WEBVTT 1 00:00:01.710 --> 00:00:02.470 Andrew Kilstrom: Okay. 2 00:00:04.260 --> 00:00:09.369 Louis Taylor: Good evening, everyone I'd like to call to order this evening's Westland Wilsonville 3 00:00:09.610 --> 00:00:15.369 Louis Taylor: School Board meeting. I'm going to pass the roll call to Director Douglas, please. 4 00:00:15.510 --> 00:00:17.460 Kelly Douglas (she/her/hers): Thank you. Director, shoemaker. 5 00:00:17.460 --> 00:00:18.649 Dan Schumaker: I am here. 6 00:00:18.650 --> 00:00:19.800 Kelly Douglas (she/her/hers): Director, sloop. 7 00:00:19.950 --> 00:00:20.680 Kelly Sloop: Here. 8 00:00:20.980 --> 00:00:22.030 Kelly Douglas (she/her/hers): Chair, Taylor. 9 00:00:22.610 --> 00:00:23.300 Louis Taylor: Present. 10 00:00:23.500 --> 00:00:24.769 Kelly Douglas (she/her/hers): Vice Chair, Wyatt. 11 00:00:25.460 --> 00:00:26.370 Kirsten Wyatt: Here. 12 00:00:26.370 --> 00:00:27.650 Kelly Douglas (she/her/hers): And Director Vidal. 13 00:00:27.980 --> 00:00:28.880 Maegan Vidal: Here. 14 00:00:28.880 --> 00:00:29.750 Kelly Douglas (she/her/hers): Thank you. 15 00:00:32.009 --> 00:00:36.299 Louis Taylor: Alright, thank you. I hope you guys all had a nice weekend and 16 00:00:37.109 --> 00:00:40.339 Louis Taylor: I know we've been busy for the last week or so so 17 00:00:40.369 --> 00:00:44.579 Louis Taylor: glad to see everybody in the comfort of their own homes, and being able to attend this evening. 18 00:00:46.059 --> 00:00:55.779 Louis Taylor: It looks like we're going to jump right into board member and superintendent reports. So I'm going to turn it over right away to Director Shoemaker. 19 00:01:01.100 --> 00:01:21.140 Dan Schumaker: I I just would note that I appreciated Dr. Ludwig getting that information to us this afternoon. I appreciated seeing a specific mention of of the work ahead. With respect to school work plans and and how that can help us with that monitoring process we talked about. 20 00:01:21.290 --> 00:01:23.870 Dan Schumaker: And that's I think that's it, for all I'm going to add right now. 21 00:01:25.030 --> 00:01:25.750 Louis Taylor: Right. 22 00:01:26.657 --> 00:01:31.250 Louis Taylor: That was quick and sweet. Thank you. Director, shoemaker, director, sloop. 23 00:01:32.430 --> 00:01:35.800 Kelly Sloop: Yes, I'm gonna yield my time tonight. I do not have a board report. 24 00:01:37.640 --> 00:01:39.079 Kelly Sloop: I knew you'd be happy. 25 00:01:39.626 --> 00:01:46.730 Louis Taylor: Okay? And then that leads us right into director of it all. 26 00:01:47.830 --> 00:02:17.069 Maegan Vidal: I had the pleasure of attending our 4th annual back to school resource event put on by Maria Horton, with the Family Empowerment Center and her school district team members and it was a real extraordinary event. 500 community members attended the event and they gave out 350 backpacks. 27 00:02:17.090 --> 00:02:44.230 Maegan Vidal: This really shows that there is a great need in Wilsonville, and there is also need in West Lynn as well. This event really gave families an opportunity to come together and connect with each other and get the services they need. We had so many community partners there. It was really nice to interact with them 28 00:02:44.230 --> 00:02:49.439 Maegan Vidal: and to see what they could provide our students and families. 29 00:02:49.440 --> 00:03:01.939 Maegan Vidal: I would just like to wish our teachers and our staff and our families and our students the best of luck as we start this new school year. 30 00:03:02.390 --> 00:03:14.050 Maegan Vidal: I know there's going to be a big celebratory event in the school district. This week, and I am looking forward to the 1st day of school next week. So that's it for me. 31 00:03:16.140 --> 00:03:19.080 Louis Taylor: Awesome. Thank you so much. I appreciate that. 32 00:03:19.340 --> 00:03:23.318 Louis Taylor: And that will turn it in over to 33 00:03:23.840 --> 00:03:26.019 Louis Taylor: Vice Chair. Wyatt. 34 00:03:27.820 --> 00:03:32.030 Kirsten Wyatt: I I do not have an update this evening, so I'll yield my time. 35 00:03:32.640 --> 00:03:33.360 Louis Taylor: All right. 36 00:03:33.640 --> 00:03:37.770 Louis Taylor: thank you. And that brings it to moi 37 00:03:39.260 --> 00:03:42.269 Louis Taylor: And I also do not have 38 00:03:42.669 --> 00:03:49.500 Louis Taylor: any update in this moment. So I'm going to yield my time and give it right over to 39 00:03:49.910 --> 00:03:52.939 Louis Taylor: Dr. Ludwig for the superintendent's report. 40 00:03:53.900 --> 00:04:13.709 Kathy Ludwig: Well, thank you so much. I do not have a presentation, a Powerpoint presentation, but I do have some verbal comments. I'd like to make couple of things. 1st of all, I it's already been mentioned about events in August, so I think if we could give a theme to the month of August it would be the welcome back month. 41 00:04:14.060 --> 00:04:21.300 Kathy Ludwig: Gearing up for school. We started the month on August 1st and second, with our all leadership retreat 42 00:04:21.500 --> 00:04:24.149 Kathy Ludwig: so close to 80 43 00:04:24.330 --> 00:04:36.129 Kathy Ludwig: leaders across the district, all different departments and all schools gathering together for 2 days to set the vision, set the tone, set the goals for the school year. 44 00:04:36.420 --> 00:04:47.089 Kathy Ludwig: whether they met in their departments or their level meetings, or whether we met altogether, it was a time to collectively come back. Commit to the District Mission 45 00:04:47.160 --> 00:04:49.540 Kathy Ludwig: review our 46 00:04:49.650 --> 00:04:51.900 Kathy Ludwig: district vision 47 00:04:51.970 --> 00:04:52.835 Kathy Ludwig: and 48 00:04:54.330 --> 00:05:03.359 Kathy Ludwig: spend some time setting our expectations for our focus for the year. So it was really valuable time we did have it at the district office, being very mindful of 49 00:05:03.893 --> 00:05:16.100 Kathy Ludwig: our district's financial situation right now, making reductions wherever we can cost cutting measures. And just being mindful of that. So I want to appreciate staff support. With that. 50 00:05:16.930 --> 00:05:27.191 Kathy Ludwig: the following week Pat and his team launched their district operations. Retreat. That was 2 full days of engineers, custodians, 51 00:05:27.800 --> 00:05:44.950 Kathy Ludwig: maintenance landscape, all of the team at district operations, and those who support the facilities across the district, including nutrition services coming together for again their commitment to support students as well as important trainings that they needed to do. 52 00:05:44.970 --> 00:06:01.877 Kathy Ludwig: The following week. With leadership, guidance from Miss Kelly, Douglas, and so many others. We had our administrative assistance. Welcome back! That was on August 14.th This is when all of the administrative assistants across the schools come back together, 53 00:06:02.300 --> 00:06:20.623 Kathy Ludwig: and get some specific training, whether from business, office or it department, but also some important time together. They're often each other's greatest resource and support network. And Kelly works with that group as a professional learning community, and it was great to see 54 00:06:21.050 --> 00:06:36.510 Kathy Ludwig: pictures of them enjoying the day together as well as learning some important things. And then, of course, that evening, as Director Vidal mentioned, we had our family Empowerment Center welcome back event for families for them to think about school coming up around the corner. 