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Regan Molatore: It sounds like one of his kiddos had a mishap with a knife and a watermelon. So he was taking them to the emergency room just to get them checked out. And so he said he may not be able to make this meeting and I encouraged him to not make the meeting. Take care of his kiddo so

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Regan Molatore: You we with that and Kelly would you like to take roll.

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Kelly Douglas: Tape bragging to our

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Here.

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Kelly Douglas: Chelsea King

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Ginger Fitch: Ginger Fitch here.

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Kelly Douglas: Christie Thompson.

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Here.

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Regan Molatore: Give me one.

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Regan Molatore: Quick second I call up a quick now.

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Kathy Ludwig: Curtis, we are looking for one more person to join that could be on the attendees side. Dr. Joe Schwab, so I'm not sure if he's

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Kathy Ludwig: In the waiting room or

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Curtis Nelson: I did send him a panelist invite and I don't see him in the waiting room. Oh, I'll be watching

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Kathy Ludwig: You see him in the attendees. No, no. Okay, thank you. He's with the Wilson bill rotary

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Regan Molatore: Being as that was what we were going to to move to

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Regan Molatore: That next

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Regan Molatore: I think I might just

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Regan Molatore: skip over that real fast to the community feedback and that just will buy a few more minutes, and then I'll come back to our recognitions if that's okay so I'm

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Regan Molatore: The community feedback portion or public comment portion of our board meeting since we've been meeting virtually via zoom. We have been accepting public comment through email submission to our Ford administrative assistant Kelly Douglas and

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Regan Molatore: Kelly has let us know that we did not receive any

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Regan Molatore: Communications or comments from our community. However, if, if somebody did want to share something they are always welcome to do so with the board by email at any time.

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Regan Molatore: And ginger. Did you want to also put your admonishment onto the record.

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Ginger Fitch: Thank you. I am an attorney who sometimes represents children or parents or youth in our

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Ginger Fitch: Area, if I were to represent someone who would be materially benefited by an action of the board. I would refrain from the discussion of that matter and building on that matter without disclosing the identity of my client due to the confidentiality rules in the juvenile court.

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Regan Molatore: All right. And with that, then we will move on to our, our recognitions and a David and Nancy thank you both so much for giving of your time this evening and joining us so that we can express our appreciation

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Regan Molatore: For the rotaries of both Westland and Wilson Val and I'm

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Regan Molatore: I have and we will be delivering

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To

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Regan Molatore: Heal a plaque not certain if you're able to see

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Regan Molatore: Is for the West, Lynn, and then I have a matching one

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For

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Regan Molatore: Wilson bills rotary and

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Regan Molatore: But in particular I just would love to comment to a little bit about on all the tremendous volunteer work that has benefited

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Regan Molatore: Our district our schools and our students.

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Regan Molatore: In particular, and just to name some examples of the work that

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Regan Molatore: Our local rotaries have done with

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Regan Molatore: Both in both cities with our schools is on the west rotary in particular they sponsor the Youth Service club.

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Regan Molatore: Known as interact at Westland High School.

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Regan Molatore: And this is a club that participates in local government and local and global service.

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Regan Molatore: Projects at the rotary supports numerous

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Regan Molatore: graduating seniors each year with scholarship

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Regan Molatore: Monies

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Regan Molatore: To pursue Career and College goals.

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Regan Molatore: For our upcoming at

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Regan Molatore: School year

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Regan Molatore: The western rotary has raised

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Regan Molatore: $5,000 with its annual

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Regan Molatore: Barn Dance fundraiser that supports our sources of strength program.

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Regan Molatore: At Westland High School.

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Regan Molatore: And it also sponsors the annual battle of the bridge breakfast that brings together students from both Oregon city and Westland

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Regan Molatore: For a friendly.

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Regan Molatore: Meal before our rivalry. Our rival re

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Regan Molatore: Rival re

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Gregory Neuman: Football game.

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Regan Molatore: Sorry about that. And

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Regan Molatore: The rotary also has helped open the world.

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Regan Molatore: For our students through the international rotary youth exchange.

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Regan Molatore: Program and the rotary is known for serving burgers at the Stafford stampede.

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Regan Molatore: Each year for our step for primary school and

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Regan Molatore: One of the things that we as a board have had the

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Regan Molatore: Opportunity to engage and work with both rotaries is at

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Regan Molatore: Our annual Westland and Wilson ville.

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Gregory Neuman: Rotary luncheons

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Where

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Regan Molatore: The rotaries in particular.

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Regan Molatore: Helped us in

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Regan Molatore: Kind of formulating our career and technical programming that we're going to

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Regan Molatore: Be implementing with the passage of our new

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Regan Molatore: Bond. So I also look forward to hoping that they can continue to partner with us and provide us access for our students to hands on learning through internships and the like. And at the Westland array is also donated piece polls to several of our schools and

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Regan Molatore: The Wilson bill rotary much like Westland, and they sponsor the interact club at Wilson Ville high school I. They also have helped open the world.

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Regan Molatore: To our students through an exchange program and they have provided an annual scholarships its annual $2,500 scholarships typically three to our graduating seniors. This past year, it was actually five

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Regan Molatore: And and they award those to our students who demonstrate not only academic excellence, but also a strong commitment to community service.

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Regan Molatore: And they've also helped provide fundraising to a variety of our schools and parents support organizations through breakfast for dinner type activities in pancake.

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Regan Molatore: breakfasts and and they also have provided chess club support for our students not only through the purchase of chess sets and covering of entry fees to chess tournaments, but also

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Regan Molatore: Their members have been support for the chess club meetings. And so that's just a little bit of a synopsis of the, the, the work of both of our rotaries and both candies and how they

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Regan Molatore: Have a significant and important impact on our students in schools. And so we have at David good and Nancy. Nancy, how do you pronounce your last name.

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Regan Molatore: Oh, you're on mute.

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Nancy Docekal: So you pronounce my last name doc circle.

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Regan Molatore: Okay, thank you.

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Regan Molatore: And me NP GL

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Regan Molatore: With us this evening from the Westland rotary and oh it looks like I'm Dr. Schwab has just joined us as well from

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Regan Molatore: The Wilson bowl of rotary and so

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Regan Molatore: It is with great

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Regan Molatore: Pleasure that we get to recognize you and your organizations in your partnership with our schools.

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Regan Molatore: And I didn't know if anybody has anything else that they would like to add

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Regan Molatore: A

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Regan Molatore: Dr. Sharp, I noticed you are just now joining us. We

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Joseph Schwab: I had magnificent guidance and tutelage from somebody from your IT department who deserves a kudos because I was dead in the water, and I appreciate it very much. And it's nice to join you. Very nice to join you.

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Regan Molatore: Well. Excellent. Well, I had just actually regrettably had concluded, but if everyone would indulge me real fast. I would like to really recognize the work of

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Regan Molatore: A Wilson bills rotary and we just gone through a shortlist of some of the activities of which you were your organization has participated in our schools with from

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Regan Molatore: sponsoring the interactive club at Wilson Ville high school to helping our students see the world through the international youth rotary exchange program.

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Regan Molatore: The annual scholarships that Wilson Ville at rotary has provided in the summer of $2,500 and we acknowledge that normally you know it has traditionally been three scholarships. But last year it was in fact five, which

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Joseph Schwab: Was. Yes, yes.

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Regan Molatore: Very much appreciated by our students and then also about the many PANCAKE BREAKFASTS that you've helped provide our schools so that they can and or parent support group so that they can fundraise for specific school needs.

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Joseph Schwab: Done that as well. And we enjoy it very much, very much. It's fun for us. And it's one of those wonderful things everybody wins. We enjoy it and the community, the school, the PTA everybody comes out ahead. And so what's to worry about that. That's a win all around.

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Regan Molatore: Well, and that's how we see it as well. And so I just wanted to take that time and recognize both our breweries in Westland and Wilson bill for the impact that you have on our district our schools and most particularly our individual students so

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Regan Molatore: We will be delivering to you a nice little plaque to commemorate

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Regan Molatore: Rotary's work in partnership with our district. And then also, I didn't know if somebody else may want to chime in, or Dr. Ludwig

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Regan Molatore: To express appreciation

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Regan Molatore: Oh, Ginger, I see your hand raised.

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Ginger Fitch: So I just want to say how much in alignment, I see the and the goals of our district with those of the rotary

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Ginger Fitch: And one of the things I enjoy a number of your activities. Every year they're part of our family traditions.

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Ginger Fitch: But one of the things that I believe you do is you are the role models for not only having the vision and the commitment.

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Ginger Fitch: But to acting on it in so many ways, both locally and internationally. And that's something that speaks to what we would like to see in our students. And so we thank you for that.

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Joseph Schwab: Thank you very much. That's very kind of you. Very, very con we enjoy. We are committed to our community, as I close a every gathering simply meeting. Whatever I say get out there and make a difference.

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Regan Molatore: Christy

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Christy Thompson: Thank you. Yeah, I was just a comment and I had the opportunity to watch and the rotary and action when I attended really and creeks. I can't remember the title of that. But that's when you guys did the breakfast for dinner.

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Christy Thompson: And I've attended a couple of your meetings and then also attended the Heart of Gold auction.

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Christy Thompson: And I just, I want to reiterate what director Fitch said it is always

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Christy Thompson: A joy to be around everyone in your organization and the energy and the enthusiasm that you all have

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Christy Thompson: For life put for the community and for not just worrying about your little bubble of the community but spreading that out.

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Christy Thompson: To all you know all parts of the community, whether it's the prison and how the things that you've done that impact the prison or our schools or anyway um I have really enjoyed being in your, in the presence of your members.

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Joseph Schwab: Thank you very

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Christy Thompson: good role models to me too. I'm trying to, I mean I feel like I can't describe well enough with words. But you've been a role model to me and I'd love to get more of our students around you all

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Because I

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Joseph Schwab: Thank you.

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Christy Thompson: Access energy

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Joseph Schwab: This is such an arrow data group I most regularly go by Joe Schwab, which is of course true but in reality I have a PhD in clinical psychology from the University of Notre Dame and go Irish and I want to add how grateful we are for your support and your encouragement.

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Joseph Schwab: Or we feed on that and

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Joseph Schwab: It means a lot to us.

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Joseph Schwab: Lastly, we are accepting new members.

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Regan Molatore: And Nancy, did you want to add something as well.

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Nancy Docekal: I did to add on to to to Joe We to really appreciate the Westland club your support. We do love interacting with the students and with the members of your team here.

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Nancy Docekal: I've attended. I know at least two of the joint lunches and they've just been delightful. And one of the reasons I what we did is we actually prepared our chat for you. So this is your $5,000 check that we

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Nancy Docekal: Make our money with our auction. And I know some of you supported us too, and we really appreciate it. Because, because, because of your support. We can also help support the schools. So thank you very much.

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Joseph Schwab: A pleasure absolute pleasure. Yes, Jennifer.

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Regan Molatore: Jennifer Yeah, thanks.

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Jennifer Spencer-Iiams: Oh, thank you so much. I just wanted to add my thanks and, in particular, I wanted to call

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Jennifer Spencer-Iiams: Out Nancy and David and then invite

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Jennifer Spencer-Iiams: Principal Newman to share just ever so

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Gregory Neuman: Briefly, because

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Jennifer Spencer-Iiams: That check that they just that Nancy held

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Jennifer Spencer-Iiams: Up came from an idea of a new program that we thought would really help our students.

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Jennifer Spencer-Iiams: In

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Jennifer Spencer-Iiams: Westland high school and we weren't sure where we could get the support to help fund this important new program and we connected rotary with principal Newman and then the magic began to happen. And so I wonder principal Newman, if you had just a few words to say.

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Gregory Neuman: No, I would love to Nancy and David, thank you so much for your support a Westland High School. The, the program that

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Gregory Neuman: This money is supporting is none of our sources of strength program, it's an opportunity for students to connect and support each other.

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Gregory Neuman: When you have a high school 2000 kids. We have a lot of pockets of kids and the source of strength program really helps us to support all kids with peer mentoring.

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Gregory Neuman: And making sure that we're taking care of all of our lion. So we so appreciate it.

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Gregory Neuman: David, I appreciate everything you do for the Battle of bridge Nancy as well. David actually started a new tradition. This year, we have a

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Gregory Neuman: A FRIENDLY rivalry between myself and the Oregon City High School principal and

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Gregory Neuman: We have some fun things. So we really appreciate it. Anytime that I know that we need anything. A Westland High School.

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Gregory Neuman: I know I can always count on the rotary to come through for us and really get involved in our school community so

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Gregory Neuman: My deepest of thanks to you, and also to the Wilsons little rotary for your support of Wilson Ville High School. We're all in this together. We appreciate you and we can't do what we do without great support like you saw it again from the bottom my heart. Thank you so very much.

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Joseph Schwab: You're so very welcome. Thank you, sir. Thank you very much.

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Joseph Schwab: And sort of a closing so much, do not hesitate to be in touch.

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Joseph Schwab: If there's anything

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Joseph Schwab: You're thinking on cooking on Mullen on that we can help with this. That's what we're here for. Thank you.

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Regan Molatore: Thank you. And David, did you have something you wanted to add

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David Goode: Yeah, just real quickly. I want to give kudos to Greg principal Newman, because he's always been there for us whenever we needed to communicate. We needed to

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David Goode: Get some information. We needed to get things done. He was always there and available. And I just want to say how much I appreciate that. So thank you. Great. Thank you, David.

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Joseph Schwab: To my pleasure. Super. Wonderful. Wonderful. What a wonderful group, you have

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Joseph Schwab: Feel the cohesion or the togetherness. So, God bless you, and you have some major issues to deal with this thing up and how to start up and all that and I have five children are all adults all grown and I'm glad I'm past that headache.

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Joseph Schwab: But you smack dab in the middle of it, my support my best wishes and all of the Rotary Club members of will Seville, we're behind you. Don't forget that.

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Kathy Ludwig: Thank you. Could it, could I say something to your mala tour.

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Kathy Ludwig: So,

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Kathy Ludwig: This is Kathy letting the superintendent and I just want to thank you Dr. Schwab, for coming on tonight, representing the Wilson Ville rotary

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Kathy Ludwig: Nancy and David representing Westland rotary and both of your organizations are just such a key part of our school districts fabric.

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Kathy Ludwig: Not only do you serve our students in that long litany of examples that chair Molotov gave but you show up in so many informal ways as well. I've seen countless numbers of your members at community events that our students are part of at plays at concerts.

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Kathy Ludwig: I have bought much kettle corn.

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Kathy Ludwig: at football games and hot dogs at other events and whatever you're selling I'm buying it.

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Kathy Ludwig: So, especially if its food.

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Kathy Ludwig: Because you know deep down, you're there for the kids. And as you mentioned, Dr. Schwab, a number of you.

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Kathy Ludwig: Your children are grown, but you're looking at continuing to invest in the young people in our community and you set a powerful example of that in your own communities through rotary

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Kathy Ludwig: And whatever we can do on our part as well. We continue to talk about rotary in our listserv we advertise for rotary we're happy to let them know that you're you both are looking for members.

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Kathy Ludwig: And encourage people to join because it is one of those organizations that is non political it transcends a wide range of wherever folks are in their experience and really brings together people for the common good.

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Kathy Ludwig: And I would echo again. Dr. Director pitches comments that this these are organizations that appeal to the basic goodness and all of us to strengthen our communities. And if folks are out there looking

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Kathy Ludwig: For a place to join that really does good things for its community rotaries are one of those organizations. So we're happy to tell that story. Everywhere we go

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Kathy Ludwig: We're happy to celebrate our partnership with you. Thank you for all that you do for our students and for their families. We appreciate you tremendously. Thank you.

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Joseph Schwab: So, very much. Thank you. Thank you.

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Joseph Schwab: And I leave you with the thing I leave all the time, make a difference. Thank you.

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Regan Molatore: Thank you so much. And you're more than welcome David and Nancy to stay on. Or if you have plans this evening, you can. You're more than welcome to also leave the meeting.

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Regan Molatore: And we next we'll move on to our board and superintendent reports and and

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Regan Molatore: There is an item that we have added in writing to our agenda and around the comprehensive distance learning model that will come in under the superintendent's report.

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Regan Molatore: And if you were call just with this and I'm kind of jumping ahead. Dr. Ludwig, so bear with me for a second, but I'm bored. If you recall on, I think it was still our July 27 meeting we

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Regan Molatore: had kind of a first read of what our operational blueprint that we would submit to the state of Oregon would look like.

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Regan Molatore: And we anticipated them having to have yet another meeting to approve that that was not going to be today because today is the date by which needs to be approved.

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Regan Molatore: But then we found out that we, as long as we email it in before midnight tonight. That would be acceptable and so we didn't proceed with

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Regan Molatore: An interim meeting. We just pushed it to this meeting, however, somehow we forgot to put it on the agenda. So we are able to add things to the agenda by emotion. So I am going to move ahead we add

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Regan Molatore: The comprehensive distance learning model report to our board agenda so that we can take care of it this evening. Is there a second

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I said,

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Regan Molatore: Christie will say it. Seconded. So thank you for that. And then

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Regan Molatore: When it comes Dr Ludwig's time, then we will have that in there. So, Chelsea.

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Regan Molatore: Would you like to share your board report with us.

