22.470 Kirsten Wyatt: And so let's take a minute and we do have three new budget committee members. This year, so why don't we just go quickly around the horn for 653 01:28:22.800 --> 01:28:29.820 Kirsten Wyatt: Not just our school board members, but for anyone who's listening, if you could give us just a quick elevator speech about who you are. 654 01:28:30.330 --> 01:28:33.660 Kirsten Wyatt: What you do and why you chose to serve on the budget committee. 655 01:28:34.050 --> 01:28:39.570 Kirsten Wyatt: And so we'll go alphabetical. And so Assad I mad, you are up first. 656 01:28:41.640 --> 01:28:45.600 Ahsan Ahmed: So my name is Ahmed, I have an 11 YEAR OLD AT AT Creek. 657 01:28:45.630 --> 01:28:46.860 in sixth grade. 658 01:28:48.120 --> 01:28:54.750 Ahsan Ahmed: I am a virtual infrastructure engineer for a consortium of higher ed institutions on the east coast. 659 01:28:55.470 --> 01:29:09.570 Ahsan Ahmed: And the reason I wanted to serve on the committee is when the bond vote happened. I heard a lot of people complain about a lot of details without really stepping forward to do anything about it. So that's when I decided, well, I'm going to try to be part of the solution instead of just 660 01:29:10.170 --> 01:29:11.130 Hui Xie: doing a lot of talking 661 01:29:14.460 --> 01:29:15.600 Kirsten Wyatt: Alright and welcome back. 662 01:29:15.630 --> 01:29:17.040 Kirsten Wyatt: Greg and you're up next. 663 01:29:19.140 --> 01:29:34.980 Craig Nelson: Perfect, thank you. So my name is Craig Nelson. I have a. Now, second crater, as well as a first grader. In fact, and Creek. My wife is also an elementary teacher in the Sherwood school district and so sort of all things education are near and dear to my heart at this point. 664 01:29:36.540 --> 01:29:51.180 Craig Nelson: I'm a self employed a financial planner here Wilson bill and my bosses and bend as well. But in any event, I just excited to be here and hopefully us a little bit of my knowledge and expertise to help us hold a process and and stay involved. 665 01:29:53.610 --> 01:29:55.650 Kirsten Wyatt: Great. And Emily, we'd love to hear from you. 666 01:29:57.300 --> 01:30:19.830 Emily Teixeira: Hi, I'm Emily Teixeira I have a now first grader at Trillium Creek and a younger son who will be starting not this fall, but the following fall I am currently mostly stay at home mom, but I do a little consulting in a past life. I worked for the government and 667 01:30:20.880 --> 01:30:34.950 Emily Teixeira: Did some budgeting oversight there as well as some analysis around how those budgets were utilized and whether or not they were successfully implemented or if we were getting what we wanted out of those budgets, so I hope to bring some of that to the table and 668 01:30:35.160 --> 01:30:37.860 Emily Teixeira: kind of dig back into using my my 669 01:30:37.950 --> 01:30:41.280 Emily Teixeira: adult brain instead of just my parenting brain. 670 01:30:41.730 --> 01:30:43.200 Emily Teixeira: So thank you for the opportunity to 671 01:30:43.200 --> 01:30:43.620 Serve 672 01:30:45.600 --> 01:30:46.320 Kirsten Wyatt: And Elena 673 01:30:49.080 --> 01:30:49.290 Kirsten Wyatt: Yeah. 674 01:31:06.720 --> 01:31:09.090 Chelsea King: I don't think she heard you Kirsten halina do 675 01:31:09.870 --> 01:31:12.360 Hui Xie: You recall, I can't hear you. I didn't hear. 676 01:31:12.630 --> 01:31:12.960 Hui Xie: My name. 677 01:31:13.710 --> 01:31:13.950 Yeah. 678 01:31:15.090 --> 01:31:16.620 Kirsten Wyatt: Yes, if you could please introduce yourself. 679 01:31:16.770 --> 01:31:29.070 Hui Xie: Okay. Sure. Hi, my name is Harry nice share and we have been with me for 20 years since we moved to Oregon, we, we, are we, we always live in wisdom wheel so 680 01:31:29.820 --> 01:31:48.870 Hui Xie: My background EA and most of my time work for industry. So, and I was willing to learn from you guys, because I have a limited government experience or nonprofit experience but willing to learn from all of you guys. And the reason I want to serve the reason I 681 01:31:50.100 --> 01:32:10.050 Hui Xie: Run for the project committees members it many of my friends, they are ready to serve the community, including Chelsea Kristen and am I just saying it's time for me to step in to take on some responsibility to repay the community to. So why I got on board and 682 01:32:12.120 --> 01:32:23.340 Hui Xie: I'm happy to be this community and I have last night, nice boy, he just finished a you getting in a 10th grade and the girl Schuster eighth grader. 683 01:32:26.610 --> 01:32:33.870 Kirsten Wyatt: Great. And I'm Kirsten Wyatt and I have rising third grader and fifth grader at Trillium Creek, both in the dual language program. 684 01:32:34.170 --> 01:32:37.590 Kirsten Wyatt: And I run a local government professional association. 685 01:32:37.980 --> 01:32:53.700 Kirsten Wyatt: And my backgrounds in local government management and finance and I love budgets, because it's where we see policy and action. And so I love serving on this committee, especially with such a dedicated school board and amazing staff. And so with that, 686 01:32:55.200 --> 01:33:01.590 Kirsten Wyatt: For the big show tonight I'll turn it over to superintendent lead Ludwig to present her budget message to us. 687 01:33:04.170 --> 01:33:13.110 Kathy Ludwig: Thank you, Chair Wyatt and vice chair Nelson, we'll get started with the superintendent message before I do that I'm going to ask our CFO. 688 01:33:14.250 --> 01:33:27.690 Kathy Ludwig: Dr. Suddenly us to just at least introduce herself, and she is a staff member, I believe, Carolyn is on, could you just, let's just put some faces to some names because we have a whole team who helped develop this budget. 689 01:33:28.710 --> 01:33:39.300 Kathy Ludwig: And so as I read through the message, just the appreciation of a lot of hard work that lies within these pages. And so let's just do those two introductions and then I'll read the message. 690 01:33:43.530 --> 01:34:06.150 SonLe Hughes: Hello everyone this is suddenly us. Thank you so much, and I have such a wonderful opportunity to work with all of you over the last two years, especially with Kristen and Christ Nelson for last year on the budget document this year I'm so excited to work with Elena and send and 691 01:34:07.500 --> 01:34:08.010 SonLe Hughes: Emily. 692 01:34:09.030 --> 01:34:13.110 SonLe Hughes: The fly. Yeah. Dr. Locke was say the chat book is 693 01:34:13.590 --> 01:34:23.670 SonLe Hughes: Played a home directory staff gap to get them contribute like for the principal I go down to meet with a principal with with the department director midwinter Secretary 694 01:34:24.060 --> 01:34:42.480 SonLe Hughes: And then gather all the information come to the business office, then every single member in the business office have a contribution either direct or indirect. So one staff member I really would like to introduce to the group tonight is gen and 695 01:34:44.070 --> 01:34:49.650 SonLe Hughes: Gen and Ali. Remember last year with the permission of Dr leftward 696 01:34:50.670 --> 01:34:59.310 SonLe Hughes: The business office they looking for the asset and director for Fiscal Services that password challenging because 697 01:34:59.940 --> 01:35:16.050 SonLe Hughes: They're looking for someone with a CPA and have a five, five to 10 years experience in government. Oh, and now branch office induct with a challenging. So after posting the job for several months, we did not find any 698 01:35:17.160 --> 01:35:19.110 SonLe Hughes: ideal candidate for the position. 699 01:35:20.970 --> 01:35:43.590 SonLe Hughes: But in return without talent in house with a gen and Gen gen and you to work at Westland high school and for over 10 years and then say, Move to the Detroit office here work in it, for I think three years and then see here what Ross So Terrell and what you like to say a few words. 700 01:35:46.440 --> 01:35:51.750 Jerolyn Alie: I just want to say hello and thank you for the opportunity to join your meeting today. 701 01:35:54.750 --> 01:36:06.090 SonLe Hughes: So for now and do do in the US. When I say Richard now to general and for additional information packet pickup you know exactly how she look 702 01:36:09.930 --> 01:36:19.440 Kathy Ludwig: Thank you. OK. So the purpose of tonight is for the superintendent of the school district to present what's called the superintendent's message. 703 01:36:20.580 --> 01:36:34.200 Kathy Ludwig: It's kind of the, the letter to the community, so to speak, it sets the stage for the document that then is just filled with a lot of numbers. So it's kind of the life to the numbers as chair Wyatt mentioned, it's kind of the goals and action. 704 01:36:34.770 --> 01:36:44.880 Kathy Ludwig: And so I'll be reading a message to the community regarding just an overview of how we come to putting a budget together. 705 01:36:46.110 --> 01:36:51.600 Kathy Ludwig: Tonight, then launches the opportunity for each of you on the budget committee to then take this document. 706 01:36:52.080 --> 01:36:59.010 Kathy Ludwig: Either in a binder pencil, paper or you'll have electronically and then over the next few weeks to look through it. 707 01:36:59.460 --> 01:37:05.700 Kathy Ludwig: At any time if you want assistance with unpacking portions of it, please reach out to Dr. Hughes. 708 01:37:06.270 --> 01:37:14.550 Kathy Ludwig: Or to miss Ali to Carolyn and feel free to set up a phone meeting if there's a section of the document that you need help kind of unpacking 709 01:37:15.240 --> 01:37:23.190 Kathy Ludwig: It has its own genre of literature, so to speak. When you read a budget document, then we'll come back together again. On June 22 710 01:37:24.000 --> 01:37:36.450 Kathy Ludwig: To have a work session and unpack it in between. When you get it tonight and June 22, feel free to email myself, you'll send it to me questions that you may have. 711 01:37:37.170 --> 01:37:47.970 Kathy Ludwig: And as we respond to those questions will send those back out to the whole committee because there may be others who have the same question, and then they wouldn't need to duplicate 712 01:37:48.630 --> 01:38:03.660 Kathy Ludwig: That email to myself or Dr. Hughes, so you'll send the questions to me, and then I'll work with Dr. Hughes and the team to develop answer those questions and we'll get as many questions back and forth between ourselves, prior to June 22 713 01:38:04.410 --> 01:38:09.150 Kathy Ludwig: And then that way we can DELIBERATE WITH MORE INFORMATION AT HAND ON THE 22nd. 714 01:38:10.380 --> 01:38:23.670 Kathy Ludwig: And then on the if we if we need another session after the 22nd. We have the 24th reserved as a group. Otherwise, if we can improve the budget on the 22nd and on the 29th. The board will work to adopt it. 715 01:38:25.500 --> 01:38:40.110 Kathy Ludwig: Alright, so you may have. It was an attachment to board book, the superintendent message, but it is customary for the superintendent to read it. There may be those who can only phone into the meeting or don't have access to it. So I will begin to read the message. 716 01:38:41.640 --> 01:38:47.430 Kathy Ludwig: Your Western Wilson bill school district budget committee members and community. I respectfully submit the Western Wilson. 717 01:38:47.430 --> 01:39:03.780 Kathy Ludwig: Bill school district proposed budget for 2020 2021 in accordance with RS 290 4.3 91 to propose general fund budget of 120 7,590,000 $434 718 01:39:04.200 --> 01:39:14.580 Kathy Ludwig: Accounts for a balanced budget that aligns with the school board and school district goals. These goals are identified prioritize and articulated to maximize student learning. 719 01:39:16.440 --> 01:39:20.280 Kathy Ludwig: 2020 2021 state budget allocation for school districts 720 01:39:21.300 --> 01:39:30.360 Kathy Ludwig: The western Wilson bill school district 2020 2021 budget proposal is based on a $9 billion state school fund biennium. 721 01:39:31.260 --> 01:39:43.470 Kathy Ludwig: While $9 billion is an increase from the past biennium of 8.2 billion. Unfortunately, it is not enough to accommodate roll up costs to maintain current programs and personnel. 722 01:39:44.130 --> 01:39:50.280 Kathy Ludwig: And it is well below what is needed to adjust for increases to purse. The Public Employee Retirement System. 723 01:39:50.910 --> 01:39:57.120 Kathy Ludwig: For Western Wilson build this means and estimated cost increase of $3.5 million in each year of the biennium. 724 01:39:58.110 --> 01:40:11.520 Kathy Ludwig: This is not a one time cost increase for one biennium funding purrs obligations will affect all public agencies state government public schools cities, counties, and special districts for at least the next 10 years 725 01:40:13.050 --> 01:40:24.990 Kathy Ludwig: Additionally, the recent global pandemic coven has impacted both programs and budget expenses this fiscal year as well as a projected significant reduction into the second year of the biennium. 726 01:40:27.690 --> 01:40:49.290 Kathy Ludwig: The June economic revenue forecast estimates. A $2.7 billion loss to revenue for Oregon subsequently a 490 million dollar loss to the state school fund for Western Wilson bill. This means an unexpected estimated loss of $7.5 million dollars for the 2020 2021 school year. 727 01:40:50.790 --> 01:40:58.230 Kathy Ludwig: As school districts across Oregon are submitting their school budgets for next year state officials and legislators are still considering ways to mitigate 728 01:40:58.560 --> 01:41:10.380 Kathy Ludwig: The reductions in revenue for the second year of the biennium. And over the next five years. In the meantime, we are charged with submitting a budget with current information and to the best of our abilities. 729 01:41:12.630 --> 01:41:18.450 Kathy Ludwig: Budget investments in excellence opportunity and access in the process of assembling a school budget. 730 01:41:18.930 --> 01:41:26.760 Kathy Ludwig: The District maintains the theory of action that investing in diverse and challenging learning opportunities for children leads us to achieving our goals. 731 01:41:27.450 --> 01:41:36.390 Kathy Ludwig: These key investment strategies are identified and implemented because they proved to exemplify the quality of learning and the quality of care. Every parent wishes for their child. 732 01:41:36.690 --> 01:41:45.240 Kathy Ludwig: And the outcomes for every child in our community to be fully prepared for college career and the world. Our key investment strategies include 733 01:41:46.020 --> 01:41:53.160 Kathy Ludwig: Hiring in developing the most qualified professionals who provide expert instruction for all students including students with diverse learning needs. 734 01:41:54.060 --> 01:42:03.480 Kathy Ludwig: Prioritizing and delivering high quality professional learning experiences systems curriculum and supports that impact instruction in the classroom on a daily basis. 735 01:42:04.350 --> 01:42:12.090 Kathy Ludwig: Developing and sustaining strategy to increase time for learning, including a full academic school year and full academic schedules for all students. 736 01:42:13.140 --> 01:42:20.730 Kathy Ludwig: Maintaining effective class sizes. While strength in counseling teacher librarian special education operations and information technology support. 737 01:42:21.900 --> 01:42:26.520 Kathy Ludwig: Expanding and supporting strong early childhood programs Pre K and kindergarten. 738 01:42:27.660 --> 01:42:40.530 Kathy Ludwig: Providing instructional programmatic supports for mental behavioral health needs utilizing school equity teams and district wide initiatives to eliminate systems of racism and increase equity and access for all students. 739 01:42:41.760 --> 01:42:46.620 Kathy Ludwig: Expanding advancement placement and other college level courses in our high schools. 