55 00:06:36.560 --> 00:07:01.650 Kathy Ludwig: getting ready for students to be prepared. I want to thank Maria Horton for her leadership work. But there were dozens of people making that event so successful, including our community partners as Director Vidal mentioned, but also a lot of support staff setting up tables, and getting that venue set and doing a lot of important thinking in preparation for things to be provided for families. 56 00:07:02.120 --> 00:07:27.089 Kathy Ludwig: The next day Shiloh Walder and our Hr. Director had a new teacher. Welcome and orientation. So this is when all new staff. We've been approving all of those hires. They came together and had an orientation about the district, as well as putting faces to names and recognizing how much support they would have from various department leaders as they get acclimated to our district 57 00:07:27.870 --> 00:07:36.112 Kathy Ludwig: today we had our special education kickoff. This is a day before staff officially come back. So teachers 58 00:07:36.570 --> 00:08:00.030 Kathy Ludwig: across our Special Education Services Department as well as non special education teachers, representatives from each school come back together. They recommit to inclusive practices and their work together for students. Some some of these staff members are new, so it's their opportunity to get some grounding and understanding in practices across the district. 59 00:08:00.040 --> 00:08:02.280 Kathy Ludwig: and that was all day. Today. 60 00:08:02.820 --> 00:08:13.620 Kathy Ludwig: Course teachers return tomorrow, so welcome back to all of them as they fill the buildings and begin to prepare their classrooms and have their school based retreats. 61 00:08:13.990 --> 00:08:21.729 Kathy Ludwig: and then tomorrow night we'll have our long range planning committee meeting, which will have an important agenda as we continue to think about 62 00:08:21.760 --> 00:08:31.640 Kathy Ludwig: long range planning for the district, and several of you mentioned looking forward to Thursday, which will then be our all district. Welcome back Assembly in the morning. 63 00:08:31.790 --> 00:08:36.840 Kathy Ludwig: over 1,100, close to 1,200 staff 64 00:08:37.548 --> 00:08:42.659 Kathy Ludwig: full time, part time filling Athey Creek gymnasium, auditorium. 65 00:08:42.770 --> 00:09:01.290 Kathy Ludwig: and listening to some keynote messages, but most importantly, just scanning the room to see our collective group. And this is the one time in the year when everybody everybody across the district is all together, and we close our offices in the morning, and we commit to being together 66 00:09:01.985 --> 00:09:06.110 Kathy Ludwig: to center again on our why, to set our vision forward. 67 00:09:06.592 --> 00:09:13.430 Kathy Ludwig: To recognize the support across the room and the collaboration and collegiality we have with one another 68 00:09:14.020 --> 00:09:16.449 Kathy Ludwig: that afternoon will be smart. Start. 69 00:09:16.520 --> 00:09:32.930 Kathy Ludwig: This is our second or 3rd year to put this structure together, which invites families to come early to school with children who may need some additional time with their teachers with in their school building to acclimate 70 00:09:32.930 --> 00:09:46.749 Kathy Ludwig: before some of the other orientation kinds of things, and so appreciate the staff who are working hard to get ready to meet families and have that special time with them. 71 00:09:47.650 --> 00:09:51.039 Kathy Ludwig: And then, as Director Vidal mentioned, next week is school. 72 00:09:51.080 --> 00:09:56.329 Kathy Ludwig: and it's hard to believe we're saying that when we, I feel like we just finished graduations 73 00:09:56.370 --> 00:10:16.929 Kathy Ludwig: and the summer went fast. But we're looking forward to students showing up on Tuesday ready for learning, ready to meet their teachers, ready to be in their classrooms. So I want to appreciate everyone and all the hard work that goes into August. There's a lot of work in July getting ready for August, and here it is. So it's the welcome back month. 74 00:10:17.300 --> 00:10:25.419 Kathy Ludwig: And then, lastly, I did send you as director, shoemaker, mentioned my superintendent goals for the year. Of course this is not an 75 00:10:25.500 --> 00:10:33.889 Kathy Ludwig: all inclusive list of the things we're working on, but I just highlighted a few things that you could be assured that I would be attending to. 76 00:10:34.360 --> 00:10:38.436 Kathy Ludwig: And you have that. You have that copy. I'll also make it. 77 00:10:38.860 --> 00:10:39.840 Kathy Ludwig: available 78 00:10:41.450 --> 00:10:52.269 Kathy Ludwig: electronically for others as well. But in that district goal number one, I just wanted to highlight a few components. So it's on the record for this meeting. 79 00:10:52.648 --> 00:11:04.100 Kathy Ludwig: Our theme for the year which I mentioned in the letter to district staff. Rise and run connecting to elevate, and we'll work through that theme throughout the year. But you'll see mention of 80 00:11:04.475 --> 00:11:28.679 Kathy Ludwig: making sure that we attend to the district's integrated plan and has alignment within our schoolwork plans to that supporting the goals and strategies to make district goal number one actualized. You'll also see that the School Board goal around developing and adopting an anti racism policy is nested within one of my goals, which is a commitment to support the board with whatever they need, as we 81 00:11:29.273 --> 00:11:32.799 Kathy Ludwig: research and develop and adopt that policy? 82 00:11:33.340 --> 00:11:58.599 Kathy Ludwig: I was also want to draw attention to the section around implementing an interrupting bias series of professional learning across the school district this school year we have a number of professional learning opportunities that we've identified in categories called all some and few. What is it that all staff will be receiving this year in terms of interrupting bias and understanding 83 00:11:59.026 --> 00:12:25.060 Kathy Ludwig: race equity in the district and increasing their professional capacity around that. What is it that some schools might get, or some groups of staff might receive in terms of professional learning? And then what is it that a few people may need when specific situations arise, or their specific questions, whether it's 1 on one or a very small group attending to something this year and wanting to learn more. 84 00:12:25.110 --> 00:12:51.619 Kathy Ludwig: So we'll be working with Clackamas, Esd. Around some workshop trainings that they've been providing for the region, but also with our Equity consultation group, and you'll learn more about that later in terms of District goal number 2. I do want to highlight our continued work with cell. They won't be contracting with us, but we'll take the learning from that and continue to work on it internally as leaders and staff. 