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Chelsea King: Yes, I don't have a whole lot to say just staying engaged with the work is to the best of my ability, and

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Chelsea King: You know, keeping informed and reading all the emails and following what's happening in the state legislature and just a lot of gratitude to all of you who are pressed into this work every day. And that's really all I have to say tonight.

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Chelsea King: Oh, I was just going to step in, for you, right, in which your

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Regan Molatore: Back. Sorry. Thank you, Ginger.

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Regan Molatore: Thanks.

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Ginger Fitch: So as I mentioned in the last meeting I had met with

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Ginger Fitch: Chief works of the Wilson bill police department over soon for about an hour discussion, which included conversation about about community issues and Wilson bill with policing and

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Ginger Fitch: touching on the issue of school resource officers.

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Ginger Fitch: I had other conversations with elected officials and community members in Wilson bill regarding the issues, following the George Floyd

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Ginger Fitch: Stuff and the response of the Wilson build community to that. And those conversations are ongoing.

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Ginger Fitch: In addition, I participated in both the comprehensive or the hybrid learning zoom meeting and the online zoom meetings that were offered and

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Ginger Fitch: In the same context.

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Ginger Fitch: I think they're very beneficial to families and I appreciate the, the district providing those and an opportunity for conversation and follow up questions.

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Ginger Fitch: It's a rough time for the community. I think. And as you're continuing to pivot from all the changes and the information and direction your communications been really helpful and trying to stay on top of those as they come in from the Serbs.

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Ginger Fitch: I want to just follow up on one of our board commitments last year was regarding equity training and my training and park came through different forums that I

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Ginger Fitch: Participate in for juvenile law and received. I think some of the best training from Dr. Sarah hunting on implicit biases and identifying them and how to raise them when we see them. And it's particularly helpful as we go on and have discussions I think about

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Ginger Fitch: Law enforcement and school resource officers and we're district and always challenging the decisions were making, making sure everyone has a voice.

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Ginger Fitch: For those discussions.

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Regan Molatore: Dylan. We're glad you're joining us. Like, share your border for

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Dylan Hydes: Sure, um,

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Dylan Hydes: So not a whole lot going on, but I've been talking a lot of committee members about distance learning and the likelihood of us actually opening up schools in early November and the hybrid model and so

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Dylan Hydes: What I've been looking into kind of whether or not that looks like they're not and the K through three standards look very doable. So certainly not a guarantee.

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Dylan Hydes: But reason for optimism that we can get K through three students back to school come early November, I'm

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Dylan Hydes: somewhat concerned about grades four through 12 which have a higher standard which they should have a higher standard based on the science.

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Dylan Hydes: But my concern is around to the standards that seem so high, possibly not be realistic.

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Dylan Hydes: The first is that as explaining the resources we had science look over, is that in order to reopen one of the standards we have to meet for grades four through 12 is that we need to have fewer than 10 new cases per 100,000 citizens per week for three consecutive weeks.

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Dylan Hydes: And I put that in some perspective we currently have about 40 new cases per week and now retired and multiple mean Multnomah Washington County their new rates are even higher than our rates are so that's a really

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Dylan Hydes: Big difference. And then also the current rate that's being sought the 10 new cases per 100,000

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Dylan Hydes: That's a better rate than the Netherlands has better than Denmark has which are countries that are where the user is doing a great job fighting

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Dylan Hydes: coven 19 so I worry that perhaps the standards, maybe unattainable for grades four through 12

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Dylan Hydes: And the second standard, this concerns me is the 5% positivity rate which is a great standard that's the standard set by

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Dylan Hydes: The CDC and which I think should be followed my concern is that rather than tie into Clackamas county or the Tri County area it's being tied to the entire state. And so what that means is

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Dylan Hydes: If there's a rural city or county. That's not following standards and there's an outbreak and look around or Ontario and that outbreak could literally shut down schools in

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Dylan Hydes: Multnomah Clackamas and Washington County. So I'm concerned about that I met with Representative Prozac and Senator Wagner last Saturday.

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Dylan Hydes: Shared my concerns with them and let them know, hey, if you guys work with the governor just assess if these really are the standards, you want to follow, because I

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Dylan Hydes: Could be so high that we may never get back to school and these neighbors, they seem receptive to that and I will follow up with them later to make sure they're following up on there and

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Dylan Hydes: And then just very briefly, I worked with your mentor to help draft the board language for bass our own language. So I'm really excited than the next 12 months and I'm kind of tackling that issue.

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Dylan Hydes: And seeing what the best courses from there. That's it.

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Regan Molatore: Thank you. Christy

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Christy Thompson: Thank you, um,

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Christy Thompson: I like all of my of my fellow board members have just been immersing myself and everything covered and school related and and just reading every article that comes my way from SBA or

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Christy Thompson: Education Week and then researching and going out and finding resources where I think that some of those articles.

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Christy Thompson: Aren't finding information that I don't think appears in some of those articles, so I know we've all been involved in that and

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Christy Thompson: Like director Fitch. I listened to all of the district information sessions and the primary middle and high school hybrid CBL informations that we're done. And thank you to all of the staff members and that put lots of time.

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Christy Thompson: Into those and presented to for each one of us for each level and then now just for anyone who's listening. If you didn't get a chance to see those you know that those are

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Christy Thompson: Recorded now on the district website if you still want to take a lesson but

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Christy Thompson: I found them just helpful and walking very practical so that apparent could see what the day is going to look like. And the safety precautions and such. And I also listened to.

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Christy Thompson: The info sessions that were done for parents of our fiber for students as well as for the parents of our students that were on IPs. And that just tends to be an area that I where I have most concern and our for our more vulnerable or special needs students

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Christy Thompson: And so I was interested just to hear what distance learning is going to look like for them and how we're going to come alongside of them. So thank you to Dr. Spencer items for all of the work that you're doing in that area.

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Christy Thompson: And this last week. I also listened to OSPF they had a webinar on August 13 about the reopening plans in the school boards role. So again, just continuing to try to immerse myself.

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Christy Thompson: And everything in school and coven related and what's coming down from SBA and then on a different note this last Saturday night I attended the peaceful BLM protest and that happened in Westland at the Dutch brothers and had an opportunity to hear from

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Christy Thompson: Three community members.

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Christy Thompson: Three black community members and just to share their experiences of being black and living in Westland, and what that is like, so I'm just appreciated hearing a different perspective than the one I live in on a day to day basis.

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Regan Molatore: Thank you. Christy

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Christy Thompson: And

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Regan Molatore: And my for my board report and I've just been engaging in

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Regan Molatore: If if kisses and send us email or have inquiries just responding to those on behalf of the Board. I've had the opportunity to meet with Dr. Ludwig

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Regan Molatore: Periodically, just for updates on the ever changing world of education and I also took time to send a brief email to our elected leaders with regards to

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Regan Molatore: The lack of liability coverage in the time of coven and encouraging them to

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Regan Molatore: problem solve around that. And then I also, as I mentioned, you know, have the opportunity to

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Regan Molatore: Draft up on the board commitment language that will be before the board and hopefully for approval this evening or some additional word smithing but

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Regan Molatore: Dylan lent his time to help me out on the SRO commitment. Ginger, I let her time to me around the Long Range Planning Committee and bond oversight commitment and then Chelsea.

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Regan Molatore: lent her time and words to me around the equity work. So I appreciate all three of you also contributing and taking time to do that.

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Regan Molatore: And Dr. Ludwig, I'll turn it over to you now.

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Kathy Ludwig: Okay, thank you so much. I believe I can

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Kathy Ludwig: screen share know if I can have the ability to screen share, that'd be great. Thank you. Curtis.

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Kathy Ludwig: There we go.

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Kathy Ludwig: Okay, just a short report this evenings, we can get through to our meeting.

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Kathy Ludwig: Hope you can see this as much of it as possible. We've selected a theme for our year our theme is leaning forward and we took some of that language from the now late representative JOHN LEWIS who passed away this summer.

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Kathy Ludwig: His comment that when when things are incredibly hard. That's when we it's even more important that we go forward as one people, and did a lot to unite

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Kathy Ludwig: In his work around civil rights and shortly, you'll be receiving the message that we use to launch our administrative retreat and that I've been using

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Kathy Ludwig: With the various groups who've been having their kickoff retreats this summer from of staff and we've been using some of john Lewis's

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Kathy Ludwig: Amazing quotes lessons from his life as we think about leading forward and what does it mean to continue to disrupt systems in order for there to be transformational learning. So just a little taste there about our theme and you'll get more of that at another time.

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Kathy Ludwig: Very quickly, we continue to be busy getting school ready for reopening in the fall. And by now, all of our families.

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Kathy Ludwig: Are aware that we will be opening with comprehensive distance learning. Again, this graphic is here for those who are viewing from home.

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Kathy Ludwig: That families have two options, either to continue attending their neighborhood school through a comprehensive distance learning or hybrid model.

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Kathy Ludwig: Or attending for the full year with our newly launched Westland Wilson bill online program.

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Kathy Ludwig: That program. We did end up capping it after we close on the deadline of july 31 with 1650 students. So it's quite a large program as we mentioned at the retreat.

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Kathy Ludwig: And the shifting to adjust now for 16 schools and a significant online program did require time and attention. So thank you again for supporting us as we pushed back the opening day for school so that we can really get all the the tasks at hand, completed in time and double, triple checked.

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Kathy Ludwig: We're continuing to work through the small details of remaining staffing this week and then

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Kathy Ludwig: Principles and teacher leaders are working now also on looking at courses students in courses and classroom cohorts, even though we're opening with comprehensive distance learning. We are

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Kathy Ludwig: Still organizing our students in those ab cohorts, so that when we shift to that model as director hides mentioned when we get to that point where the health metrics allow us to do that those groups will already be intact and that transition will be smoother.

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Kathy Ludwig: Staff this week is beginning to take a look at the digital curriculum that there'll be using, we have to

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Kathy Ludwig: Digital curriculums that we've been contracting with teachers who are working with the Western most of the online program will be using fuel, Ed.

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Kathy Ludwig: With their students that digital curriculum and then students and teachers who are and then who are in the neighborhood, the neighborhood, the neighborhood.

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Kathy Ludwig: Curriculum from Florida Virtual both are

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Kathy Ludwig: Common Core standards based so they fit really well across all states that use the Common Core which Oregon does. And so, this week we have three days of training for staff one day for primary one day for middle one day for high school as they become familiar with those curriculum.

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Kathy Ludwig: We are putting together again a Chromebook distribution plan on think Curtis Nelson and his team is there organizing that if you recall in the spring.

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Kathy Ludwig: Families were able to drive up and very socially distant Safeway give the name of their student and check out the Chromebook for distance learning in the spring we allowed students to keep them all summer.

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Kathy Ludwig: So, most students do still have theirs but we will again make additional Chromebooks available if families did not get enough one per child or for some reason they need to exchange their Chromebook perhaps something happened to their current one.

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Kathy Ludwig: We will make those plans available. We want every, every student to start with their Chromebook, and to be ready for a successful launch to school.

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Kathy Ludwig: We will be getting out more information. The coming weeks about what that first week of school looks like.

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Kathy Ludwig: And so principles are beginning to send those messages to families. We do want to keep encouraging families.

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Kathy Ludwig: Out there who maybe haven't Enrolled their children yet if they're kindergarteners to please do so new families who have moved in. We do need to know who's there so we can get them in our list serves and get key information to them.

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Kathy Ludwig: We've also started a community partners and service work group in our district and this is to respond to the many organizations, much like rotaries who we recognize this evening that have reached out wanting to help

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Kathy Ludwig: And so there's a workgroup through our Student Services Department, led by Dr. Jennifer Spencer items that are meeting with

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Kathy Ludwig: Organizations other nonprofit groups, those who have reached out whether they want to provide resource in kind, perhaps access to food or school supplies.

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Kathy Ludwig: Or even resource in terms of monetary for families who may need to pay a utility bill or rent check for a month, due to the economic situation.

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Kathy Ludwig: Which organizations would have that type of Benevolent Fund available. So if you know of groups out there that want to be able to help the school district or want to know what what kinds of ways. They could help have them connect with us and we'll put them in touch with that work group.

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Kathy Ludwig: Also are bilingual family engagement specialist Maria Horton has been reaching out to families. What kind of help do you need

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Kathy Ludwig: Because sometimes we forget to ask the people in need and other families who have connected with her principles of also reached out to families.

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Kathy Ludwig: Or responded to those who may have reached out to them. And so we are getting input from our community as well as organizations want to help the community.

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Kathy Ludwig: So we're really pleased that we've been able to get that up and going

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Kathy Ludwig: Some of the groups have also said that what they could offer maybe is just opening up their buildings for Internet connectivity and a safe place for students or families.

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Kathy Ludwig: To do their distance learning if their own home environment doesn't have consistent Wi Fi or they just want a quiet place in which to work. And so there are some companies as well as again church organizations willing to open their buildings.

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Kathy Ludwig: There's some thinking about childcare that some of those faith organizations might be able to provide but again.

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Kathy Ludwig: Unless you already have a child care license that is quite a process. And so they're looking into what it would take. If they did.

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Kathy Ludwig: Look to those organizations to get licensing for childcare, but I just want to thank our team and Jennifer and others who are working hard on organizing and having meetings with many partners in the community.

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Kathy Ludwig: We're continuing getting the message out as best as we can. Thank you for those who attended those many zoom meetings. We also had one entirely in Spanish.

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Kathy Ludwig: And we also had a zoom meeting at the primary middle and high each done with American Sign Language translators. So we were able to support our

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Kathy Ludwig: Our deaf and hard of hearing community that needed access to that information.

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Kathy Ludwig: Andrew calcium our director of communication is just wrapping up a video and you can see a screenshot here that has some animation and the thinking is, how would we explain our return to school plan in language that children could understand

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Kathy Ludwig: So, so far all the adults have had the conversations and attended a lot of meetings with quite a bit of academic language.

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Kathy Ludwig: But how would a parent share with their eight year old or their 10 year old.

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Kathy Ludwig: What does it mean to go back to school in the fall. And so we've taken a first run at this return to school plan it explains the two options.

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Kathy Ludwig: And we think that it would be a video that families could sit down and watch with their children and see what questions they have

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Kathy Ludwig: In case the wonder what school would look like. It doesn't have all the details. It's just that first run kind of explaining about the two options and why they're in place.

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Kathy Ludwig: If we get some good feedback. It could be that we couldn't create a few more of these in terms of when we get ready to transition to hybrid

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Kathy Ludwig: what it would mean to ride the bus and put on your mask and come to school and understand how school is the same in some ways and different in other ways.

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Kathy Ludwig: So feel free to give feedback as you watch this video, it should be out this week. Right now we're just working on the translation component

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Kathy Ludwig: Tonight, you'll hear from Dr. Jennifer Spencer items and members of our team as we present to you our operational boot blueprint for you to approve.

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Kathy Ludwig: Since we last met about this things have pivoted and we were preparing to share with you the hybrid model, which had quite a bit of planning to it. As you can imagine, because of those first section zero through three

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Kathy Ludwig: That had all of those health components and we gave you that first run at it and we were going to come tonight with more components around the instructional component

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Kathy Ludwig: But now we've pivoted and we're in the CDO model, which is a different part of the operational blueprint.

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Kathy Ludwig: And we hadn't filled that part out because we weren't planning to open so staff has come back together again. And as quickly as possible. We've been tackling

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Kathy Ludwig: There's only three sections that we need to turn in, and we'll be sharing that with you tonight.

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Kathy Ludwig: Again, you can see that section. The first section. Why are we selecting CDs is pretty self explanatory. It has to do with those health metrics.

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Kathy Ludwig: And then, of course, the third question is pretty self explanatory. What would it take, you know, to transition back and so both of those are very much informed by the health metrics.

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Kathy Ludwig: But Dr. Spencer I'm to walk us through that and

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Kathy Ludwig: And then we'll, we'll look for an approval for that we do not have to turn in Section zero through three yet because those pertain to when students step on campus.

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Kathy Ludwig: Which they wouldn't be when we start school

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Kathy Ludwig: And that's again for those tuning in for the community sections one through three are all about making sure that those health and safety protocols are very much in place.

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Kathy Ludwig: So we are almost done with this section. There's just a few spaces in terms of identifying

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Kathy Ludwig: Some isolation room spaces and things like that. Then we just need to finalize for each school but we believe we can turn in sections one through three to Oregon Health Authority and OT also very shortly. We just don't need to do it tonight.

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Kathy Ludwig: Lastly, I want to just give you a very 30,000 foot level budget update, you'll get a monthly statement, an explanation from Dr. Hughes later but a number of you have been querying, you know, I'm hearing about different grants, I'm hearing about some expenditures. How are we doing

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Kathy Ludwig: We are budgeted at 9 billion continuing with that biennium amount which was good.

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Kathy Ludwig: We did get fully funded for measure 98 if you recall, we thought we'd get 35% less we ended up getting all of it. So that was an extra 800,000 that we hadn't anticipated.

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Kathy Ludwig: But where we received a hit was in our si K grant. We're supposed to get about 7.6 million, we were told to estimate for about a 37% reduction. So we budgeted for 4 million

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Kathy Ludwig: And we ended up getting about a two third reduction. So we have only about 2.5 million, which means our budget reflects a 1.5 million shortfall.