740 01:42:47.880 --> 01:42:56.490 Kathy Ludwig: Providing enriched and comprehensive programming for the Performing and Visual Arts world and dual language athletics activities and wellness across all schools. 741 01:42:57.750 --> 01:43:07.290 Kathy Ludwig: Expanding stem and CTE programs and related experiences in science, technology, engineering, journalism Health Sciences business marketing and mathematics. 742 01:43:08.430 --> 01:43:13.650 Kathy Ludwig: Maintaining responsible stewardship of our facilities grounds and other property assets. 743 01:43:16.110 --> 01:43:32.940 Kathy Ludwig: Measure 98 high school success. Grant measure 98 is funded fully through to revenue sources, the state school fund of approximately 170 million and the Student Success act of approximately 133 million. The district was fully funded for measure 98 in the 744 01:43:34.470 --> 01:43:43.440 Kathy Ludwig: School year the measure 98 grant targets improvement to graduation rates through expansion of career and technical education CTE programs. 745 01:43:43.950 --> 01:43:53.310 Kathy Ludwig: Addressing chronic absenteeism and providing interventions that reduce dropout rates school districts apply for funds that must be spent to implement three strategies. 746 01:43:54.000 --> 01:44:02.940 Kathy Ludwig: One establish or expand dropout prevention strategies in high schools to establish or expand college level educational opportunities for high school students. 747 01:44:03.420 --> 01:44:08.520 Kathy Ludwig: And three establish or expand career and technical education programs in high schools. 748 01:44:08.940 --> 01:44:22.680 Kathy Ludwig: In Western Wilson bill we have developed a strategic plan for allocating measure 98 funds to impact all three of these areas that connect to school attendance graduation and a student's aspiration for college career and beyond. 749 01:44:24.300 --> 01:44:34.590 Kathy Ludwig: However, due to the economic downturn coven the estimated impact is a 35% reduction to this grant for the 2020 2021 school year. 750 01:44:36.240 --> 01:44:40.680 Kathy Ludwig: And now another grant student success Act and the student investment account grant 751 01:44:41.340 --> 01:44:49.500 Kathy Ludwig: Last year voters approved or corporate activities tax allocating $2 billion and funds each biennium towards the Student Success act. 752 01:44:50.190 --> 01:45:01.140 Kathy Ludwig: The student success act proportions each year $1 billion towards three funds statewide education initiatives early learning account and the student investment account. 753 01:45:02.100 --> 01:45:11.040 Kathy Ludwig: The student investment account is an annual $500 million non competitive grant fund for all Oregon school districts and eligible charter schools. 754 01:45:11.460 --> 01:45:26.010 Kathy Ludwig: This money has two purposes. One meeting students mental behavioral health needs and to increasing academic achievement and reducing academic disparities for students who have been historically underrepresented in our schools. 755 01:45:27.780 --> 01:45:37.020 Kathy Ludwig: Extensive community engagement and form the goals within the district's continuous improvement plan and the priorities outlined in the district student investment grant application. 756 01:45:38.160 --> 01:45:50.700 Kathy Ludwig: Funded according to ADM w or average daily membership weighted Western Wilson to school district plan to receive about $7.5 million for the 2020 2021 school year. 757 01:45:52.230 --> 01:45:55.740 Kathy Ludwig: Again. Unfortunately, due to the economic downturn from coven 758 01:45:56.820 --> 01:46:04.020 Kathy Ludwig: The estimated impact is a 37% reduction to this grant for the 2020 2021 school year. 759 01:46:08.610 --> 01:46:14.520 Kathy Ludwig: With these investments and these two grants described. I'm now going to talk about how we measure the outcomes of our investments. 760 01:46:15.780 --> 01:46:21.840 Kathy Ludwig: Our district mission question. How do we create learning communities for the greatest thinkers and most thoughtful people for the world. 761 01:46:22.200 --> 01:46:28.170 Kathy Ludwig: sets the stage and tone for the collaborative and collective ethic of excellence. We hold for ourselves as professionals. 762 01:46:28.950 --> 01:46:43.080 Kathy Ludwig: From this compelling mission question emerges annual district goals and a district work plan that identifies and outlines actions strategies and measurable outcomes to align and allocate resources towards meeting these goals. 763 01:46:44.610 --> 01:46:54.870 Kathy Ludwig: We measure the outcome of our investments by collecting, analyzing and utilizing a broad range of evidence, such as graduation rates. 764 01:46:55.740 --> 01:47:08.130 Kathy Ludwig: dropout rates regular attendees ninth grade on track student participation in AP or advanced placement courses and dual credit classes at our high schools. 765 01:47:09.030 --> 01:47:17.610 Kathy Ludwig: The Oregon Department of Education school report cards, a variety of state Oregon State assessments that provide academic benchmark data. 766 01:47:18.480 --> 01:47:23.310 Kathy Ludwig: And district interim and formative assessments that provide academic growth data. 767 01:47:24.270 --> 01:47:33.030 Kathy Ludwig: These type of assessments provide valuable information to help students monitor their own learning help teachers adjust and prepare strategically for new learning 768 01:47:33.420 --> 01:47:42.090 Kathy Ludwig: And help our school and district leadership teams effectively plan were broad based as well as targeted new learning and resources are needed. 769 01:47:44.340 --> 01:47:53.250 Kathy Ludwig: In developing a balanced budget for the 2020 2021 school year. We have made the following working assumptions revenue. 770 01:47:54.750 --> 01:48:00.180 Kathy Ludwig: We've made the assumption of state revenue of $9.0 billion for the biennium. 771 01:48:01.440 --> 01:48:09.600 Kathy Ludwig: 49% of the biennium allocation would be in 2019 2020 and 51% in 2020 2021 772 01:48:10.920 --> 01:48:18.240 Kathy Ludwig: A projected local option revenue of 10,000,470 $2,674 773 01:48:19.650 --> 01:48:31.860 Kathy Ludwig: Average daily membership ADM are projected at 9816 students and average daily membership weighted projected at 11,229 students 774 01:48:33.390 --> 01:48:47.490 Kathy Ludwig: The utilization of regional SD or Education Service district funds appropriated to the district and the carryover of approximately 10,000,970 $1,225 of our 775 01:48:49.170 --> 01:48:50.400 Kathy Ludwig: Ending fund balance. 776 01:48:52.470 --> 01:48:58.140 Kathy Ludwig: additional revenue. The coronavirus aid relief and economic security or cares act. 777 01:48:59.040 --> 01:49:16.680 Kathy Ludwig: Federal relief funds to Oregon have targeted support for k 12 public schools. These funds are proportionate based on the same allocation rate as title grant funding the projected amount to Western Wilson Middle School District for 2020 2021 is approximately $460,000 778 01:49:18.570 --> 01:49:19.920 Kathy Ludwig: And now our expenditures 779 01:49:21.600 --> 01:49:30.840 Kathy Ludwig: We make the assumption of increased personnel costs to honor negotiated contracts that include increases in cost of living or cola and health insurance. 780 01:49:31.500 --> 01:49:42.120 Kathy Ludwig: increased costs in purse an increased cost for utilities transportation materials, supplies and purchase services for all buildings and adjusting for growth across the district. 781 01:49:44.370 --> 01:49:59.700 Kathy Ludwig: There will be challenges with the current state funding level of $9 billion $9 billion from the state is not quite fund the role of cost of current operation and staffing and the 2019 2020 school year into the 2020 2021 school year. 782 01:50:00.450 --> 01:50:07.650 Kathy Ludwig: And it absolutely does not provide enough funding to offset the $3.5 million purse increase for our school district. 783 01:50:08.970 --> 01:50:27.510 Kathy Ludwig: The $3.5 million purse increase paired with insufficient funds from the state result in increased dependency on local option revenue depletion of our purse Reserve and the risk of a fund balance far below Gadsby Governmental Accounting Standards Board recommendations. 784 01:50:29.220 --> 01:50:38.190 Kathy Ludwig: And there are additional challenges estimated reductions to the 2020 2021 revenue due to call the related economic downturn. 785 01:50:39.210 --> 01:50:51.630 Kathy Ludwig: There's an estimated $490 million state school fund reduction to the 2020 2021 school year alone, which is approximately $7.5 million reduction for Westland Wilson ville. 786 01:50:52.920 --> 01:51:01.890 Kathy Ludwig: And as I mentioned earlier, a 35% reduction to measure 98 grant funds and the 37% reduction to the student investment account grant funds. 787 01:51:04.530 --> 01:51:06.780 Kathy Ludwig: We were able to garner savings from the 788 01:51:08.490 --> 01:51:29.430 Kathy Ludwig: School year to offset challenges for the 20 2021 2021 school year, there were savings from transportation utilities and the use of substitute teachers savings from furlough days savings from suspending our June summer programs and savings from our untapped contingency fund. 789 01:51:32.010 --> 01:51:36.120 Kathy Ludwig: We have a priority of maintaining the school year and targeted support for students. 790 01:51:36.600 --> 01:51:50.820 Kathy Ludwig: We will continue to support a full academic school year and full academic schedules with targeted support for extended learning time we will sustain our strategies of targeted support for students for whom we have identified opportunity and achievement gaps. 791 01:51:53.490 --> 01:52:02.520 Kathy Ludwig: We have also included and a month amended budget plan based on the reductions that we see coming for the 2020 2021 school year. 792 01:52:03.660 --> 01:52:22.200 Kathy Ludwig: With the 490 million dollar reduced revenue to the state school Fund and the subsequent approximately $7.5 million dollar reduced revenue to Western Wilson bill School District. The following reductions are planned for the 2020 2021 school year to help balance the budget. 793 01:52:23.640 --> 01:52:41.280 Kathy Ludwig: First area is in personnel, we will plan to reduce licensed staff by 16 f t, which stands for full time equivalent employees and reduce 54 classified staff hours. The estimated savings there is approximately 2.4 million 794 01:52:42.840 --> 01:52:51.090 Kathy Ludwig: We are suspending our Western will smoke preschool program for one year. This program is funded by tuition payments, we receive no preschool funding from the state. 795 01:52:52.080 --> 01:53:02.190 Kathy Ludwig: We anticipate challenges with fully enrolling and sustaining the program next year, which causes us to make the difficult decision to suspend the program for the 2020 2021 school year. 796 01:53:03.420 --> 01:53:06.630 Kathy Ludwig: With an estimated savings of about $100,000 797 01:53:08.190 --> 01:53:11.640 Kathy Ludwig: Suspension of the teacher mentor program for 2021 school year. 798 01:53:13.200 --> 01:53:15.840 Kathy Ludwig: A 20% reduction to school budgets. 799 01:53:17.400 --> 01:53:22.110 Kathy Ludwig: Suspension of the curriculum renewal plans and reduce district level professional development. 800 01:53:23.760 --> 01:53:33.090 Kathy Ludwig: Utilization of the student investment grant funds that we do receive to help with current positions which fulfill the goals and priorities of the Student Success act legislation. 801 01:53:33.450 --> 01:53:40.440 Kathy Ludwig: Around mental behavioral health class size increasing academic achievement and those outlined in our si a grant application. 802 01:53:41.520 --> 01:53:52.980 Kathy Ludwig: And then utilizing some portion of our construction excise tax account for appropriate expenditures and these estimated savings together total approximately 7.5 million 803 01:53:54.780 --> 01:54:15.450 Kathy Ludwig: If the governor or state legislature determines to utilize the education. Stability Fund or the rainy day fund to offset the losses to the state school fund, then the district will return to this amended budget plan and prioritise restoring the licensed and classified positions. 804 01:54:18.480 --> 01:54:20.730 Kathy Ludwig: I'd like to now recognize our community. 805 01:54:21.510 --> 01:54:32.250 Kathy Ludwig: I wish to recognize the leadership of our school board members. We appreciate your volunteer service that includes countless hours meeting with patrons at attending school and district events, while leading the district. 806 01:54:32.730 --> 01:54:39.480 Kathy Ludwig: We appreciate your belief and support in the professional expertise and commitment to students by our staff and administrators 807 01:54:40.080 --> 01:54:50.700 Kathy Ludwig: We appreciate your courageous advocacy for inclusion of all children in a general education learning experience or speaking out on issues of race and equity and sustainable funding for public education. 808 01:54:51.480 --> 01:54:56.670 Kathy Ludwig: We appreciate your priority and persistence and advocating for adequate and stable school funding. 809 01:54:58.020 --> 01:55:06.180 Kathy Ludwig: I wish to recognize our budget committee and all who participated in this budget development process by sending us your feedback. Parents patrons and staff. 810 01:55:07.080 --> 01:55:18.630 Kathy Ludwig: The interest support and advocacy by our community towards our school district is deeply evident the strong investment of parent volunteers and community partnership and our students is a hallmark across Wilson villain Westland 811 01:55:20.130 --> 01:55:27.060 Kathy Ludwig: I wish to recognize the excellence of our teachers and staff in our schools who bring their best professional self, the work on a daily basis. 812 01:55:27.570 --> 01:55:40.080 Kathy Ludwig: Our teachers and staff seek out professional learning that address race and equity reform research based best practices and high leverage instructional strategies that move the dial in eliminating opportunity and achievement gaps. 813 01:55:40.980 --> 01:55:50.430 Kathy Ludwig: At 94.7% less than Wilson both school districts students demonstrate the highest graduation rate in Oregon for a multi High School District. 814 01:55:52.020 --> 01:56:00.390 Kathy Ludwig: Lastly, I wish to recognize and thank our communities generosity in supporting local option levies and capital construction bonds over the years. 815 01:56:01.170 --> 01:56:05.280 Kathy Ludwig: Our local option levy helps us currently fund approximately 80 teachers. 816 01:56:05.820 --> 01:56:15.870 Kathy Ludwig: And our most recent capital bond in 2019 allows us to build a new primary school and middle school remodel and existing school to relocate our third option. High School. 817 01:56:16.200 --> 01:56:21.480 Kathy Ludwig: Add a new auditorium to Wilson to high school, expand the stadium and parking at Westland High School. 818 01:56:21.930 --> 01:56:35.610 Kathy Ludwig: Upgrades safety, security and technology at all schools and attend to district wide improvements. These are significant contributions and we would not be able to provide the level of service and learning to students without the support 819 01:56:36.990 --> 01:56:47.910 Kathy Ludwig: In closing this budget messages presented with the sobering recognition that we will be making significant reductions to our personnel programs and professional development next year. 820 01:56:48.930 --> 01:56:55.260 Kathy Ludwig: Reducing by $7.5 million will also growing as a district will be a noticed impact. 821 01:56:55.980 --> 01:57:07.800 Kathy Ludwig: And yet I hold a spirit of optimism that our community in our state and our elected representatives will continue to seek out ways to support public education funding and Oregon. 