85 00:12:52.250 --> 00:13:18.139 Kathy Ludwig: And then as director Shoemaker mentioned, really making sure that we communicate assessment, progress, and monitoring systems that inform our actions through your school site. Visits be more intentional about providing that for you and seeing what your questions are ahead of time. Our school work plans providing updates to you, the board during board reports, and then, as you mentioned in one of your goals preparing a board work session 86 00:13:18.160 --> 00:13:21.189 Kathy Ludwig: that will demonstrate the use of assessment data 87 00:13:21.990 --> 00:13:25.460 Kathy Ludwig: in the 3rd District goal. I want to just highlight again. 88 00:13:26.078 --> 00:13:30.561 Kathy Ludwig: expanding our opportunities to engage parents and families and 89 00:13:31.200 --> 00:13:33.969 Kathy Ludwig: working with the School Board to actualize 90 00:13:33.980 --> 00:13:37.610 Kathy Ludwig: those 3 engagement sessions with director sloop. 91 00:13:37.660 --> 00:13:46.749 Kathy Ludwig: with our students in grade 6, 9, and then post high regarding their transitions to their next learning, their next learning levels. 92 00:13:47.560 --> 00:14:12.270 Kathy Ludwig: And, lastly, District goal District goal number 4 probably has our some of the most time consuming work that I anticipate this year, in addition to everything else and all the learning that's happening in schools, those 3 areas really looking early in preparation for the school budget in 2526, what can we know and anticipate earlier on. 93 00:14:12.270 --> 00:14:39.960 Kathy Ludwig: so that we can be creative, innovative strategic. And think about budget and programmatic changes earlier on rather than in March and April. Or sometimes when you're that late in the year, the kinds of decisions you make can seem very reactive and different than when you're upfront looking ahead. So our commitment is to begin working on budget very soon. 94 00:14:40.000 --> 00:14:41.890 Kathy Ludwig: In the next month or so 95 00:14:42.130 --> 00:15:05.000 Kathy Ludwig: the next one is to work with our long range planning committee. The the Board established a goal around having a capital bond summit in March 2025. There's a lot of work that goes into getting ready for that type of event involves work with communicating with the community, the long range planning committee, understanding their role and the work towards that. 96 00:15:05.000 --> 00:15:13.959 Kathy Ludwig: and identifying what what would be in a bond summit in March that we would bring before the community. So we anticipate 97 00:15:14.000 --> 00:15:20.030 Kathy Ludwig: especially Coo, Pat, Mcguff and IA lot of work on that this year with various groups. 98 00:15:20.510 --> 00:15:26.519 Kathy Ludwig: and then, last, but not least, everyone loves a boundary process. So if you haven't been through one. 99 00:15:26.970 --> 00:15:29.209 Kathy Ludwig: this is your opportunity. 100 00:15:29.860 --> 00:15:36.669 Kathy Ludwig: As we anticipate opening frog Pond primary school next fall. People will want to know is that going to be my school? 101 00:15:36.840 --> 00:15:57.270 Kathy Ludwig: And they make decisions early and often around January or February, families are wanting to know if they're where their children are going to go in the fall. As they make those decisions. So we'll begin as early as next month putting together plans for that. It does involve a boundary task. Force those of you who have been through it. You probably have some idea how that works for board members who haven't. 102 00:15:57.270 --> 00:16:07.710 Kathy Ludwig: We'll be guiding you through that process, reminding you what a board's role is with that. But, most importantly, how our long range planning committee will be involved in that process. 103 00:16:07.830 --> 00:16:12.910 Kathy Ludwig: So that will also be incredibly time consuming. And we've got we've got some big work ahead this year. 104 00:16:13.300 --> 00:16:16.550 Kathy Ludwig: So with that I end my superintendent's report for tonight. 105 00:16:18.510 --> 00:16:21.810 Louis Taylor: Thank you, Dr. Ludwig. Those are some good 106 00:16:22.040 --> 00:16:24.429 Louis Taylor: informational items. Appreciate that. 107 00:16:25.386 --> 00:16:32.980 Louis Taylor: Alright moving right along. That'll get us into the consent, agenda, do I have a motion 108 00:16:33.110 --> 00:16:35.809 Louis Taylor: to approve the consent? Agenda. 109 00:16:36.900 --> 00:16:39.199 Kirsten Wyatt: I move we approve the consent. Agenda. 110 00:16:40.430 --> 00:16:41.380 Maegan Vidal: My second. 111 00:16:43.530 --> 00:16:46.270 Louis Taylor: Okay, Director Douglas, please call the vote. 112 00:16:46.270 --> 00:16:47.960 Kelly Douglas (she/her/hers): Thank you. Director, shoemaker. 113 00:16:48.830 --> 00:16:49.500 Dan Schumaker: Yes. 114 00:16:49.820 --> 00:16:50.910 Kelly Douglas (she/her/hers): Director, sloop. 115 00:16:50.910 --> 00:16:51.700 Kelly Sloop: I. 116 00:16:52.300 --> 00:16:53.190 Kelly Douglas (she/her/hers): Chair, Taylor. 117 00:16:53.750 --> 00:16:54.500 Louis Taylor: Aye. 118 00:16:54.500 --> 00:16:55.689 Kelly Douglas (she/her/hers): Vice Chair, Wyatt. 119 00:16:56.470 --> 00:16:57.230 Kirsten Wyatt: I. 120 00:16:57.230 --> 00:16:58.270 Kelly Douglas (she/her/hers): Director Vidal. 121 00:16:59.840 --> 00:17:00.660 Kelly Douglas (she/her/hers): Thank you. 122 00:17:02.150 --> 00:17:03.020 Louis Taylor: Okay. 123 00:17:04.060 --> 00:17:08.070 Louis Taylor: this will open up our 1st session for public comment. 124 00:17:08.270 --> 00:17:12.169 Louis Taylor: And, Andrew, are you seeing 125 00:17:12.490 --> 00:17:16.060 Louis Taylor: any public comment guests for this evening? 126 00:17:16.359 --> 00:17:18.039 Andrew Kilstrom: None for this 1st round, no. 127 00:17:18.680 --> 00:17:20.030 Louis Taylor: Not for this 1st round. 128 00:17:20.069 --> 00:17:22.700 Louis Taylor: I'm assuming that means we have some for the second round. 129 00:17:23.250 --> 00:17:28.419 Andrew Kilstrom: We have one person signed up for the second round of public comment. They are not here at the moment. 130 00:17:28.700 --> 00:17:39.454 Louis Taylor: Okay. Sounds good. Just wanted to test the waters just in case they would have been in the room, and I would have afforded them the opportunity to go ahead and 131 00:17:39.810 --> 00:17:41.710 Louis Taylor: voice their their 132 00:17:41.750 --> 00:17:42.830 Louis Taylor: the dots. 133 00:17:43.110 --> 00:17:44.590 Louis Taylor: So okay. 134 00:17:45.220 --> 00:17:46.640 Louis Taylor: move on from there 135 00:17:47.531 --> 00:17:53.308 Louis Taylor: hopping into board business, and I'm gonna turn it over to the business office. Dr. 136 00:17:54.010 --> 00:17:55.270 Louis Taylor: it's only Hughes. 137 00:17:57.170 --> 00:18:10.330 Son Le Hughes: Good evening board, member and everyone. It's so nice to see you. So I'm here to present to you the financial report for Westland business school district. I'm going to share the screen. 138 00:18:11.319 --> 00:18:14.909 Son Le Hughes: Andrew, would you please let me share the screen. 139 00:18:24.480 --> 00:18:26.139 Andrew Kilstrom: Is it not letting you, Dr. Hughes? 