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Kathy Ludwig: So we do need to make some adjustments there. In the meantime, the state released what they called a comprehensive distance learning grant it was a $28 million grant to be divided among all 197 school districts proportionally.

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Kathy Ludwig: Our proportion is about 190 2000 and that money is to be dedicated to helping students with helping students, staff, districts

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Kathy Ludwig: With comprehensive distance learning. So training for using digital curriculum, maybe digital curriculum itself.

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Kathy Ludwig: If some districts need to purchase more Chromebooks or hotspots. So anything technology related reaching out to families for connectivity. There's quite a list of what would be acceptable. Anything that can get your district up and going for comprehensive distance learning

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Kathy Ludwig: This cares act so grant, we heard about it quite a few months ago that came from the federal government. Our proportion

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Kathy Ludwig: Is about $450,000 that our district received it, the proportion was set according to Title methodology. So looking at poverty rates and districts

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Kathy Ludwig: And so what we also learned a couple weeks ago. Is this money will also be shared with some private schools in the area, reach out to us and need access to some of the resources that we will be purchasing from this grant

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Kathy Ludwig: We are, of course, as you heard, looking at a digital curriculum that was not on our radar, as we were putting the budget together. Back in February and March.

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Kathy Ludwig: But as we kept working with a hybrid model and launched our online program and started to put resources together.

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Kathy Ludwig: This became an item that we will want to talk about at some point.

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Kathy Ludwig: That will help us bring both of those neighborhood option and online option together. So the cost of fuel education for a year and Florida Virtual for a year for all of our students have access to a digital curriculum is about $200 a student for the year.

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Kathy Ludwig: So we have about 10,000 students. So again, this is just a rounded figure, but it wasn't something in February, March, that we were looking to purchase, but increasingly became aware that we would need to

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Kathy Ludwig: So, how to adjust for this expenditure in the budget, Dr. Hughes and I will come to you at a meeting to look at some moving around of resources in our budget to make sure we have the funds for this expenditure.

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Kathy Ludwig: We rolled up the same number of teachers and staff teachers, especially from last year going into this year.

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Kathy Ludwig: I should say not all staff. We don't need as many of our classified staff. So we've kept our permanent staff, but we're holding on whether we needed to hire back any of that temporary

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Kathy Ludwig: But certainly are licensed staff we rolled up that same number of teachers as we open the online program and shifted staff around from the 16 schools.

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Kathy Ludwig: To again the 16 schools in the online program. We do, we do need some particular part time and full time employees to make that work in addition to what we have

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Kathy Ludwig: I think I mentioned this before that numbers divided up evenly. Maybe pieces of pie. You can cut up but people you know move in their entirety. Sometimes you can job share between

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Kathy Ludwig: Two buildings, but it really becomes problematic if you're looking to try and find someone to resolve little issues or little openings here and there across more than two buildings.

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Kathy Ludwig: So in that shift we are needing to hire. This is just at the secondary primaries. Okay, middle school needs about two to three and the high schools need a couple of each of their schools.

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Kathy Ludwig: So you can kind of see color coded here where we did get some additional revenue that was that we're grateful for. There also are some costs to the budget that we hadn't anticipated, but we know are needed for this year. And so Dr. Hughes and I and not this evening, but will come to you.

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Kathy Ludwig: Too with a proposal for how we need some funds readjusted in the budget and when we make those kinds of adjustments between functions and accounts that does take board action. So once we get that proposal in place for how to adjust funds.

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Kathy Ludwig: For our general budget, we will bring that proposal to the board and look for some look for approval to adjust between

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Kathy Ludwig: Functions in the budget.

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Kathy Ludwig: So that is my update and I'm so used to having questions but don't need to. It's just a report so we can move on. If you'd like to Ramallah tour, I am happy to take a few questions before we move to consent agenda. Yeah.

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Regan Molatore: And I

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Regan Molatore: Had a question that he

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Regan Molatore: Sent His was the CDN state grant for 2.8 million or 28 million

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Kathy Ludwig: Well, I'm sorry. The, the state grant was 28 million for the entire state for all 197 school districts. And so our portion of that that came to us was 190 2000

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Kathy Ludwig: Thank you for that clarification.

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Regan Molatore: Are there any other questions.

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Regan Molatore: I'm not seeing any at this time. Dr ludwin okay

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Kathy Ludwig: That is fine.

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We have all evening.

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Regan Molatore: So thorough report.

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Kathy Ludwig: Alright, so we will

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Kathy Ludwig: Are you ready for us to move on to the next item director motor R is now.

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Kathy Ludwig: To Dr. Jennifer sensor items. And as I mentioned in my

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Kathy Ludwig: Update. We're going to share with you.

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Kathy Ludwig: The operational blueprint section called comprehensive distance learning, which is how we are reopening school and that part of the blueprint that needs to be turned into the state.

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Kathy Ludwig: And I believe Jennifer has a

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Kathy Ludwig: PowerPoint. So I want to make sure she can share her screen.

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Christy Thompson: Dr Ludwick. I apologize. Can I ask one quick question.

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Kathy Ludwig: Sure, why don't you do that. Well, we have Jennifer getting set up so

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Christy Thompson: Um, I thought it was back in your presentation. And then my intention was to at the end and in regards to the community partners and having them reach out zooming it's Andrew

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Christy Thompson: Kill strum and Dr. Spencer items that we would have them contact

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Christy Thompson: Yeah.

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Christy Thompson: Either

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Kathy Ludwig: Department either like those

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Kathy Ludwig: Do. Yeah. Even or Kelly, we

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Kathy Ludwig: Have anybody in the organization will get that request or that email then off to Dr. Spencer items. Okay, thank you. Yeah.

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Jennifer Spencer-Iiams: Great. Well, Chairman Latour shy diggin then. Okay. Well, thank you so much, and I appreciate to Dr. Ludwig already kind of cute you up.

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Jennifer Spencer-Iiams: To this shift we had been talking quite a lot. And you had been incredibly great partners and listening to

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Jennifer Spencer-Iiams: Me share lots about social distancing and facial coverings and plexiglass in our as we were preparing for what we thought we were going to be presenting in the blueprints and with the shift, we're starting with the CDS portion

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Jennifer Spencer-Iiams: And we, as Dr. Ludwig said, we are very, very close to finishing the other portion as well. We just needed to give our principles, time to focus on staffing last week.

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Jennifer Spencer-Iiams: Rather than focusing on where the isolation rooms were in exactly designating what doorways, people would enter in that sort of thing. So we're going to come back to that in a few weeks. Once school get started.

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Jennifer Spencer-Iiams: So here we go. And I'm going to be fairly short and sweet and just leave time if there's questions and if there aren't we'll move forward.

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Jennifer Spencer-Iiams: As Dr. Ludwig said this part of the blueprint only requires three sections to be filled out there. Some demographic information first and also some

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Jennifer Spencer-Iiams: Recording of how we have engaged stakeholders and how we came to make decisions that we made. And the first question is, why are we starting in comprehensive distance learning and as

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Jennifer Spencer-Iiams: Directly director hides mentioned, we are watching those County Health metrics very closely and

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Jennifer Spencer-Iiams: Director heads also mentioned that it has become clear as the most recent guidance came out from Oregon Department of Education, just on Tuesday, August 11

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Jennifer Spencer-Iiams: That included some further definitions for us for items like how many staff.

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Jennifer Spencer-Iiams: From another county would count as substantial so that we would need to count that in our county metrics around opening and it is clear to us now that over 10% is substantial and we are over 10% of our staff.

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Jennifer Spencer-Iiams: Live in Washington County and another more than 10% of our staff live and won't know my county. So at this point we are connected with their metrics and so we are starting in comprehensive distance learning

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Jennifer Spencer-Iiams: The next section of our blueprint asks us to talk about how our comprehensive distance learning model aligns with the eau de guidelines and again

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Jennifer Spencer-Iiams: Very updated and extensive guidelines just came out on Tuesday. So we've been spending time unpacking those this last week and

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Jennifer Spencer-Iiams: Really seen the ways of the good work, our principals our teacher leaders, our staff have been doing really

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Jennifer Spencer-Iiams: There was very little shifting, we had to do more just drawing lines from what we had already been planning to what the guidance was with Oregon Department of Education, so

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Jennifer Spencer-Iiams: Really focusing on values first and that of course feels very familiar to us. We're always rooted in what's best for students and what our values are the values in the O D guidance are about ensuring safety and wellness.

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Jennifer Spencer-Iiams: Cultivating connection and relationship centering and equity and using this as an opportunity to innovate and all of those ring true for us and align with our values as we move forward with our comprehensive distance learning

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Jennifer Spencer-Iiams: There's strong emphasis in the second section of being clear about what our academic conditions are

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Jennifer Spencer-Iiams: Some of these conditions were things that director Thompson was talking about that some of these things were shared in those zoom meetings with our community when we

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Jennifer Spencer-Iiams: Very clearly shared, it's going to be a very structured academic program for our students this fall.

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Jennifer Spencer-Iiams: That there will be teacher directed learning times. And yes, we will be giving feedback to students.

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Jennifer Spencer-Iiams: Grading assignments, there will be letter grades. These were some of the questions that our community had about our supports and program in the spring that will be different. Here in the fall.

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Jennifer Spencer-Iiams: And there are things in our operational blueprint, where we have to look at some of the operational conditions. These include things like our plans for distributing meals.

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Jennifer Spencer-Iiams: To children that need them. And there are some changes in that from the spring that I'd be happy to talk about. If anyone is interested and

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Jennifer Spencer-Iiams: There are components about how we take attendance, which was not something we were doing in the spring and. We absolutely are taking attendance every day in every class period.

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Jennifer Spencer-Iiams: But also in some different ways than we've done in the past when we were all on site.

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Jennifer Spencer-Iiams: Information about how we plan to support clubs and extracurricular activities. It's certainly challenging when we can't have students on

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Jennifer Spencer-Iiams: On campus to do clubs or activities in ways we've done in the past, but especially in our middle schools and high schools.

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Jennifer Spencer-Iiams: our teachers and our leaders and our staff are really looking at creative ways to use distance learning environments or virtual environments to keep engaging students in fun things that get them excited about being involved in school.

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Jennifer Spencer-Iiams: We have thought through quite a bit of the student and family supports a really strong onboarding process for parents is required in comprehensive distance learning

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Jennifer Spencer-Iiams: From under ODS guidance and it was already something we knew we really wanted to emphasize that was something we heard loud and clear from families from

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Jennifer Spencer-Iiams: Feedback around the spring is families needed more onboarding more orientation to know what their children were doing and how to help them navigate in this dis distance and digital environment.

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Jennifer Spencer-Iiams: And we were able to mention some of the things like our social, emotional, mental health supports including our new panorama survey that we're going forward with

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Jennifer Spencer-Iiams: In September and ways that we're going to continue to be checking in with students in mental health needs and ways to partner with

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Jennifer Spencer-Iiams: families and caregivers and community and Dr. Ludwig shared that we've already moved forward with this family and power family empowerment and community partnerships work group that has a really

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Jennifer Spencer-Iiams: Great diverse folks on it that are all wanting to help them work got some exciting projects already getting started.

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Jennifer Spencer-Iiams: In our digital needs.

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Jennifer Spencer-Iiams: We are

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Jennifer Spencer-Iiams: Kurt Nelson and his team have been working tirelessly around ensuring that we have a

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Jennifer Spencer-Iiams: Effective system to ensure every student has a Chromebook or other device as needed to access

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Jennifer Spencer-Iiams: Their learning this fall in the spring. Some families were sharing devices and that could mean, you know, the more we raised the rigor, the harder. That is for families. So we're really ensuring that we have those things in place.

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Jennifer Spencer-Iiams: Also that we're really thinking through the software and curriculum components as Dr. Ludwig was talking about before. And that we're making sure our staff are up to date and how to use those.

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Jennifer Spencer-Iiams: And and just the sex Section six is that we are being playful about how we implement comprehensive distance learning and that we have a built in evaluation and reflection process to

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Jennifer Spencer-Iiams: Note how things are going for our students who is engaging how the learning is moving forward and be able to continue to adjust so that we are meeting the needs of all of our learners in this comprehensive distance learning this fall.

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Jennifer Spencer-Iiams: The last section in this cel portion of the blueprint is asks about our plan and timeline to move to hybrid or on site models.

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Jennifer Spencer-Iiams: We've already talked about. We have metrics that are guiding us in this work and

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Jennifer Spencer-Iiams: Our are and it takes time to transition. We couldn't you know have a metric land one day and then switch models. The next day,

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Jennifer Spencer-Iiams: So we are, we know that November 6 is the end of the first quarter. So we are going to be watching our metrics very closely all through here. We would love to have things shifted so that after

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Jennifer Spencer-Iiams: November six, we could be moving to a hybrid model. We don't know if that will happen as

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Jennifer Spencer-Iiams: Several folks have said the pandemic is sort of setting its own timeline for cases and certainly our community as the more that we all take responsibility and support each other in our hand hygiene and our social distancing. We can all help influence that as well.

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Jennifer Spencer-Iiams: And there was some new language in the guidance that came out on Tuesday that talked about limited in person instruction.

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Jennifer Spencer-Iiams: Was a possibility that is now contemplated with a different metric than the metrics that Dr. Hyde was talking about before.

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Jennifer Spencer-Iiams: The threshold for limited in person instruction is 14 days of no cases within the staff for students.

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Jennifer Spencer-Iiams: However, we have a lot of questions that we're trying to wrestle with and unpack about the possibility of limited in person instruction. First of all, it is not meant

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Jennifer Spencer-Iiams: To substitute for the offers of free and appropriate public education that needs to be happening through our comprehensive distance learning

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Jennifer Spencer-Iiams: And so we really need to do that well for students. Second of all, there is expressly in the guidance that you cannot make a categorical decision of we will use some

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Jennifer Spencer-Iiams: Demographic or eligibility category to have students return to limited in person instruction. Rather, it should be based on data around a students

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Jennifer Spencer-Iiams: Having a need for that additional instruction on top of their comprehensive distance learning. So we are anticipating

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Jennifer Spencer-Iiams: Taking good data about who's engaging and how they're learning and using that time to see how our students are doing

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Jennifer Spencer-Iiams: And then being thoughtful and moving slowly about thinking about limited in person instruction. There are some really important things there in terms of

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Jennifer Spencer-Iiams: Students needing and benefiting from being in person and the health considerations that are causing us to have comprehensive distance learning and in the first place and concerns about when we

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Jennifer Spencer-Iiams: might bring students on campus that would that be putting them at higher risk.

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Jennifer Spencer-Iiams: And that might not be what we're wanting to accomplish with that Li, so I bring that up in just letting you know it's complicated.

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Jennifer Spencer-Iiams: We're all working together to try to make good decisions. The guidance just came out last week. I know I myself have already attended two webinars on unpacking that guidance and I have two more scheduled with other

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Jennifer Spencer-Iiams: Folks, this week. And so we will be taking our time, we are will not be starting with that day one, because we were going to be focusing on making sure comprehensive distance learning will work well for all students.

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Jennifer Spencer-Iiams: The other part is that we have to finish the other parts of the blueprint and force the isolation rooms, the social distancing and the facial coverings all of those components that we have talked about the

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Jennifer Spencer-Iiams: cleaning processes all of those things that part of the blueprint has to come before you, and goes to the Health Department, Department and the Oregon Department of Education prior to any students coming on campus for limited in person instruction.

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Jennifer Spencer-Iiams: Those are my slides. And so I'll pause and

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Jennifer Spencer-Iiams: Between Dr. Ludwig and I, we could probably answer questions that you might have. Or if you don't have any questions. That is what we are presenting on to you tonight and every building will have

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Jennifer Spencer-Iiams: Essentially the same overall information that will be submitted on their blueprint for CDs only tonight.

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Kathy Ludwig: Time. We'll take any questions.

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Regan Molatore: We have emotion free

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Regan Molatore: And then we can have discussion.

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Ginger Fitch: What's the emotion, you're looking for. Yeah.

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Chelsea King: I can take a stab at it and I

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Christy Thompson: Don't know if it's going to hit that

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Chelsea King: Spot. But I think what what what's before us right now it's just stuff that I would like to move that we approve the operational blueprint is presented.

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Ginger Fitch: A second

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Regan Molatore: Thank you. It's been moved and seconded and Christy. Did you have a question.

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Christy Thompson: Yeah, um, it's kind of something to throw out just because that

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Christy Thompson: I had logged a question to Dr. Ludwig earlier today about that limited in person instruction that was one of the things that they addressed on the OSB a webinar that I listened to that was one of the big changes.

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Christy Thompson: In the new guidelines, especially because it would allow districts like ourselves to get some kids back in, but just curious how the fact

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Christy Thompson: That we still do not have

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Christy Thompson: The fridge, how that might affect our decision to go forward with allowing kids into the classroom and

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Christy Thompson: We don't have that light when that the legislature has not voted on or addressed the liability coverage. Does that make sense. I'm just curious.

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Christy Thompson: Just the thoughts there just thinking, personally, I mean, while I want to see that happen in our classrooms. I also think that's an element that's going to affect our ability to do that or if that's something that's on your minds as well.

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Kathy Ludwig: Yeah, I think you raise a good question that local school boards and superintendents are wrestling with

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Kathy Ludwig: Even teachers are wondering, are we going to be asked to provide the limited in person instruction, who is going to be providing that and what what kind of guidance is there around that.