822 01:57:08.460 --> 01:57:19.470 Kathy Ludwig: We must always strive to fulfill the district's compelling first goal to provide each child with a high quality education while eliminating opportunity and achievement gaps. 823 01:57:20.370 --> 01:57:34.350 Kathy Ludwig: I am proud and humbled to serve the Western Wilson Ville school district, and I believe this budget supports the mission and goals of this school district as we lead for all respectfully submitted your superintendent Kathy Ludwig 824 01:57:38.430 --> 01:57:52.050 Kathy Ludwig: And now I'm going to turn it over to our CFO. Dr. Suddenly Hughes, who will give us a little primer of sorts to walk you through as a budget committee, how to navigate this document over the coming weeks. 825 01:57:59.370 --> 01:57:59.730 SonLe Hughes: I'm 826 01:58:03.120 --> 01:58:06.480 SonLe Hughes: Cut this. Can you help me with the PowerPoint, please. 827 01:58:10.350 --> 01:58:11.520 Curtis Nelson: I don't have it somewhere. 828 01:58:12.840 --> 01:58:13.470 SonLe Hughes: I do 829 01:58:14.550 --> 01:58:17.070 SonLe Hughes: I do, but I could not stay it one second. 830 01:58:20.490 --> 01:58:22.170 Curtis Nelson: If you send it to me. I'll get it gone 831 01:58:22.710 --> 01:58:23.100 Okay. 832 01:58:28.650 --> 01:58:30.210 SonLe Hughes: Sorry up one second. 833 01:58:41.700 --> 01:58:46.140 SonLe Hughes: Dip right after the superintendent budget in a bowl packet 834 01:58:46.530 --> 01:58:46.920 Okay. 835 01:58:59.520 --> 01:59:00.060 SonLe Hughes: I'm sorry. 836 01:59:00.570 --> 01:59:03.360 Curtis Nelson: It's gonna it's gonna look a little strange, but we can do it. 837 01:59:09.900 --> 01:59:18.840 SonLe Hughes: Thank you cut this. So this a guide to read in the Westland verse and view scone detraction 2020 2021 fiscal year proposed budget. 838 01:59:19.200 --> 01:59:32.040 SonLe Hughes: So at, you know, our fiscal year starting July 1 or two and 30 us, and according to the Oregon local butcher lower school district. How to cry for chat on an annual basis. 839 01:59:34.050 --> 01:59:36.210 SonLe Hughes: So in the chat here. 840 01:59:38.760 --> 01:59:53.400 SonLe Hughes: Westland school purchase play a very important bro in communicate our school and finance or accounting information not only to our school district leader, but also to board member to community member 841 01:59:54.990 --> 02:00:07.740 SonLe Hughes: Out for those of you who also on our budget committee last year or in the past, you know that our district, but just a modern numbers is a direct costs up the tradition. 842 02:00:08.400 --> 02:00:22.050 SonLe Hughes: And are spending plan for future that so we based on the past experience pass expenditure, how we spend it. And then we look in further economic Troy and and a future. 843 02:00:22.800 --> 02:00:33.120 SonLe Hughes: That how we put a budget together. So it really a communication document to informed consists one on addicted priority and goals. 844 02:00:35.700 --> 02:00:54.930 SonLe Hughes: So how do when we organize in portrait document I organize it under 10 section. The first session is butchered message that coming from Dr. Lockwood, the second section a bucket process that toss a financial summary and so on. 845 02:00:56.130 --> 02:00:59.490 SonLe Hughes: And do session 10 illegal publication. 846 02:01:07.710 --> 02:01:08.190 SonLe Hughes: So, 847 02:01:09.840 --> 02:01:12.690 SonLe Hughes: Just a few minutes ago you listen to Dr. Lockwood 848 02:01:13.710 --> 02:01:25.860 SonLe Hughes: Recently present the superintendent but Jeff mesas this ad transmit the letter that allied organizing principle of the budget and the assumption on which the but just for develop 849 02:01:26.970 --> 02:01:36.690 SonLe Hughes: setback economic drop a new strategic plan and Hispanic journalists to accomplish out Richard opted to for fiscal year 2021 850 02:01:41.100 --> 02:01:48.030 SonLe Hughes: In Session do for the budget process, as you will see to the area. The first one is the budget timeline. 851 02:01:48.450 --> 02:01:56.130 SonLe Hughes: In here you will see the current budget timeline that we present to board member and got approved back in March. 852 02:01:56.850 --> 02:02:05.760 SonLe Hughes: Back in February and then in March when we had a callback night didn't happen. And also, we want to wait for the 853 02:02:06.390 --> 02:02:21.300 SonLe Hughes: May 23 revenue forecast from Oregon coming out. So we present a new day to board members to approve. So in the budget type and you will see the current day and approve final day 854 02:02:22.650 --> 02:02:23.490 SonLe Hughes: For our budget. 855 02:02:24.780 --> 02:02:34.290 SonLe Hughes: The second one is the ball and budget committee member at home so you know when the fiscal years so and a budget year 856 02:02:35.280 --> 02:02:55.800 SonLe Hughes: And if you're confused on that I'm willing to sit down and and visit with you more. Because, like, for example, right now we are in fiscal year 1920 but we are reviewing for the budget in 2021 so the budget years a 2021 but the surface year is 1920 857 02:02:58.380 --> 02:03:05.070 SonLe Hughes: And last faced in this section eight a budget assumption but get the short run along with the 858 02:03:05.790 --> 02:03:12.570 SonLe Hughes: Content and what chat message play a very important role in the budget is a lighter sewn up the Potter book. 859 02:03:13.080 --> 02:03:23.730 SonLe Hughes: And it will have you answer most of your question, because in this particular assumption, it will tell you, when you look at a budget book and I say, How come to ensure and gone up so high. 860 02:03:24.330 --> 02:03:42.300 SonLe Hughes: You will see was $1 rate we apply for last year was it was $1 rate that the agency or vendor out there told us that the cost will go now. So debt per technician will have you what a lot of your question. 861 02:03:46.050 --> 02:04:07.200 SonLe Hughes: So after sessions to then we have section three, that's eight a finance or summary in the finance of summary, you will see on the left hand side is showing the funding sources. That's our school district have a total of five different funding sources that come to us. 862 02:04:07.650 --> 02:04:17.730 SonLe Hughes: I cannot own operation own data turned around been special revenue depth service capital projects and just an agency once 863 02:04:19.350 --> 02:04:36.510 SonLe Hughes: The. NET column after that description is the proposed budget for fiscal year 2021 and then on the right hand column, you will see the adapted budget that board member adopt it in fiscal it for fiscal year 1920 and 864 02:04:37.650 --> 02:04:42.690 SonLe Hughes: Get not in here because in fiscal year 1920 adopted but chat. 865 02:04:43.710 --> 02:05:01.770 SonLe Hughes: We based on the 8.9 billion and then throw out later in the year for this year, we also did the amendment, but just so when you when you ask yourself a question why this number is so low compared to the number because in the mid year. This year, we did have amendment, but yet. 866 02:05:04.560 --> 02:05:04.800 SonLe Hughes: Now, 867 02:05:10.050 --> 02:05:14.310 SonLe Hughes: So session for throw session eight it capture 868 02:05:16.200 --> 02:05:25.230 SonLe Hughes: Like certain for focus on general fun general point is you for day to day activity and you work when you look at the budget. 869 02:05:25.590 --> 02:05:34.440 SonLe Hughes: Document, you will see the function stat and what 1111 deceit and doctrine. And it's all the way to one for Euro. Euro. 870 02:05:35.190 --> 02:05:45.900 SonLe Hughes: And then after introduction, you will see the 2000 function as a support services. So under general fund. We have two main function. 871 02:05:46.650 --> 02:05:59.460 SonLe Hughes: One house and functions. Send for classroom support was a any activity right place to classroom last a star. What a 1000 function and then for the 2000 function is cost. 872 02:06:00.390 --> 02:06:11.400 SonLe Hughes: Services support as a non classroom support with a business, our First Amendment facility at our superintendent office and so on. 873 02:06:13.350 --> 02:06:25.230 SonLe Hughes: Session five a special revenue they see a cow for the money that we'd receive from Grand start at the IDA measure 98 874 02:06:25.740 --> 02:06:33.450 SonLe Hughes: Title One Title two and so on. So, this is the money that we receive from federal, state, and local agency. 875 02:06:33.870 --> 02:06:51.180 SonLe Hughes: What a very specific purpose that require our addicted to pay extra attention because with the money they they say you know what did money. You only can spend on this. And then we have to focus and follow up with that requirement from the agencies. 876 02:06:53.130 --> 02:06:58.530 SonLe Hughes: That special revenue fun is comprised of fun two or 1229 I 877 02:07:00.840 --> 02:07:17.220 SonLe Hughes: Section six depth surface in here, we have to depth stuff as the first one, a general obligation bond your own. So here we talking about your barn, that's eight a capital project when we 878 02:07:18.120 --> 02:07:38.520 SonLe Hughes: When I bought the past and we have the money to build on and improve the facility. And we also have another death that called a pension barn. This a when back into 2000 for the district went out for that bond to have what upper cost. 879 02:07:40.920 --> 02:07:44.130 SonLe Hughes: Under session seven deaths a capital project. 880 02:07:46.170 --> 02:08:07.620 SonLe Hughes: This one you will see the fund comprised form for 1024921 of the gradient, even though it grain, but it relate to capital project that data awesome grind that team would present earlier that Granville listed under session seven 881 02:08:09.270 --> 02:08:15.180 SonLe Hughes: Last but not less session. Number eight. Just one account. This is 882 02:08:16.830 --> 02:08:19.710 SonLe Hughes: We have a scholarship account in here was is 883 02:08:21.090 --> 02:08:34.770 SonLe Hughes: Just one is many people do the donation vendor community member of staff members upon tendon anyone to the donation in here and we start with this one for scholarship for students. 884 02:08:42.270 --> 02:08:55.020 SonLe Hughes: And then session nine to 10 session 10 it just show you the reference material and legal publication, because this is this a total of 176 pages. 885 02:08:56.400 --> 02:09:09.360 SonLe Hughes: So there are so many tone and words that we use on a daily basis, but it might not be familiar to you. So if you look at our reference material as well as plan what the 886 02:09:10.230 --> 02:09:26.550 SonLe Hughes: Ad am ideal audience. The blue or s at f was a that mean and and the accounting home also in the reference material also show you the enrollment join for the trick the local option. 887 02:09:27.060 --> 02:09:45.210 SonLe Hughes: Revenue that will receive our last by year, and the end and fund balance and so on. Also, the last session is the legal publication is a to require by the Oregon low budget that we have to when we have a meeting. 888 02:09:47.850 --> 02:09:51.870 SonLe Hughes: chat message or on June 22 when we have 889 02:09:52.950 --> 02:10:00.060 SonLe Hughes: The Budget Committee and Board member meet together. We have to the business office, how to send out our advertising. 890 02:10:00.540 --> 02:10:14.550 SonLe Hughes: To the local newspaper and our director of communication. How to post it on the website address by day before the meeting happen so dasey or the legal aspect will will post it in there for you. 891 02:10:15.750 --> 02:10:29.640 SonLe Hughes: So I like I said, the proposed budget document have a total of 117 pages was a, it could be overwhelmed. For someone first time to review us 892 02:10:30.480 --> 02:10:43.140 SonLe Hughes: Even though I had a link to send out to you on Friday. I also met a hardcopy available. So if you have time and would like to swing by and pick it up and let me know and then 893 02:10:44.400 --> 02:11:07.350 SonLe Hughes: We will render time to get that to you. Or we can also arrange time to drop it off at your location to if you want. In addition to that, I will make myself available to walk with you through the budget book. So just scheduled time with me anytime from now and do June 22 894 02:11:09.960 --> 02:11:17.700 SonLe Hughes: Now, so that's all I have for how to read in the Popol blackjack for Western do some first conductor. 895 02:11:21.000 --> 02:11:33.780 Kathy Ludwig: Thank you, Dr us. So just a reminder, then what we'll do from here is you'll take this document home, either in hard copy of you pick it up, or certainly begin to go through it electronically. 896 02:11:34.410 --> 02:11:42.990 Kathy Ludwig: And just begin to navigate through it using that that guide the doctor Hughes mentioned again if you need a primer for that and want to meet with her. 897 02:11:43.470 --> 02:11:48.420 Kathy Ludwig: To kind of unpack it together. That's fine. And then as you have questions. 898 02:11:49.140 --> 02:11:57.540 Kathy Ludwig: When once you get a cluster of questions, please send those into me and we'll begin to answer those questions and send them back. It'll be important not to use 899 02:11:57.960 --> 02:12:02.160 Kathy Ludwig: That that email that we send back as a group response. 900 02:12:02.850 --> 02:12:13.530 Kathy Ludwig: So that you're not deliberating during this time, but you're just kind of forward sending some questions that you predict, others may have maybe a wonder I noticed last year it was this amount 901 02:12:13.860 --> 02:12:26.190 Kathy Ludwig: Why is it this amount or can you explain to us what what this certain grant is all about. Or why did it get zeroed out and then we can send some responses back we'll follow up with an email. 902 02:12:27.360 --> 02:12:32.550 Kathy Ludwig: After tonight just describing how to send those questions in and then kind of a timeline for that. 903 02:12:33.150 --> 02:12:51.450 Kathy Ludwig: And then certainly on June 22nd. When we meet for our work session, you can ask those same questions, again, if you wish, in public. You can ask additional questions, but that will be our time as a group to deliberate over what you notice in the budget and the decisions that were made. 904 02:12:52.860 --> 02:12:59.820 Kathy Ludwig: And then, just a reminder to that the budget committee has a certain overview role of the budget, they're not 905 02:13:00.360 --> 02:13:09.390 Kathy Ludwig: Writing the budget, they're staying within their responsibilities as a committee around looking at those major areas of allocation. 906 02:13:09.870 --> 02:13:21.390 Kathy Ludwig: And it's the staff that puts the budget together and brings it forward to the Committee and the Committee looks to see if the budget is appropriated to the mission and the goals and the state expenditure. 907 02:13:22.620 --> 02:13:23.520 Kathy Ludwig: Requirements. 908 02:13:25.710 --> 02:13:29.370 SonLe Hughes: In addition to das when we'd receive question from 909 02:13:29.850 --> 02:13:41.760 SonLe Hughes: Each of you. We will combine it all together. And at the end, we will send it out because some question you have for some question. Other people have that Julie interview or 910 02:13:42.120 --> 02:13:56.790 SonLe Hughes: You might have, but forget to ask. So by for us to send out the question the whole question out to everyone, it will have you stayed at home, which of all, not all, but what kind of question being asked during the review. 911 02:14:00.420 --> 02:14:02.010 Kathy Ludwig: So that's really where we end this 912 02:14:02.040 --> 02:14:10.710 Kathy Ludwig: Evening, and I'll turn it back over to you, Chair Wyatt to wrap up the purpose of tonight's meeting with the budget committee and to close it out. 913 02:14:11.760 --> 02:14:18.090 Kirsten Wyatt: Wonderful. Thank you. Thank you for that great presentation about budget that I'm sure was very difficult to put together. 