140 00:18:26.510 --> 00:18:32.097 Son Le Hughes: No, it it not allowing me. So you can share that for me if you 141 00:18:33.310 --> 00:18:36.589 Son Le Hughes: yeah. On the second page, please. 142 00:18:37.810 --> 00:18:39.619 Son Le Hughes: Net one, please. Yeah. 143 00:18:41.470 --> 00:18:50.830 Son Le Hughes: So this is the financial summary report for Westland Wilsonville School district. And this report focus on general fund only. 144 00:18:50.890 --> 00:18:56.300 Son Le Hughes: And this is for the periods ending July 31st of 2,024, 145 00:18:56.620 --> 00:18:59.180 Son Le Hughes: so did triple 146 00:19:00.015 --> 00:19:09.829 Son Le Hughes: layout in 2 sessions. The 1st session covered general fund revenue, and then the second session covered expenditure. 147 00:19:10.570 --> 00:19:34.250 Son Le Hughes: The grey column here is the adopted budget that the board adopted on June 10, and the written column over here is focused on the year end projection based on all the revenue and expenditure that the business anticipates. The district, receive or anticipate. The district. Spend from now until year end. 148 00:19:34.830 --> 00:19:58.740 Son Le Hughes: so, as you can see under the revenue, we anticipate to bring in 137.5 million, which is about 14,000 higher than the adopted budget, and this is due to the State School Fund, based on the statement that the business office received from Oregon Department of Education on June 20.th 149 00:19:59.190 --> 00:20:17.960 Son Le Hughes: So, although this number is not significant, different compared to the adopted budget. But it's important for us to note that this number might change or might shift it, depending on. The enrollment report that we have in October. 150 00:20:20.070 --> 00:20:24.749 Son Le Hughes: The second part here is the expenditure 151 00:20:25.320 --> 00:20:27.210 Son Le Hughes: we anticipate. 152 00:20:27.430 --> 00:20:29.870 Son Le Hughes: Add up July 31, st 153 00:20:29.880 --> 00:20:44.170 Son Le Hughes: to spend 152.7 million, and that is $542,901 higher than the adopted budget. And this is happened under 154 00:20:44.430 --> 00:20:46.770 Son Le Hughes: the purchase services 155 00:20:47.150 --> 00:20:53.340 Son Le Hughes: did $542,901 is happened because 156 00:20:54.162 --> 00:21:03.209 Son Le Hughes: every year, when we renew our liability with pays. So the district went through our property insurance 157 00:21:03.300 --> 00:21:06.779 Son Le Hughes: and what the come insurance with 158 00:21:06.830 --> 00:21:08.579 Son Le Hughes: pace and safe. 159 00:21:08.590 --> 00:21:35.920 Son Le Hughes: So every year the broker will held a final ending for us in June, and this year they provide information to us. On June 14, we say 4 day after the war, only adopt the budget and the actual liability. Insurance premium came in $542,901 higher than the adopted budget. 160 00:21:35.920 --> 00:21:42.389 Son Le Hughes: So, therefore, the ending fund balance out of now will be 161 00:21:42.800 --> 00:21:52.769 Son Le Hughes: $6,290,901 versus 6.8 million compared to the adopted budget. 162 00:21:54.370 --> 00:21:57.340 Son Le Hughes: So in addition to this 163 00:21:57.480 --> 00:22:23.720 Son Le Hughes: the estimate end fund balance for 2324, because we haven't closed our fiscal year 2324 yet. We still in the process of right now of the school and admin assistant coming back. They are shifting all of the invoices that remain at the school up to the Businessnet office to process and reconcile year end, and then also in late 164 00:22:23.720 --> 00:22:36.910 Son Le Hughes: October, the auditor will perform the final audit. So up until the final audit we will have the final number about the end of fund balance for fiscal year 2324. 165 00:22:37.220 --> 00:22:46.140 Son Le Hughes: I understand that this number is important, because it will affect the bottom line of the Indent Fund balance for 2425. 166 00:22:46.280 --> 00:22:50.590 Son Le Hughes: So I will make sure to keep an eyes on this and keep you posted. 167 00:22:51.360 --> 00:22:58.089 Son Le Hughes: So that's a very much I have for us today in terms of the general Fund financial report. 168 00:22:58.340 --> 00:23:02.110 Son Le Hughes: So with that, I am open for question. 169 00:23:04.260 --> 00:23:11.169 Louis Taylor: I have a question, Dr. Hughes, is the the increase in liability insurance due to 170 00:23:11.230 --> 00:23:16.439 Louis Taylor: new structures or new buildings? Or did they give you a rationale as to why the premium increased 171 00:23:16.470 --> 00:23:18.589 Louis Taylor: so much? Or did we have 172 00:23:18.750 --> 00:23:22.480 Louis Taylor: a claim or something go against us? Or is that just the natural 173 00:23:22.610 --> 00:23:24.720 Louis Taylor: appreciation of premiums. 174 00:23:25.700 --> 00:23:39.549 Son Le Hughes: This is very much a natural, because due to the market condition, because we have a very volatility in the insurance markets and a racing inflation caught reflecting the 175 00:23:39.830 --> 00:23:43.200 Son Le Hughes: property value and the medical expenses. 176 00:23:43.380 --> 00:23:45.790 Son Le Hughes: And so did reflect 177 00:23:45.920 --> 00:24:10.609 Son Le Hughes: so a more significant significant. Across Oregon. They can pace and save they are served 197 school district in Oregon. So not only our school district facing this challenging, but across Oregon school district, facing the same and they are experienced similar increase in their premium. 178 00:24:12.360 --> 00:24:13.090 Louis Taylor: Thank you. 179 00:24:17.330 --> 00:24:20.000 Dan Schumaker: Dr. Hughes, can I ask a question. 180 00:24:20.700 --> 00:24:21.460 Son Le Hughes: Yes, please. 181 00:24:21.460 --> 00:24:22.100 Dan Schumaker: So 182 00:24:23.100 --> 00:24:27.399 Dan Schumaker: we. I assume we expected some increase. Right? 183 00:24:28.170 --> 00:24:33.569 Dan Schumaker: So can you give me a rough idea of the percentage increase that we had we had factored in. 184 00:24:34.450 --> 00:25:03.250 Son Le Hughes: So normally, our broker will advise us to factor in between 10 to 15% increase but due to the budget reduction this year. It's very hard for me to jump in and go ahead and factor in 15% increase. So mainly, we really factor in within like 10% increase compared to the actual expenditure that we pay to pay, since, save in 2324. 185 00:25:03.540 --> 00:25:06.030 Dan Schumaker: So we factored in about 10%. 186 00:25:06.650 --> 00:25:11.129 Dan Schumaker: And then this is about 50% above what we had already factored in. 187 00:25:11.420 --> 00:25:12.180 Son Le Hughes: Correct. 188 00:25:12.290 --> 00:25:12.980 Son Le Hughes: down. 189 00:25:14.670 --> 00:25:23.490 Dan Schumaker: That. I I note that the the your language on that second page suggests that the markets are volatile in your experience. Have rates ever come down. 190 00:25:24.819 --> 00:25:33.730 Son Le Hughes: For the last 5 year. No due to the covid. It rate it skyrock. So during the Covid year 191 00:25:33.830 --> 00:25:36.850 Son Le Hughes: the broker only a virus to budget 192 00:25:36.900 --> 00:25:39.829 Son Le Hughes: at least 20% in this. 193 00:25:42.670 --> 00:25:43.290 Dan Schumaker: Thank you. 194 00:25:47.830 --> 00:25:50.280 Kathy Ludwig: Looks like Director Vidal has a question. Yep. 195 00:25:52.310 --> 00:25:53.170 Maegan Vidal: Hi, doctor. 