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Kathy Ludwig: And so again, it was it's relatively new those changes for us last week. We're continuing to unpack it and

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Kathy Ludwig: Our thinking is to move thoughtfully and carefully. And as Dr. Spencer arms mentioned

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Kathy Ludwig: We don't know yet where the need is so we get, we need to get students up and going get them started with comprehensive distance learning and then see

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Kathy Ludwig: Who needs something additional. The other component with this is that this is purely optional and voluntary, it cannot replace any part of CDO

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Kathy Ludwig: So we might offer to a family or make a suggestion to a few students, but they can refuse it and say thank you. But no, thank you. Either we don't feel comfortable coming in person.

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Kathy Ludwig: Or we don't want to take part and participate. So we cannot mandate or expect any student or family to come in and be a part of limited in person instruction.

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Kathy Ludwig: It would be offered as an optional way of perhaps giving a certain assessment or viewing a type of instruction.

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Kathy Ludwig: Originally the thinking around this was perhaps there could be a student that may be a therapist, like a speech therapist really needs to see the students

473
01:11:02.940 --> 01:11:12.000
Kathy Ludwig: Motor or oral work with their tongue thrust in order to get a better idea of how to guide a parent with corrective speech.

474
01:11:12.870 --> 01:11:24.150
Kathy Ludwig: Therapy at home, and it's better done in person than through zoom if everyone was willing and voluntary they could set up a time to do that kind of an assessment and

475
01:11:25.290 --> 01:11:27.750
Kathy Ludwig: Instructions instruction then in a very limited way.

476
01:11:28.440 --> 01:11:38.160
Kathy Ludwig: Or a CTE class where a student has completed almost all of the coursework over zoom. But now needs to show the instructor that they can effectively weld

477
01:11:38.490 --> 01:11:47.910
Kathy Ludwig: Components of pipes together or an electrical unit and show them hands on that they know how to do those components for an instructor to feel they have

478
01:11:48.450 --> 01:11:51.180
Kathy Ludwig: Mastered that element. So as

479
01:11:52.620 --> 01:12:02.970
Kathy Ludwig: Educators around the state, we're thinking of. We can do a lot of things, virtually but sometimes you just need to do things in person. What are those few exceptions.

480
01:12:03.420 --> 01:12:12.510
Kathy Ludwig: And then how do we make a provision for students to be able to come in person and receive that limited instruction, but as Dr. Spencer is mentioned.

481
01:12:12.750 --> 01:12:25.050
Kathy Ludwig: It's not to say we'd like all the kindergarteners to come or we'd like all the students who are emerging bilingual or we like all the students who have a 504 plan. We're all the students with an IP.

482
01:12:25.770 --> 01:12:35.940
Kathy Ludwig: That is not the intention of this it is to watch and monitor as we're in CDs and then see where there could be a provision to bring

483
01:12:36.510 --> 01:12:54.930
Kathy Ludwig: One student or a small group of students on campus for a limited amount of time. There's a maximum of two hours which a student can be on site very tight with how many people again all those health provision. So we would have to submit section zero through three or one through through

484
01:12:55.020 --> 01:12:57.090
Kathy Ludwig: Me to the state and have that approved before we could even

485
01:12:57.510 --> 01:12:59.760
Kathy Ludwig: Do anything with limited in person instruction.

486
01:13:01.380 --> 01:13:17.460
Jennifer Spencer-Iiams: Well, one of the things that I think is also important is that, you know, the state is trying to make guidance. That's clear enough but also flexible enough for a large state that has very different circumstances in different geographic regions throughout

487
01:13:18.810 --> 01:13:26.700
Jennifer Spencer-Iiams: Throughout the state and we might be in a place where we might make different kinds of decisions when

488
01:13:27.630 --> 01:13:37.290
Jennifer Spencer-Iiams: Our positivity rates or numbers of cases were lower than we might make one day might be higher. And so it is not a required

489
01:13:38.160 --> 01:13:55.470
Jennifer Spencer-Iiams: It is a can offer, and I think we will need to continue collectively as leadership, think through when it makes the most sense. That is centered again and safety and wellness and centered in equity both holding those both together.

490
01:13:59.760 --> 01:14:00.390
Regan Molatore: Ginger.

491
01:14:05.970 --> 01:14:11.970
Ginger Fitch: So I think maybe related to the blueprint, but may just be a question families have

492
01:14:12.330 --> 01:14:21.870
Ginger Fitch: As we're moving to the comprehensive distance learning, but we did a lot of training on the comprehensive distance learning hybrid model, which talked a lot about the ad

493
01:14:22.830 --> 01:14:37.860
Ginger Fitch: Who hordes and attending on Monday, Wednesday or Tuesday, Thursday, and then alternating on Fridays. I think the question is, which I don't see in your blueprint, but I think it's implied

494
01:14:38.340 --> 01:14:45.930
Ginger Fitch: That students and family should be expect to be virtually attending every day of the school week. Is that correct,

495
01:14:46.830 --> 01:15:04.650
Jennifer Spencer-Iiams: A director Fitch. Thank you. Yes, that is correct. And I agree that we've talked about the A and B days so much and in our primary schools in an effort to try to us sort of grease the wheels in the hope that we will be getting back to hybrid at some point.

496
01:15:05.880 --> 01:15:17.700
Jennifer Spencer-Iiams: Sooner rather than later. We've already organized students in that way of amb cohorts on but please, and we will absolutely bring this forward more in our messaging.

497
01:15:18.270 --> 01:15:29.820
Jennifer Spencer-Iiams: We would during comprehensive distance learning kids will be attending courses every day in the primary schools they are using the A and B language because

498
01:15:30.720 --> 01:15:40.620
Jennifer Spencer-Iiams: In a class, you can imagine a class of six year olds on perhaps a live zoom call you might want that to be a smaller group and and

499
01:15:41.220 --> 01:15:56.550
Jennifer Spencer-Iiams: Then you know 25 students with very small little boxes and so they're using that those groupings, but they still will be meeting every day and comprehensive distance learning. So thank you for that clarification and we'll make sure we make that very clear in our

500
01:15:57.570 --> 01:15:59.130
Jennifer Spencer-Iiams: Conversations with the community.

501
01:16:07.410 --> 01:16:18.660
Chelsea King: I'll just, I don't have any questions. I mean, I know that this is the the formal discussion in the formal boat. But this is also something we've been talking about for some time. And so I recognize this is

502
01:16:20.010 --> 01:16:27.060
Chelsea King: Perhaps a formality. It's not that the beginning or the end of all of your planning and so I feel comfortable

503
01:16:27.600 --> 01:16:41.610
Chelsea King: Voting YES. And I appreciate the the thoughtfulness that you put into creating a safe and solid plan and the continued work that you undoubtedly will will do in the future. It's pieces continue to move

504
01:16:51.090 --> 01:16:56.340
Regan Molatore: Right. Not seeing any further questions or comments.

505
01:16:58.890 --> 01:17:10.410
Regan Molatore: All right, Jennifer, Dr. SPITS arms. Thank you so much for your presentation and all your work and being willing to shift away from hybrid and back to see and get this put together for us and

506
01:17:11.040 --> 01:17:13.740
Regan Molatore: Kelly, would you please call for vote.

507
01:17:14.310 --> 01:17:16.500
Kelly Douglas: Sydney reading mature.

508
01:17:16.830 --> 01:17:17.550
Yes.

509
01:17:18.630 --> 01:17:19.680
Kelly Douglas: Chelsea King

510
01:17:20.040 --> 01:17:20.400
I

511
01:17:22.020 --> 01:17:23.760
Kelly Douglas: Can Jennie Finch.

512
01:17:24.300 --> 01:17:24.570
Hi.

513
01:17:25.590 --> 01:17:26.940
Kelly Douglas: Christy Sampson

514
01:17:29.370 --> 01:17:30.390
Kelly Douglas: Dylan heights.

515
01:17:30.870 --> 01:17:31.200
Hi.

516
01:17:32.310 --> 01:17:33.000
Kelly Douglas: Thank you.

517
01:17:35.730 --> 01:17:45.360
Kathy Ludwig: Thank you very much board. Some of our team. Now we're going to quickly upload these documents. We have to get them in by midnight tonight. So we'll make sure that

518
01:17:46.350 --> 01:17:54.690
Kathy Ludwig: Any edits that we heard from this evening are reflected in the documents and then we'll submit them for our 16 schools and our online program.

519
01:17:55.170 --> 01:18:05.220
Kathy Ludwig: Just to also let you know our charter school had to also write an operational blueprints submitted for approval to their board. We've been in communication with Nick shape and the director

520
01:18:05.580 --> 01:18:10.950
Kathy Ludwig: I believe he's also attending this board meetings. We can say hi to Nick is one of the attendees.

521
01:18:11.880 --> 01:18:20.640
Kathy Ludwig: He's been just leading tremendously staying in close contact with our staff and they are also on time.

522
01:18:21.120 --> 01:18:35.280
Kathy Ludwig: And they've got their CDs operational blueprint are ready to go. We'll make it linkable on our district website and available for families who are interested. So I want to thank Nick and his team for their good work with that as well.

523
01:18:37.230 --> 01:18:39.510
Kathy Ludwig: And I'll turn it back over to you to your monitor.

524
01:18:42.210 --> 01:18:43.650
Regan Molatore: Ginger, did you have a comment.

525
01:18:43.680 --> 01:18:55.320
Regan Molatore: Or anything because I did okay just double checking. Alright, so now we will move on to our consent agenda. And I would just also

526
01:18:56.250 --> 01:19:10.560
Regan Molatore: Important numbers hadn't noticed there were a couple of additional new hire. So the total list had five. And so, um, I would look a motion to approve the Consent Agenda, which has our board meeting minutes in it and a person

527
01:19:12.180 --> 01:19:14.700
Dylan Hydes: Will go ahead and move at the board adopt the consent agenda.

528
01:19:24.300 --> 01:19:27.420
Regan Molatore: been moved and seconded at Kelly would you call it for a vote, please.

529
01:19:30.330 --> 01:19:30.780
Regan Molatore: Yes.

530
01:19:33.060 --> 01:19:33.930
Kelly Douglas: Chelsea King

531
01:19:39.570 --> 01:19:40.650
Kelly Douglas: Christy Thompson.

532
01:19:45.360 --> 01:19:45.930
Kelly Douglas: Thank you.

533
01:19:50.580 --> 01:19:57.000
Regan Molatore: Thank you. And I see Shayla joining us live. You've been here all along. Our next

534
01:19:58.890 --> 01:20:07.680
Regan Molatore: On the agenda are approved proposed amendments to our employment contracts for the 21 school year, the shape

535
01:20:08.520 --> 01:20:09.870
Shyla Waldern: Thank you very much.

536
01:20:10.200 --> 01:20:11.910
Shyla Waldern: Good evening, board members so

537
01:20:12.660 --> 01:20:21.630
Shyla Waldern: I'll start with our first agreement that I'll speak about. So a small group of district administrators met with the Westland Molson Ville Education Association,

538
01:20:22.230 --> 01:20:31.410
Shyla Waldern: We came together about five different times to collaborative collaboratively developed language that addresses the changing working conditions for the 2020 2020 ones we're

539
01:20:32.730 --> 01:20:39.480
Shyla Waldern: And we learned from that association today that their membership overwhelmingly approved the value that we we came to

540
01:20:39.990 --> 01:20:45.360
Shyla Waldern: And the sign demo was uploaded later this afternoon for you all to review before the board meeting.

541
01:20:46.080 --> 01:20:55.830
Shyla Waldern: And then Dr love with. And I also then met with the Oregon school employee association or classified employee group to address and also create language around the working conditions.

542
01:20:56.790 --> 01:21:08.640
Shyla Waldern: For the 2020 2021 school year and the OC membership also overwhelmingly approved the MO that we agreed to with them today. And so we provided the site.

543
01:21:09.600 --> 01:21:24.780
Shyla Waldern: As well was uploaded this afternoon for all of you to review and so we're bringing the MO us forward with the recommendation for the board to approve the to Mr us so we can move forward with our starting the school year with our staff and our both our associations.

544
01:21:35.280 --> 01:21:51.450
Chelsea King: And alright so I think emotion would be good and just looking to make sure I say it right and so I would like to move that we approve the MO you between the Westland will simple school district and the OCA as the first one.

545
01:21:57.210 --> 01:21:57.870
Dylan Hydes: Second day

546
01:22:00.210 --> 01:22:03.390
Regan Molatore: Thank you. It's been moved in second man. And now we can discuss it.

547
01:22:07.320 --> 01:22:08.880
Regan Molatore: There any questions or

548
01:22:15.810 --> 01:22:16.230
Regan Molatore: Ginger.

549
01:22:19.890 --> 01:22:20.700
Ginger Fitch: So,

550
01:22:21.840 --> 01:22:32.490
Ginger Fitch: I'm extrapolating I'm trying to understand the cost of this agreement, in light of our current budget deficit that was

551
01:22:33.570 --> 01:22:47.850
Ginger Fitch: Presented by the superintendent and one of the costs. I'm trying to understand is, if there is a corn team if we're in person classes if we get to in person.

552
01:22:48.510 --> 01:23:02.730
Ginger Fitch: And so I'm just extrapolating from the Cherokee school district in Georgia there four times bigger than us. They're not separated out the numbers that I can tell between staff and students who are quarantined.

553
01:23:03.930 --> 01:23:28.380
Ginger Fitch: For at least 14 days, but so I'm going to, I'm going to assume that only 10% of their 1200 quarantine staff and students is his staff and I would be 120 and we're a fourth of words or fourth of the size. So that'd be 30 of our staff who would be quarantined.

554
01:23:30.540 --> 01:23:41.370
Ginger Fitch: For at least two weeks. What's the cost to us for paying for leave for staff, if we have that kind of situation.

555
01:23:44.130 --> 01:23:51.750
Ginger Fitch: I don't understand the cost and I need to know and numbers, what it would mean to our budget if we were to open

556
01:23:52.080 --> 01:23:59.850
Shyla Waldern: So if we we talked about this scenario. So for example, if we had a pot of classrooms where maybe there was potential exposure.

557
01:24:00.780 --> 01:24:10.110
Shyla Waldern: All those students and staff would be quarantined so potentially what we'd actually do is have that group, go back into the CBL model temporarily

558
01:24:10.470 --> 01:24:21.090
Shyla Waldern: And so the staff would actually continue working as long as one of them didn't end up sick and and the students could then also continue to access their learning during that time period. So in that respect.

559
01:24:21.900 --> 01:24:29.880
Shyla Waldern: It wouldn't be a cost to the district, because the educators would still be teaching, while the students would still be accessing burning

560
01:24:30.390 --> 01:24:47.370
Shyla Waldern: What we the language that we came to around the sick leave, has to do with if we have. So when we come to the hybrid model the metrics will be significantly better and different than they are right now. And so the hope is that if we had an exposure.

561
01:24:48.960 --> 01:24:57.450
Shyla Waldern: And someone was to contract it because it's a workplace incident and it's because someone came to work that they actually contracted it we felt

562
01:24:58.470 --> 01:25:02.640
Shyla Waldern: That it would fall under our obligation and responsibility to cover that time.

563
01:25:03.090 --> 01:25:13.950
Shyla Waldern: And it would be akin to the workers comp where we have a staff member who was exposed to blood borne pathogen exposure and we would provide coverage for that there is a lot of

564
01:25:14.730 --> 01:25:25.950
Shyla Waldern: as dark as chairman tourists spoke to at the beginning of the meeting about the liability piece workers comp companies are also pushing back on liability around covert as well. And so

565
01:25:27.000 --> 01:25:37.770
Shyla Waldern: You know, we don't want our staff to return to work. And then, you know, be penalized against their own leave because they came to work and they happen to contract it from a student or another staff member

566
01:25:39.030 --> 01:25:40.380
Ginger Fitch: So, can I follow up. Sure.

567
01:25:43.320 --> 01:25:50.100
Ginger Fitch: I hear what you're saying, but that's not what the language says, so the language in the OCA agreement.

568
01:25:51.150 --> 01:25:54.030
Ginger Fitch: article number one.

569
01:25:55.650 --> 01:26:12.210
Ginger Fitch: For article 11 says a classified member who's exposed or contracts at their work site. So whenever there's a quarantine because there is an exposure, even if the person isn't I'm suffering from the effects of

570
01:26:13.920 --> 01:26:20.460
Ginger Fitch: I don't see in here, where they go back to work on a CPL basis and and so

571
01:26:21.540 --> 01:26:30.090
Ginger Fitch: I, is that just because it's classified. Oh, and it's a different for the teaching stuff.

572
01:26:36.690 --> 01:26:37.500
Shyla Waldern: Would you like to respond.

573
01:26:38.040 --> 01:26:39.150
Kathy Ludwig: Oh, I was going to see when

574
01:26:40.260 --> 01:26:52.770
Kathy Ludwig: We had those discussions and it was clear with associations that if we were closing a school or a whole class and we returned to CBL, you know, we could do business as usual.

575
01:26:53.490 --> 01:27:04.770
Kathy Ludwig: Returning to that model. But if we were to retain remain in hybrid and we were instructed by our local health provider. Sorry. Local Health Agency.