914 02:14:18.480 --> 02:14:28.620 Kirsten Wyatt: And especially given all of the events in the last three months and all of the uncertainty and all of the unrest. I know. It probably took a lot of time and energy. So thank you. 915 02:14:29.130 --> 02:14:36.360 Kirsten Wyatt: To all of the staff for your work. It looks like we have a question here from board chair emulators, so I'll turn it over to you. 916 02:14:38.880 --> 02:14:46.650 Regan Molatore: Just have a question. And I think, potentially, this was going to be answered in the subsequent email but at typically during this meeting. 917 02:14:47.160 --> 02:14:53.400 Regan Molatore: As far as budget committee members sending in their questions that they have as they're reviewing the budget. 918 02:14:53.790 --> 02:15:09.810 Regan Molatore: There tends to be kind of a cutoff date which you want those questions in so that you have sufficient time to process and respond to them before June 22 meeting. So does anybody know what that data is because that helps me make sure I work backwards from that. 919 02:15:10.440 --> 02:15:29.880 Kathy Ludwig: So it's typically the Friday before that Monday. So we'll meet on June 22 Monday. So if you can get your last question in like that Thursday evening. It allows us to then research on that Friday send that last kind of email back out to the group on those questions that were sent to us. 920 02:15:31.230 --> 02:15:44.130 Kathy Ludwig: That way this. I'm not asking staff to work over the weekend and then if something if you think of something or late question, you can certainly send it on Monday, but likely we will address it during the work session that evening. 921 02:15:45.300 --> 02:15:51.540 Kathy Ludwig: It's just too quick of a turnaround to then work on it and send it out and expect people at their workplaces to have open that email so 922 02:15:51.840 --> 02:16:01.080 Kathy Ludwig: Will will outline that in the follow up email with that that timeline, but usually we try and hit the Friday the Thursday evening before the last Friday. 923 02:16:01.590 --> 02:16:09.420 SonLe Hughes: Are Baptists, they will be June 18 but like Dr. Luke was say I would send out an email with a time and a day to remind you, at well 924 02:16:13.620 --> 02:16:18.120 Kirsten Wyatt: And are there any other questions or comments that our budget committee has right now. 925 02:16:20.880 --> 02:16:29.880 Kirsten Wyatt: Just as a quick reminder Oregon budget law does not require citizens on the budget committee to create a headache or to be a big pain, it's really designed to 926 02:16:30.120 --> 02:16:39.990 Kirsten Wyatt: Include community members in the budgeting process, knowing that when the school board reaches out to community members for feedback on the budget, it results in a better document and so 927 02:16:40.290 --> 02:16:46.469 Kirsten Wyatt: Even though times are strange right now and you can't be out in your neighborhood, talking about the budget, this really is a time to 928 02:16:47.040 --> 02:16:58.469 Kirsten Wyatt: Listen to your neighbors and friends and peers about what they're wanting and seeing. I'm going to bring that information back when we meet again on June 22 and so 929 02:16:59.670 --> 02:17:01.469 Kirsten Wyatt: Up superintendent left Ludwick guess 930 02:17:02.370 --> 02:17:04.590 Kathy Ludwig: I'm so sorry when you start talking reminded me 931 02:17:05.250 --> 02:17:14.879 Kathy Ludwig: We had a budget webinar with a survey that went out so may 29 I delivered a webinar and a survey. We just closed that we will compile that information. 932 02:17:15.180 --> 02:17:25.020 Kathy Ludwig: And send that also to you as a budget committee in a document so that you can read and process that also over the next two weeks and you don't have to do that right on the spot. 933 02:17:25.290 --> 02:17:32.459 Kathy Ludwig: During the work session of the 22nd. So you'll have all of that feedback from our community in the, in the form of some graphs and charts. 934 02:17:33.420 --> 02:17:49.410 Kathy Ludwig: into manageable data as well as some there was some just option to write some description notes in there. So we'll try and sort that into some themes. So you can see from the survey also what patrons in the community expressed in terms of priorities for the budget. 935 02:17:51.510 --> 02:17:53.549 Kirsten Wyatt: Great. And thank you for that community outreach. 936 02:17:54.150 --> 02:18:02.549 Kirsten Wyatt: So with that I think we can adjourn this budget committee portion of the meeting and let the school board continue with their important work tonight. 937 02:18:08.340 --> 02:18:13.290 Chelsea King: Thank you, everybody. You're welcome to stick around, but otherwise I'll see you next time. 938 02:18:14.400 --> 02:18:15.240 Kathy Ludwig: Thank you everyone. 939 02:18:15.719 --> 02:18:17.969 Kirsten Wyatt: Thank you, everyone. Thank you. 940 02:18:22.200 --> 02:18:26.250 Regan Molatore: Just going to check the pulse of our board and 941 02:18:27.570 --> 02:18:33.719 Regan Molatore: Before it formally reconvene. Does anybody need just a quick break or should we just work through the last 942 02:18:35.700 --> 02:18:36.090 Regan Molatore: You add to 943 02:18:36.150 --> 02:18:36.809 Chelsea King: Our agenda. 944 02:18:36.840 --> 02:18:43.200 Chelsea King: Is going to be another 10 or 15 minutes and I'm willing to work through and if it's gonna be another 45 minutes and I need a quick break. 945 02:18:43.980 --> 02:18:45.120 Regan Molatore: All right, let's take 946 02:18:45.150 --> 02:18:45.780 Regan Molatore: A BREAK. 947 02:18:46.080 --> 02:18:49.740 Regan Molatore: Oh no. So five minutes so 835 948 02:18:51.540 --> 02:18:52.740 Chelsea King: Thank you. All right. 949 02:22:44.130 --> 02:23:00.510 Regan Molatore: Meeting and just so that everyone is we've got Item Number nine. The agenda, which is our friend report, as well as a resolution to authorize a transfer of appropriated funds and then we will return to the superintendent's 950 02:23:02.100 --> 02:23:08.850 Regan Molatore: Report, and that one is estimated to be, you know, maybe 45 minutes or so. 951 02:23:09.090 --> 02:23:10.830 Kathy Ludwig: We're going to shorten it. We're going to show 952 02:23:11.850 --> 02:23:13.680 Regan Molatore: All right. Excellent. So 953 02:23:15.240 --> 02:23:18.900 Regan Molatore: Dr. Hughes, we're back to you again. When you're ready, 954 02:23:19.350 --> 02:23:25.890 SonLe Hughes: Okay, I'm ready. And at the mithun notion would have me with a PowerPoint and so report. 955 02:23:27.960 --> 02:23:28.470 SonLe Hughes: So, 956 02:23:31.200 --> 02:23:42.330 SonLe Hughes: The financial report for dyckman Chad, not much fun. Compared to last month because this one we just focus on this year only. And nothing related to next year. 957 02:23:42.780 --> 02:23:50.910 SonLe Hughes: So again, we have a one big time saving was a form of transportation utilities public health. 958 02:23:51.360 --> 02:24:07.890 SonLe Hughes: And then we also suspending the tune some more program. And then we also untapped the contingency fund was a $1 million in addition to that our school district also participates into the workshop program. 959 02:24:09.000 --> 02:24:19.950 SonLe Hughes: On the way, Dr. Luck, which gave board member the estimate number was a about 600,000 for the saving on the worship program, but 960 02:24:22.560 --> 02:24:40.410 SonLe Hughes: At the time, I think it will be at then it will be too soon for for me to confirm and date number because we have to have all of their staff go through the Oregon employment department for us. So even though when I'm talking with artists conduct fly Portland public schooling Detrick 961 02:24:42.600 --> 02:24:57.330 SonLe Hughes: You're not the deputy superintendent, they're still say it also for desk wanted to present an accurate number on saving to board member. So with that information show in 962 02:24:58.350 --> 02:25:08.790 SonLe Hughes: That anticipate that end infant violin for this year more non to carry on to next year will be approximately 10.9 million 963 02:25:12.510 --> 02:25:12.990 SonLe Hughes: So, 964 02:25:14.370 --> 02:25:20.190 SonLe Hughes: That's all for the financial report that I have was a not my generation compared to the last one. 965 02:25:24.390 --> 02:25:39.870 SonLe Hughes: And the next one is just the graphing like usual. You know, when I present a number 10 the next page is just showing the graph and the graph is showing the different between the work in chat and the year and estimated 966 02:25:43.170 --> 02:25:49.440 SonLe Hughes: So I wonder if you have any question before I move on to the appropriation content for 967 02:25:56.550 --> 02:25:59.100 SonLe Hughes: Okay, cut this week and move on to the next one. 968 02:26:07.050 --> 02:26:08.130 Curtis Nelson: So resolution. 969 02:26:08.730 --> 02:26:09.600 SonLe Hughes: Yes, please. 970 02:26:11.070 --> 02:26:22.800 SonLe Hughes: So this resolution 2020 tweets at a resolution trend foreign appropriation and this is very typical for Singapore to 971 02:26:23.610 --> 02:26:34.770 SonLe Hughes: present that information. So for member in the June board meeting, because when we build a budget will be the time that we build a budget. 972 02:26:35.100 --> 02:26:42.660 SonLe Hughes: Which is based on the best information that we have at that time. Like, for example, when we do better for fiscal year 2021 973 02:26:43.020 --> 02:26:56.670 SonLe Hughes: Right now have the knowledge or information that we have, we have at this time. So the same for the butcher fiscal year 1920 when we build that we did not know we have 974 02:26:57.270 --> 02:27:08.250 SonLe Hughes: Situation happen. So therefore, in in this resolution, there are two funds that I would like to present it to you. The first one is a special revenue fund. 975 02:27:08.910 --> 02:27:22.440 SonLe Hughes: We have to function. The first for the first one is the induction or function path data one house and function related to classroom and a 2000 is support services was the non classroom activity. 976 02:27:23.580 --> 02:27:41.580 SonLe Hughes: So when we did the budget for this special revenue we were thinking that you know we going to spend about we have a 6 million in working budget for the induction function and we have 1.7 million for support services. 977 02:27:42.630 --> 02:27:45.840 SonLe Hughes: The covert situation happen. We don't spend 978 02:27:46.950 --> 02:27:56.760 SonLe Hughes: The cost for the in classroom activity it some of bad reviews, but we have outside the classroom activity costs. 979 02:27:57.090 --> 02:28:12.150 SonLe Hughes: Happen in curve. So therefore, the expenditure in the support services cost more on the web chat that we anticipate to to have. And because of that, I would like to ask for your approval. 980 02:28:12.570 --> 02:28:29.490 SonLe Hughes: To allow me to ship 200,000 from the interaction function into the support function, the bottom right, it's still euro it kept moving money from one place to another place to fall under function. So we not violate the package. 981 02:28:30.900 --> 02:28:37.410 SonLe Hughes: And neck fund a capital project punch that a 400 back function. And in this one. 982 02:28:39.240 --> 02:28:41.820 SonLe Hughes: When we build a budget, we did not factor in 983 02:28:42.870 --> 02:28:56.490 SonLe Hughes: 2019 bond and then in November, when we pass 2019 bond. We went to the board for amendment budget. So the 2019 bond we have it in the budget, but soon after that. 984 02:28:56.880 --> 02:29:19.710 SonLe Hughes: Piper center Carlos and say he did you want to refinance your 2015 bond because we have very low interest. So we have like within less than two days to really work with them and and how Special Board Meeting to get approval from ball and get it going. So what the refinance in 2015 born 985 02:29:20.850 --> 02:29:31.620 SonLe Hughes: We did not have the opportunity to go back to bore for amendment budget. So therefore, when we have when we find in capital born 986 02:29:33.000 --> 02:29:49.590 SonLe Hughes: 2015 bond series 2020 see would receive 84 million, but we have to turn around and pay back the original death that we have for that bond was a 76 million. So because of that, 987 02:29:51.090 --> 02:30:04.320 SonLe Hughes: In here when we purchase. We put a portrait in the facility, but we did not anticipate to have any death because we did not know that we have to refinancing. And we had to pay our 988 02:30:05.490 --> 02:30:21.510 SonLe Hughes: So with that, I grew quite into move 100 million from facility function into long term get function to pay to make sure that our budget is in lie. 989 02:30:24.450 --> 02:30:34.980 SonLe Hughes: So with that, I'm sick and for your approval so I can do that transfer and to ensure that when our auditor come visit 990 02:30:35.100 --> 02:30:38.220 SonLe Hughes: Us into which we not violate our budget. 991 02:30:40.890 --> 02:30:43.500 Ginger Fitch: I'm the board fast resolution. 992 02:30:46.380 --> 02:30:47.010 Dylan Hydes: A second 993 02:30:48.390 --> 02:30:53.190 Regan Molatore: It's been moved by ginger seconded by Dylan and discussion. 994 02:30:58.620 --> 02:31:14.970 Regan Molatore: And I do have a question. And I think I'm having a harder time understand under the special revenue fund, you know, but I think under the capital project fund the facilities acquisition. What, what is that 995 02:31:17.130 --> 02:31:24.090 Regan Molatore: What's the scope or what's included in facility because they're having a hard time following where money went, I understand a recall some of the 996 02:31:25.170 --> 02:31:32.370 Regan Molatore: Historical events, you were talking about the sale refinancing bonds. But what is facility acquisition. Yes. 997 02:31:32.400 --> 02:31:42.120 SonLe Hughes: Very good question. That's a when we allocate money to build a building and to spend a facility construction a focus on construction. 998 02:31:43.230 --> 02:31:49.560 Regan Molatore: Okay, so then I think. So the hundred and 58 million that was the budgeted number 999 02:31:50.880 --> 02:31:53.700 Regan Molatore: One. What was that from like 1000 02:31:54.480 --> 02:31:56.400 SonLe Hughes: 150 as fast as 1001 02:31:57.570 --> 02:32:10.140 SonLe Hughes: The dollar India is coming from 2019 bond and a small portion of that it to come in from $2,000 don't already know of 2015 1002 02:32:12.480 --> 02:32:14.280 Regan Molatore: Okay, so 1003 02:32:17.460 --> 02:32:30.240 Regan Molatore: So then that bond money then ends up being like, essentially, we didn't spend it. So we're adjusting it down to 58 million and we're taking that additional hundred million and putting it into the long term debt. 1004 02:32:31.560 --> 02:32:35.220 Regan Molatore: I just, I'm trying to figure out, like, I can't, I can't visualize 1005 02:32:35.700 --> 02:32:36.240 So, 1006 02:32:37.560 --> 02:32:51.510 SonLe Hughes: Capital project for a 444 hundred fund and then in that fund, we have function. So similar night general fund general fund a 100 fund. 1007 02:32:51.900 --> 02:33:08.340 SonLe Hughes: But within turned around one we have classroom and non classroom so classroom is a 1000 function and now classroom with 2000 function. So under capital project punt was a fun 400 we have facility and depth. 1008 02:33:08.970 --> 02:33:27.660 SonLe Hughes: So the facility is the the dollar that we allocate to do bill to pay for architecture construction least go fees and other services, but for the depth services. A where we pay back if we have to refinance any death. 