196 00:25:53.370 --> 00:25:56.859 Maegan Vidal: I'm just. I'm more. Just have a comment. 197 00:25:56.870 --> 00:25:58.360 Maegan Vidal: I'm just very 198 00:25:58.500 --> 00:26:00.359 Maegan Vidal: disappointed in this. It's 199 00:26:00.540 --> 00:26:06.214 Maegan Vidal: 48.6% increase in insurance, and then without 200 00:26:07.750 --> 00:26:14.059 Maegan Vidal: the the funding level that we needed at the State. I I just think that 201 00:26:14.570 --> 00:26:21.810 Maegan Vidal: I did have a question earlier about if all school districts were facing this increase, and you have already answered that by saying, yes. 202 00:26:21.850 --> 00:26:28.480 Maegan Vidal: every school district has this increase in insurance rate, and then we didn't get the funding that 203 00:26:28.890 --> 00:26:36.709 Maegan Vidal: we needed at the level we needed at the State. So I guess I'm I'm just saying I'm disappointed. So that's my my comment. 204 00:26:37.030 --> 00:26:37.820 Maegan Vidal: That's it. 205 00:26:38.620 --> 00:26:56.170 Son Le Hughes: Yes, so remember, this is not only the insurance on our property, but they say also our work account on say it it do combining and and the worker come, go with the payroll. So 206 00:26:56.230 --> 00:27:05.140 Son Le Hughes: I think in this is this is another topic, but in the next few months you will hear a lot about Pearl. 207 00:27:05.370 --> 00:27:13.210 Son Le Hughes: and I will, host. I I will hold a session on Pearl but at your payroll rates going up. 208 00:27:14.180 --> 00:27:22.920 Son Le Hughes: Then the worker com rates will go on up with that. So it do together. 2 topics combined together. 209 00:27:27.880 --> 00:27:32.840 Kathy Ludwig: To to clarify. It wasn't 1 broker that increased 210 00:27:33.160 --> 00:27:38.030 Kathy Ludwig: the rate that high. It was the combination of multiple. Yeah, that helps. 211 00:27:38.170 --> 00:27:44.810 Son Le Hughes: Yes, they can. This is the invoice when we pay. This is the combination, for pace, and safe 212 00:27:45.240 --> 00:27:46.520 Son Le Hughes: is is. 213 00:27:46.520 --> 00:27:49.169 Dan Schumaker: Is one much larger than the other. 214 00:27:49.970 --> 00:27:51.260 Son Le Hughes: And of course 215 00:27:51.360 --> 00:27:52.740 Son Le Hughes: is, is similar. 216 00:27:52.740 --> 00:27:53.510 Dan Schumaker: Similar. 217 00:27:53.510 --> 00:27:54.250 Son Le Hughes: Yes. 218 00:27:55.510 --> 00:27:57.509 Louis Taylor: I have a question, Dr. Hughes. 219 00:27:58.450 --> 00:28:03.799 Louis Taylor: just in the spirit of knowing that safe is the largest state provider of workers comp 220 00:28:03.860 --> 00:28:06.360 Louis Taylor: insurance. Does the district 221 00:28:07.450 --> 00:28:20.479 Louis Taylor: put out, you know, to bid similar to an investment policy. If on an endowment fund, do they do the same thing on the workers? Comp insurance every year? Or is it mandated that we use safe 222 00:28:21.397 --> 00:28:22.949 Louis Taylor: for workers? Comp. 223 00:28:23.740 --> 00:28:28.760 Son Le Hughes: It's not mandated, but because at a pool 224 00:28:28.780 --> 00:28:48.570 Son Le Hughes: so pace and safe is a pool for school. In Oregon. So for us it's cheaper for us to go out with a pool along with 196 out of school district was a reduced premium for us than to 225 00:28:48.590 --> 00:28:52.710 Son Le Hughes: separate ourselves and go with some other organization. 226 00:28:55.830 --> 00:28:56.570 Louis Taylor: Okay. 227 00:28:59.670 --> 00:29:05.576 Kathy Ludwig: And I think if I could comment back to your 1st question. Chair, Taylor. 228 00:29:06.320 --> 00:29:07.889 Kathy Ludwig: you were suggesting 229 00:29:08.030 --> 00:29:09.729 Kathy Ludwig: multi, you know. Was this 230 00:29:10.140 --> 00:29:33.199 Kathy Ludwig: was this increase due to market fluctuation? Is it due to inflation? You? You had a number of questions, and about what contributed? And and I think part of the answer is, Yes, yes, and yes. You know what are the largest contributors you could look at market conditions. Inflation costs. But yes, there is a component. When a district has a claim against it. 231 00:29:33.961 --> 00:29:36.618 Kathy Ludwig: We we can sometimes be 232 00:29:37.550 --> 00:29:39.660 Kathy Ludwig: Our community has a 233 00:29:40.050 --> 00:29:42.160 Kathy Ludwig: perhaps some pattern of 234 00:29:42.380 --> 00:29:44.460 Kathy Ludwig: litigious action that 235 00:29:45.610 --> 00:29:46.970 Kathy Ludwig: our community 236 00:29:48.030 --> 00:29:54.009 Kathy Ludwig: may pursue at different times, and when those happen, then our insurance companies let us know that 237 00:29:54.280 --> 00:30:01.470 Kathy Ludwig: when there are claims your premium will go up when there aren't as many claims, you know. Premiums go down. 238 00:30:01.850 --> 00:30:04.839 Kathy Ludwig: That happens in families, too, when they 239 00:30:05.460 --> 00:30:11.340 Kathy Ludwig: put a claim on their insurance. If there's a car accident, or something happens to a house. They might see their their premium go up 240 00:30:11.881 --> 00:30:25.890 Kathy Ludwig: and then in time it goes back down. So we have had a few that I think the Board Board members are aware of when there are some claims that that can sometimes be reflected. It's not the largest contributor. 241 00:30:26.150 --> 00:30:28.730 Kathy Ludwig: but I did want to acknowledge your question 242 00:30:28.790 --> 00:30:30.040 Kathy Ludwig: that 243 00:30:30.160 --> 00:30:35.279 Kathy Ludwig: it it can be a contributing factor, which is why Dr. Hughes had those 4 bullet points 244 00:30:35.520 --> 00:30:39.990 Kathy Ludwig: in terms of what are the what are the reasons for premiums to go up? 245 00:30:40.510 --> 00:30:57.639 Kathy Ludwig: And what is it that safe is looking at? What is it that pace is looking at in terms of a school district. Some of these contributing factors we share with others. Others will be unique to certain school districts, depending on what they're working through with their constituents or various 246 00:30:59.270 --> 00:31:03.450 Kathy Ludwig: aspects of it, employee work or facilities. Those kinds of things. 247 00:31:04.270 --> 00:31:05.080 Louis Taylor: Gotcha. 248 00:31:05.892 --> 00:31:06.917 Son Le Hughes: We also 249 00:31:07.490 --> 00:31:10.356 Son Le Hughes: work with our broker to 250 00:31:11.210 --> 00:31:38.669 Son Le Hughes: experience a few options like, for example, if increasing the property deduction from 50,000 to 100,000 was either saving for us in total premium, and that save us 32,000, or if we, increasing the general liability, deduction from 0 to 5,000. That mean it could save us 16,000 per year, or 251 00:31:38.670 --> 00:31:57.560 Son Le Hughes: to also increase another premium in in general liability, deduction from 0 to 10,000, so give a 2 2, 2 options. If we increase a general liability deduction from 0 to 5,000, then it saves 15, 252 00:31:57.800 --> 00:32:09.710 Son Le Hughes: and then, if we go from 0 to 10,000, then it's saver 33,000. So overall, if we really increasing our general liability, deduction. 