576
01:27:05.940 --> 01:27:12.810
Kathy Ludwig: That. So when needed to be home and it was determined through contact tracing that they had contract on site.

577
01:27:13.290 --> 01:27:20.940
Kathy Ludwig: Then we do believe it falls under the responsibility of the district to make sure the person stays home.

578
01:27:21.780 --> 01:27:31.890
Kathy Ludwig: Gets healthy and then comes back to work and that we provide. Someone who can do their job if need be. If we don't need to. If they're an employee that

579
01:27:32.640 --> 01:27:38.430
Kathy Ludwig: We can work around their job responsibilities we can certainly cover that way. It's a little

580
01:27:38.790 --> 01:27:45.480
Kathy Ludwig: More challenging with a licensed staff and I know we're talking about the OCA mo you right now. So we'll just keep it to classified

581
01:27:45.930 --> 01:27:51.900
Kathy Ludwig: There are times when we can provide coverage around a classified staff members role.

582
01:27:52.320 --> 01:27:59.940
Kathy Ludwig: So how much it would cost. I think would all depend if we get to a significant number of people, we'd likely would maybe be instructed to close the school.

583
01:28:00.540 --> 01:28:10.650
Kathy Ludwig: So that would be directions that the local health authority would provide to the school board and the superintendent around the number size of the outbreak.

584
01:28:11.550 --> 01:28:25.290
Kathy Ludwig: And I think we started to see some examples of that, and other states that have opened where the exposure got to a point where they just closed the district down or closed the whole school down and everyone returned to some online learning.

585
01:28:26.520 --> 01:28:28.470
Kathy Ludwig: Or the pivoted to that.

586
01:28:31.590 --> 01:28:36.960
Kathy Ludwig: So I think we'd have a variety of ways with our classified staff in which to respond.

587
01:28:38.400 --> 01:28:51.780
Kathy Ludwig: But certainly what we didn't feel we could do was to penalize a person with no pay for contracting co bid after we instructed them to come to work and

588
01:28:53.130 --> 01:28:57.030
Kathy Ludwig: They did the best they could. We did the best we could. And somehow

589
01:28:58.050 --> 01:29:00.210
Kathy Ludwig: They contracted the virus.

590
01:29:03.660 --> 01:29:15.360
Ginger Fitch: I was info a lot more comfortable if your agreement had made clear the expectations around doing comprehensive distance learning in the event of

591
01:29:17.700 --> 01:29:27.240
Kathy Ludwig: We will, we can bring this up to our associations, we did agree that we would continue to meet weekly with the licensed group and we said regularly with

592
01:29:28.590 --> 01:29:43.350
Kathy Ludwig: The classified group, but we will take that feedback back and say, We know we discussed this in our meetings we didn't put it in print, but let's verify that again. And, you know, write that down somehow that

593
01:29:44.490 --> 01:29:57.210
Kathy Ludwig: We may have to close school or a grade level or classroom should something happen or if we returned to see DL. We do expect them to do their job, just like they didn't see deal. So thank you for that feedback.

594
01:29:58.560 --> 01:30:00.270
Kathy Ludwig: I think Shiloh you're writing that down.

595
01:30:07.500 --> 01:30:10.770
Regan Molatore: Any further questions or comments with regards to this.

596
01:30:17.790 --> 01:30:20.070
Regan Molatore: All right, Kelly, would you please call for vote.

597
01:30:21.030 --> 01:30:22.020
Kelly Douglas: Reagan military

598
01:30:23.190 --> 01:30:23.730
Regan Molatore: Yes.

599
01:30:26.100 --> 01:30:26.880
Kelly Douglas: Chelsea King

600
01:30:27.600 --> 01:30:28.020
I

601
01:30:29.250 --> 01:30:29.550
Enjoy.

602
01:30:30.720 --> 01:30:30.990
Hi.

603
01:30:32.130 --> 01:30:33.150
Kelly Douglas: Christy Thompson.

604
01:30:34.980 --> 01:30:35.970
Kelly Douglas: Dylan heights.

605
01:30:37.980 --> 01:30:38.400
Kelly Douglas: Thank you.

606
01:30:43.020 --> 01:30:43.890
Kathy Ludwig: No thank you.

607
01:30:45.960 --> 01:30:49.980
Regan Molatore: Yeah, I was gonna say Chelsea on trend motion again for but for the other

608
01:30:51.930 --> 01:30:54.570
Chelsea King: Or I'm having pretty good rate here. So let me keep

609
01:30:54.570 --> 01:30:55.290
Regan Molatore: Your eye on it.

610
01:30:55.650 --> 01:30:56.130
Chelsea King: Yeah.

611
01:30:56.370 --> 01:31:04.500
Chelsea King: I move that we approve the Memorandum of Understanding between the Western Wilson will school district and the Westland will Seville Education Association,

612
01:31:08.790 --> 01:31:09.450
Dylan Hydes: I will second

613
01:31:12.630 --> 01:31:18.240
Regan Molatore: Thank you Chelsea and Dylan for emotion and our second and so discussion any questions.

614
01:31:21.150 --> 01:31:32.190
Regan Molatore: And while board members are determining what their questions may or may not be. I had just just to help me understand it was in

615
01:31:37.590 --> 01:31:44.160
Regan Molatore: So it was under like Article four, section one and number one in the memorandum one

616
01:31:45.840 --> 01:31:52.980
Regan Molatore: And it had to do about air circulation and I was just curious whether or not there were any particular spaces that you first saw

617
01:31:54.570 --> 01:31:55.740
Regan Molatore: Meeting to

618
01:31:56.910 --> 01:32:00.480
Regan Molatore: Be moved to alternative locations or what what it was. You were

619
01:32:02.370 --> 01:32:04.800
Regan Molatore: Thinking about that the logistics.

620
01:32:06.210 --> 01:32:08.700
Shyla Waldern: So when we had these conversations

621
01:32:10.260 --> 01:32:17.280
Shyla Waldern: There could potentially be some classrooms that would have not as great airflow as others. And so with

622
01:32:17.760 --> 01:32:24.660
Shyla Waldern: Us moving a number of students and staff to the online program. We will likely have additional classroom spaces in buildings.

623
01:32:24.960 --> 01:32:34.110
Shyla Waldern: Which will allow us to utilize the classrooms that have the best airflow and the best filtration for the students and the staff that will be present in the buildings in the hybrid model.

624
01:32:44.640 --> 01:32:48.630
Regan Molatore: Alright, I'm not seeing any further questions or comments.

625
01:32:50.580 --> 01:33:03.450
Chelsea King: I don't, I think I feel like they're thorough, I don't have a lot of questions or comments. A lot of it is just an extension to just a recognition of the process that you've articulated that you went through. I do appreciate the questions coming, my fellow board members.

626
01:33:04.170 --> 01:33:05.970
Chelsea King: And then also, when I read this, I think,

627
01:33:06.030 --> 01:33:21.270
Chelsea King: This is a product of extensive meetings between all of you and and also the fact that those most affected by these working conditions, voted and supported overwhelmingly in support of it. And so I feel comfortable being a

628
01:33:25.830 --> 01:33:27.360
Kathy Ludwig: Director constant had a question.

629
01:33:27.840 --> 01:33:28.350
Christy

630
01:33:29.610 --> 01:33:46.410
Christy Thompson: I apologize, my district computer, all of a sudden to shut down. So had an error or something. So that's why I popped off for a second. So I missed because I did have two questions. I missed it. Someone asked about the filtration. Is that what I okay because that was one of my questions.

631
01:33:47.760 --> 01:33:50.580
Christy Thompson: And then my second question was three g

632
01:33:51.690 --> 01:33:57.330
Christy Thompson: It's at the top of page 30 and the paragraph that talks about

633
01:33:57.810 --> 01:34:06.990
Christy Thompson: Primary level educators will receive at least a 30 minute preparation period and an additional short break during student contact time middle and high school level educators will receive

634
01:34:07.350 --> 01:34:19.020
Christy Thompson: 80 minutes of planning and preparation during student contact time. I'm just wondering is that typical in a normal day. So that's the same prep that they're not losing prep. Okay.

635
01:34:21.240 --> 01:34:21.720
Christy Thompson: Thank you.

636
01:34:29.640 --> 01:34:43.710
Regan Molatore: I also had a question on Christie's but I wasn't gonna ask chef. It's that language at the very end of that that says, I'm in preparation during student contact day across two quarters, which

637
01:34:45.180 --> 01:34:49.530
Shyla Waldern: So the way that for full time staff at the secondary level.

638
01:34:50.640 --> 01:34:54.900
Shyla Waldern: I should say a high schools for sure it will look a little bit different, middle school, but

639
01:34:55.650 --> 01:34:59.820
Shyla Waldern: At high schools. We will have four quarters for the whole school year. So one quarter of

640
01:35:00.210 --> 01:35:08.310
Shyla Waldern: Full time teacher will teach all three class sections. The next quarter, they will just teach two. So that's when they'll have their prep time. So every other quarter, they'll have prep time

641
01:35:08.730 --> 01:35:24.240
Shyla Waldern: At the middle school level, they're going to rotate over the four weeks. And so they'll have the three classes. And then the next four weeks they'll have the two classes or vice versa so that they'll have their prep time every four weeks instead of on the quarter basis.

642
01:35:31.920 --> 01:35:44.940
Regan Molatore: All right, and I too would just echo Chelsea's comments about you. Thank you so much for working and having multiple conversations over a long period of time with our

643
01:35:46.080 --> 01:35:56.940
Regan Molatore: Union leaders and representatives and and listening to their worries and concerns and also being education of our students at priority and

644
01:35:57.990 --> 01:36:02.190
Regan Molatore: Working your best to come up with something that that works for everyone.

645
01:36:03.390 --> 01:36:12.750
Regan Molatore: I just were so very fortunate in our district that we have such incredibly good and positive communication and relationships with our unions and

646
01:36:13.800 --> 01:36:18.450
Regan Molatore: Sometimes, you know, these types of situations can can make it even more difficult and

647
01:36:18.840 --> 01:36:33.690
Regan Molatore: It, it sounds like it wasn't in that you guys did an incredible job of working with them and and meeting means and compromising him. So thank you. And it also extend my appreciation to the union representatives who are present during these discussions.

648
01:36:36.060 --> 01:36:36.390
Regan Molatore: And

649
01:36:37.440 --> 01:36:40.140
Regan Molatore: With that Kevin, would you please call for vote.

650
01:36:41.250 --> 01:36:42.240
Kelly Douglas: Reagan mellotron

651
01:36:42.990 --> 01:36:45.210
Kelly Douglas: Yes Chelsea King

652
01:36:47.670 --> 01:36:48.180
Kelly Douglas: King James.

653
01:36:51.000 --> 01:36:52.050
Kelly Douglas: Christie Thompson.

654
01:36:52.530 --> 01:36:57.390
Kelly Douglas: I do have heights. I thank you.

655
01:37:03.420 --> 01:37:16.320
Regan Molatore: All right, we'll move on to our next agenda item, which is a presentation by Mr McGough with regards to a declaration of emergency due to covered night.

656
01:37:19.920 --> 01:37:20.910
Patric McGough: Good evening, everyone.

657
01:37:22.440 --> 01:37:27.300
Patric McGough: Before you you have a resolution to declare an emergency, as it relates to procurement.

658
01:37:29.190 --> 01:37:35.160
Patric McGough: As everyone knows, on March 12 the governor declared an emergency and closed schools.

659
01:37:36.420 --> 01:37:49.320
Patric McGough: And has subsequently issue more executive orders that kept them closed and continued to change the conditions with each new emergency declaration.

660
01:37:51.390 --> 01:38:14.640
Patric McGough: Immediately after Governor Brown issued the original order many public entities declared an emergency to respond to the required mandates that those included for school districts. It was Salem Keizer Reynold school district Lake Oswego Ontario way out in the east.

661
01:38:16.050 --> 01:38:28.080
Patric McGough: Cities different cities declared emergency, the city of Beaverton Sherwood Corvallis trout Dale forest Grove, and of course Clackamas and Washington County declared emergencies.

662
01:38:28.530 --> 01:38:40.950
Patric McGough: Now they declared it very early in the in the governor's orders, because there were so many unknowns. They had no idea of what it would take to react to the new orders.

663
01:38:42.570 --> 01:38:56.880
Patric McGough: We contemplated requesting an emergency. Then, but we felt we were in a good position we had good resources available and we elected not to make this request.

664
01:38:59.190 --> 01:39:11.280
Patric McGough: The to the best of my knowledge in the last 20 years we've only made one request for you to declare an emergency. That was for the fire was in high school back in 2012

665
01:39:12.540 --> 01:39:20.430
Patric McGough: That was related to procurement, just as this one is we had to react quickly I'm

666
01:39:22.230 --> 01:39:28.890
Patric McGough: Like I said, we felt we had a lot of resources available, but those resources have been depleted now.

667
01:39:29.670 --> 01:39:37.740
Patric McGough: And we are competing with all school districts every school district in the state and in the nation are competing for the same

668
01:39:38.430 --> 01:39:48.840
Patric McGough: Resources that it requires the open up school. So some of the things that we will be looking for our

669
01:39:49.230 --> 01:40:03.060
Patric McGough: furnishings. For instance, if we have to purchase furnishings through the chief social distancing. It sounds like we ought to be able to rearrange the furniture. But in reality, it doesn't work like that. For instance, at

670
01:40:04.260 --> 01:40:09.480
Patric McGough: kindergarten level or or first grade level they group students around a single table.

671
01:40:10.560 --> 01:40:22.860
Patric McGough: And we simply don't have enough deaths that are kindergartener size and if we are required to achieve social distancing will have to go out, make an immediate purchase.

672
01:40:23.400 --> 01:40:30.750
Patric McGough: That's not the model we would like to use. But that may be the outcome of the mandates in order to return to the classroom.

673
01:40:31.290 --> 01:40:42.960
Patric McGough: Another one is digital instructional materials on we planned on having students in the classroom. Now they're out of the classroom. Those things have a cost.

674
01:40:43.950 --> 01:40:57.360
Patric McGough: cleaning supplies. We have a contract with our vendor, but they're running out of product if we choose to go to another vendor. We have no avenue to get there quickly.

675
01:40:58.230 --> 01:41:19.680
Patric McGough: Requires competitive bids and that requires time some of these things are over the threshold that actually requires a full RFP process an RFP process is very formal, and it can take actually months to issue and complete when, in fact, we may only have days to react.

676
01:41:20.760 --> 01:41:29.580
Patric McGough: Technology may need to be purchased during this time as well. So those are some of the things that we're looking at that will will be to

677
01:41:31.440 --> 01:41:41.970
Patric McGough: Need some help with with the changing metrics and mandates during our response time is critical. Sometimes we'll only have days to react.

678
01:41:42.600 --> 01:41:52.770
Patric McGough: For instance, we didn't anticipate having to build isolation areas that's done with plexiglass so our original purchase of plexiglass

679
01:41:53.280 --> 01:42:15.120
Patric McGough: Was quickly eaten up and now we have to go out and buy literally slings of it, hundreds of sheets on to create isolation areas in schools and the doubts screenings for our staff that will be working in the buildings. So those are some of the things that will need to do. Um,

680
01:42:17.130 --> 01:42:18.030
Patric McGough: We did.

681
01:42:20.550 --> 01:42:31.920
Patric McGough: During the spring we could wait for some of these items, but now the delays. They could have a direct impact on our ability to deliver classroom instruction we did

682
01:42:33.690 --> 01:42:47.010
Patric McGough: Ask our legal counsel to take a look at those. They thought it was both proven and warranted that we make this request it is strictly for coven related items.

683
01:42:48.510 --> 01:42:53.820
Patric McGough: And it's our request that you adopt this resolution.

684
01:43:02.550 --> 01:43:15.420
Regan Molatore: Pack can share just a little bit with us about just your departments or districts arm kind of oversight of costs and expenditures. Like, is there an oversight.

685
01:43:18.840 --> 01:43:21.270
Regan Molatore: Process built into this

686
01:43:22.800 --> 01:43:25.110
Regan Molatore: Should we declare an emergency.

687
01:43:26.010 --> 01:43:27.570
Patric McGough: Various any

688
01:43:27.720 --> 01:43:30.840
Patric McGough: Any purchase would have to be reviewed with

689
01:43:31.290 --> 01:43:34.590
Patric McGough: Dr. Hughes before would be approved.

690
01:43:35.850 --> 01:43:47.280
Patric McGough: We internally. Also, we would any place that we would be able to avoid using the emergency, we would, if there are three competitive bids that we could get

691
01:43:48.090 --> 01:44:01.440
Patric McGough: Quickly and sometimes that is the case, you can get them quickly. Other times you give for instance furniture vendors and say, well, I'll have to get back to you. That'll be three or four days or five days.

692
01:44:02.250 --> 01:44:10.920
Patric McGough: Before I can get you a quote, so we would follow where we could, but where we can't. We have, of course, the

693
01:44:11.370 --> 01:44:31.290
Patric McGough: assistant superintendents, that would ask us, or make the request to do something for them for a school then there would be I would begin the process of procuring the equipment and Dr. Hughes within review with oversight with her approval, then we would make them the purchase.

694
01:44:36.270 --> 01:44:39.420
Regan Molatore: And Chelsea. Did I see that you weren't going to make a motion, and I

695
01:44:40.500 --> 01:44:41.250
Regan Molatore: Cut you off.