1009 02:33:29.460 --> 02:33:41.730 Regan Molatore: So I understand. I think you, I get that. Now, I think what is maybe potentially troubling me is a little bit in the initial potential explanation. I think I was hearing 1010 02:33:42.390 --> 02:33:54.390 Regan Molatore: That it was bond proceeds that then were being used to now to pay off long term debt and hearing is like, is that an appropriate 1011 02:33:54.690 --> 02:34:05.430 SonLe Hughes: No, no it you know we did, yeah. We did not use any born process. So the up the money that will receive for 2019 born 1012 02:34:06.660 --> 02:34:21.210 SonLe Hughes: In 2019 born, but because when we re finance 2015 born with it. And so the 2015 born at a time. We only but at 742 million 1013 02:34:21.840 --> 02:34:35.310 SonLe Hughes: For fiscal year 18 move to fiscal year 1920 and then when refining that when we do a finance. We got 84 million from the refinance. But then it's like similar 1014 02:34:35.880 --> 02:35:02.400 SonLe Hughes: To the house market when we got the new money for the refinancing. We have to turn around and pay back for the origin or market. So we got we turn around and obligated to pay back 7 million to the origin known 2020 Siri, see. And in here we asking for 100,000 this Ada maximum capacity. 1015 02:35:03.660 --> 02:35:14.910 SonLe Hughes: So in fact, we only need seven they said something million, but because for now until the book close. I don't know if we have any order expenditure that 1016 02:35:15.990 --> 02:35:32.730 SonLe Hughes: Type of sentence or US Bank or legal counsel. They haven't deal for us and suddenly they say hey, one more view. I forgot to send you. So if that then if I request exactly the dollar. Then I don't have any room to take care of their attribute that coming in later. 1017 02:35:36.300 --> 02:35:37.470 Regan Molatore: Okay. Ginger. 1018 02:35:41.130 --> 02:35:52.410 Ginger Fitch: was beginning to answer a question, which was, Why the discrepancy in the mouth between the 76,000 and 100,000 hundred million. 1019 02:35:53.070 --> 02:35:53.850 SonLe Hughes: Yes, seven. 1020 02:35:53.880 --> 02:35:55.020 Ginger Fitch: Visitors. Yeah. 1021 02:35:55.320 --> 02:35:57.240 SonLe Hughes: Almost 77 million 1022 02:35:57.540 --> 02:35:59.430 Ginger Fitch: Right. Thank you. Yeah. 1023 02:35:59.460 --> 02:36:05.310 SonLe Hughes: We request 400 million in case any an expectancy invoice coming in. 1024 02:36:06.120 --> 02:36:13.350 Ginger Fitch: So you so you have to come back to us if it's a 10% difference 1025 02:36:15.270 --> 02:36:22.920 SonLe Hughes: Correct, a bit more about 10% more than we had to come back and ask for your permission. So that's why I'm 1026 02:36:24.120 --> 02:36:29.010 SonLe Hughes: I'm Jeff request 100 million to make sure that I have room in case something happened. 1027 02:36:30.210 --> 02:36:30.600 Ginger Fitch: Okay. 1028 02:36:39.030 --> 02:36:40.620 Chelsea King: I feel like 1029 02:36:41.790 --> 02:36:50.400 Chelsea King: I almost understand. Thank you for those questions. Reagan and they're they're helping me get there. I mean, I think I understand well enough. 1030 02:36:52.170 --> 02:36:53.550 Chelsea King: To take a vote. 1031 02:36:54.780 --> 02:37:03.750 Chelsea King: Although There's part of me that would benefit from some sort of a bit visual aid, but you know if there's something that no visual aid is 1032 02:37:04.770 --> 02:37:13.890 Chelsea King: Present or if there's not somebody could articulate it by drawing circles and arrows or something that might help me understand it. 1033 02:37:17.190 --> 02:37:17.550 SonLe Hughes: Mm hmm. 1034 02:37:17.820 --> 02:37:26.790 Chelsea King: I can articulate that I could benefit from from further conversation on that. But if if everybody else feels really secure on it. I think I got a good enough grasp. Take about 1035 02:37:30.270 --> 02:37:35.940 Chelsea King: How's the rest of the board feelings, everybody like yeah I got it. I understand or or people like I could use some more. 1036 02:37:37.320 --> 02:37:41.730 Regan Molatore: And get it and understand it, but I do feel that your visual aid thing as as 1037 02:37:42.750 --> 02:37:56.280 Regan Molatore: Dark to us and we're trying to work through that I in I think maybe potentially when it comes to our bonds and refinancing and how that works sometimes maybe a visual aid would be helpful. That's a pretty complex. 1038 02:37:56.310 --> 02:38:14.220 SonLe Hughes: And follow up with that information for you. I have it because I remote and I sat down today because I have to. I knew him at a practice. So I put the number to get there. And I walked him through and his. Okay, got it. So let me send that information to you so you will see 1039 02:38:14.580 --> 02:38:15.450 Chelsea King: That would be good. 1040 02:38:15.720 --> 02:38:30.120 Chelsea King: And I know Rena well maybe his brain is trained to work with numbers you start getting that many zeros behind a one. I just don't ever see number stopping. And so, you know, unless I'm on to my school board work. Yes. 1041 02:38:30.240 --> 02:38:30.870 SonLe Hughes: So in 1042 02:38:31.440 --> 02:38:37.170 Chelsea King: Anything right now. I just see the school board so I could use some additional assistance with understanding. Yeah. 1043 02:38:37.680 --> 02:38:46.920 SonLe Hughes: I can see right away because I have so in the spreadsheet. I'm going to send it to you were, how to column one is born. 1044 02:38:46.980 --> 02:38:51.570 SonLe Hughes: 2000 2019 born with a fund. 1045 02:38:51.630 --> 02:39:00.270 SonLe Hughes: To fund for one night and then they show the budget that we have and the actual expenditure. 1046 02:39:00.750 --> 02:39:11.670 SonLe Hughes: And then on another on the right hand side you will see 2015 bond refinance. It showed the original budget that we have and then actual 1047 02:39:12.450 --> 02:39:18.330 SonLe Hughes: revenue and expenditure that coming in because that actual so when you pay attention to the actual the 1048 02:39:18.870 --> 02:39:38.760 SonLe Hughes: Actual coming in. We did not have time to come to ball for amendment, but just so because of that, you will see 84 million that come in to 2015 bond at the revenue and it coming out 7676 points something coming out at expenditure. 1049 02:39:47.010 --> 02:39:47.670 Kathy Ludwig: You remember 1050 02:39:47.910 --> 02:40:02.430 Kathy Ludwig: Do you remember doing that making that decision as a board around approving the remaining sales of the bond for Tim would lead the 4.5 million and then at the same time hearing that it was a good time to refinance. 1051 02:40:03.510 --> 02:40:14.280 Kathy Ludwig: Because the that large amount of refinancing. And then the sale was not something we had written in to the budget in May, when we were adopting it for this year. 1052 02:40:15.180 --> 02:40:25.920 Kathy Ludwig: That kind of a transaction is really large. And when you drop it into a book, even as you're shifting that money around your accounting for it. It all of a sudden isn't 1053 02:40:27.630 --> 02:40:39.420 Kathy Ludwig: It, it has to show up somewhere and I'm just trying to over simplify it. And so what these appropriations are doing is saying we we had to account for that change. 1054 02:40:40.020 --> 02:40:46.110 Kathy Ludwig: When we did that refinancing we put it into our budget book. We had no idea. We're going to ballooned 1055 02:40:46.980 --> 02:40:56.250 Kathy Ludwig: The money in one area that we hadn't accounted for. So we've shifted, kind of like you do in your own personal finances when something unexpected happens you shift money around 1056 02:40:56.880 --> 02:41:08.730 Kathy Ludwig: It's all appropriately shifted within funds that you can do that within you can't cross certain funds but within this one you can. And so just by 1057 02:41:09.540 --> 02:41:17.940 Kathy Ludwig: Moving some money here and there. It allows us to true that up so that we don't get a violation in the end of June, otherwise the auditor's will come and say, 1058 02:41:18.870 --> 02:41:32.460 Kathy Ludwig: You didn't approve all of a sudden this refinancing way back last year. How did this big large amount of money, all of a sudden get negotiated within your books. Where did you place it and you shouldn't have placed it there because it was too large for what you appropriated 1059 02:41:33.540 --> 02:41:39.840 Kathy Ludwig: And so we're adjusting it so it can sit somewhere and be accounted for with the appropriate 1060 02:41:41.130 --> 02:41:42.420 Kathy Ludwig: Scope of how much could 1061 02:41:42.420 --> 02:41:42.750 SonLe Hughes: Be 1062 02:41:42.870 --> 02:41:51.000 Kathy Ludwig: A lot to it. I'm just trying to take it really broad and big tree because maybe it was the weeds that got folks a little confused. 1063 02:41:52.920 --> 02:42:10.380 Regan Molatore: I think it was I wanted to understand the weeds more I understood the broad picture, but because it was more than like kind of one cause combining together mathematically. I'm like, those aren't the numbers. I like which numbers are combining to create these these numbers. Overall, we 1064 02:42:10.620 --> 02:42:22.530 Kathy Ludwig: Know that even amount was probably not in your in your recollection. It's what Dr. US is doing is saying instead of just doing that exact amount, there could be another you know 1065 02:42:23.520 --> 02:42:25.860 Kathy Ludwig: Something that comes up in the next couple weeks. 1066 02:42:26.280 --> 02:42:43.020 Kathy Ludwig: That we we might be glad we allowed ourselves to go up to move this amount over in case we have another unexpected or some kind of unexpected bill that comes from Piper Jaffray or an adjustment that comes in larger than what we have thought 1067 02:42:46.890 --> 02:42:47.130 Kathy Ludwig: Yeah. 1068 02:42:47.640 --> 02:42:48.960 SonLe Hughes: I email it to you. 1069 02:42:52.290 --> 02:42:55.500 Regan Molatore: Thank you. Some any further questions. 1070 02:42:57.900 --> 02:43:00.750 Regan Molatore: Seeing none, Kelly, would you please call Provo 1071 02:43:04.350 --> 02:43:05.100 Regan Molatore: You're on mute. 1072 02:43:07.440 --> 02:43:08.970 Kelly Douglas: Sorry regulatory 1073 02:43:09.630 --> 02:43:11.850 Kelly Douglas: Yes Chelsea King 1074 02:43:12.480 --> 02:43:12.780 I 1075 02:43:16.560 --> 02:43:17.280 Kelly Douglas: Kevin Hi. 1076 02:43:17.910 --> 02:43:19.950 Kelly Douglas: Hi, Christy Tom says, 1077 02:43:20.820 --> 02:43:22.410 Kelly Douglas: Hi, thank you. 1078 02:43:24.060 --> 02:43:26.760 Regan Molatore: Right. Thank you. And thank you, Dr. Hughes as well. 1079 02:43:27.480 --> 02:43:28.080 Regan Molatore: For having 1080 02:43:28.380 --> 02:43:29.880 Regan Molatore: With us as we try to make sense. 1081 02:43:29.880 --> 02:43:31.140 SonLe Hughes: Of yeah 1082 02:43:31.500 --> 02:43:34.800 Regan Molatore: As Chelsea said are a little bit more foreign to us at times. 1083 02:43:35.040 --> 02:43:41.790 SonLe Hughes: Thank you so much. I email you the spreadsheet, but please feel free to call email me and I try my best to explain 1084 02:43:43.110 --> 02:43:43.740 Regan Molatore: Thank you. 1085 02:43:44.430 --> 02:43:44.910 Christy Thompson: Thank you. 1086 02:43:46.830 --> 02:43:54.450 Regan Molatore: And Dr. Ludwig, we will return to you and your cabinet her for superintendents report. 1087 02:44:09.060 --> 02:44:09.660 Regan Molatore: You're on mute. 1088 02:44:14.160 --> 02:44:15.960 Kathy Ludwig: And that concludes my report. 1089 02:44:16.740 --> 02:44:17.340 Sorry. 1090 02:44:20.160 --> 02:44:27.120 Kathy Ludwig: Well, I just want to recognize that you've been at this since 430 you have very long Executive Session, and then a full meeting. So we will go through this quickly. 1091 02:44:28.020 --> 02:44:38.130 Kathy Ludwig: Just want to recognize again as we all did our graduating seniors. And here's just a few pictures of very eventful days as each of you articulated 1092 02:44:39.780 --> 02:44:40.710 Kathy Ludwig: Including 1093 02:44:42.090 --> 02:44:44.670 Kathy Ludwig: Celebrations that each of our primary and middle schools. 1094 02:44:47.340 --> 02:44:56.670 Kathy Ludwig: A while back when I gave a report on how we were doing with distance learning we still had a number of weeks left of school and there was some interest in or comments around. Well, you know, 1095 02:44:57.000 --> 02:45:11.730 Kathy Ludwig: Wondering if we can sustain that. And I wonder what it would be like when we end the year. So what we thought we would do to conclude the school year for you and a report is just to share with you again how the information that we've gathered around how distance learning 1096 02:45:13.050 --> 02:45:22.590 Kathy Ludwig: Completed what engagement look like and then at each level, there were a variety of surveys that were sent out to families. Maybe some of you took those surveys 1097 02:45:22.950 --> 02:45:30.750 Kathy Ludwig: giving us feedback because now's the time to capture the experiences of families and students and staff before we forget 1098 02:45:31.260 --> 02:45:38.490 Kathy Ludwig: And it's very likely in the fall, there needs to be a return to some form of distance learning with either another outbreak. 1099 02:45:39.030 --> 02:45:45.450 Kathy Ludwig: And then we want to go back and look at this data and make sure that we're making improvements to distance learning 1100 02:45:45.840 --> 02:45:57.090 Kathy Ludwig: So instead of me talking at you. I did want you to see and recognize the brilliant staff who have been working side by side with our principals and teachers every step along the way from our teaching and learning team. 1101 02:45:57.660 --> 02:46:06.360 Kathy Ludwig: And they know you've been sitting for a long time, and they've expended. A lot of your attention. So what they're going to just very quickly do each of them. 1102 02:46:06.990 --> 02:46:17.190 Kathy Ludwig: Because they can send you all this information as well. So we don't need to go through it in detail. They will just highlight for you what we've heard from primary Middle High School. 1103 02:46:17.700 --> 02:46:24.900 Kathy Ludwig: Dr. Michael Gomez brilliantly was able to get some students together and focus groups before the year ended through zoom meetings. 1104 02:46:25.260 --> 02:46:37.470 Kathy Ludwig: And then again, and then Dr. Spencer arms will wrap up again addressing for you. Those ever pressing questions of how did we attend to mental health support for our families when we weren't in physical approximation to them. 1105 02:46:38.400 --> 02:46:48.780 Kathy Ludwig: So Dr. David prior if you could share your screen with your couple of slides and again I I texted them during the break and said, Alright, everybody have one or two minutes. That's it. 1106 02:46:49.380 --> 02:46:55.050 Kathy Ludwig: So you'll you can look at some of these slides later at home, but they're going to go through pretty quickly for you. 1107 02:46:56.070 --> 02:47:04.110 David Pryor: Absolutely. Thank you, Cathy, we will go through these quickly and I think board member hides captured really eloquently in his 1108 02:47:04.470 --> 02:47:17.850 David Pryor: Board report, you know, the reason why we wanted to conduct some surveys is because we knew that families were working incredibly hard teachers were being very innovative trying new strategies and, you know, we had some, you know, 1109 02:47:18.360 --> 02:47:27.780 David Pryor: shining examples of success, but I think most of us would agree that you know we aspire to even higher levels of engagement learning and relationship building 1110 02:47:28.260 --> 02:47:43.440 David Pryor: Through through our educational endeavors and distance learning really really challenged us. So I look forward to leaving this presentation with you, but I just wanted to highlight that we conducted three surveys at primary but students surveys 1111 02:47:44.370 --> 02:47:56.550 David Pryor: Family and caregiver surveys and then staff surveys and it really sort of highlighted, much of what you would already know through through common sense around what worked for students and what we might need to improve on. 1112 02:47:56.850 --> 02:48:01.470 David Pryor: I'll point out just a couple things that were surprising. And one of them was that 1113 02:48:01.950 --> 02:48:08.790 David Pryor: We knew that families would really love zoom meetings and we were careful about bringing them forward and they did appreciate them. 1114 02:48:09.270 --> 02:48:24.030 David Pryor: And we also discovered flip grid which was a technology that allows students to use video and pictures to interact with each other and to teach your prompt and that was the success that we think we can build upon regardless of what's cool looks like in the future. 