253 00:32:09.820 --> 00:32:11.170 Son Le Hughes: mass and one. 254 00:32:11.180 --> 00:32:14.489 Son Le Hughes: It will save us in less than a hundred 1,000. 255 00:32:14.660 --> 00:32:23.699 Son Le Hughes: So that's it. The option that I explore, and I don't think that they point it worth it so. I haven't pursue it. 256 00:32:27.170 --> 00:32:27.670 Son Le Hughes: It. 257 00:32:27.670 --> 00:32:31.090 Kathy Ludwig: If I could, if I could make one last comment. Chair, Taylor, before we. 258 00:32:31.170 --> 00:32:38.789 Kathy Ludwig: I don't know if we're ready to move on, but I do want to come back to Director Vidal's comment around we 259 00:32:38.810 --> 00:32:51.050 Kathy Ludwig: we're trying to give a lot of feedback to legislators in Salem around funding school districts. And we, we feel like, maybe we're getting their ear and their attention when we've talked about payroll increases 260 00:32:51.080 --> 00:33:00.685 Kathy Ludwig: and and inflation. And this is another area where, when some, when a Co. When costs, come to school districts of this kind of nature? 261 00:33:01.250 --> 00:33:03.940 Kathy Ludwig: you know, we have to give that feedback right back to 262 00:33:04.140 --> 00:33:18.849 Kathy Ludwig: representatives and legislators, and those at Ode and the Governor's office, that these are real costs for us and unexpected ones, and especially when we're making reductions to a budget. How do we now 263 00:33:19.210 --> 00:33:21.150 Kathy Ludwig: adjust with this news 264 00:33:21.170 --> 00:33:28.239 Kathy Ludwig: and and and again our message in Salem is there. There's a lot of costs coming at school districts. 265 00:33:29.063 --> 00:33:36.499 Kathy Ludwig: And and this is one of those. It's very real to us. So reminding them that this is why we ask each year. 266 00:33:36.880 --> 00:33:40.450 Kathy Ludwig: or that State school fund to take into consideration 267 00:33:40.600 --> 00:33:43.999 Kathy Ludwig: all different types of increases that are hitting school districts. 268 00:33:45.220 --> 00:33:45.810 Louis Taylor: Yeah. 269 00:33:47.770 --> 00:33:49.060 Louis Taylor: Makes sense. 270 00:33:50.031 --> 00:33:52.740 Louis Taylor: Any other questions directors. 271 00:33:52.890 --> 00:33:54.430 Louis Taylor: I don't see any hands up. 272 00:33:56.370 --> 00:33:59.027 Louis Taylor: No action is required here. So 273 00:33:59.670 --> 00:34:01.939 Louis Taylor: thank you, Dr. Hughes for 274 00:34:02.170 --> 00:34:05.859 Louis Taylor: providing insight on where we are financially we appreciate it. 275 00:34:06.000 --> 00:34:08.479 Son Le Hughes: Yeah, thank you for your ongoing support. 276 00:34:12.559 --> 00:34:14.779 Louis Taylor: next up is 277 00:34:14.919 --> 00:34:20.049 Louis Taylor: myself and Director Wyatt, but I'm going to turn the floor over to 278 00:34:20.751 --> 00:34:26.088 Louis Taylor: my right hand person, and let her take it here to talk about 279 00:34:26.749 --> 00:34:28.219 Louis Taylor: our board goals. 280 00:34:30.060 --> 00:34:45.150 Kirsten Wyatt: Great. Thank you. So in the packet you will see some draft board goal language that hopefully doesn't look it's it's not brand new, because this is language that I think we're really effectively able to 281 00:34:45.179 --> 00:34:50.509 Kirsten Wyatt: work on together and develop at our School Board retreat earlier in July. 282 00:34:50.840 --> 00:35:12.749 Kirsten Wyatt: And just for folks who are watching. We had a really productive day together where we were able to think about board goals and some of the topics that we wanted to learn more about as a school board, and also ways that we engage our community. And so our goal tonight is to review our draft board goals, and then also our work, session topics, and kind of our general 283 00:35:13.050 --> 00:35:22.184 Kirsten Wyatt: topical themed board calendar for the year to make sure that we're covering all of those items that we talked about. 284 00:35:22.740 --> 00:35:39.859 Kirsten Wyatt: at our retreat. And so the way I think we can approach this is, I'll briefly share out, just for the record our board goals, and then some of the things we'll work on at work sessions. I'll open it up for any sort of edits or comments that folks would like to make. 285 00:35:39.860 --> 00:36:02.920 Kirsten Wyatt: would then entertain a motion to adopt our board goals for the year, and then we'll vote on that. And just like last year I thought it was really effective. How Superintendent Ludwig and Director Douglas kept track for us in a running document that we had about our progress on these goals. It allows us to stay laser focused on the items that are 286 00:36:03.318 --> 00:36:13.270 Kirsten Wyatt: in our purview as policymakers, and so, moving forward, we would continue to communicate these goals as we work through the steps to accomplish them. 287 00:36:13.855 --> 00:36:21.420 Kirsten Wyatt: So just very quickly to revisit them. We have 4 draft goals and I'll read them. 288 00:36:21.670 --> 00:36:27.589 Kirsten Wyatt: The 1st is that together we will research, develop and adopt an anti-racism policy. 289 00:36:27.600 --> 00:36:38.920 Kirsten Wyatt: The second is that we will monitor student engagement data through the district, integrated plan, school work plans, school visits, a winter work, session and quarterly board reports. 290 00:36:39.240 --> 00:36:55.610 Kirsten Wyatt: The 3rd goal is that we will value community voice and the authentic engagement of parents and guardians and students through board appointed site visits to each school, as well as the respective K. 8 Pta. Pto. Organization 291 00:36:55.610 --> 00:37:10.339 Kirsten Wyatt: meetings or monthly forums, and then 3 board facilitated student engagement events with students in grades 6, 9, and 13, regarding their transitions to next level learning. And so this would be middle school, high school and post high school. 292 00:37:10.580 --> 00:37:22.580 Kirsten Wyatt: and together we will engage as a board with a long range planning committee and the community on long range facilities and financial planning host, a bond summit in spring of 2,025 293 00:37:23.267 --> 00:37:45.380 Kirsten Wyatt: and so the second half of the document in the agenda packet is an overview of the tentative schedule for us to continue working on these goals. And so this includes work, session, timing ways that we do. Those student engagement sessions also includes our tentative calendar for our superintendent evaluation process. So just 294 00:37:45.380 --> 00:38:04.849 Kirsten Wyatt: want to give a special thanks to Dr. Ludwig and Director Douglas for putting together that calendar and coordinating all of our Monday meetings. And so with that, I'll pause and see if there are any comments or questions or requests for any edits to these draft board goals, and then, after that, would entertain a motion for adoption. 