696
01:44:41.760 --> 01:44:52.710
Chelsea King: Yeah, I can make a motion, and then I'm sure there's probably further discussion, but all move that we approve resolution number 2020 dash 03 the declaration of emergency.

697
01:44:54.060 --> 01:44:56.520
Chelsea King: Policy BFS suspension of policies.

698
01:44:57.660 --> 01:44:58.500
Ginger Fitch: All SEC of the

699
01:44:59.430 --> 01:45:02.070
Regan Molatore: Moved and seconded. Thank you and Dylan. Did you have a question.

700
01:45:03.120 --> 01:45:03.750
Dylan Hydes: It did.

701
01:45:04.770 --> 01:45:25.740
Dylan Hydes: Pull the document, Pat. Can you explain what section be mean. So in the resolution, it says, Now therefore analyst at CD section B says the chief operating officer is authorized to expand above $150,000 for products materials and on on. What does that mean authorized to expand above 150,000

702
01:45:26.820 --> 01:45:41.310
Patric McGough: So Ford policy DJ sets the limit for what we can spend without board approval for each specific purchase and for instance in the bond, the

703
01:45:42.330 --> 01:46:02.970
Patric McGough: Bond, we have a line item to purchase furniture that is approximately $500,000 if we were to go out and make a purchase of $200,000 worth of furniture, this resolution gives me the authority to do that without waiting for another board meeting could act quickly.

704
01:46:03.810 --> 01:46:15.150
Dylan Hydes: Do you expect that all the expenditures. We're going to be making you're going to fit within the amounts budgeted for the 20 2020 2020 school year. And this is just a matter of making those purchases

705
01:46:15.900 --> 01:46:22.470
Dylan Hydes: more streamlined, or do you expect, you're going to be exceeding certain budgetary areas due to the crisis.

706
01:46:22.950 --> 01:46:28.830
Patric McGough: Know, some of them will exceed, for instance, the digital instruction will exceed that

707
01:46:31.020 --> 01:46:39.810
Patric McGough: Some of the maintenance and cleaning supplies, we will have to make some budget transfers, we may be able to do it within the budget.

708
01:46:40.590 --> 01:46:54.390
Patric McGough: That currently is the overall maintenance budget, but typically we spend about 140 or $50,000 a year on cleaning supplies. This year I expected to exceed 200,000, for instance.

709
01:46:55.530 --> 01:46:59.160
Patric McGough: So there will be some bunch of adjustments that will need to make

710
01:47:00.300 --> 01:47:03.990
Patric McGough: But some of the bigger ones are furnishings and digital instruction.

711
01:47:05.910 --> 01:47:12.540
Kathy Ludwig: Okay, digital curriculum, one that Mr. McGOUGH is mentioning is the one that I shared with you.

712
01:47:13.860 --> 01:47:15.960
Kathy Ludwig: Earlier in that budget slide.

713
01:47:21.510 --> 01:47:22.590
Regan Molatore: Chelsea. Okay.

714
01:47:22.620 --> 01:47:35.310
Chelsea King: Thanks. I think that was. I have two questions. One, that was the sort of one that seemed like an outlier to me in that list of and both the presentation that I just received and also in

715
01:47:36.030 --> 01:47:45.540
Chelsea King: In this resolution that digital curriculum was included and we're talking about cleaning supplies and plexiglass and potentially hardware. And so I think what I'm hearing you say is

716
01:47:46.200 --> 01:48:04.290
Chelsea King: That that's not going to be an ongoing purchase that would be occurring for some potentially over $150,000 without board. The need a board approval, that that's just this kind of one time thing that you're referring to, and that we already learned about with the fuel Ed purchase.

717
01:48:04.890 --> 01:48:05.430
Yes.

718
01:48:06.780 --> 01:48:12.120
Patric McGough: Again, some of those items are large enough that they would require under

719
01:48:14.100 --> 01:48:19.710
Patric McGough: Statute and for policy, they would require a full formal RFP purchase.

720
01:48:20.910 --> 01:48:31.080
Patric McGough: Process and the current conditions simply do not grant us enough time to do those formal RFP.

721
01:48:35.640 --> 01:48:45.060
Chelsea King: Okay, and then the comment or the date at the end. Item number d that this shall remain in effect until

722
01:48:45.600 --> 01:48:58.260
Chelsea King: At least December 31. I'm not sure why doesn't just read until December 31. I don't know if that least means that it could be potentially extended beyond that, without another coming back to the board.

723
01:48:58.920 --> 01:49:05.760
Chelsea King: I'm not an attorney, so maybe the attorneys in the room could let me know about that language, but that at least phrase gives me pause

724
01:49:06.540 --> 01:49:12.570
Patric McGough: Yeah, that is not our attempt to extend it beyond December 31

725
01:49:14.520 --> 01:49:17.130
Patric McGough: I did not catch that in the

726
01:49:18.210 --> 01:49:20.430
Patric McGough: drafting of the resolution.

727
01:49:22.320 --> 01:49:22.890
Chelsea King: Yeah.

728
01:49:23.340 --> 01:49:24.180
Kathy Ludwig: I know men.

729
01:49:24.480 --> 01:49:33.870
Kathy Ludwig: To read until December 31 and then any vote would be with with that stricken and make sure that Kelly gets that in the Minutes.

730
01:49:34.230 --> 01:49:40.110
Chelsea King: I would feel more comfortable with that I would feel more comfortable approving this if I knew that there was a clear and date.

731
01:49:40.560 --> 01:49:49.140
Chelsea King: I want to approve this because I don't want your efforts to be hindered by meeting the board to put to give input on every move.

732
01:49:49.530 --> 01:49:58.890
Chelsea King: And I respect the fact that things are happening quickly and and it's a little unfortunate that we're in competition with other school districts for limited resources. I mean,

733
01:50:00.540 --> 01:50:10.800
Chelsea King: You know, hopefully that effort is alleviated in some fashion court, you know, some efforts coordinated, but um yeah i i'm a little uncomfortable with

734
01:50:11.100 --> 01:50:19.800
Chelsea King: Extending, you know, large purchases, such as, you know, another million dollar you know contract with a digital, you know, con

735
01:50:20.340 --> 01:50:31.140
Chelsea King: Subcontract or something like that. I'm hearing that that's not going to be the case. And so I'm comfortable moving forward with this. But yeah, a clear end date would be good and understanding that that's for

736
01:50:31.140 --> 01:50:32.250
Chelsea King: The digital curriculum, we've

737
01:50:32.250 --> 01:50:46.620
Chelsea King: already purchased and that this has more to do with things like plexiglass hand sanitizer face shields, you know, potential hardware desks, things of that nature for regular operations.

738
01:50:48.060 --> 01:50:58.350
Kathy Ludwig: Yeah, when we had even talked about this week we first bantered around with, is it November 30 do we think we'd get, you know, really know our need by then we've got school up and going

739
01:50:59.310 --> 01:51:06.270
Kathy Ludwig: Then, is that decision about, you know, being in CD out through the first quarter and then

740
01:51:06.600 --> 01:51:13.410
Kathy Ludwig: Switching to hybrid. We thought it might be at that time that we know we actually need even more plexiglass or

741
01:51:13.680 --> 01:51:28.560
Kathy Ludwig: Something that we thought we had plenty of in terms of consumable was was rapidly depleting let's give ourselves maybe another month to put in an order, but it's certainly not something that we ever intended to be timeless or not time bound

742
01:51:30.270 --> 01:51:40.800
Kathy Ludwig: Barring something unforeseen that could happen and extraordinary pivot that none of us can predict right now that could happen. We made come back to the board and

743
01:51:41.250 --> 01:51:49.440
Kathy Ludwig: needs something, but nothing that's in our horizon right now suggests anything beyond the types of items that Mr. McGOUGH has described

744
01:51:51.240 --> 01:52:01.890
Kathy Ludwig: It the additional computers. We don't know what's going to happen when we do our Chromebook distribution we have an amount that Curtis Nelson has additionally purchase put an order for

745
01:52:02.220 --> 01:52:03.570
Kathy Ludwig: But as people come to the

746
01:52:03.570 --> 01:52:20.280
Kathy Ludwig: School. If we discover that more of them needed to be replaced or that we didn't give out enough in the spring that families were sharing many of their personal ones with school ones. And now want more school ones we could see having to put in another order.

747
01:52:21.390 --> 01:52:25.170
Kathy Ludwig: Those replacement materials have been paid for out of the bond we would just be

748
01:52:25.560 --> 01:52:41.100
Kathy Ludwig: ordering them sooner than likely later for more student to student devices so that wouldn't come out of the general budget, but in terms of just accelerating that process to get the product here sooner, it would fall under this request for suspension of

749
01:52:42.990 --> 01:52:44.370
Kathy Ludwig: That DJ policy.

750
01:52:46.920 --> 01:52:50.850
Chelsea King: Okay, thank you. And chairman Latour do. Would you like me to amend my emotion.

751
01:52:52.650 --> 01:52:59.670
Regan Molatore: All you'll do is just do an amendment, I'm just yeah I'm in the motion to

752
01:53:01.050 --> 01:53:05.970
Regan Molatore: Remove you know the words, at least, and then we'd need that's what

753
01:53:06.060 --> 01:53:08.520
Ginger Fitch: We wait till we finish our discussion. So, or

754
01:53:08.790 --> 01:53:11.070
Ginger Fitch: Other amendments that we think should idea.

755
01:53:11.190 --> 01:53:11.880
Chelsea King: Let's do that.

756
01:53:13.080 --> 01:53:15.660
Regan Molatore: Gotcha. Thank you, Ginger.

757
01:53:18.000 --> 01:53:43.770
Ginger Fitch: So I want to follow up on the question that director hides asked, and perhaps I missed it. But why wouldn't you just bring those to the board in a special meeting that would be above the amount that's budgeted for that area. What, why not

758
01:53:45.270 --> 01:53:50.040
Ginger Fitch: You need to spend 500,000 on something, why not bring it to the board.

759
01:53:52.350 --> 01:53:54.720
Ginger Fitch: You mean you can dispense with your

760
01:53:55.830 --> 01:53:57.300
Ginger Fitch: Your need for

761
01:53:58.770 --> 01:54:03.270
Ginger Fitch: Taking it out for bid and still get board approval for going beyond the budget limit.

762
01:54:06.720 --> 01:54:09.780
Patric McGough: cording to or as and poured

763
01:54:09.780 --> 01:54:25.710
Patric McGough: Policy in order to make the purchase, you have to follow the the or as statutes around an RFP process this resolution also grants the ability to

764
01:54:26.850 --> 01:54:33.750
Patric McGough: forgo the RFP process. And so, it serves to function.

765
01:54:35.130 --> 01:54:48.330
Patric McGough: At the same time, the full RFP process or competitive bid requirement is suspended, along with the limitations on the dollar amount

766
01:54:50.790 --> 01:55:07.200
Ginger Fitch: The. Why do you need the second, why can't you just come before the board and call a special emergency meeting. What is it about your process that needs our agreement for you to go above the dollar.

767
01:55:08.970 --> 01:55:11.040
Ginger Fitch: In a budget area in response to

768
01:55:11.250 --> 01:55:21.780
Patric McGough: It, it's all laid the need to place the order quickly. That's all we could certainly have that became the board's direction. We would certainly follow that.

769
01:55:22.470 --> 01:55:36.780
Patric McGough: But the orders may come in, where I placed the order, the same day, you have an approved it. And I've signed a contract. So that's where it becomes very difficult to navigate

770
01:55:45.090 --> 01:55:45.240
Chelsea King: So,

771
01:55:46.770 --> 01:56:03.540
Regan Molatore: I was gonna say. So we I mean we could, if our board chose to have this come before us, but, you know, even on emergency meetings calling them in determining we all are together as a core. Um, it would just take time, it would be for this board to determine, you know, whether

772
01:56:05.820 --> 01:56:12.270
Regan Molatore: potentially losing out on a product or something may be worth the time of having us make a decision by decision by decision.

773
01:56:13.860 --> 01:56:15.660
Regan Molatore: Determination. Yes.

774
01:56:16.500 --> 01:56:21.750
Patric McGough: And it could happen on a fairly frequent basis. I could make

775
01:56:21.870 --> 01:56:23.490
Patric McGough: A PURCHASE today and

776
01:56:23.520 --> 01:56:26.400
Patric McGough: One on Thursday and another one on Tuesday.

777
01:56:26.880 --> 01:56:28.590
Patric McGough: On none of them would be

778
01:56:28.920 --> 01:56:48.330
Patric McGough: Not all of them would be over $150,000 but they all would be over the $10,000 threshold that's required under or else to get competitive quotes and bids, so there there could be a lot of moving parts here and we could be meeting a lot is all I'm saying.

779
01:56:52.920 --> 01:56:53.460
Regan Molatore: Christy

780
01:56:57.510 --> 01:57:01.980
Christy Thompson: Is just click, and I should probably know what this means. What does RFP stands for

781
01:57:02.550 --> 01:57:03.480
Patric McGough: Request for

782
01:57:04.500 --> 01:57:05.190
Patric McGough: Proposal.

783
01:57:06.000 --> 01:57:06.450
Christy Thompson: Thank you.

784
01:57:11.820 --> 01:57:14.790
Chelsea King: I'll just. Is there anybody else has any questions for me. I see.

785
01:57:15.150 --> 01:57:16.020
Regan Molatore: You doing that.

786
01:57:16.110 --> 01:57:16.860
Chelsea King: I'm telling us. Okay.

787
01:57:17.070 --> 01:57:18.780
Regan Molatore: Don't just cut I'll circle back

788
01:57:21.270 --> 01:57:27.060
Dylan Hydes: Okay. Thank you. Bye strict team for pointing out the at least language. And that's a good catch. I think that should be taken out.

789
01:57:27.750 --> 01:57:39.990
Dylan Hydes: My vehicle. I'm going to plan on supporting this resolution, but my request and maybe this is gonna be done. Anyways, is that the board be presented at each regular board meeting between now and December 31 on a list of all

790
01:57:42.060 --> 01:57:48.210
Dylan Hydes: purchases made under renovation and also let us know which purchases exceed a particular budgetary line item.

791
01:57:49.380 --> 01:57:49.620
Dylan Hydes: For

792
01:57:56.520 --> 01:57:59.130
Regan Molatore: Dr. Ludwig, I see you nodding your head so

793
01:57:59.340 --> 01:58:00.360
Regan Molatore: I'm assuming

794
01:58:01.110 --> 01:58:07.770
Kathy Ludwig: Yeah, I was just saying that's very doable, Mr MacGuffin I and doctor who's a talked about that.

795
01:58:08.700 --> 01:58:14.130
Kathy Ludwig: We didn't know you know something like a template like that should be put in the memo to show how we might

796
01:58:14.370 --> 01:58:27.120
Kathy Ludwig: Present that and but we opted not to, but certainly we would we would we would make that a presentation to you so that you knew what purchases were made under these conditions for how much the very wise request. Yep.

797
01:58:32.070 --> 01:58:32.640
Regan Molatore: Chelsea.

798
01:58:35.040 --> 01:58:45.630
Chelsea King: All right. Um, wow. Congratulations, you get to do a declaration perhaps if the vote goes and you're in this in favor at the declaration of emergency. The first one in like

799
01:58:46.350 --> 01:58:56.910
Chelsea King: Eight to 10 years and the questions, as I'm sure you know, are you know us doing our duty as school board members and taking that really seriously.

800
01:58:57.300 --> 01:59:06.960
Chelsea King: And that I extend you know trust to you into your department and the partnership between your department and the business office to

801
01:59:07.500 --> 01:59:18.690
Chelsea King: You know, continue to make wise purchases and judicious purchases and to keep the board informed and sounds like we're on the same page with all that. So I'd like to amend my motion.

802
01:59:20.190 --> 01:59:36.420
Chelsea King: To approve the resolution 2020 dash 03 the declaration of emergency do to cope at 19 with redacting the word, at least from the, the final line on the resolution.

803
01:59:40.470 --> 01:59:47.550
Regan Molatore: Just before there's a second just process was just coming up. So what's happening is we only have emotion that's been seconded that's out there.

804
01:59:48.000 --> 01:59:59.220
Regan Molatore: So we're just amending that motion for this precise language to be removed, we will vote on that it provided. There's a second and then we will go and approve the larger motion.

805
02:00:01.470 --> 02:00:03.420
Regan Molatore: Because you're approving it with this change.

806
02:00:04.830 --> 02:00:19.740
Chelsea King: Yeah, we could do that or I could just withdraw my original emotion and let the second emotion. Emotion stand. So then we don't have to do the boat twice. So I would draw my first motion and the second much and I just made his stands if somebody wants a second did

807
02:00:26.190 --> 02:00:30.930
Dylan Hydes: You make the second motion I missed it. If so, I second. My second, the second motion.

808
02:00:32.160 --> 02:00:33.960
Regan Molatore: All right, it has been moved.

809
02:00:35.760 --> 02:00:36.660
Regan Molatore: Solution.

810
02:00:38.280 --> 02:00:49.980
Regan Molatore: Be 20 to 30 with the removal of the language, at least from the very last sentence and it was seconded.

811
02:00:51.090 --> 02:00:52.290
Regan Molatore: Any further discussion.