1115 02:48:25.560 --> 02:48:40.560 David Pryor: We, we know that reading is the most important thing for students to be doing. And so with the K through to level, there is a greatest appreciation for any effort to bring digital books to families. And that's something we'd want to continue building upon 1116 02:48:40.950 --> 02:48:46.410 David Pryor: And then the Google platform worked really well and third through fifth grade. 1117 02:48:46.410 --> 02:48:47.010 Kathy Ludwig: Especially 1118 02:48:47.400 --> 02:48:58.320 David Pryor: In flip grid showed up once again as something that students really appreciated this graph you can dig into more later. It shows the range of digital tools we were using and 1119 02:48:58.890 --> 02:49:01.500 David Pryor: How supportive. That was for learning. 1120 02:49:02.340 --> 02:49:05.700 David Pryor: And the green bar represents things that were not used. 1121 02:49:05.940 --> 02:49:15.990 David Pryor: By particular families, but that doesn't necessarily mean that the family didn't enjoy it might have been that the teacher chose not to use that particular technology and focus more on some some others. 1122 02:49:16.260 --> 02:49:34.830 David Pryor: But you'll see the pre recorded video lessons were probably the most successful way families were able to say that their child's learning was supported. We do have text quotes directly from students around what they what they loved in quotes from families to around what was successful. 1123 02:49:36.120 --> 02:49:49.080 David Pryor: We asked questions around how much support students needed at both Cape two and three through five. And as you would expect that students. Students get older they needed less support, but all students needed some support to be successful. 1124 02:49:49.860 --> 02:49:56.430 David Pryor: And we wanted to know about feedback you know generally families found any kind of feedback teachers can give helpful. 1125 02:49:57.210 --> 02:50:05.400 David Pryor: But as you would expect families were craving, much, much, much more feedback. And that was one of our biggest challenges in distance learning 1126 02:50:05.730 --> 02:50:15.750 David Pryor: Was because we lost those opportunities to come right alongside a child, you know, many times a day and give them feedback and it took longer. So that's one thing families were really craving. 1127 02:50:16.560 --> 02:50:26.340 David Pryor: We learned it the amount of work was about right for most students and families were pretty equally dispersed and those that said they wanted more. And that is that 71 is less 1128 02:50:28.320 --> 02:50:37.740 David Pryor: And then you'll see some close around what made distance learning challenging and this is what you know it's parents, you're going to be really familiar with, we have working families who have a hard time 1129 02:50:38.250 --> 02:50:47.310 David Pryor: balancing out work and supporting their children. We know distance learning work better for some of our older primary students than younger ones and families have some concerns. 1130 02:50:47.370 --> 02:50:48.780 David Pryor: concerns around screen time 1131 02:50:49.320 --> 02:51:00.120 David Pryor: And then, you know, dual language continue to came up, come up as an opportunity to improve because families were used to lots of practice in their their their new language and they didn't get to have that 1132 02:51:01.860 --> 02:51:04.110 David Pryor: You, you'll see some text directly from students 1133 02:51:05.190 --> 02:51:15.180 David Pryor: What they appreciated and what they wanted to tell their teachers. And then we also survey teachers, and I would say one of the things we've learned across the levels is that 1134 02:51:15.810 --> 02:51:22.980 David Pryor: Teachers grew in their collaboration skills and CO planning skills in new ways, which we will benefit, regardless of how school looks 1135 02:51:23.490 --> 02:51:34.140 David Pryor: So I know you've been at this for a long time. I'm happy to, you know, answer more questions. Once you have a chance to look at this presentation, but that's kind of generally how it floods, so I'll turn it over, back to you, Kathy. 1136 02:51:34.890 --> 02:51:41.640 Kathy Ludwig: I'm going to turn directly over to bar. Let's just got to get through each of the presenters and then 1137 02:51:43.800 --> 02:51:47.850 Kathy Ludwig: And then kind of touch base. So Dr. Boyce will be next. 1138 02:51:53.190 --> 02:51:53.970 Barb Soisson: Okay. 1139 02:51:56.220 --> 02:52:03.720 Barb Soisson: Similar to the primary school we did for focus areas student 1140 02:52:05.040 --> 02:52:12.870 Barb Soisson: Parent family in depth teacher reflections and then we did a Google Classroom analysis and we're using it. We used it in real time. 1141 02:52:13.380 --> 02:52:17.700 Barb Soisson: One of the things I would say is there's been a lot of times when I've spent time 1142 02:52:18.150 --> 02:52:28.920 Barb Soisson: Getting to talk with you about data. I don't think I've ever been in a situation where so many of our teachers and principals in real time wanted it for the very urgent reason of 1143 02:52:29.310 --> 02:52:40.410 Barb Soisson: How's everybody doing in. Are we doing okay and that was that was just very real with this. So we had great participation in gathering this and we learned while we were doing it. 1144 02:52:41.370 --> 02:52:50.340 Barb Soisson: Starting with students and what we learned from students, even though when we looked and said that you know 75% of our students. 1145 02:52:50.790 --> 02:52:59.010 Barb Soisson: Were given a choice not want to do distance learning again. Then in other students survey data, we found statements such as 1146 02:52:59.310 --> 02:53:14.700 Barb Soisson: I wouldn't want to do it, but I really liked the biggest piece at middle school was my own pace that having things laid out and then making my own pace in terms of how I actually approach things again really appreciated. 1147 02:53:15.540 --> 02:53:27.900 Barb Soisson: Zoom and interactions. Once that started. We also know that the thing that we heard the most from students, and when they wouldn't be checked in with is just this factor of isolation. 1148 02:53:28.740 --> 02:53:46.050 Barb Soisson: Less than 50% of our students actually had regular collaboration with others and that was that was big, they didn't tell us that would help the most was no and the whole week and then having some control over there. We work, which is what we want to do more of all the time. 1149 02:53:47.730 --> 02:53:53.100 Barb Soisson: And again, the individual ised feedback and check ins were really powerful for them. 1150 02:53:54.210 --> 02:53:57.450 Barb Soisson: When we got to working with families and 1151 02:53:58.650 --> 02:54:05.880 Barb Soisson: I think I also sent you some things. So you can see more of what I'm skipping you know about student information. 1152 02:54:06.630 --> 02:54:10.290 Barb Soisson: One of the things that stood out to us the most with the family. 1153 02:54:11.010 --> 02:54:28.530 Barb Soisson: Data and we have a 26% response rate so far. But we've noticed that families are continuing to take this survey. So we're going to leave it there. We know that for an internal survey and an organization, you want to get 30% to say that what you got is is reasonably valid. 1154 02:54:30.360 --> 02:54:42.540 Barb Soisson: But in looking at this, I think this is what is the most concern to us and thinking about that in terms of reaching students. And again, this idea that 1155 02:54:44.160 --> 02:54:44.940 Barb Soisson: I really 1156 02:54:46.470 --> 02:54:58.890 Barb Soisson: Am not sure about my child. We know how hard this was for families. And so there was a lot of our response effort in real time that went to this increasing check ins with students, increasing check ins with families. 1157 02:55:00.390 --> 02:55:03.540 Barb Soisson: Finding out what it was that could be 1158 02:55:04.860 --> 02:55:07.050 Barb Soisson: Helping families feel stronger about this. 1159 02:55:07.620 --> 02:55:24.540 Barb Soisson: It's been captured in everything. There's sort of a spectrum from a lot of the comments that we got from our families were things such as, you know, distance learning is gone. Okay, but my child misses being a kid, too. I'm very concerned, my child feels disconnected. 1160 02:55:26.670 --> 02:55:33.330 Barb Soisson: We did. I'm not going to go into this, but there are slides that show just the different Google Classroom participation. 1161 02:55:34.620 --> 02:55:45.390 Barb Soisson: In looking at our teachers, then in finding out what are the things that we found out that we're working one thing that was actually reassuring about this is 1162 02:55:45.870 --> 02:55:57.660 Barb Soisson: The evidence that we got back from students and families and teachers was very much the same in terms of what worked and what are the things we need to work on. So I think 1163 02:55:58.680 --> 02:56:05.280 Barb Soisson: Some of the things to highlight here is just the importance of immediate feedback. This idea of 1164 02:56:06.510 --> 02:56:18.510 Barb Soisson: We found it reading skills with something in terms of being able to know what students should do because reading. They're very dependent on and that's, you know, very, very helpful to us. 1165 02:56:20.130 --> 02:56:31.800 Barb Soisson: And one of the things, too, is teachers very much valued. Some of the work they had the technology and really want to do more of it and learn how to use these tools better one. 1166 02:56:32.310 --> 02:56:44.040 Barb Soisson: Disconnect we found that even though we had most students feel that the amount of work was about right. We also found that there was some question about 1167 02:56:45.390 --> 02:56:47.580 Barb Soisson: In looking at this, this is from families. 1168 02:56:48.990 --> 02:56:51.360 Barb Soisson: Child time spent on distance learning 1169 02:56:52.650 --> 02:57:09.450 Barb Soisson: My child was able to do this, but then also this spectrum of was it an adequate challenge. So the main work we're doing right now is looking at what are the types of tasks and to start the school year with so that it is 1170 02:57:10.230 --> 02:57:24.450 Barb Soisson: We don't want to widen gaps by remediating but we want to start with grade level work and challenging tasks with them having the support means in place to to work with all students to get there. 1171 02:57:25.500 --> 02:57:27.600 Barb Soisson: So I think I am going to 1172 02:57:29.370 --> 02:57:30.360 Barb Soisson: Leave it at that. 1173 02:57:32.550 --> 02:57:34.770 Barb Soisson: So that Dr Downes can share 1174 02:57:44.640 --> 02:57:45.300 Aaron Downs: Well, hello. 1175 02:57:47.700 --> 02:57:57.630 Aaron Downs: Thank you for, you know, Dr. Boyce, and Dr. Prior for leading us off. And I just want to say big thank you to our high school principals for their leadership during this time. 1176 02:57:58.530 --> 02:58:07.740 Aaron Downs: It's humbling to work alongside of them, as you know, you will receive this in an email form, but tonight. Just a couple of feedbacks as we wrapped up distance learning at the high school level. 1177 02:58:08.910 --> 02:58:18.750 Aaron Downs: mirrored a little bit what we've heard joys and challenges along the way we noticed that things took a little bit longer with zoom and some other communications. 1178 02:58:19.380 --> 02:58:31.650 Aaron Downs: But that we also found a renewed focus around relevant and authentic learning activities and we absolutely missed all the the daily connection with students and one another. We did find that 1179 02:58:32.550 --> 02:58:42.870 Aaron Downs: We were able to celebrate student success by having students focus on maybe one subject, especially if they were behind in one of their six classes and that they found themselves to get on a winning streak. 1180 02:58:43.170 --> 02:58:48.750 Aaron Downs: And then able to jump on to another class through distance learning with appropriate supports. 1181 02:58:52.440 --> 02:59:00.360 Aaron Downs: And we also know that from our family and students anecdotal reflections that you know most of our students worked about one to four hours a day. 1182 02:59:00.930 --> 02:59:13.620 Aaron Downs: Students appreciated flexibility of the staff and their thoughtfulness, we did have some students in some families that had shared concern around the earning of credits and possible future implications on transcripts. 1183 02:59:15.600 --> 02:59:24.540 Aaron Downs: But we also noted that we had many of our students who were not credit whole were able to, again, use this time to focus on recovering these these previously unearned credits. 1184 02:59:25.290 --> 02:59:36.870 Aaron Downs: And our surveys to parents. And a big thank you to Angela colostrum who during graduation. We still got this high school survey out and we had a great survey results over 500 already 1185 02:59:37.650 --> 02:59:45.330 Aaron Downs: But we found that students and earth and families that responded said that students were participating, again, about one, four hours. 1186 02:59:46.920 --> 02:59:54.840 Aaron Downs: You know, I'll let you look through this, but basically shared that you know families were really plugged in at the high school level you have some thoughts around 1187 02:59:55.830 --> 03:00:01.350 Aaron Downs: You know, what is my kid working on and what do they need to be working on and they may not want you looking over their shoulder or checking in. 1188 03:00:01.980 --> 03:00:09.390 Aaron Downs: But we found that we had good communication and then we did ask a question, then how are you feeling about the idea of students returned to 1189 03:00:09.780 --> 03:00:21.420 Aaron Downs: School in person in the fall, and we had 62% of the people responded so far, said I am comfortable with my student returning 32 said I'm unsure. And then lastly, we noticed that 1190 03:00:22.500 --> 03:00:29.340 Aaron Downs: We had a large number of people that said they were satisfied with communication during this time from the district, but we still have 1191 03:00:29.940 --> 03:00:44.640 Aaron Downs: A good portion. As you can see in the green, red and blue section that said they were either neutral or they did, didn't think they had enough communication. So that's where we always want to get better. And so again, will send this to you, but I will pass it on to Dr. Gomez. 1192 03:00:57.150 --> 03:00:58.920 Mayra Gómez: always forget to unmute myself. 1193 03:01:01.020 --> 03:01:08.700 Mayra Gómez: There we go. So last week. Our last week of school and college career readiness tells us tonight conducted 1194 03:01:09.570 --> 03:01:19.410 Mayra Gómez: For focus groups. So these are what students who in middle school teachers have mentioned are struggling with school and the high school students were students in the ninth grade success team. 1195 03:01:20.220 --> 03:01:33.420 Mayra Gómez: And we asked them 10 questions any answer that came up for two thirds of the students are more are listed in the slides. So positives. As mentioned before, students really enjoyed so meetings. 