295 00:38:07.890 --> 00:38:10.980 Louis Taylor: Right. Do we have any questions out there 296 00:38:10.990 --> 00:38:14.379 Louis Taylor: about what you see in front of you, or 297 00:38:14.580 --> 00:38:17.159 Louis Taylor: what vice chair Wyatt had to. 298 00:38:17.420 --> 00:38:18.510 Louis Taylor: I say. 299 00:38:20.840 --> 00:38:24.460 Louis Taylor: looks like we got one from Director Vidal. Please take the floor 300 00:38:25.080 --> 00:38:25.760 Louis Taylor: for. 301 00:38:25.760 --> 00:38:28.840 Maegan Vidal: I'd just like to commend my 302 00:38:29.090 --> 00:38:30.820 Maegan Vidal: school board directors 303 00:38:31.080 --> 00:38:57.929 Maegan Vidal: for their I'm gonna put my hand down for their intelligence, their collaboration, and their openness during our work session. I'm so privileged to serve on this board and with these directors, and although we have our own strengths and life experiences, I am so grateful that we work so well together for our community and our district. 304 00:38:58.461 --> 00:39:10.270 Maegan Vidal: I'm work. I'm really looking forward to working hard on our goals this year because they address crucial issues facing our students, experiences that will shape their lives. 305 00:39:10.270 --> 00:39:32.739 Maegan Vidal: an achievement that may direct their future. I am very concerned with the racism our students of color are experiencing in our schools and developing a policy in addition to the administrative rules that we already have is one tool that may be used in recognizing and combating racism. 306 00:39:32.950 --> 00:39:51.883 Maegan Vidal: And then student achievement data is one gauge in measuring how well our students are learning. And I'm really looking forward to reviewing the data at our schools, especially the schools. I'm assigned to. As as the community may know, we all have schools that we visit and 307 00:39:52.430 --> 00:40:15.350 Maegan Vidal: each year. And I, I'm going to use this data in parallel. With looking at how our excellent teachers are implementing our new literacy curriculum, our middle school math curriculum, and the Ib course work at Riverside for just a few examples. 308 00:40:15.510 --> 00:40:26.349 Maegan Vidal: And I'm a huge proponent of community voice and engagement. And I'm really looking forward to learning more from our students. 309 00:40:26.500 --> 00:40:35.000 Maegan Vidal: And lastly, as a parent and a community member, I am so grateful for our school's facilities. 310 00:40:35.130 --> 00:40:45.079 Maegan Vidal: This is why our long plane, our long range planning committee, is critical in planning for the future of our district's facilities needs. 311 00:40:45.180 --> 00:40:50.560 Maegan Vidal: And I'm really looking forward to the bond summit. So those are my comments about our goals. 312 00:40:52.460 --> 00:40:54.740 Louis Taylor: Thank you. Any other 313 00:40:54.990 --> 00:40:57.430 Louis Taylor: questions, comments, edits. 314 00:40:59.060 --> 00:41:01.279 Louis Taylor: many of the other board directors 315 00:41:03.280 --> 00:41:04.864 Louis Taylor: doesn't look like it. 316 00:41:05.710 --> 00:41:06.580 Louis Taylor: so 317 00:41:07.116 --> 00:41:09.730 Louis Taylor: before I move on to get a motion 318 00:41:09.770 --> 00:41:15.930 Louis Taylor: vice chair. Wyatt, is there any other thing that you would like to add other than what you've already stated? 319 00:41:17.960 --> 00:41:41.420 Kirsten Wyatt: No, thank you, and look forward to this agenda. Look forward to this great work and appreciate Staff's assistance in putting this in language that is actionable and realistic, and time bound for the year ahead. And so again, we'll open it up for a motion to adopt these board goals for the 2425 school year. 320 00:41:43.840 --> 00:41:49.740 Maegan Vidal: I move to adopt these board goals for the 2425 school year. 321 00:41:52.650 --> 00:41:53.220 Dan Schumaker: A second. 322 00:41:53.220 --> 00:41:53.890 Kelly Sloop: Second. 323 00:41:54.690 --> 00:41:55.600 Dan Schumaker: We second. 324 00:41:55.810 --> 00:42:00.990 Louis Taylor: We, I'll turn the vote to Director Douglas, please. 325 00:42:01.460 --> 00:42:03.790 Kelly Douglas (she/her/hers): Thank you. Director, shoemaker. 326 00:42:03.790 --> 00:42:04.570 Dan Schumaker: I. 327 00:42:04.570 --> 00:42:05.840 Kelly Douglas (she/her/hers): Director, sloop. 328 00:42:05.840 --> 00:42:06.560 Kelly Sloop: Aye. 329 00:42:06.560 --> 00:42:07.570 Kelly Douglas (she/her/hers): Joe Taylor. 330 00:42:07.800 --> 00:42:08.530 Louis Taylor: Aye. 331 00:42:08.530 --> 00:42:09.780 Kelly Douglas (she/her/hers): Esther Wyatt. 332 00:42:10.070 --> 00:42:10.900 Kirsten Wyatt: Aye. 333 00:42:10.900 --> 00:42:12.030 Kelly Douglas (she/her/hers): Director Vidal. 334 00:42:12.390 --> 00:42:13.190 Maegan Vidal: Hi. 335 00:42:13.190 --> 00:42:14.120 Kelly Douglas (she/her/hers): Thank you. 336 00:42:16.000 --> 00:42:27.189 Louis Taylor: Awesome. And before we move on a big thank you to vice chair Wyatt. For putting this together. I'm always impressed with your organization and your 337 00:42:27.270 --> 00:42:40.829 Louis Taylor: ability to prepare the way that you prepare. I I think your preparation is second to none, and so I wish I had, you know, a 10th of your ability. So I just want to say, my hat goes off to you, and 338 00:42:40.830 --> 00:42:58.769 Louis Taylor: huge thank you and big hugs for all that you do in in preparing this work, and I know it's not. You make it look easy, but it's always the the great organizers who make it look easy, similar to director sloop and her data. She makes it look easy. And I know how difficult it is. So thank you guys for doing that work. 339 00:43:00.601 --> 00:43:05.830 Louis Taylor: Okay, Andrew, we. This now takes us into 340 00:43:05.890 --> 00:43:12.059 Louis Taylor: the second session of public comment. Do we have our guest in the waiting room and ready. 341 00:43:12.210 --> 00:43:14.119 Andrew Kilstrom: You have Mr. Mccabe with us. 342 00:43:14.380 --> 00:43:21.514 Louis Taylor: Awesome we can. We can turn it over to Mr. Mccabe. He's very aware of the school district. 343 00:43:21.980 --> 00:43:24.840 Louis Taylor: ask, so I don't need to respond or give any 344 00:43:24.890 --> 00:43:30.939 Louis Taylor: comments of etiquette for Mr. Mccabe, so I'll go ahead and turn it over and allow him to have his time. 345 00:43:32.820 --> 00:43:35.019 Andrew Kilstrom: Okay, Mr. Mccabe, you should be able to speak now. 346 00:43:35.450 --> 00:43:37.100 John McCabe: Yes, okay, thank you very much. 347 00:43:37.547 --> 00:43:40.330 John McCabe: I waited till this time of the meeting 348 00:43:40.430 --> 00:43:46.070 John McCabe: because of a letter that was sent to dr. Hughes at the beginning of the month. 349 00:43:46.910 --> 00:43:47.889 John McCabe: I've been 350 00:43:48.160 --> 00:43:50.020 John McCabe: on this subject for 351 00:43:50.110 --> 00:43:51.560 John McCabe: several years. 352 00:43:51.620 --> 00:43:55.360 John McCabe: and I was told constantly I was wrong. I was wrong, I was wrong. 353 00:43:55.470 --> 00:43:56.639 John McCabe: and I'm right. 354 00:43:58.730 --> 00:44:01.023 John McCabe: as it had said in the letter, is 355 00:44:01.750 --> 00:44:05.580 John McCabe: the Debts Debt Service Fund. How it's invested. 356 00:44:05.950 --> 00:44:09.669 John McCabe: as it says here on the sheet which all you should have 357 00:44:09.790 --> 00:44:14.330 John McCabe: says prohibit prohibits these revenues from being diverted to other purposes. 