812
02:00:54.570 --> 02:01:02.190
Ginger Fitch: I just want to say that I think it's required of the board to get timely information.

813
02:01:02.790 --> 02:01:08.790
Ginger Fitch: You don't know how quickly we could go into financial trouble during this pandemic.

814
02:01:10.530 --> 02:01:17.340
Ginger Fitch: party scene. And so the monthly reports are really key for me to feel comfortable moving forward.

815
02:01:17.760 --> 02:01:30.240
Ginger Fitch: Because I haven't given you any criteria other than the budget, a lot matters to me. And then that hasn't been adjusted for the better. So I think it is important that we do have an opportunity to have those discussions.

816
02:01:31.620 --> 02:01:32.850
And to be clear,

817
02:01:33.990 --> 02:01:38.940
Patric McGough: Like trying to anticipate what may be coming down. As of today, I

818
02:01:41.130 --> 02:01:43.110
Patric McGough: Don't have anything on the horizon.

819
02:01:44.550 --> 02:01:47.910
Patric McGough: Other than there's digital instructional material, but

820
02:01:49.140 --> 02:01:52.590
Patric McGough: It's only to give us that flexibility into the future.

821
02:01:58.320 --> 02:01:59.790
Regan Molatore: All right, Kelly, would you please call

822
02:02:01.440 --> 02:02:01.710
Kelly Douglas: Me.

823
02:02:03.810 --> 02:02:04.260
Regan Molatore: Yes.

824
02:02:05.160 --> 02:02:05.880
Kelly Douglas: Chelsea King

825
02:02:06.300 --> 02:02:06.690
I

826
02:02:09.840 --> 02:02:10.170
Ginger Fitch: Hi.

827
02:02:12.180 --> 02:02:13.530
Kelly Douglas: Christine Thompson.

828
02:02:16.020 --> 02:02:16.980
Kelly Douglas: Dylan heights.

829
02:02:18.930 --> 02:02:19.470
Dylan Hydes: Thank you.

830
02:02:20.370 --> 02:02:21.060
Patric McGough: Thank you all.

831
02:02:21.690 --> 02:02:23.190
Regan Molatore: Thank you, Pat for much

832
02:02:25.800 --> 02:02:26.670
Kathy Ludwig: Thank you everyone.

833
02:02:29.010 --> 02:02:42.420
Regan Molatore: Alright, we will move on to our next agenda item which is district goals for 2021 year and I think you're back to us with an update, aren't you, Dr. Ludwig

834
02:02:43.020 --> 02:02:44.250
Regan Molatore: Yes, so I

835
02:02:44.520 --> 02:02:47.280
Kathy Ludwig: hope everyone can see these. Let me get it.

836
02:02:50.520 --> 02:02:55.080
Kathy Ludwig: They should look familiar from the retreat and

837
02:02:56.280 --> 02:02:59.880
Kathy Ludwig: Our district collective team looked at these again.

838
02:03:01.710 --> 02:03:09.060
Kathy Ludwig: And we're just getting really pleased with comments that board members made in that really thoughtful discussion.

839
02:03:11.460 --> 02:03:27.840
Kathy Ludwig: Couple things we added one I did add this phrase in here. It's not part of the goals but felt like it was good for our organization to know that these are goals that are collaboratively created you mentioned that in the board retreat. I think it's in part of the board.

840
02:03:29.370 --> 02:03:39.840
Kathy Ludwig: Operating Procedures and so we just thought, gosh, we don't really actually say that on our website. So this is just language on the website in collaboration with district leaders, the board has established these goals.

841
02:03:40.470 --> 02:03:54.810
Kathy Ludwig: And then the only phrase that we we added a word here. We felt that if we're working towards equitable outcomes. We should make sure that we have equitable practices. So we just wrote social emotional learning equitable inclusive practices.

842
02:03:56.340 --> 02:03:57.990
Kathy Ludwig: And now we're tossing it back to you.

843
02:03:59.130 --> 02:04:11.730
Kathy Ludwig: And hoping we can wrap this up this evening. So, any other comments about these district goals. Do you believe they reflect again a collaborative process between district staff and board that they reflect

844
02:04:13.590 --> 02:04:16.530
Kathy Ludwig: The work that we commit to doing this year.

845
02:04:22.260 --> 02:04:26.640
Kathy Ludwig: We did take out towards change, there was a suggestion to take that out.

846
02:04:27.900 --> 02:04:32.820
Kathy Ludwig: There was a suggestion to leave in competence and confidence. You can see that still there.

847
02:04:38.010 --> 02:04:39.990
Kathy Ludwig: And now it's for the board to

848
02:04:41.670 --> 02:04:44.820
Kathy Ludwig: Approve I see director heights.

849
02:04:46.140 --> 02:04:56.850
Dylan Hydes: Yeah, I was gonna say that. I like the changes. It really feels like the boards input was taken into consideration and I'm happy with these and happy to support them as written.

850
02:05:01.290 --> 02:05:09.030
Chelsea King: We need that board action showing emotion and then we can have a discussion. Okay, so I'll move move that we approve the

851
02:05:10.560 --> 02:05:13.770
Chelsea King: District goals as presented here.

852
02:05:14.520 --> 02:05:15.240
Dylan Hydes: I will second

853
02:05:16.500 --> 02:05:17.880
Regan Molatore: Thank you moved and seconded.

854
02:05:18.390 --> 02:05:19.920
Regan Molatore: Any further discussion.

855
02:05:21.870 --> 02:05:31.530
Chelsea King: I i'm not muted. So I'll just speak, and I agree with what director hide said that the input was applied and

856
02:05:32.130 --> 02:05:47.160
Chelsea King: I see the, the word equitable popped in and so we're saying it a couple times and, you know, as far as an all four goals and and it's because it's something that's really highlighted in our work. And so it makes sense to have it there and

857
02:05:48.570 --> 02:05:56.910
Chelsea King: Yeah I we talked about this at length during our board retreat last week. And so I feel comfortable moving forward with a yes vote on these goals tonight.

858
02:06:02.970 --> 02:06:08.220
Regan Molatore: Alright, not seeing anything further Kelly when you help us out. Again, please.

859
02:06:08.910 --> 02:06:10.290
Kelly Douglas: You betcha.

860
02:06:12.570 --> 02:06:13.080
Regan Molatore: Yes.

861
02:06:14.160 --> 02:06:15.000
Kelly Douglas: Chelsea King

862
02:06:15.450 --> 02:06:17.940
Kelly Douglas: Yes. Ginger Fitch.

863
02:06:18.330 --> 02:06:18.630
Yeah.

864
02:06:19.980 --> 02:06:20.790
Kelly Douglas: pasty Thompson.

865
02:06:21.330 --> 02:06:23.790
Kelly Douglas: Yes, Galen heights.

866
02:06:26.760 --> 02:06:27.330
Kelly Douglas: Thank you.

867
02:06:29.820 --> 02:06:37.740
Kathy Ludwig: Okay, thank you, everyone. We will get those to our printers and make sure those are up in in our boardroom. As soon as we can.

868
02:06:38.370 --> 02:06:56.040
Kathy Ludwig: Get that taken care of. Thank you so much. These are compelling goals. We're proud of them. And they do direct our work and they're great to stand on. And to put our stake in the ground. So I appreciate your courage and your thoughtfulness with collaborating on these. Thank you.

869
02:07:01.080 --> 02:07:13.590
Regan Molatore: Alright, well thank you and we will now move on to our board our proposed board commitments for 2021 school year and

870
02:07:15.660 --> 02:07:25.350
Regan Molatore: Thank you. You will notice that up on your screen are kind of the draft language for the commitments it was also included in your ward.

871
02:07:26.760 --> 02:07:33.720
Regan Molatore: Book, or what we had discussed during our board retreat. You will notice on commitment one, although I will say both.

872
02:07:35.010 --> 02:07:46.590
Regan Molatore: Chelsea helped with the language incremental one Dylan helped with the language on commitment to and ginger helped with the language on commitment three and I'm

873
02:07:49.440 --> 02:08:06.090
Regan Molatore: On commitment one. You will notice that there is one of two options put before you for selecting as well as any of these are open to additional word smithing as you see fit, but commitment one will definitely require a decision of one over the other.

874
02:08:07.170 --> 02:08:08.250
Regan Molatore: And the

875
02:08:09.510 --> 02:08:22.230
Regan Molatore: When Chelsea helped me with the language, you'll notice the first option is a little bit more broad and then the second one became a little bit more specific as the delineation between those two.

876
02:08:23.640 --> 02:08:24.180
Regan Molatore: And

877
02:08:27.630 --> 02:08:31.470
Regan Molatore: Any comments, discussion word smithing

878
02:08:33.960 --> 02:08:40.650
Ginger Fitch: I prefer the second option on commit one, but I don't have anything else to add,

879
02:08:43.680 --> 02:08:45.570
Christy Thompson: I do as well. I like the second one.

880
02:08:51.780 --> 02:08:52.080
Regan Molatore: Okay.

881
02:08:52.560 --> 02:08:53.460
Dylan Hydes: I make a motion.

882
02:08:54.150 --> 02:08:55.620
Regan Molatore: Please, I was just gonna add

883
02:08:56.040 --> 02:08:58.020
Dylan Hydes: I moved the board adopt.

884
02:08:59.340 --> 02:09:06.900
Dylan Hydes: The three commitments outlined in the draft school work commitments and with respective Member number one, we would adopt the second one over, the first one.

885
02:09:10.770 --> 02:09:11.100
Christy Thompson: I say

886
02:09:12.900 --> 02:09:24.570
Regan Molatore: Thank you. It's been moved and seconded. And I'll take Christie with the second and um, any further discussion. I gotta get my little and raising screen up. Sorry.

887
02:09:26.100 --> 02:09:27.570
Regan Molatore: OK, I see enough

888
02:09:28.500 --> 02:09:29.400
Dylan Hydes: I have one.

889
02:09:29.580 --> 02:09:30.870
Dylan Hydes: With the living. Number two.

890
02:09:31.560 --> 02:09:33.570
Dylan Hydes: Don't know. I wrote, I have a question.

891
02:09:34.170 --> 02:09:46.500
Dylan Hydes: And the last sentence is that was going to end with an evidence based recommendation to maintains change or in this program, or we make we make the recommendation or will be making a decision.

892
02:09:51.780 --> 02:09:53.190
Regan Molatore: Technically it would be a decision.

893
02:09:56.430 --> 02:09:56.790
Dylan Hydes: Okay.

894
02:09:57.060 --> 02:10:03.960
Regan Molatore: That would be likely our superintendent would make a recommendation to us, but ultimately make a decision.

895
02:10:04.260 --> 02:10:17.400
Dylan Hydes: Okay, then can I withdraw my emotion, make a new motion. I will try that motion. I'm making a new motion that the board adopt the three commitments outlined in the board packet tonight.

896
02:10:17.850 --> 02:10:26.100
Dylan Hydes: With respect to commitment number one will choose the second option of the first option and prospective commitment to we would change the word recommendation to decision.

897
02:10:32.130 --> 02:10:33.420
Regan Molatore: Christie. Are you up for a second.

898
02:10:34.020 --> 02:10:35.250
Christy Thompson: Oh yeah I suck it

899
02:10:36.660 --> 02:10:37.020
Christy Thompson: Thank you.

900
02:10:37.200 --> 02:10:37.830
Thank you.

901
02:10:39.000 --> 02:10:40.470
Regan Molatore: All right. Anything further

902
02:10:43.440 --> 02:10:45.900
Regan Molatore: All right, Kelly, would you please call it for a vote.

903
02:10:49.860 --> 02:10:50.340
Regan Molatore: Yes.

904
02:10:51.420 --> 02:10:52.230
Kelly Douglas: Chelsea King

905
02:10:53.940 --> 02:10:54.420
Chelsea King: I'm

906
02:10:55.230 --> 02:10:55.680
Ginger.

907
02:10:56.970 --> 02:10:57.360
Ginger Fitch: Hi.

908
02:10:58.440 --> 02:10:59.520
Kelly Douglas: Christy Thompson.

909
02:11:00.090 --> 02:11:00.600
I

910
02:11:01.620 --> 02:11:03.420
Dylan Hydes: Dylan heights. I

911
02:11:04.530 --> 02:11:05.040
Kelly Douglas: Thank you.

912
02:11:06.210 --> 02:11:07.080
Regan Molatore: All right. Excellent.

913
02:11:07.680 --> 02:11:10.230
Regan Molatore: Man Just say learning. Yeah, absolutely.

914
02:11:11.370 --> 02:11:20.430
Chelsea King: I just, I'm, I'm just struck with gratitude by this progress on the board. And this looks like a lot of work to me.

915
02:11:21.780 --> 02:11:29.940
Chelsea King: And it looks like really meaningful work and in years past, this is, this is only I think our second year to do board commitments.

916
02:11:31.560 --> 02:11:44.550
Chelsea King: And I just feel inspired by it, even though the work looks a little daunting. From this vantage point, I know when I'm on the other end of it that it'll feel meaningful and so I just appreciate this move on our, on the behalf of the Board.

917
02:11:48.480 --> 02:11:54.120
Regan Molatore: All right, thank you. And I'm just what you can anticipate as next steps is now that we have these

918
02:11:55.140 --> 02:12:04.800
Regan Molatore: Kind of commitments confirmed, then my work, probably alongside Chelsea and Dr. Ludwig will then be to put

919
02:12:05.550 --> 02:12:16.980
Regan Molatore: processes in place and for accomplishing these of which then I will share back with the board along the way, just to get your input to ensure that

920
02:12:17.940 --> 02:12:28.020
Regan Molatore: I'm helping I guess leader guide work that is fulfilling the commitments as we collectively see fit. And we did discuss how

921
02:12:28.590 --> 02:12:42.390
Regan Molatore: The on commitment. Number two, that, you know, our goal was to make it time bound and preferably have it done around the first of November, so that is a goal. I will continue to try and maintain as we work through these

922
02:12:43.950 --> 02:12:56.400
Ginger Fitch: On Monday, if you provide a time frame for commitment. Number three, I think might be helpful as we should be spending bond money.

923
02:12:58.170 --> 02:12:58.410
Ginger Fitch: Nope.

924
02:12:58.440 --> 02:13:00.420
Regan Molatore: I will definitely prioritize that one as

925
02:13:00.420 --> 02:13:09.690
Regan Molatore: Well, and I know that the Long Range Planning Committee next meeting is in September, as well as we will be appointing during our sep tember

926
02:13:10.470 --> 02:13:27.960
Regan Molatore: Board meeting that we have three open positions and we have 25 applicants, which is wonderful news, but we will get we can get our new members in place and collectively do this work together. So thank you for that reminder as well.

927
02:13:28.860 --> 02:13:31.380
Kathy Ludwig: I think the next meeting is October.

928
02:13:32.130 --> 02:13:35.700
Kathy Ludwig: Oh, so we could vote new members in September.

929
02:13:36.390 --> 02:13:38.400
Kathy Ludwig: Single but but out, um,

930
02:13:38.850 --> 02:13:47.040
Kathy Ludwig: Maybe Mr McGough or Andrew will check on that and and let us know. So they'll text me and I'll confirm that with you in the chat box.

931
02:13:49.980 --> 02:14:04.050
Regan Molatore: Thank you. Okay. And our last agenda item. Dr. Hughes your last on the agenda, but very important and I welcome.

932
02:14:05.820 --> 02:14:08.610
SonLe Hughes: Well, thank you very much. Good evening, everyone.

933
02:14:09.870 --> 02:14:12.810
SonLe Hughes: So let me share screen.

934
02:14:22.590 --> 02:14:33.540
SonLe Hughes: In front of us. A to finance or report summary that report captured a tone adapted but jack jack we have for the current year fiscal year 2021

935
02:14:34.860 --> 02:14:54.090
SonLe Hughes: This birth chart is comprised by five different fund. The first one is a general fun we have 127.5 million or 36% purpose. Then out of that whole porn fun 358.9 million

936
02:14:55.020 --> 02:15:07.320
SonLe Hughes: The second fund that we have a 26.2 million that a dismissal revenue fund where the money comes in form of federal and state and local agency.

937
02:15:08.010 --> 02:15:23.490
SonLe Hughes: Deb services. We have taught the 4.5 million capital conjunction 170 million. And last but not least, the South Dawson agency funds we have 610,000

938
02:15:24.450 --> 02:15:40.050
SonLe Hughes: That make up the total budget for our fiscal year 2021 in a total of 358.9 millions. So this a to adopt report chat that was approved and adapt. On June 29

939
02:15:46.350 --> 02:15:58.980
SonLe Hughes: This report right here. Focus on general fun. This is a report that I presented to you on a monthly basis that report play out in the income statement.

940
02:16:01.170 --> 02:16:02.910
SonLe Hughes: Oh, the revenue.

941
02:16:05.490 --> 02:16:06.450
SonLe Hughes: Up here to total

942
02:16:07.680 --> 02:16:08.940
SonLe Hughes: Minus the toe.

943
02:16:14.190 --> 02:16:16.620
Ginger Fitch: I'm having a hard time hearing Dr us

944
02:16:19.140 --> 02:16:20.310
SonLe Hughes: Can you hear me now.

945
02:16:20.610 --> 02:16:22.350
Regan Molatore: Okay, yeah, you're back you blitz.