1196 03:01:33.810 --> 03:01:39.540 Mayra Gómez: They enjoy being able to work at their own pace, they found it very beneficial to have the schedule. 1197 03:01:40.350 --> 03:01:49.770 Mayra Gómez: All of their assignments posted at the beginning of the week on Monday and know that everything was done by Friday and have the opportunity to receive feedback during the week or asked questions. 1198 03:01:50.400 --> 03:02:05.160 Mayra Gómez: instructional videos were very helpful. They also felt like the pass, no pass grading made them feel less stressed and they felt like teachers were actually focusing on the essentials of learning not giving them busy work like they feel they they get during the school year. 1199 03:02:08.010 --> 03:02:11.160 Mayra Gómez: Areas of growth. Still, they would have liked more soon meetings. 1200 03:02:11.640 --> 03:02:20.520 Mayra Gómez: Sometimes they had issues with technology was slow or computers were slow they'd like opportunities to resubmit assignments. After receiving constructive feedback. 1201 03:02:20.820 --> 03:02:36.510 Mayra Gómez: And also, more check ins with their counselors when it comes to their social emotional support and visuals would have been more helpful for some of our students as well as having more hands on assignments in more consistency about expectations across the courses. 1202 03:02:39.690 --> 03:02:45.300 Mayra Gómez: All of the students said they miss the social interaction with their peers in social interaction with their teachers. 1203 03:02:46.740 --> 03:02:58.710 Mayra Gómez: All of the students, except for one said that they'd like for school to go back to normal. So, but they also like the idea of having the option to attend school online, just in case things are not safe. 1204 03:03:00.240 --> 03:03:02.460 Mayra Gómez: We did have a couple of parents email us 1205 03:03:03.990 --> 03:03:11.400 Mayra Gómez: And couple high school parents and same thing, they'd like for school to go back to normal, quote unquote, and 1206 03:03:11.880 --> 03:03:16.710 Mayra Gómez: One of the parents of a ninth grade high school team student mentioned that 1207 03:03:17.130 --> 03:03:30.000 Mayra Gómez: They found it very beneficial for the students to all be in that team because they knew each other. They have relationship with their teachers and they encouraged us to have teams for all four years. So that was a very quick summary. 1208 03:03:33.780 --> 03:03:34.410 We think 1209 03:03:35.820 --> 03:03:36.990 Mayra Gómez: Jennifer's next 1210 03:03:41.760 --> 03:03:45.210 Jennifer Spencer-Iiams: It says my I'm disabled from screen sharing 1211 03:03:49.380 --> 03:03:51.390 Jennifer Spencer-Iiams: Now I'm now enabled. Thank you. 1212 03:03:54.900 --> 03:04:09.360 Jennifer Spencer-Iiams: All right, so exciting, bringing it home, strong, you guys are an amazing group of directors to have stayed so focused for so long. And we are just going to try to finish up very quickly here. 1213 03:04:10.380 --> 03:04:18.810 Jennifer Spencer-Iiams: had an opportunity to connect with a lot of the specialists speech pathologist learning specialists, all of those folks. 1214 03:04:19.650 --> 03:04:29.640 Jennifer Spencer-Iiams: Around there what they noticed as positives. From this time they completed a pamphlet, which is one of the good Jillian new tech tools that I learned about during this time. 1215 03:04:30.120 --> 03:04:37.740 Jennifer Spencer-Iiams: And the little visual on the right side, there is a quote from one of the pamphlet things that was 1216 03:04:38.040 --> 03:04:48.960 Jennifer Spencer-Iiams: Just really a win for kids. So collaboration and CO planning was a when we had so much more time for planning and had to plan because you weren't able to do the in the moment work. 1217 03:04:49.890 --> 03:04:56.520 Jennifer Spencer-Iiams: At several of my colleagues mentioned this universal design for learning. That's how do we plan learning on the front end that 1218 03:04:56.940 --> 03:05:04.500 Jennifer Spencer-Iiams: recognizes that kids are diverse, and there's a range of diversity of every classroom is how do we plan for that on the front end. 1219 03:05:04.950 --> 03:05:16.020 Jennifer Spencer-Iiams: We've made a lot of moves towards that during this time increase start tech and access tools. Many folks talked about the deeper understanding how much more collaborative 1220 03:05:16.800 --> 03:05:25.260 Jennifer Spencer-Iiams: IEP meetings were during this time because parents and students and staff were seeing students learning together through more similar eyes. 1221 03:05:25.650 --> 03:05:38.760 Jennifer Spencer-Iiams: We saw students growing in their independence and a number of families have asked if they could keep doing IEP meetings through zoom because those individualized education program meetings, being able to be in your own home was actually more comfortable for them. 1222 03:05:40.860 --> 03:05:49.080 Jennifer Spencer-Iiams: I won't belabor this, I just wanted to give a little Timeline of, of course, all of the things that are amazing building principals and classroom teachers were doing. 1223 03:05:49.320 --> 03:06:00.000 Jennifer Spencer-Iiams: Those are reaching out to all of our families in in addition we layered on some additional communication from the district office level about how we're approaching special education during this time. 1224 03:06:02.010 --> 03:06:14.280 Jennifer Spencer-Iiams: We've got some we reached out to parents about the availability of their child's case manager. This is a went to parents of children served by special education, again, lots of positive responses, but also 1225 03:06:15.090 --> 03:06:24.360 Jennifer Spencer-Iiams: Some families that disagree that they were available. It was a smaller number. But still, about a third. And so that's something we want to work on in the fall and get better at 1226 03:06:30.240 --> 03:06:39.450 Jennifer Spencer-Iiams: Go there we go. So, and in terms of it. We did a parent survey and some of the opportunities. Our celebrations were the same as what my colleagues have said. 1227 03:06:39.840 --> 03:06:54.810 Jennifer Spencer-Iiams: And that consistency. The tools common format across classes, the ability to be flexible and that deeper understanding between home and school on the barriers. Some kids really feeling isolated and for us in terms of 1228 03:06:56.130 --> 03:07:04.440 Jennifer Spencer-Iiams: Special Education, we really understand the power of positive peer modeling and we are as we move forward into hybrid 1229 03:07:05.160 --> 03:07:09.360 Jennifer Spencer-Iiams: Any kind of hybrid learning. We have to figure out ways to access more pure modeling. 1230 03:07:09.720 --> 03:07:19.110 Jennifer Spencer-Iiams: We also recognize from families that challenge when home and school is the same place for some kids, they don't love that it doesn't give them a good definition between what am I doing here. What is my 1231 03:07:19.680 --> 03:07:25.890 Jennifer Spencer-Iiams: Expectation in this space. So there was more of that need for in the moment support as well. 1232 03:07:28.830 --> 03:07:37.470 Jennifer Spencer-Iiams: And just finally, we got parents priorities for the fall and they said that some of their biggest priorities were increasing socialization. 1233 03:07:37.770 --> 03:07:44.580 Jennifer Spencer-Iiams: Opportunity for some in person instruction, but also we have a lot of families of children served by special education that 1234 03:07:45.120 --> 03:07:56.610 Jennifer Spencer-Iiams: A big priority to them as is reducing exposure to the virus and being able to continue to learn at their own pace and continued access to distance learning at least 40% of our families wanted that 1235 03:07:57.570 --> 03:08:10.710 Jennifer Spencer-Iiams: And we've touched on this before, but just want to do to just one to remind folks that we have had a mental health in a forefront of our work all the way through. And the only thing I'll note, I'll note to you is 1236 03:08:11.490 --> 03:08:15.540 Jennifer Spencer-Iiams: There's a new spot on our website with updated resources for families. 1237 03:08:15.900 --> 03:08:21.510 Jennifer Spencer-Iiams: And and some of you even on the school board have helped us with thinking about new resources there. So, really important. 1238 03:08:21.810 --> 03:08:35.670 Jennifer Spencer-Iiams: That our families know where their supports are always and especially in this time of school closures. So thanks so much. I'm on behalf of the whole teaching and learning team. Thanks for your support. Thanks for working with us and listening so long and 1239 03:08:36.930 --> 03:08:40.140 Jennifer Spencer-Iiams: We're happy to be here for you for any questions you might have. 1240 03:08:44.940 --> 03:08:55.860 Kathy Ludwig: So, I, I've got a few slides trembled and just in terms of real opening in the fall. And I think just why don't I just go ahead and show those and then let's open it for questions, so you can comment on 1241 03:08:56.220 --> 03:09:05.340 Kathy Ludwig: How we finished up the year with the context of what you're hearing so far in terms of reopening so I'll go back to sharing screen. 1242 03:09:11.760 --> 03:09:12.090 Okay. 1243 03:09:13.950 --> 03:09:20.490 Kathy Ludwig: Everything we're hearing from our the Oregon Department of Education is to plan for us to reopen in the fall. 1244 03:09:22.110 --> 03:09:33.930 Kathy Ludwig: With guidance from the Oregon Department of Education, as well as from the Oregon Health Authority. So you can see some categories here that will need to think through very carefully and have guidance around in order to reopen 1245 03:09:35.580 --> 03:09:45.960 Kathy Ludwig: A document like this one. This is from the CDC, but the Oregon Health Authority has put something very similar together that will help guide the kind of thinking of 1246 03:09:46.950 --> 03:10:04.200 Kathy Ludwig: Are there are other structures in place. If not, you shouldn't open, but as you begin to put plans and safety actions in place and see yourself moving in a direction with a framework, you're getting closer as an organization as a school district to open 1247 03:10:06.210 --> 03:10:15.330 Kathy Ludwig: So what the Oregon Department of Education is putting together for school districts is what they're calling an operational blueprint for re entry and it's planning to come out this week. 1248 03:10:16.110 --> 03:10:26.160 Kathy Ludwig: And it's this is just taken from some of the drafts that have been shared with superintendents, this isn't anything in final print, but the ideas are still the same. 1249 03:10:26.790 --> 03:10:35.490 Kathy Ludwig: So it would be thinking through elements like these in terms of getting ready to reopen health protocols. What if there's an outbreak. 1250 03:10:36.090 --> 03:10:50.070 Kathy Ludwig: How you think about instructional logistics, how you attend to staffing and personnel, so forth. And then within each of those categories, for example, health protocols. Do you have a communicable disease plan is a district. 1251 03:10:51.120 --> 03:11:03.240 Kathy Ludwig: And what would happen in terms of an outbreak that might occur to school, how do you then inform how do you sanitize. How do we take care of physical distancing with students with the guidance. 1252 03:11:04.140 --> 03:11:10.980 Kathy Ludwig: What type of entry or screening in terms of any kind of symptoms. And who are your vulnerable populations. 1253 03:11:11.370 --> 03:11:20.160 Kathy Ludwig: So that's just one element with some sub considerations that each district needs to consider and have a plan for in order to be approved to reopen 1254 03:11:20.880 --> 03:11:29.370 Kathy Ludwig: Here's another element, for example, your facilities and school operations. Have you thought through enrollment and attendance and the technology needed 1255 03:11:29.850 --> 03:11:38.010 Kathy Ludwig: How are you going to do a rival and dismissal procedures. What about playgrounds and recess in terms of children playing together or cleaning of equipment. 1256 03:11:38.370 --> 03:11:45.420 Kathy Ludwig: Where will meals be served. How will children be transported. So again, some subcategories within that element. 1257 03:11:46.110 --> 03:11:52.080 Kathy Ludwig: And then you can see it continues and then assurances that you're going to give in these areas. 1258 03:11:52.620 --> 03:12:09.750 Kathy Ludwig: So again, this is, this is just a very cursory look at what's coming. But again, developing this what's called an operational blueprint for school districts to think about and then submit to the state as evidence of readiness to reopen 1259 03:12:10.770 --> 03:12:20.910 Kathy Ludwig: When we think about Western Wilson Ville reopening we think about two, two primary models for us on the left. 1260 03:12:21.420 --> 03:12:32.430 Kathy Ludwig: Opening on site with all of those elements that we just discussed in consideration. How do we do those wellness checks are key children physically distance or have protocols or cleaning routines. 1261 03:12:33.270 --> 03:12:43.080 Kathy Ludwig: So that blueprint is going to give us a lot of support and how to put together our in class on site learning model for when we reopen 1262 03:12:43.620 --> 03:12:50.520 Kathy Ludwig: With the possibility that if there were ever a resurgence of the virus or some need to go back to distance learning 1263 03:12:50.850 --> 03:12:59.970 Kathy Ludwig: We have a lot of structures in place from this spring, and you've heard a lot of evidence of how we know how to make improvements through zoom meetings and connections with students and 1264 03:13:01.020 --> 03:13:07.590 Kathy Ludwig: The kinds of lessons that increase engagement. So all that data will come in really handy to make those improvements. 1265 03:13:08.310 --> 03:13:13.020 Kathy Ludwig: The other model that we're going to offer to families as an option. If there is absolutely 1266 03:13:13.830 --> 03:13:23.700 Kathy Ludwig: No confidence and having a child return, even with an operational blueprint in place or a preference for families to continue for another year learning at home. 1267 03:13:24.210 --> 03:13:38.310 Kathy Ludwig: Rather than looking for that option elsewhere. We're going to submit a plan for our own K 12 online program. This means it's completely done at home learning with the parent as the primary learning coach. 1268 03:13:39.060 --> 03:13:50.220 Kathy Ludwig: With a digital curriculum that's grade level and spiral systematically through the year with our own teachers there to serve to support the student and teacher at home with that curriculum having 1269 03:13:50.670 --> 03:14:01.320 Kathy Ludwig: Whether in person or zoom office hours will designate a district level administrator who will support that program register families. But still, then 1270 03:14:02.070 --> 03:14:18.300 Kathy Ludwig: allow the students to participate and CO curricular activities at their home schooled in the District of course because they're still a part of our district. So, these, these two plans do take a considerable amount of planning our summers are going to be very full with 1271 03:14:19.710 --> 03:14:35.190 Kathy Ludwig: team meetings that will include teachers and staff will include administrators will get some focus groups with parents, as they continue to give us feedback. Both these ideas about what they would need in order to increase their confidence for reopening school 1272 03:14:38.910 --> 03:14:44.850 Kathy Ludwig: And then, just lastly there's been questions we had one at this evening, from a patron in the 1273 03:14:45.300 --> 03:15:00.420 Kathy Ludwig: Public comments section about just the confusion of when community starts to open through phases. What does that mean for school districts and we are still under the executive order 2020 which asked schools to remain close through June 30 1274 03:15:00.930 --> 03:15:13.200 Kathy Ludwig: And that as we reopen facilities for community groups to us in the summer to make sure that we have safety protocols in place and safety agreements in place. 