358 00:44:14.590 --> 00:44:16.360 John McCabe: We were constantly hearing 359 00:44:16.580 --> 00:44:24.159 John McCabe: over the last several years during Budget Committee that these funds were being diverted, and there was nothing against them being diverted. 360 00:44:25.040 --> 00:44:27.300 John McCabe: And so next year 361 00:44:27.320 --> 00:44:31.600 John McCabe: the Budget has to go through the Department of Revenue 362 00:44:31.920 --> 00:44:40.059 John McCabe: because of how many years in a row this has occurred. I was surprised this was not brought up by Dr. Hughes when she made a presentation. 363 00:44:40.480 --> 00:44:42.940 John McCabe: And so now 364 00:44:43.010 --> 00:44:45.189 John McCabe: the auditors have to go back 365 00:44:45.550 --> 00:44:49.079 John McCabe: to every year where these funds were diverted. 366 00:44:49.430 --> 00:44:52.079 John McCabe: Get them into the Debt Service Fund. 367 00:44:52.990 --> 00:44:54.879 John McCabe: What's if it was 368 00:44:55.210 --> 00:45:02.950 John McCabe: money was going to the Gerald fund. I don't think all of it was, but then I do not do the accounting for the school district. 369 00:45:03.946 --> 00:45:08.449 John McCabe: Once you put it back, what does belong to the Debt Service Fund. 370 00:45:08.520 --> 00:45:10.210 John McCabe: we potentially may have 371 00:45:10.460 --> 00:45:12.269 John McCabe: no ending fund balance 372 00:45:12.480 --> 00:45:13.860 John McCabe: in the general fund. 373 00:45:15.000 --> 00:45:17.249 John McCabe: And to me, that's this is concerning. 374 00:45:17.290 --> 00:45:22.750 John McCabe: and it concerns, like the whole future of the school year, because if it is not corrected 375 00:45:22.970 --> 00:45:24.810 John McCabe: by December 31, st 376 00:45:24.980 --> 00:45:26.749 John McCabe: the fence will be frozen 377 00:45:27.570 --> 00:45:29.670 John McCabe: for 2025. 378 00:45:30.200 --> 00:45:32.100 John McCabe: Me, that would be critical. 379 00:45:32.710 --> 00:45:35.842 John McCabe: And why it didn't come up today. 380 00:45:37.280 --> 00:45:39.660 John McCabe: it's it's just it's it's a big mistake. 381 00:45:40.290 --> 00:45:44.772 John McCabe: and I think the School Board should 382 00:45:45.510 --> 00:45:46.979 John McCabe: review this letter 383 00:45:47.640 --> 00:45:49.660 John McCabe: and take the required actions 384 00:45:49.900 --> 00:45:52.030 John McCabe: to get us to conform to State law. 385 00:45:52.340 --> 00:45:53.450 John McCabe: Thank you. 386 00:45:58.020 --> 00:45:59.040 Louis Taylor: Okay. 387 00:45:59.850 --> 00:46:00.530 Louis Taylor: Well. 388 00:46:01.790 --> 00:46:03.290 Louis Taylor: is there 389 00:46:03.630 --> 00:46:11.062 Louis Taylor: anything else other than I have? I have a quick question prior to us adjourning this evening? 390 00:46:12.120 --> 00:46:16.840 Louis Taylor: When we had the motion to approve 391 00:46:17.090 --> 00:46:19.270 Louis Taylor: the School Board goals. 392 00:46:19.760 --> 00:46:20.969 Louis Taylor: did we? 393 00:46:21.170 --> 00:46:24.170 Louis Taylor: Did we also have to get in that motion? 394 00:46:24.928 --> 00:46:31.880 Louis Taylor: The approval of work, session topics, or did we not need that for the motion Director Douglas. 395 00:46:34.720 --> 00:46:40.358 Kelly Douglas (she/her/hers): Actually. Oh, oh, I'm sorry! I I thought I was on mute. I apologize for the sound of my keyboard. 396 00:46:41.470 --> 00:46:43.660 Louis Taylor: You were on mute. So you were fine. Thank you. 397 00:46:44.163 --> 00:46:48.690 Kelly Douglas (she/her/hers): I I defer to Superintendent Ludwig on this 398 00:46:49.177 --> 00:46:54.580 Kelly Douglas (she/her/hers): to see and know that in the past we have adopted them, and in the past we've not adopted them. 399 00:46:55.380 --> 00:46:59.101 Louis Taylor: Okay, I just saw that there was a board action by it. And I know that the 400 00:46:59.340 --> 00:47:03.600 Louis Taylor: was brought to my attention, basically that the motion did not include 401 00:47:03.680 --> 00:47:10.890 Louis Taylor: the work session topics. So I just want to make sure that we don't miss some formality, if need be. Dr. Ludwig. 402 00:47:10.890 --> 00:47:33.309 Kathy Ludwig: Yeah. So approving your goals and an internal calendar around where you want your work session topics that that's up to different boards on how formally they want to do that. There's there's no requirement for a certain way to do that. Some boards like to do it more formally. Others just have nods around the room to make sure there's agreement, and 403 00:47:33.350 --> 00:47:50.770 Kathy Ludwig: and everybody knows going forward how to plan their calendar accordingly. So I think you've you've been appropriate, and at least formalizing your goals in your motion. And then, perhaps, if you just want to use this time to check with board colleagues to see that 404 00:47:51.020 --> 00:47:54.519 Kathy Ludwig: the calendar, maybe just by nods, is also something that. 405 00:47:55.340 --> 00:47:55.910 Louis Taylor: Yeah, exactly. 406 00:47:55.910 --> 00:48:04.590 Kathy Ludwig: Approving. It doesn't need a motion, but if you'd like a motion, you can entertain one to have formality for both. But it's not necessary. 407 00:48:04.820 --> 00:48:12.029 Louis Taylor: Okay. So no worries. I just want to make sure that collectively, as a board, everyone is okay. And in agreement with everything being 408 00:48:12.660 --> 00:48:22.149 Louis Taylor: combined into the motion that was made. Is there any issue from any directors in regards to work session topics, or the way that they've been laid out before we 409 00:48:22.320 --> 00:48:23.230 Louis Taylor: move on. 410 00:48:24.780 --> 00:48:26.932 Louis Taylor: Okay, I don't see any issue, so 411 00:48:27.310 --> 00:48:37.819 Louis Taylor: we will leave it as it stands, and we are in agreement for board work, session topics and school board goals. So it's on record just showing that we 412 00:48:37.970 --> 00:48:40.180 Louis Taylor: take care of that. So 413 00:48:41.470 --> 00:48:44.459 Louis Taylor: outside of that, are there any other 414 00:48:44.640 --> 00:48:47.639 Louis Taylor: comments concerns before we adjourn. 415 00:48:48.456 --> 00:48:52.379 Dan Schumaker: Chair, Taylor, I have a quick note. I will not be present 416 00:48:52.680 --> 00:49:06.701 Dan Schumaker: physically for the next Board meeting. The regularly scheduled September Board meeting. It will be in the same time zone, and I will have Wi-fi, so I will. I will attempt to join meeting that way. 417 00:49:07.370 --> 00:49:15.500 Dan Schumaker: I, if possible. I'd like to know as much as I can as early as I can, in case I can't be there, and I need to give my vote by proxy. 418 00:49:16.050 --> 00:49:21.753 Louis Taylor: Okay. Well, I hope your your toes are being drug through some white sand somewhere at that time, 419 00:49:22.613 --> 00:49:29.680 Louis Taylor: cause I know that's where I'd want mine, so I'm fine, you know you'll be missed, but not forgotten. So 420 00:49:31.320 --> 00:49:37.619 Louis Taylor: all right. Well, that will conclude this evening's meeting, and so meeting is adjourned. 421 00:49:39.770 --> 00:49:40.890 Louis Taylor: See you later.