946
02:16:22.380 --> 02:16:24.660
Kathy Ludwig: Did you go. Yeah. Could you go back and repeat.

947
02:16:24.960 --> 02:16:28.500
Kathy Ludwig: Everything you said there. We kind of froze on this, this slide.

948
02:16:30.150 --> 02:16:34.200
SonLe Hughes: So this reports it a report, then

949
02:16:35.370 --> 02:16:36.450
SonLe Hughes: A monthly basis.

950
02:16:37.740 --> 02:16:39.930
SonLe Hughes: Or meeting report.

951
02:16:41.010 --> 02:16:49.680
SonLe Hughes: Comes from the first is capture all of their revenue. And then the second is

952
02:16:52.650 --> 02:16:56.400
SonLe Hughes: At the center for new joke you brought the end and

953
02:16:58.139 --> 02:16:59.790
SonLe Hughes: In this from the gray.

954
02:17:01.170 --> 02:17:02.850
SonLe Hughes: Color and a

955
02:17:05.160 --> 02:17:16.620
SonLe Hughes: Board member on June 29 and then throughout how any we mainly I asked my point in this column.

956
02:17:17.670 --> 02:17:18.870
SonLe Hughes: And then can

957
02:17:19.950 --> 02:17:34.080
SonLe Hughes: give that a go at plus a month, a coder working right now are working is the same at adapted purchase because we haven't met any attachment yet.

958
02:17:35.580 --> 02:17:45.150
SonLe Hughes: And a column here. Is it a GA and protect it. So my project on form. Now, and do you do we project.

959
02:17:46.440 --> 02:17:48.360
SonLe Hughes: The same revenue at we

960
02:17:49.950 --> 02:17:58.799
SonLe Hughes: Forecast adapted budget we forced to do spend it on at all. So,

961
02:18:01.590 --> 02:18:05.160
SonLe Hughes: I'm here. It called estimate be fun violin.

962
02:18:06.660 --> 02:18:09.150
SonLe Hughes: Idea but chat is

963
02:18:10.740 --> 02:18:22.709
SonLe Hughes: Violin for fiscal year 1920 will be end point 9 million based on the best information that I have at that time, but in July.

964
02:18:23.400 --> 02:18:40.139
SonLe Hughes: I was able to wrap up the last quarter, and I was able to determine the saving that we have on the folder day so earlier director of French actress was a the total saving on holiday and wasn't able to answer that.

965
02:18:41.340 --> 02:18:54.570
SonLe Hughes: Question accurate because we know how much predict trust safe on the following day that SAP how in May and June, but we have to wait and do it. Go through the Department of

966
02:18:57.540 --> 02:19:03.420
SonLe Hughes: Employment department of Oregon in order for us to know exactly the amount. So last

967
02:19:03.959 --> 02:19:26.820
SonLe Hughes: July I was able to determine we save 415,000 on the followed a four step in May and June, but we have to turn around and we pay 96,000 to the Department of Employment. Therefore, the saving on the following day that we have in May and June is a total of 318,000

968
02:19:28.170 --> 02:19:40.410
SonLe Hughes: besides saving on follow day. We also. We also have a small saving on the tune program. Some of program that we save 34,000

969
02:19:41.820 --> 02:19:46.170
SonLe Hughes: The last item that we have saving on is because we did not have school

970
02:19:47.250 --> 02:20:06.810
SonLe Hughes: In April, and in May. So we say money in utility and some office supplies the total saving on das is 628,000 that add that to our beginning fund balance so they adopt that we have 10.9 but at up now I

971
02:20:07.860 --> 02:20:17.910
SonLe Hughes: Confident to say that we have 11.5 million at infant ballin from last year carry into this year to become the beginning fund balance for this year.

972
02:20:21.630 --> 02:20:33.330
SonLe Hughes: In the underdog revenue, even though the governor but chat for by any fiscal year 1921 is still remain at night dearly and

973
02:20:34.560 --> 02:20:45.540
SonLe Hughes: Most of our revenue here remainder same local source inter mediate federal own source. They are remain the same, right now the only

974
02:20:47.040 --> 02:20:52.770
SonLe Hughes: Revenue that changing is the space school fun understate sauce right here.

975
02:20:55.800 --> 02:21:08.340
SonLe Hughes: In on the information that we receive in February 25 that space conference indicate at our school district will receive 16.7 million

976
02:21:09.450 --> 02:21:12.600
SonLe Hughes: Based on the ADM that we have at a time.

977
02:21:14.010 --> 02:21:30.690
SonLe Hughes: But on the information that we receive from the audience on to 26 indicated at our school district will likely receive 60.3 million with a 302,000 less than the adapter, but yet.

978
02:21:34.050 --> 02:21:46.200
SonLe Hughes: Under here is the expenditure expenditure very much remainder, same as set for the salary and benefits here and then I will spend further

979
02:21:50.340 --> 02:22:01.470
SonLe Hughes: The project at GE and projected because we're thinking we will have 698,000 shelf for in the SAA we

980
02:22:02.820 --> 02:22:07.770
SonLe Hughes: When I go back to the next slide and I come back to this one, you will you will see the number

981
02:22:11.190 --> 02:22:21.810
SonLe Hughes: So right now we have the money dimensional 98 we expect we we in the adaptive budget. We're but at 1.5 million

982
02:22:22.620 --> 02:22:47.190
SonLe Hughes: That stays say we will receive phone mentioned it at 22.4 that's the 800,000 different and then the SBA. We got 4 million, but we only receive 2.5. So the difference is 698,000 between the two fun combined. So they'll saw this in

983
02:22:48.210 --> 02:22:53.160
SonLe Hughes: The, the FDA from the SBA will should do general fun and what

984
02:22:54.510 --> 02:23:00.720
SonLe Hughes: 422,004 and up into salary and 275 in the benefits

985
02:23:02.040 --> 02:23:13.980
SonLe Hughes: So with that, that estimate and infant ballin at up now will be 7.2 million of 5.78% of our total revenue.

986
02:23:20.910 --> 02:23:31.710
SonLe Hughes: This a graph that showed a comparison between the Adaptive Path chat and a current protection up. Here's a revenue and now here is the expenditure.

987
02:23:37.590 --> 02:24:04.560
SonLe Hughes: This one focus on a special revenue lie. I mentioned a minute ago. Men show 98 with a this is a current grant that we have, we budget 1.5 million, we expect to receive 2.4 million the different is 100,000 and then in our si eight we butchered and adapted for 4 million

988
02:24:06.030 --> 02:24:20.340
SonLe Hughes: We anticipate to receive 2.5. The difference is 1.5 less. So the tone between measure 98 and Si as a 5.5 million

989
02:24:21.210 --> 02:24:42.870
SonLe Hughes: But the S aesthetic outcome or the anticipated revenue will be 4.9. So the difference is 698,000 this 698,000 will ship it to general fun. So that's why you see I have 698 house and here for salary and benefits.

990
02:24:46.770 --> 02:25:00.420
SonLe Hughes: For the new grant, we have the Esser and we have a CD L, at a time when we build a budget. We don't have that information. So we have Euro and our in our adopted but chat.

991
02:25:00.930 --> 02:25:32.010
SonLe Hughes: But now we expect to receive 450,000 for the ESA and 192,000 for the CD. CD L. What a total of 643,000 and I did email you the spreadsheet on how ld how r d allocate 28 million out to 197 school district and how we get nine 192,000

992
02:25:33.810 --> 02:25:37.590
SonLe Hughes: So that's all for the financial updates.

993
02:25:40.350 --> 02:25:46.800
SonLe Hughes: The next update, I would like to share with you is our health carrier and enrollment open enrollment.

994
02:25:47.640 --> 02:26:01.320
SonLe Hughes: When we build a budget this year we came to you and share with you that the Health Net come to us and say they they want to rate raise their rates up to 34%

995
02:26:02.040 --> 02:26:20.310
SonLe Hughes: So with that, over the last two a month we walked in very hard with our broker prowess brow to go out and buy another carrier Jetta health carrier file Dietrich and as a result we select Pacific source.

996
02:26:22.470 --> 02:26:37.710
SonLe Hughes: So starting up top of first Pacific source will replace Health Net, even though pacifists sauce race is still Hind but not at Hyde at Health Net for assemble. If we stay with Health Net

997
02:26:39.150 --> 02:26:39.990
SonLe Hughes: Because the

998
02:26:41.100 --> 02:27:03.240
SonLe Hughes: The bargaining agreement addicted pay a flat amount for certain employees. So if we say what Health Net some employee will pay out of pocket or more $900 per month. But when we change it to pacifists sauce. We print a cost much lower like set contract.

999
02:27:05.760 --> 02:27:25.470
SonLe Hughes: End up pass the open enrollment starting our guests in to sit down for 15 this year we move as from August 1 two are get first the first to make sure the group how fuchun MN to work on the open enrollment.

1000
02:27:26.580 --> 02:27:48.000
SonLe Hughes: The different for this year is during the first week of our guests. We invite all the carrier host the education on section presentation for our staff we record it so staff who are on vacation or out for the summer. They can listen to it when they come back next week.

1001
02:27:49.590 --> 02:27:58.980
SonLe Hughes: And then after the presentation. We have we post the information online so staff can review it and then they have a week.

1002
02:27:59.370 --> 02:28:11.970
SonLe Hughes: To review the information and then come back with question. So, on August 12 we host a session. It called question and answer. And we invite pacifists sauce Kaiser

1003
02:28:12.660 --> 02:28:33.570
SonLe Hughes: Come for that presentation and happy employees, whatever question. So up to today. We have over 30% of stamp and grow into the manifest for this coming year. So we're very excited. We have a secretary meeting this morning and will reminding them. We want them to

1004
02:28:35.550 --> 02:28:44.610
SonLe Hughes: Drink to now to stop at the building level and remind them about a healthcare Canton this year and then the deadline for the enrollment.

1005
02:28:45.840 --> 02:28:51.300
SonLe Hughes: So that's all I have for tonight. So I'm open for question. If you have any for me.

1006
02:29:00.810 --> 02:29:06.210
Regan Molatore: All right, I'm not seeing any questions at the moment. Oh. Sorry, Ginger.

1007
02:29:08.400 --> 02:29:17.160
Ginger Fitch: So if I'm figuring it right. We're going to be negative 2.7 million in our budget based on the superintendent's report.

1008
02:29:18.240 --> 02:29:25.830
Ginger Fitch: And I'm wondering why we're not holding the line on hiring if that's our anticipation

1009
02:29:27.660 --> 02:29:42.450
SonLe Hughes: Yes, now I can the information that Dr. Luck with factor in is the 2 million for the dicta know curriculum and the 5.8 f t future after eight at we about to hide.

1010
02:29:42.990 --> 02:30:06.660
SonLe Hughes: That information is I haven't factor in depth report. Yes, because I build it crypto space under periods of tune to like ideas and information about a digital curriculum and 5.8 Ft. He just came recently. So I will update out to you in the next report.

1011
02:30:14.280 --> 02:30:27.600
Kathy Ludwig: And these the additional f t if if there was a way we could hold on those positions we absolutely would if there was a way, it was solvable. Just by increasing some class size we would

1012
02:30:28.020 --> 02:30:40.440
Kathy Ludwig: These are positions where, for example, we need someone to teach a physics class because a physics teacher moved. And so now we need a physics teacher and

1013
02:30:40.860 --> 02:30:45.480
Kathy Ludwig: just rearranging the staff doesn't mean a language arts teacher now can teach physics.

1014
02:30:45.780 --> 02:30:54.840
Kathy Ludwig: So that's the complexity with secondary as people get licensure in certain content areas, whereas in primary you can teach any grade k five so

1015
02:30:55.140 --> 02:31:03.180
Kathy Ludwig: Four or five teachers leave a school to do the online program you're rearranging the staff that rearrangement of staff is

1016
02:31:03.870 --> 02:31:09.840
Kathy Ludwig: Just a whole different beast in some ways and secondary because one school may have

1017
02:31:10.710 --> 02:31:20.550
Kathy Ludwig: There might be three science teachers who shifted. And so now you've got to move science teachers over, are they the right kind of science teachers is someone able to teach AP science.

1018
02:31:21.150 --> 02:31:35.370
Kathy Ludwig: And we're trying to keep students courses as intact and whole as possible. This year, thinking about our seniors and so really, these are some partial f t for those kinds of specific assignments and

1019
02:31:36.450 --> 02:31:44.610
Kathy Ludwig: The, the principles of really as much as possible, rearrange things. This has been a little bit of a bigger number. But they made some class sizes larger

1020
02:31:46.230 --> 02:31:53.370
Kathy Ludwig: Will post. Hopefully we can fill in and people will take a position, even with a point four or point three assignment.

1021
02:31:55.680 --> 02:31:59.730
Kathy Ludwig: But it's it's as tight as we were able to get it and

1022
02:32:01.110 --> 02:32:11.040
Kathy Ludwig: I'm assured and I trust the work of our administrators that there wouldn't be this ask if they just absolutely couldn't couldn't do this and and i know they've worked really hard to rearrange

1023
02:32:12.090 --> 02:32:21.060
Kathy Ludwig: All of the staffing accordingly. The other factor each remember is that when teachers applied for a transfer into the online program.

1024
02:32:21.510 --> 02:32:27.330
Kathy Ludwig: If they were given way to consideration for their health needs. So we just said yes to those

1025
02:32:27.840 --> 02:32:36.690
Kathy Ludwig: And in ordinary times, we might say only one science teacher gets to go one language arts teacher from each school. We could have controlled that much more

1026
02:32:37.230 --> 02:32:48.150
Kathy Ludwig: And maybe brought that down even further, but we approve those transfers in order for people with very high risk medical needs able to teach at home for the year.

1027
02:32:49.170 --> 02:32:56.070
Kathy Ludwig: And then we just looked at where are we now that all those staff have moved over and and how do we make adjustments.

1028
02:32:59.430 --> 02:33:06.930
Kathy Ludwig: We also have a number of staff who have just been so gracious about their assignments have said they'd be willing to go wherever needed

1029
02:33:07.260 --> 02:33:19.920
Kathy Ludwig: They'd be willing to teach in a content area that they haven't taught in for a while, be able to teach across several content areas, they've had that license. Sure. And they really stepped up under these extraordinary times

1030
02:33:33.810 --> 02:33:46.200
Kathy Ludwig: I was just gonna just say in addition to that cost there as we rearrange things we think we're going to have some savings in our classified when we get closer to the start and see

1031
02:33:47.220 --> 02:33:53.850
Kathy Ludwig: You know, how are we using our parent educators during comprehensive distance learning and do we need to have as many

1032
02:33:55.110 --> 02:34:07.500
Kathy Ludwig: As we typically have in hybrid. So we have quite a number of classified staff who were temporary last year, they are not obligated for a position this year. So we didn't hire them back.

1033
02:34:08.190 --> 02:34:17.130
Kathy Ludwig: We could likely recoup some savings there. If we determine however long we're in studio that we may not need a lot of those positions.

1034
02:34:17.430 --> 02:34:33.690
Kathy Ludwig: Because students are primarily at home and maybe for some supervisory kinds of roles that they played the primary. We don't need as many. So it could be that that savings can offset some of that f t. We're just not quite there yet to confidently say we could draw the line.

1035
02:34:37.920 --> 02:34:39.720
SonLe Hughes: Any other question for me.

1036
02:34:44.070 --> 02:34:51.330
Regan Molatore: All right, I'm not seeing any additional questions. So thank you, Dr. He's very much for your presentation.

1037
02:34:51.960 --> 02:34:53.070
SonLe Hughes: Thank you so much.

1038
02:34:56.280 --> 02:35:05.760
Regan Molatore: All right. Well, with that, and I apologize for not having taken a break today at roughly that two hour mark, we kind of got going. And I overlooked it so

1039
02:35:08.040 --> 02:35:17.940
Regan Molatore: Just for next time. Our next regular board meeting is sep tember 14th, followed by a work session on September 21 and Dr level.

1040
02:35:19.980 --> 02:35:31.680
Kathy Ludwig: Yes, I just want to prepare the board, I first of all, I just thank you for being so available several times this summer, when we needed to call a special session. And we were able to get a quorum.

1041
02:35:32.010 --> 02:35:37.980
Kathy Ludwig: As I mentioned, my superintendent report is very likely that Dr. Hughes and I will come back to this board.

1042
02:35:38.370 --> 02:35:51.180
Kathy Ludwig: With a proposal for how we're going to adjust for some of those budget items. I'd prefer to not wait until September 14 to have you help us do that work. So

1043
02:35:51.780 --> 02:36:00.330
Kathy Ludwig: I'm kind of thanking you in advance for being willing to come to a special session where that will be our only topic and we can present

1044
02:36:01.200 --> 02:36:15.780
Kathy Ludwig: A plan for rearranging some items in our shifting between functions in our budget to address that unexpected shortfall. So be looking for a special meeting prior to September 14

1045
02:36:19.470 --> 02:36:27.120
Regan Molatore: Excellent. Great. And we will make a concerted effort to ensure that we noticed that meeting because it's likely that public me

1046
02:36:28.290 --> 02:36:38.580
Regan Molatore: One want to know about it or to have some input. So alright with that, then I will adjourn this school board meeting. Thank you all very much.

1047
02:36:42.630 --> 02:36:42.810
Kathy Ludwig: Thank