1275 03:15:13.500 --> 03:15:23.640 Kathy Ludwig: So we are currently working with our insurance provider pace with the Oregon Health Authority with the Oregon Department of Education, with the Oregon schools activities Association. 1276 03:15:25.110 --> 03:15:31.710 Kathy Ludwig: Pat McGough has been in contact with both city managers and recreation directors, we will inform law enforcement. 1277 03:15:32.100 --> 03:15:42.510 Kathy Ludwig: And of course, consult with our legal counsel. So as we reopen facilities. We want to make sure that there are plans in place for groups who rent our buildings and 1278 03:15:43.350 --> 03:15:53.820 Kathy Ludwig: clubs that begin to use our fields or tennis courts that they have real clarity around what the expectations are around safety and contact tracing and protocols. 1279 03:15:54.870 --> 03:16:04.680 Kathy Ludwig: And signed agreements for these new conditions. So that's just going to take a little while we appreciate our communities. Patients with that as we put those plans in place, but really it's to 1280 03:16:05.280 --> 03:16:18.900 Kathy Ludwig: Provide a safe as reopening as possible for our community. These are shared spaces and we want our patrons to to see examples of very thoughtful reopening plans. 1281 03:16:20.040 --> 03:16:24.060 Kathy Ludwig: So we're going to end there in terms of a presentation about how we how we 1282 03:16:25.050 --> 03:16:28.800 Kathy Ludwig: ended the school year, the information that we gathered in our surveys 1283 03:16:29.190 --> 03:16:44.580 Kathy Ludwig: You've got a little glimpse now around a framework for the reopening plans and you'll learn more along the way, and we'll keep sending you information as well as the community as we get more from O. D. And let me just see if there now are any questions. 1284 03:16:48.060 --> 03:16:49.350 Kathy Ludwig: I can stop sharing 1285 03:16:51.960 --> 03:16:54.030 Kathy Ludwig: And questions for any member of the team. 1286 03:17:00.210 --> 03:17:00.720 Regan Molatore: Christy 1287 03:17:04.050 --> 03:17:06.450 Christy Thompson: Thank you. First of all, I just want to thank 1288 03:17:07.650 --> 03:17:23.520 Christy Thompson: Again, Aaron and Barb and Jennifer and David and Myra and just all of the work that has gone into distance learning from the top down and Dr. Lead week for you just leading that charge 1289 03:17:25.050 --> 03:17:32.820 Christy Thompson: And I truly believe, as I said in my board report, I think the value of teachers and public education has 1290 03:17:34.950 --> 03:17:42.510 Christy Thompson: Its this as people realize just how much apart public education is a part of their lives. And so, and just what 1291 03:17:42.900 --> 03:18:00.240 Christy Thompson: It adds to their kids lives, not just the learning, but that sense of community. So I just want to thank everybody who's spent hours to to deliver that. And then I did have a question. Um, as far as use job, you know that the 1292 03:18:01.710 --> 03:18:15.480 Christy Thompson: English learning or that kind of in school learning and then also online. Well, they're also be the option to do a hybrid for students. Let's say they want to do some online classes, but then maybe they want to do. I'm thinking of particularly 1293 03:18:17.430 --> 03:18:21.360 Christy Thompson: High school students that might want to do foreign language 1294 03:18:22.740 --> 03:18:29.040 Christy Thompson: At the high school or might want to do a science class at a high school there that be that opportunity as well. 1295 03:18:31.380 --> 03:18:48.450 Kathy Ludwig: So we kind of couch this as a short view plan and then the long view plan, you know, because we anticipate that some families who may be interested in online option next year are only interested as long as the pandemic is in place. 1296 03:18:48.960 --> 03:18:59.190 Kathy Ludwig: And that once that is lifted with a vaccine. They want to go back to school and then there are some families that really want to see this as an ongoing option for their children. 1297 03:18:59.970 --> 03:19:11.520 Kathy Ludwig: For them to be their learning coach at home and instead of going to a charter school or another online Academy that there that the district actually runs its own online program so they could stay in their own neighborhood community. 1298 03:19:13.800 --> 03:19:19.860 Kathy Ludwig: We've got a very short runway to put something together. And of course, you saw a little bit of the operational blueprint. 1299 03:19:20.280 --> 03:19:32.670 Kathy Ludwig: For how to just reopen school in terms of all that will go into that. So for right now we're starting the thinking around just really gathering, who is interested in the year long program. 1300 03:19:33.420 --> 03:19:44.310 Kathy Ludwig: They're not wanting to kind of go back and forth during the year. They really want it to be a full year at home and making sure those families get into that program and get set up. 1301 03:19:44.580 --> 03:19:59.160 Kathy Ludwig: With what they need. We'd like to onboard those families make sure they have access to that curriculum. They learn the platform they get acclimated to the teacher and they really have the time to do that in terms of the reopening on site. 1302 03:20:00.510 --> 03:20:10.530 Kathy Ludwig: In its very nature, it will have a hybrid element to it because there may be a possibility that we have to return to distance learning. If, for example, 1303 03:20:11.130 --> 03:20:17.880 Kathy Ludwig: There's an outbreak in our community or in our county that causes an executive order to then 1304 03:20:18.450 --> 03:20:26.460 Kathy Ludwig: Have schools go back to a baseline phase or a Phase one and then it returns all of us at home. So we're really thinking 1305 03:20:27.330 --> 03:20:38.640 Kathy Ludwig: In that category of distance learning or on site. Now we've always had in place an opportunity for students to take a credit recovery. 1306 03:20:39.120 --> 03:20:55.860 Kathy Ludwig: Or an interesting class if we had that contract with a company that we could accommodate that. And that was already in place for on site learning so that can continue and so as long as we can manage those kinds of requests within that 1307 03:20:56.940 --> 03:21:05.370 Kathy Ludwig: Model for on site will provide that. But what we're not going to do in the first year is a 1308 03:21:06.300 --> 03:21:17.610 Kathy Ludwig: You know, I want to take three classes online and then spend three days at home. I'm kind of doing, you know, I'm a student who wants to choose a little bit of both. We just don't know if we'll have the manpower to 1309 03:21:19.080 --> 03:21:28.710 Kathy Ludwig: A calm and the runway to accommodate all sorts of personalized requests next year. So we'll have to work within those two models. 1310 03:21:29.100 --> 03:21:39.870 Kathy Ludwig: When we get when we might get someone usual requests. If we can accommodate it. We're happy to do that. And I think we're going to learn a lot while we're in it on how we can stretch and accommodate 1311 03:21:40.560 --> 03:21:50.130 Kathy Ludwig: But to get started. We're going to, we need to distinguish those two for our families to understand what they're enrolling their child for next year. 1312 03:21:50.880 --> 03:22:03.720 Kathy Ludwig: If that makes sense. Okay. Good question, thank you for the opportunity. Let me explain that. It's, it's one that we're gonna have to keep clarifying I think around which which model, are they choosing for their child next year. 1313 03:22:08.100 --> 03:22:08.580 Regan Molatore: Enter. 1314 03:22:10.980 --> 03:22:11.760 Ginger Fitch: Oh, thank you. 1315 03:22:12.720 --> 03:22:20.340 Ginger Fitch: I first of all just want to say congratulations for the number of students who were able to engage on a regular basis. 1316 03:22:20.670 --> 03:22:24.750 Ginger Fitch: And also the number of students were able to graduate from high school this year. 1317 03:22:26.460 --> 03:22:41.550 Ginger Fitch: And I appreciate the use of data, how quickly you're able to get surveys out and your survey responses were incredible. And I like that you're using the data from various perspectives and seeing where it 1318 03:22:42.840 --> 03:22:44.670 Ginger Fitch: Leads you I don't 1319 03:22:45.720 --> 03:22:58.350 Ginger Fitch: Have any questions, but I do want you to know that the Community continues to be asking me, when are we going to know what are the online options for next year. And so certainly 1320 03:22:59.640 --> 03:23:10.800 Ginger Fitch: Even if we don't know some things. What we do know and can provide certainty to families in terms of the online learning. I think would be helpful. 1321 03:23:11.520 --> 03:23:19.590 Ginger Fitch: I know personally, I've been told. I'm not going back to work, anytime soon, because I can work from home. 1322 03:23:20.130 --> 03:23:36.900 Ginger Fitch: And so, those things are already factoring into, well what what I want for my student, then if I'm already at home is online, a better choice for us if we're not being exposed. So I just again certainty in this tough time as soon as you can provide some as helpful. 1323 03:23:40.290 --> 03:23:42.510 Kathy Ludwig: Thank you, Ginger. Wait, we did in the last 1324 03:23:42.540 --> 03:23:55.050 Kathy Ludwig: listserv just start to test the waters in terms of interest and parents and I do believe we've had over 200 families indicate interest in an online program. 1325 03:23:55.500 --> 03:24:06.420 Kathy Ludwig: Of course, that interest form made it very clear. This doesn't obligate them to do that. It's just the first step in us then connecting with them and then being able to more fully described the program. 1326 03:24:06.810 --> 03:24:18.300 Kathy Ludwig: And see if it is something that's manageable for them at home because it is again completely being the full learning coach for your child at home as they work through their 1327 03:24:18.990 --> 03:24:25.380 Kathy Ludwig: Curriculum and it will be a curriculum that's designed by a digital curriculum company its standards based 1328 03:24:26.070 --> 03:24:33.720 Kathy Ludwig: So if you've signed up your second grader that whole second grade year is in a package curriculum package that's Articulated through each month. 1329 03:24:34.620 --> 03:24:43.620 Kathy Ludwig: Step by step for a parent to work with their child on the math of reading and the writing it all comes put together a complete online program. 1330 03:24:43.950 --> 03:24:58.050 Kathy Ludwig: And then what's nice is we'd have a Western listen to teacher available to that family to kind of work through it and maybe even have those zoom meetings with a few other students who are also choosing to do their second grade year at home so they can form a little online community. 1331 03:24:59.190 --> 03:25:04.800 Kathy Ludwig: Already kind of support for the family. And then similarly for the high school student, it would really depend, you know, 1332 03:25:05.370 --> 03:25:18.240 Kathy Ludwig: If you're signing up your ninth grader. What are the classes. Your ninth grader needs. Let's get them enrolled in those classes and these digital curriculum companies do have the full breadth of the core of what's available. 1333 03:25:19.440 --> 03:25:24.060 Kathy Ludwig: There may be a very discreet class of interest. They can't they don't have 1334 03:25:25.080 --> 03:25:34.680 Kathy Ludwig: But again, that's something we could develop over the years in terms of asking for those, but we're just looking again at a starting point for next year with core classes definitely will be taken care of. 1335 03:25:36.150 --> 03:25:47.520 Kathy Ludwig: And in some cases there may be classes that we don't offer ourselves because we don't have a Russian instructor or another instructor with a certain language skill set, but this company, maybe could connect 1336 03:25:47.520 --> 03:25:47.910 Us. 1337 03:25:51.960 --> 03:25:52.470 Regan Molatore: See 1338 03:25:57.390 --> 03:26:01.800 Chelsea King: I wanted to say thank you to all the presenters. It's really interesting data and 1339 03:26:02.250 --> 03:26:15.510 Chelsea King: Gosh, if we hadn't already been going at this for five hours and I you know I would love to dig around in it and just appreciate you putting it together for us and for me it's the heart. It's the heart of the work. And so it's a joy to look at it and consider it. 1340 03:26:16.170 --> 03:26:26.970 Chelsea King: And I do part of my brain is thinking, gosh, I hope you didn't do organize all this just for the board like I'm sure this data is going. Other places and such. Just one wondering, I have is 1341 03:26:27.540 --> 03:26:34.230 Chelsea King: Where, where does this data move out to who else where else will you be applying this data disseminating it. 1342 03:26:36.960 --> 03:26:43.560 Kathy Ludwig: I think that's a great point. We can use this data for a lot of subsequent meetings when we bring a focus group of parents. Together we can reference 1343 03:26:43.680 --> 03:26:51.570 Kathy Ludwig: Some of the comments that came from that data and then just ask, how do you respond to this statistic. Were you one of the families that found this to be a challenge. 1344 03:26:51.900 --> 03:26:58.830 Kathy Ludwig: With the teachers when we bring our models together and they help develop the reopening of school reading models, we can point to this data and 1345 03:26:59.190 --> 03:27:12.510 Kathy Ludwig: Say this is what our students told us were tools that were helpful. These were tools that maybe they didn't use as much. So as we think about designing for. We have the need for distance learning next year. How do we give that feedback back to our colleagues. 1346 03:27:19.980 --> 03:27:22.260 Regan Molatore: Any further questions or comments. 1347 03:27:24.720 --> 03:27:33.720 Regan Molatore: All right, not seeing anything, I too would echo Chelsea's appreciation for these reports as well as I do appreciate everyone 1348 03:27:34.500 --> 03:27:47.100 Regan Molatore: All the hard work that went into it, but then also to share it out quickly in the interest of our time. And I know we will all take a deeper delve into that once we receive a copy of those reports. 1349 03:27:49.440 --> 03:27:57.900 Regan Molatore: That being said, that brings us to the close of our meeting. I just want to highlight a couple of dates and times just because they're not our kind of our usual schedule. 1350 03:27:58.650 --> 03:28:06.870 Regan Molatore: June 22 we have a 5pm budget committee work session, but we also discussed having an Executive Session. Prior to that, 1351 03:28:07.410 --> 03:28:17.910 Regan Molatore: To finish our work on the superintendent evaluation. So we were hoping to I'm guessing price start at 430 for that. I didn't see that time on here but I think 30 minutes should be 1352 03:28:19.050 --> 03:28:30.210 Regan Molatore: Sufficient, it seems like all right. And then also, then an additional budget meeting if necessary. On June 24 that would begin at five. And then finally, 1353 03:28:30.870 --> 03:28:44.190 Regan Molatore: The budget hearing and adoption of the budget during a regular board meeting on June 29 at six o'clock. With that, please enjoy the rest of your evenings, we'll close out this meeting. 1354 03:28:45.750 --> 03:28:47.070 Chelsea King: Hi, everybody. Thank 1355 03:28:47.670 --> 03:28:48.660 Kathy Ludwig: Thank you everyone. 1356 03:28:49.140 --> 03:28:50.430 Kathy Ludwig: Thank you for your endurance. 1357 03:28:50.940 --> 03:28:51.540 Chelsea King: I'm at a